International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056
Volume: 12 Issue: 12 | Dec 2025
p-ISSN: 2395-0072
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A Proposed Framework for Smart Library Development Using Artificial Intelligence and Cloud Computing. Seun Mayowa Sunday Communico Corporation, 40-58, Hotwell Rd, Hotwells, Bristol, BS84UQ, United Kingdom ---------------------------------------------------------------------***--------------------------------------------------------------------significantly greater risk due to the presence of security Abstract - Due to an inadequate information gap, poor
risks. Therefore, it is essential to keep in mind that electronic records are records that are stored in an electronic medium. Creating an electronic record, accessing the record, working with the record, storing the record, erasing the record, or transferring the record to a different medium all involve the use of a computer.
verification of e-record collection, etc. There is a need for a smart library. With the advancement of information technology, libraries are becoming "smart libraries," which incorporate cutting-edge technologies such as artificial intelligence (AI), 5G, big data, cloud technology, etc. Infrastructure as a service (IaaS), platform as a service (PaaS), and software as a service (SaaS) are all examples of the kinds of services made possible by cloud computing, which is an internet-based, remote-driven, and service-oriented technology. Libraries can improve their services in many ways by adopting cloud computing with security certification, such as AWS certified security, which provides a higher level of protection for e-resources, lower costs for maintaining systems, more energy efficiency, and a more global online presence. This research aims to shed light on the general importance of smart library implementation on cloud computing via a systematic literature review (SLR). Five pieces of equipment must be in place before the smart library can be implemented: digital resources, internet service, thin client architecture, wireless access point, and a digital librarian.
The National Archives of Australia (NAA) states that "wordprocessed documents, emails, databases, and photographs" are examples of electronic or digital records [1]. There are many different places that databases, hard drives, shared folders, email accounts, and other online services can be used to store electronic documents. Electronic records are a highly significant asset for ensuring that the institution is properly and efficiently regulated, and that it is accountable to its employees, students, and the university environment that it serves. Electronic records enable decision-making easier, give evidence of university regulations, transactions, and activities, help the university stay organised, and provide support in the event of a legal challenge [2]. However, when a retrieval procedure is involved, it takes a longer time which disrupts the evenness of the administration and decision-making process. It also consumes time for the erecord manager as they hunt for that specific document, which is why there is a need for the security of e-records management. Information managers are adjusting their practices to accommodate the era of electronic information by gaining access to more resources that teach them how to handle and protect electronic records [3].
The findings are used to propose a framework for an appropriate smart library. To sum up, it is suggested that libraries can be revitalised and kept relevant by adopting cloud-computing technologies, which will include them in the widespread Internet of Things (IoT) experience. Key Words: Artificial Intelligence, Cloud, Library, Information Technology, Thin Client, Wireless Access Point, and Internet of Things.
According to [4], poor records management is likely to result in information gaps, which lead to inadequate records and the loss of document legacy. On the other hand, ensuring that records are preserved in a suitable setting and can be easily retrieved whenever necessary is largely dependent on the quality of the records management system that is in place, such as an e-library [4]. Without effective record-keeping, it is exceedingly challenging to explain any choice that was made. In the absence of evidence that has been accurately recorded, illegitimacy and fraud are difficult to detect and cannot be dealt with appropriately.
1. INTRODUCTION In the course of employment, an electronic document that offers evidence of an activity, transaction, or decision is received. [1] explained why it is of utmost importance to protect it as an evidence in accordance with the retention schedules that have been established by the institution an individual is working for. When this occurs, the electronic document is then considered an e-record and is required to be stored in a secure location within an official e-records system [3]. This process is done to ensure that authorized personnel may quickly access the document. In a scenario with digitized records, the stability of the record is put at a
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