International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056 p-ISSN: 2395-0072
College Management System: Expense Management System Drashti Patel1, Kalp Patel2, Preet Moga3 Sanket Mali4 Prof. Suresh Mestry5 1, 2, 3, 4 Student, Department of Computer Engineering, MCT’s Rajiv Gandhi Institute of Technology, Mumbai,
Maharashtra, India 5Assistant Professor, Department of Computer Engineering, MCT’s Rajiv Gandhi Institute of Technology, Mumbai,
Maharashtra, India ---------------------------------------------------------------------***---------------------------------------------------------------------
Abstract - The Expense Management System is a key feature of the College Management System (CMS), designed to streamline financial tracking for college events. Authorized students can create events, add members, and manage expenses by uploading bills, with automated extraction of total costs and store details. The system visualizes expenses in daily, monthly, and yearly formats. Additionally, an AI model predicts event budgets based on provided details. Alongside expense management, CMS includes Attendance Management for digital record-keeping, Assignment Management for seamless submission and review, and Time Table Management for efficient scheduling. This paper explores the Expense Management System’s functionalities, benefits, and impact on financial transparency within colleges. Key Words: Expense Management, Budget Prediction, Financial Tracking, College Events, AI Model, CMS, Data Visualization, Event Planning 1. INTRODUCTION This document is template. We ask that authors follow some simple guidelines. In essence, we ask you to make your paper look exactly like this document. The easiest way to do this is simply to download the template, and replace(copy-paste) the content with your own material. Number the reference items consecutively in square brackets (e.g. [1]). However the authors name can be used along with the reference number in the running text. The order of reference in the running text should match with the list of references at the end of the paper. In educational institutions, managing various academic and administrative tasks efficiently is crucial for smooth operations. The College Management System (CMS) is a comprehensive platform designed to streamline essential functions such as Attendance Management, Assignment Management, Time Table Management, and Expense Management. Among these, the Expense Management System plays a vital role in helping students and administrators effectively track and manage event-related expenses. The Expense Management System allows authorized students to create events, add members, and oversee financial transactions associated with those events. Members responsible for expense management can upload bills, and the system automatically extracts key details such as total
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cost and store name. These expenses are then visualized in daily, monthly, and yearly formats, providing a clear financial overview. This feature enhances transparency and accountability, ensuring that all involved members can monitor expenses efficiently. A distinguishing feature of the Expense Management System is its AI-driven budget prediction model. By inputting key event details, the system predicts the total estimated budget, helping organizers plan effectively. This predictive capability ensures better financial planning and reduces the risk of overspending. In addition to expense management, CMS includes other essential features. The Attendance Management System allows teachers to take attendance digitally and store records securely. The Assignment Management System enables teachers to assign, review, and manage submissions seamlessly. The Time Table Management System helps in organizing schedules efficiently. Together, these modules create an integrated solution for colleges, improving administrative efficiency and student engagement. This paper focuses on the Expense Management System, detailing its functionality, AI-based budget estimation, and the impact it has on financial transparency in college event planning. By leveraging technology, this system enhances financial accountability, simplifies budgeting, and contributes to the overall effectiveness of campus management.
1.1 PROPOSED SYSTEM The proposed Expense Management System is a feature within the College Management System (CMS) that streamlines financial tracking for college events. This system is designed to enhance transparency, efficiency, and ease of management for student-organized events by automating expense tracking and budget planning. In this system, only authorized students can create an event, add members, and manage expenses. Members responsible for financial management can upload bills, and the system will automatically extract key details such as the total amount spent and the store name using Optical Character Recognition (OCR) technology. These expenses will be categorized and visualized in daily, monthly, and yearly formats, enabling
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