International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056
Volume: 13 Issue: 02 | Feb 2026
p-ISSN: 2395-0072
www.irjet.net
PATIENT RECORD MANAGEMENT SYSTEM DISHA CHAUDHARI1, ANUJA CHAVAN2, KOMAL GHUNAWAT3, PROF. ANIL NAIK4 1,2,3 (Students, Department of Computer Engineering), S.Y.P Shreeyash College Of Engineeringand Technology
(Polytechnic), Chh.Sambhajinagar , India
4(Hod, Dept. Of Computer Engineering), S.Y.P Shreeyash College Of Engineeringand Technology (Polytechnic),
Chh.Sambhajinagar , India ---------------------------------------------------------------***----------------------------------------------------------------------------
Abstract - Healthcare institutions continuously generate large volumes of sensitive patient information that must be managed efficiently and securely. Traditional record management approaches, such as paper-based files or unstructured digital storage, are inadequate to meet modern healthcare requirements. These methods often result in delayed access to patient history, data inconsistency, and serious privacy concerns. This research paper presents a comprehensive Patient Record Management System (PRMS) that digitally manages patient information using a role-based architecture. The system is divided into three primary modules: Administrator, Doctor, and Patient. Each module is designed with specific access rights to ensure secure and controlled interaction with medical data. The proposed system improves data accuracy, enhances security through role-based access control, and streamlines healthcare operations. Experimental observations indicate improved system efficiency, reduced manual workload, and better patient engagement. Key Words: Patient Record Management System, Healthcare Information System, Role-Based Access Control, Medical Data Security, Digital Healthcare
INTRODUCTION The healthcare sector is highly data-driven, relying on accurate and timely patient information to deliver effective treatment. Patient data includes personal details, medical history, diagnostic reports, prescriptions, and follow-up records. Traditionally, hospitals and clinics have maintained these records manually, which leads to inefficiencies and increased chances of error. Manual record handling consumes significant time and resources, especially in large healthcare facilities with high patient inflow. Retrieving old patient records during emergencies becomes difficult, which may affect clinical decisions. Additionally, paper-based records are vulnerable to physical damage, loss, and unauthorized access, raising serious concerns about data confidentiality. With advancements in information technology, digital healthcare systems have emerged as a necessity rather than a choice. A Patient Record Management System provides a centralized digital platform that stores and manages patient information securely. By implementing role-based access. The system ensures that only authorized users can view or modify sensitive data, thereby improving overall healthcare service quality.
Motivation and Need The motivation for developing the proposed PRMS arises from real-world challenges faced by healthcare organizations:
Increasing patient population and data volume
Demand for quick and accurate medical decisions
Growing concerns about patient data privacy
Inefficient coordination between administrative and clinical departments
Limited access for patients to their own medical information
A digital and role-based system is essential to address these issues and support modern healthcare workflows.
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