International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056
Volume: 13 Issue: 02 | Feb 2026
p-ISSN: 2395-0072
www.irjet.net
Cloud-Based Smart attendance system for student & faculty Prof. Anik C. Naik1, Prof. Shilpa B. Pundge2, Somnath L. Gayke3 , Durgesh K. Rathod4, Pratik N. Bugad5 , Dhiraj V. Gaikwad6 1(HOD, Dept .of Computer Engineering), S.Y.P Shreeyash College Of Engineering And
Technology(Polytechnic),Chh.Sambhajinagar,India
2(Prof (Guide) , Dept .of Computer Engineering), S.Y.P Shreeyash College Of Engineering And
Technology(Polytechnic),Chh.Sambhajinagar,India
3,4,5,6(Students, Department of Computer Engineering ),S.Y.P Shreeyash College Of Engineering And
Technology(Polytechnic),Chh.Sambhajinagar,India ---------------------------------------------------------------------***---------------------------------------------------------------------
Abstract - Attendance management is a critical and
digital, and automated academic management system, contributing significantly to the concept of smart education.
mandatory task in educational institutions, but traditional manual attendance systems are inefficient, time-consuming, and highly prone to errors, proxy attendance, data manipulation, and long-term data loss. Faculty members spend a significant amount of lecture time maintaining attendance registers, while students do not get real-time access to their attendance status, which affects transparency and academic monitoring. To overcome these limitations, this paper proposes a Cloud-Based Smart Attendance System for Students and Faculty developed using Android and cloud computing technologies. The proposed system is implemented using Android Studio, where XML is used for designing interactive and user-friendly interfaces, Java is used for implementing application logic and control flow, and Firebase is utilized as a cloud-based platform for authentication, realtime database management, and secure data storage.
Key Words: Cloud Computing, Smart Attendance System, Android Application, Firebase Database, Student Attendance Management, Faculty Attendance, RoleBased Authentication, Real-Time Data Storage, Digital Education, Automated Academic Management System.
1. INTRODUCTION Attendance management is one of the most important daily activities in any educational institution, as it directly affects student discipline, academic performance, and eligibility for examinations; however, traditional manual attendance systems based on paper registers are inefficient, timeconsuming, and highly prone to errors, proxy attendance, data loss, and long-term record management issues. In a typical manual system, teachers spend valuable lecture time calling out student names and marking attendance by hand, which reduces teaching efficiency and increases administrative workload, while students do not get real-time access to their attendance information, resulting in a lack of transparency between students and faculty.
The application follows a role-based access mechanism with separate login and registration modules for students and teachers, ensuring data security and controlled access. Faculty members can digitally mark attendance by selecting present students from a dynamically generated real-time student list, which minimizes manual effort, reduces human errors, and eliminates proxy attendance. Once attendance is marked, the data is instantly synchronized and stored on the cloud server, providing centralized and reliable data management. Students can securely log in to the system and view their attendance details in percentage format, including lecture-wise, daily, weekly, and monthly attendance reports, which helps them track their academic participation effectively. The system also provides user profile management features, where students and teachers can view their registered personal and academic information, along with secure session handling and logout functionality to protect user data.
To overcome these limitations, this project presents a CloudBased Smart Attendance System for Students and Faculty that automates the entire attendance process using Android and cloud computing technologies. The proposed system is developed using Android Studio as the development platform, where XML is used to design simple, interactive, and user-friendly interfaces, Java is used to implement application logic and role-based navigation, and Firebase is used as a cloud service for secure authentication, real-time data synchronization, and centralized database management.
By leveraging cloud computing, the proposed system offers real-time data access, scalability, improved transparency, reduced paperwork, enhanced reliability, and easy accessibility from anywhere using the internet. The system is cost-effective, user-friendly, and adaptable, making it suitable for schools, colleges, and other educational institutes. Overall, the Cloud-Based Smart Attendance System supports the transition from traditional attendance methods to a modern,
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Impact Factor value: 8.315
The system follows a role-based architecture in which users are classified as students or teachers, starting from a common application interface that provides options for student login, teacher login, and new user registration, ensuring controlled and secure access to the system. After successful authentication through Firebase, users are redirected to their respective dashboards based on their role, where teachers are provided with a digital attendance
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