Map-Based Attendance Monitoring System

Volume: 10 Issue: 04 | Apr 2023

Map-Based Attendance Monitoring System

,

1Assistant Professor, Pillai HOCL College of Engineering & Technology, Rasayani, Maharashtra, India

2Student, Pillai HOCL College of Engineering &. Technology, Rasayani, Maharashtra, India3 Student, Pillai HOCL College of Engineering & Technology, Rasayani, Maharashtra, India4 Student, Pillai HOCL College of Engineering & Technology, Rasayani, Maharashtra, India5 Student, Pillai HOCL College of Engineering & Technology, Rasayani, Maharashtra, India ***

Abstract - It is thought to be inefficient to take attendance the old-fashioned way, where a lecturer calls out each student's name and logs attendance. To overcome this issue, the proposed system integrates geolocation, GPS, and OTP technology to provide a more efficient and secure attendance monitoring system. Geolocation and GPS technology are used to verify the user's location, ensuring that the student is present in the classroom or lecture hall. The integration of geolocation, GPS, and OTP technology ensures that attendance records are accurate and reliable, while also providing an added layer of security to prevent proxy attendance. The OTP is dictated by Faculty to the students. It is used for Two-Factor Authentication. This system has the potential to revolutionize the way attendance is managed in educational institutions and provide significant benefits to both students and faculty. The system also provides real-time monitoring of attendance, allowing instructors and administrators to track attendance data and generate reports on attendance trends. This can be useful in identifying students who may be struggling academically or are frequently absent.

Key Words: OTPAuthentication,GPStracking, Attendancemonitoring,GoogleSheets,Geolocation,etc

1.INTRODUCTION

Today'stechnologicaladvancementsaremovingcloserto thefieldofeducation.Theuseofsustainabletechnologyfor effectivelearningandthedeliveryofhigh-qualityeducation hasreacheditspeak.Nowadays,nearlyallbusinessesand educationalinstitutionsplaceagreatemphasisonattendance management.Thetwomostprevalenttypesofattendance systemsareautomaticandmanual.Manualmethodsinvolve paper and a pen. The paper sheets used in traditional techniques could be lost or damaged, making them unreliable. Additionally, extracting significant information takesalotofeffort.Insteadofpaper,attendancesystemsand automated time call for the use of Digital tags, barcode stickers,andbiometrics.Here'showtoutilizeGPSonyour smartphone to monitor attendance and time. We have proposed an Android location-based efficient attendance management system. Since our proposed efficient system onlyneedssmartphonesasperipherals,computationtime

and the expense of installing extra devices are reduced. Students use mobile devices and apps that are automatically tracked. OTPs can be created, the teacher physically dictates hisorherOTP,andtheeducatorselectsaclasstoattend.Our systemwillhelptokeeptrackofstudent'sattendanceinthe classroom.TheOTPmustbeenteredbythestudent.Thedata can be even exported in spreadsheet format and offers a customizedviewofstudentattendancerecords.

2. LITERATURE SURVEY

[1] Location-Based Smart Attendance System Using GPS

UsingphonesandanAndroidmobileapplication,alocationbased time and attendance tracking system eliminate the needforadditionalbiometricscannerdevices.Itemsofthe organization include a particular spot, which may be located usingGPS.[1]TheGPSonsmartphonesdetermineswhere eachpupilis.Inourwork,wedefinethisplaceasakeyto sometimeandattendancetracking.

[2] A Smart, Location-Based Time and Attendance Tracking System Using Android Application

Inthisresearchpaper,thesmartlocation-basedattendance andtimemonitoringsystemusedinthisresearcharticleis builtonAndroidmobileapplicationsforsmartphones,which eliminates the requirement for extra biometric scanning equipment.[2]TheGPScanbeusedtolocateanorganization's position,whichisspecific.Asmartphone'sGPScanbeusedto findeachemployee'sposition.Inourpaper,wedefinethis placeasakeytotimeandattendancetracking

[3] Automated Student Attendance System using Fingerprint Recognition.

In this project, the detailed method is used to develop an identification system that is easier to install than any other now available. The proposed automated attendance system based on fingerprint identification achieved noteworthy results for tracking the attendance of the Department ofComputer Science and Engineering students when tested on aclass of student fingerprint databases. [3] The suggested system was built using a platform thatusestheC#programmingparadigm.

