Asraya Society Hub: A Centralized Society Management and Smart Living

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 11 | Nov 2025 www.irjet.net p-ISSN: 2395-0072

Asraya Society Hub: A Centralized Society Management and Smart Living

Vidya Shahpurkar 1 Amruta N2 , Bhumika G.M3 , Neeraj H

4 , Ahad J5

1, Assistant Professor, SG Balekundri Institute of Technology, Belagavi, Karnataka, India

2, Student, SG Balekundr Institute of Technology, Belagavi, Karnataka, India

3, Student, SG Balekundri Institute of Technology, Belagavi, Karnataka, India

4, Student, SG Balekundri Institute of Technology, Belagavi, Karnataka, India

5, Student, SG Balekundri Institute of Technology, Belagavi, Karnataka, India

Abstract - The Asraya Society Hub is a web-based system developed to streamline the administrative, communication, and operational needs of residential communities. Traditional society management depends largely on scattered tools and manual coordination, which often results in delays, poor data traceability, and reduced resident engagement. Asraya introduces a unified, cloud-enabled platform featuring dedicated portals for administrators and residents. Developed using Next.js, React, TypeScript, Firebase, and Tailwind CSS, the platform offers real- time data synchronization, structured workflows, AI- assisted support, automated billing, complaint tracking, parking allocation, community polls, and emergency alerts. The system enhances operational efficiency, improves transparency, and strengthens participation within the community, establishing itself as a scalable model for modern housing societies.

Keywords:SocietyManagementSystem,Cloud-BasedApplication,Real-TimeSynchronization,Firebase,Next.js,AI-Assisted Support,CommunityEngagement,AutomatedBilling,ComplaintTracking,SmartHousingSolutions.

1. INTRODUCTION

Residential communities face increasing operational complexityas theyexpand,makingeffectivecommunication, financial management, facilityoversight, andissue tracking essential. Conventional methods such as physical registers, messaging groups, and spreadsheet-based tracking limit transparencyandresultindatafragmentation.Cloud-backed platforms offer the opportunity to centralize information, automate repetitive workflows, and improve accessibility for residents and administrators alike. Asraya Society Hub was designed to address these challenges by offering a role-based system that separatesadministrativetoolsfromresident-facingfeatures,ensuringclarityandusability.

Theplatformleveragesreal-timesynchronization,modernUIframeworks,andAI-drivenassistancetosupportessentialtasks whilemaintainingstrongsecurityandscalability.

TheAsrayaSocietyHubisdesignedtobridgethisgapbyprovidingamodern,centralizedwebapplicationthatintegrates all major society functions under one platform. Unlike conventional systems thatoperateinisolation,Asraya offersarealtime, cloud-powered, and user-centric solution that enhances convenience for residents and simplifies operations for administrators.Theplatformoperatesonarole-basedstructure,offeringtwodistinctportals oneforAdminsandonefor Tenants ensuringthatusersonlyaccessthetoolsandinformationrelevanttotheirresponsibilities.

1.1 Research Objectives

The aim of this project is to design a complete society management system that enhances communication, automates commontasks,andintegratesIoT-based functionalitiesforreal-timemonitoring.Theprojectintendstoimprovetheliving standards of residents by offering digital access to essential services while giving administrators a centralized, easy-tomanageplatform.

1.2 Operational Modes

The Asraya Society Hub operates in two separate user modes Tenant Mode and Admin Mode each providing a dedicatedsetoftoolsandservices.

1. Tenant Mode In Tenant Mode, residents can manage most of their society-related activities digitally. They can submitcomplaints,completebillpayments,bookamenities,viewannouncements,respondtopolls,andinteractwithan AIassistantwhenevertheyneedhelp.Thedashboardprovidesacustomizedoverviewoftheirimportantupdates.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 11 | Nov 2025 www.irjet.net p-ISSN: 2395-0072

2. Admin Mode Admin Mode is designed as the dministrative control center. It gives the management team thtoolsrequiredtooverseetheentiresociety fromapartmentsandresidentstocomplaints,payments,votes,andsmart devices.Everyactionmadebytheadminreflectsinstantly on tenant dashboards due to real-time cloud syncing.

2. SYSTEM ARCHITECTURE AND METHODOLOGY

TheAsrayaSocietyHubfollowsamodulararchitecturecombiningNext.jsforthefrontend,Firebaseforthebackend,andIoT modulesthatinteractthroughtheBlynkcloud.Thismulti-layeredstructureensuresspeed,reliability,andaseamlessuser experience.

2.1 Hardware Configuration

ThisprojectusesmultipleIoThardwarecomponentstoautomateparking,water-levelmonitoring,andlighting.

Smart Parking Hardware

•ESP8266/NodeMCUmicrocontroller

•UltrasonicorIRsensorstodetectvehiclepresence

•IndicatorLEDstoshowslotavailability

•BasicpowersupplyandWi-Fiaccess.

Water-Level Monitoring Hardware

•Ultrasonicwater-levelsensor

•ESP32orNodeMCUmicrocontroller

•BlynkIoTinterfaceforreal-timeupdates

•Watertanksetup

Smart Light Control Hardware

•PIRorLDRsensorformotion/lightdetection

•Relaymoduleforswitchinglights

•ESP8266controllerforwirelessoperation

General Requirements

•StableWi-Ficonnection

•Smartphoneorlaptopfordashboardaccess.

