International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056
Volume: 13 Issue: 02 | Feb 2026
p-ISSN: 2395-0072
www.irjet.net
Event Management System SRUSHTI KADAM1, SAKSHI JANGLE2, SRUSHTI GHULE3 ,SHITAL KOKNE4 ,PROF.V.B.BHOSALE5 1,2,3 ,4(Students, Department of Computer Engineering), S.Y.P Shreeyash College Of Engineeringand Technology
(Polytechnic), Chh.Sambhajinagar , India
5(Lecturer, Dept. of Computer Engineering), S.Y.P Shreeyash College Of Engineeringand Technology (Polytechnic),
Chh.Sambhajinagar , India ---------------------------------------------------------------------***---------------------------------------------------------------------
Abstract - Event management has become an essential activity in modern organizations due to the increasing number of social, corporate, educational, and cultural events. Manual management of events is time-consuming, prone to errors, and often inefficient, making it challenging to handle large-scale operations. An Event Management System (EMS) is a computerized platform designed to automate and streamline the planning, organization, execution, and monitoring of events. This research paper explores the concept, architecture, features, and applications of EMS in contemporary organizations. The study focuses on critical functionalities such as event scheduling, participant registration, budget and resource management, communication, and reporting. By implementing an EMS, organizations can enhance operational efficiency, reduce costs, minimize errors, and improve coordination among stakeholders. The paper also highlights common challenges faced during implementation, including technical issues, user training requirements, and initial setup costs. Furthermore, the research outlines the future scope of EMS, emphasizing its role in digital transformation and smart event planning. Data for this study was collected from secondary sources, including academic journals, books, and online publications. The findings suggest that adopting an EMS is not only beneficial for organizational efficiency but also contributes to professional event management practices. This paper serves as a comprehensive guide for organizations seeking to understand and implement effective Event Management Systems in a variety of contexts. Key Words: Event Management System, Event Planning, Automation, Scheduling, Resource Management, Registration, Budgeting, Coordination
I.INTRODUCTION Event management is a critical function in modern organizations, encompassing a wide range of activities such as planning, scheduling, coordination, budgeting, execution, and evaluation of events. Events can vary from corporate conferences, seminars, and workshops to social gatherings, cultural festivals, and educational programs. Managing such events manually hastr additionally in volvedext ensivepaper work, multiple follow-ups, time-consuming scheduling, and high potential for errors, making the process inefficient and challenging for large-scale operations. The rapid growth of technology and the increasing complexity of events have highlighted the need for an automated approach. Event Management Systems (EMS) have emerged as a solution to streamline event planning and management. An EMS is a software platform that automates core tasks including participant registration, resource allocation, venue management, budgeting, task assignment, communication, and reporting. By integrating these functions, EMS ensures seamless coordination between organizers, participants, and other stakeholders, reducing the risk of errors and improving overall efficiency [1]. Modern EMS platforms often include features such as online registration forms, automated reminders, real-time updates, budget tracking, and analytics dashboards. These functionalities not only simplify the administrative workload but also enhance participant experience and organizational professionalism. For example, automated notifications and scheduling tools prevent conflicts and ensure timely completion of tasks, while budget tracking tools allow organizers to optimize expenses and allocate resources effectively [2]. This research paper focuses on understanding the concept, architecture, features, and applications of Event Management Systems. It examines the benefits of EMS over traditional manual methods, highlighting improvements in operational efficiency, accuracy, coordination, and time management. The study also investigates potential challenges in implementing EMS, such as technical issues, training requirements, and initial costs. Furthermore, it explores the future scope of EMS in digital event management, considering the increasing reliance on cloud computing, mobile applications, and intelligent automation for smarter and more sustainable event planning [3].
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