[4] Automated Attendance Monitoring System using theAndroid Platform

Monitoring the students' attendance during lectures is a challengingundertaking,anditgetsevenharderduringthe report-generation stage. [4]This is because the process of recording attendance and keeping the data is not entirely automatedandmanualcomputationresultsininaccuracies and takes a long time. The creation of the Attendance Monitoring System (AMS) on the Android platform is suggestedasaresult.

[5]

Geo-location Based Attendance Monitoring System

The management of attendance gets challenging when there aremanystudents.Severalstrategieshavebeenputout,but onesignificantobstacleisthelengthoftimeneededtofinish theattendancesystems.[5]Traditionalbiometricmethods, such as fingerprint and iris, need several hardware components, including backup servers, which are frequently pricybothfinanciallyandadministratively.

3. PROPOSED SYSTEM

Our paper aims to cut down on paperwork and save time while still producing accurate attendance results for the students. The Attendance monitoring system for smartphones eliminates the need for additional biometric scanners.

The system offers the best and most minimalistic user interface. This suggested method can be used to produce effectivereports.

CHARACTERISTICS OF THE PROPOSED SYSTEM :

User Friendly: Thesuggestedsystemisuser-friendlysince data is preserved effectively and is quickly retrieved and stored.

Very less paperwork: Reports can be generated using computers,andalldataisquicklyenteredintothem.Also, because there isno needto maintain data on paper, work becomesincrediblysimple.

Computer operator control: Nolikelihoodoferrorsdueto computer operator control. Also, it is simple to store and retrieveinformation.Workisthuspossible.

Advantages of the Proposed System:

1.Itissimpletooperate.

2.Ittakesonlyashortamountoftimetoenter attendance.

3. Isarough useroutcomethathasahigh degreeof reliability.

4.Optimaluserinterface.

5.Dependablereports.

4. METHODOLOGY

The steps to start the process(Faculty):

1.The Faculty accesses the system by logging in using their credentials, which include their username and password.

2.Afterloggingin,thefacultycreatesaclassinthesystem.

3.Whenit'stimetorecordattendance,thefacultystarts the attendance process and generates a One-Time Password(OTP).

4.TheFacultydictatestheOTPtothestudentsintheclass.

5.EachstudentusestheOTPtomarktheirattendancein thesystem.

6.Afterallstudentshavemarkedtheirattendance,the facultystopstheattendanceprocess.

7.Theattendancerecordisthenstoredinthesystem.

8. Finally,theFacultylogsoutfromtheapplicationto completetheprocess.

Fig 4.1:FlowchartforFaculty

The steps to mark the attendance(Student):

1. The student logs into the system using their login credentials,whichincludetheirpasswordand username.

2.Onlogging,thestudentjoinstheclasstheyneedtoattend.

3.Oncethestudenthasjoinedtheclass,therearetwofactorauthenticationmethodsi.eOTPandGPS.

5.

4.ThestudententerstheOTPthatisdictatedbythe facultyforthatspecificclass.

5. Thesystem then accesses the student's GPS locationtodeterminewhethertheyareinsidethe boundaryareaornot.

6.Ifthestudentisinsidetheboundaryareaandthe OTPiscorrect,theattendanceofthestudentismarked successfully.

7.Ifthestudentisoutsidetheboundaryareaorthe OTPisincorrect,theattendanceofthestudentisnot marked.

8.Finally,thestudentcanlogoutofthesystem.

 The student list displays the profiles of all registered students, enabling teachers to keep trackoftheirattendanceandprogress.

 When the teacher clicks the start button,an OTP (One-TimePassword)isgenerated.

 The admin is responsible for creatingstudent loginregistrations.Afterthisprocess is completed, studentsentertheirOTPtomarktheirattendance.

1. Teacher Section: The Teacher Section is a comprehensive platform designed for class management. Teachers or lecturers can register their assigned classes on this activity andaccessclass informationatanytime.Toviewthe studentlist,the teacher or lecturer can check the Excel sheet and select the appropriate class to view the complete listusing the Pivot Table concept. With the click of the "Start Attendance" button, an OTP will be generated for the student to mark attendance efficiently

Inthisapplication,therearetwosections.