2.2 Operational Principles

Thesystem works usinga continuous cycleofsensing, processing, transmitting, and updating. Each IoT module collects real-time data through sensors, processes itthrough themicrocontroller,andsendsit totheBlynkcloud.Meanwhile,the Asrayaapplicationfetchesthesevaluesanddisplaystheminstantlyontheuserinterface.

IoT Operation Flow

 Sensorsdetectenvironmentalchanges.

 Microcontroller reads and processes sensorvalues.

 DataisuploadedtothecloudusingWi-Fi.

 Updated readings appear on the userdashboardautomatically

Web Application Flow

 User performs actions through forms ordashboards.

 Data is stored and updated in FirebaseFirestore.

 Firestore triggers instant UI updates acrossuser

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 11 | Nov 2025 www.irjet.net p-ISSN: 2395-0072

2.3 Software Implementation

Frontend (Next.js)

•UsesReactandTypeScriptforfast,typedcomponents

•UIbuiltwithShadCNandTailwindCSS

• Real-time data displayed using Firestore listeners Backend(Firebase)

•Firestoreusedforstoringallsociety-relateddata

•Authenticationmanagesusersandrolessecurely

•FirebaseHostingdeploystheapplicationseamlessly

AI Integration

•GenkitconnectswithGoogleGemini

• Chat-basedassistanthelpstenantswithsocietyrules,bookinginfo,andgeneralqueries.

IoT Software

•ArduinoIDEforESPprogramming

• Blynk Cloud for sensor monitoring and device automation.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 11 | Nov 2025 www.irjet.net p-ISSN: 2395-0072

3. RESULTS AND PERFORMANCE ANALYSIS

The Asraya Society Hub was evaluated across software performance and IoT hardware responsiveness to validate its reliabilityinreal-worldsocietyoperations.Thecombinedsystem cloud-basedwebapplicationandphysicalIoTmodules demonstratedsmoothsynchronization,quickresponsetimes,andaccuratesensorbehaviorundermultipletestconditions.

3.1 Sensor Response Characteristics

During testing, the sensors demonstrated stable and rapid responses. Ultrasonic sensors measured distances accurately with minimal error. Water-level readings updated within milliseconds, and motion sensors reacted instantly to any movement,ensuringefficientautomation.

3.2 Control System Performance

The IoT devices responded to user commands in less than a second, ensuring smooth automation. Firestore updates appeared across all connected users immediately, confirming the real-time functionality of the application. Admin operations suchascomplaintupdatesandnoticepublishing reflectedinstantlyfortenants

3.3

Comparative Analysis

Compared to traditional society operations, Asrayaoffersmajorimprovements:

•Manualpaperworkiseliminated

•Complaintsandbillsaretrackeddigitally

•IoTautomationsimplifiesparking,lighting,andwater Monitoring

•Instantcommunicationreplacesdelay-pronenoticeboards

• AI reduces repetitive queries to admin Overall, the new system delivers faster, more transparent, and more reliable management

4. CONCLUSION

The Asraya Society Hub successfully integrates IoT-based automation, cloud-backed data management, and AI-driven support intoa single digital platform. It transforms traditional societyoperationsintoa streamlined, modern, andhighly

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056 Volume: 12 Issue: 11 | Nov 2025 www.irjet.net p-ISSN: 2395-0072

responsivesystem.Theplatformenhancesadministration,improvesresidentexperiences,andensuresscalabilityforfuture expansion. With reliable performance and user-friendly design, Asraya serves as a practical model for smart residential communitymanagement.

5. REFERENCES

[1].DikshaM.Jadhav,ShitalR.Pawar,SharadR.Pawar,SureshR.Gaikwad."SocietyManagementSystem",The Journalof ComputationalScienceandEngineering,Volume2Issue3,May2024.

[2]. Mayank Thacker, Lay Shah, Manan Shah. “ Society sync – Digitalize society management systems with artificial intelligencetechnologies”,IntelligentSystemswithApplications,Volume14IssueMarch2022.

[3]. Adukathil Arjun, Agganuru Saiprasad, Parui Priydarshan, Chakraborty Shriyansh, Sangeetha Selvan. "Survey Paper on HousingSocietyManagementSystem",InternationalResearchJournalofEngineeringandTechnology(IRJET),Volume08 Issue03,March2021.

[4]. Saniya Abdul Razzaque Karigar, Komal Baban Gade, Prof. Nagaraju Bogiri. “An Android based Application for Housing Society Maintenance and Billing System using Two-Factor Authentication”, International Journal for Research in Applied Science&EngineeringTechnology(IJRASET),Volume8Issue9,September2020.

[5]. Divyansh Goel, Agam Agarwal, Rohit Rastogi. “A Novel Approach for Residential Society Maintenance Problem for Better Human Life”, International Journal of Innovations and Advancements in Computer Science, Volume 3 Issue 3, February2020.

BIOGRAPHIES

AmrutaNisafinal-yearComputerScienceandEngineeringstudent.Sheiscurrentlypursuingherdegree atSG BalekundriInstituteofTechnology.

Bhumika G.M is a final-year Computer Science and Engineering student. She is currently pursuing her degree at SGBalekundriInstituteofTechnology.

Neeraj H is a final-year Computer Science and Engineering student. Heiscurrentlypursuinghisdegree at SG BalekundriInstituteofTechnology.

Ahad J is a final-year Computer Science and Engineering student. He is currently pursuing his degree at SG BalekundriInstituteofTechnology.