The Teacher Section offers several key features, including:

 To access the application, a teacher must first login.Thisrequirestheentryoftheteacher's IDandpassword.

 Onceloggedin,theteachercancreateaclass and select the appropriate section for attendance-takingpurposes.

2. Student Section: The Student Profile Section is a platform that allows students to mark their attendance by entering the OTP generated by theteacher. Additionally, the position of the studentcan belocated using a Google Positioning System module for mor accurate synchronization. By incorporating a GPS module, the platform can instantly locate the student's position, enablingbetterattendancetrackingandsynchronization.

Bothstudentsandteacherscanaccessthispagebyentering their login credentials, which consist of a username and password.

Whenit'stimetorecordattendance,theFacultystartsthe attendance process and generates a One-Time Password (OTP).ThentheFacultydictatestheOTPtothestudentsin theclassroom.

The student enters the OTP that is dictated by the facultyforthatspecificclass

The system then accesses the student's GPS locationto determinewhethertheyareinsidetheboundaryareaor not.If the student is inside the boundary areaandthe OTP is correct, the attendance of the student is markedsuccessfully.

7. CONCLUSION

The attendance monitoring system using OTP authenticationand GPS is a useful tool for trackingthe attendance of students. By using a unique OTP and GPS technology, the system can accurately record the time and location of an individual's attendance. The system provides a secure and reliable way to monitor attendance, as the OTP authentication ensures that only authorized personnel can mark attendance. Additionally, the GPS feature ensures that the attendance is marked at the correct location, reducing the possibility of proxy or errors. This system has several benefits, including increased accountability, improved accuracy, and reduced administrative burden. It also provides realtime tracking, enabling teachers to monitor attendance remotely and take appropriate action if necessary. Overall, the attendance monitoring system using OTP authentication and GPS is an effective solution for organizations seeking to improve attendancetrackingandmanagement.

REFERENCES

[1] 1Yoganathan. N. 5, 2Raviteja. S, 3Sathyanarayanan. R, Anup Kuшa, Nithi≤a Kumar. “Location Based Smart Attendance System Using GPS” Annals of R.S.C.B., ISSN:1583-6258, Vol. 25, Issue 2, 2021, Pages. 45104516 Received 20 January 2021 Accepted 08 February 2021.

[2]SherminSultana,AsmaEnayet"ASmart,LocationBased Time and Attendance Tracking System using Android Application" IEEE International Journal of Computer Science, IEEE Engineering and Information Technology (IJCSEIT),Vol.5,No.1,February2015

[3]Sifatnur Rahman, Mahabur Rahman, Md Mijanur Rahman, "Automated Student Attendance System using Fingerprint Recognition" Edelweiss Applied Science and Technology,vol.2,no. 1,pp.90-94, available at https://www.researchgate.net/publication/324279029 _Aut omated_Student_Attendance_System_using_Fingerprint_ Recognition,Jan.2018

[4]Akshay A. Kumbhar, Kunal S. Wanjara, Darshit H. Trivedi, Anay U. Khairatkar and Deepak Sharma "Automated Attendance Monitoring System using Android Platform" Article published in International Journal of Current Engineering and Technology, Vol.4, No.2(April-2014)

[5]Enikuomehin*A.O,Dosumu**O.U"GeolocationBased AttendanceMonitoring System" International Journal of EngineeringAndScience,Vol.11,Issue1(January2021), PP42-46

BIOGRAPHIES

Kajal Patel, Assistant Professor, PHCET, Rasayani, received BE in Information Technology & Master of Engineering in Information Technology. Her research interests include data mining, software engineering knowledge management andsoon

kajalpatel@mes.ac.in

Bhawesha Ahire, Student,PHCET Rasayani,Maharashtra, India

bhaweshara19it@student.mes.ac.in

Rohan Bhunesar, Student,PHCET Rasayani,Maharashtra, India

rohanrb19it@student.mesac.in

Nishant Patil, Student, PHCET, Rasayani,Maharashtra, India

nishantkp19it@student.mes.ac in

Rasika Patil, Student,PHCET Rasayani,Maharashtra, India

rasikabp19it@student.mesac.in