TRADE CONNECTIONS @ IAAPA SUMMIT
We mean business!
IAAPA SUMMIT: LATIN AMERICA, CARIBBEAN April 25-27, 2022 Foz do Iguazu, Brazil
Increase your company visibility
Connect with the decision makers in the region
IAAPA.org/encuentro2022
Expand the reach of your brand
TRADE CONNECTIONS @ IAAPA SUMMIT
We mean business! Participation fee: IAAPA member: $1,900 USD Non-member: $2,400 USD Your participation fee includes: •
One complimentary registration to the IAAPA Summit (worth $590)
•
A 3 x 3-meter (10 x 10 ft.) fully fitted exhibit space
•
A quarter-page feature in the IAAPA Summit digital program
•
Opportunity to connect with attendees, schedule appointments, feature your products and services and promote your brand before, during and after the event through the interactive Event Platform.
New this year, we are offering Trade Connections sessions for the opportunity to showcase your company during IAAPA Summit: Latin America, Caribbean in Iguazu, Brazil
And you won’t miss any of the action, since Trade Connections will take place during coffee breaks and lunch on April 25th and the morning of April 27th. Attendees will have coffee and lunch in the same area where the exhibit takes place and will participate in a “scavenger hunt” where they have to collect stamps from all Trade Connections participants to be eligible for an incentive gift. Trade Connections is also part of our Sponsorship Benefits for this program. Increase your presence and find out more about the benefits of becoming a sponsor of IAAPA Summit: Latin America, Caribbean, including a complimentary Trade Connections booth.
Questions?
Please contact Paulina Reyes, preyes@IAAPA.org or Ana Elisa Benavent, aebenavent@IAAPA.org
TRADE CONNECTIONS @ IAAPA SUMMIT Exhibiting Benefits and Terms TRADE CONNECTIONS BENEFITS: 1. One free registration to IAAPA Summit: Latin America, Caribbean, which will provide you three full days of networking opportunities with event attendees. Additional exhibitor attendees should register directly to the event. 2. A quarter-page feature in the onsite digital program. Company logo, company description and contact information should be provided to IAAPA no later than April 14, 2022. Inclusion of the information is not guaranteed after that. 3. Opportunity to connect with attendees, schedule appointments, feature your products and services and promote your brand before, during and after the event through the interactive Event Platform. 4. One 3 x 3-meter exhibit space fitted with the following: • One 3 x 2.5 m (10 x 8.2 ft) customized backdrop with a graphic of your choice, either your company logo or a promotional graphic or ad for your products and services designed by you. • One 3-m (10-ft) long skirted table with two chairs. • One electrical outlet to plug your laptop (power adapter not included).
EXHIBIT SPACE TERMS: • Exhibitors choosing to use their logo only should send a print quality version of the logo. Exhibitors choosing to design a graphic should send a print quality PDF file format measuring 3.00 x 2.50 meters plus 25 cm bleeds. If no materials are received by April 14, 2022, only the company name will appear in the backdrop panel. Please email all materials to aebenavent@IAAPA.org. • Exhibitors may contract a monitor or laptop directly from our official services contractor, Equalizee (subject to availability). Contact Alexandre Jung (alexandre@equalizee.com. br) directly to contract them. • Exhibitors should have the exhibit space ready by 8:00 a.m. local time on April 25, 2022. Exhibitors may fit the booth with the following elements. Any other elements have to be preapproved by IAAPA: • Pop-up booth shipped, installed and dismantled by exhibitor. • Company flyers, brochures and catalogues • Branded giveaways.
TRADE CONNECTIONS @ IAAPA SUMMIT Payment Form TO SECURE YOUR SPACE IN TRADE CONNECTIONS @ IAAPA SUMMIT, please complete the payment form below and read and sign the Exhibiting Benefits & Terms and the Rules & Regulations. Please return payment and signed forms to Ana Elisa Benavent, aebenavent@IAAPA.org. NAME: COMPANY: EMAIL: TELEPHONE:
AMOUNT:
IAAPA MEMBER: $1,900 USD NON-MEMBER: $2,400 USD
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AMEX
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CREDIT CARD NUMBER: EXP. DATE:
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NAME ON CREDIT CARD: AUTHORIZED SIGNATURE: I WILL MAIL A CHECK
MUST BE DRAWN FROM A U.S. BANK, PAYABLE TO IAAPA: 4155 WEST TAFT VINELAND ROAD, ORLANDO, FL 32837 USA. REF: AR-IAAPA 2022 LAC SPONSORSHIP.
I WILL SEND A WIRE TRANSFER
(MUST INCLUDE A US$25 TRANSACTION FEE) BANK OF AMERICA, 1501 PENNSYLVANIA AVE., N.W. | ABA 026009593 | SWIFT CODE (IF NEEDED): BOFAUS3N | FOR CREDIT TO IAAPA ACCOUNT 0020-866-30597. REF: AR-IAAPA 2022 LAC SPONSORSHIP.
TRADE CONNECTIONS @ IAAPA SUMMIT Rules and Regulations 1. Management: The International Association of Amusement Parks and Attractions (“Association” or “IAAPA”) will conduct Trade Connections opportunities during its IAAPA Summit: Latin America, Caribbean under the name “Trade Connections” (the “Event”) at the Mabu Thermas Grand Resort in Foz do Iguazu, Brazil (“Event Facility”) and appoints an official service contractor to provide all exhibiting services to exhibitors. 2. Exceptions to Rules and Regulations: Exceptions to certain provisions of these Rules and Regulations may be granted at IAAPA’s sole discretion where requested in writing and received by IAAPA before March 31st, 2022. IAAPA reserves the right to deny exceptions at its sole discretion. 3. Third Party Obligations: IAAPA shall have no responsibility of any kind for the following: a. performance or failure to perform by any contractor including the official Service Contractor; b. performance or failure to perform services to the exhibitors, by the Event Facility. 4. Cancellation of Exhibit Space: The Association reserves the right to cancel any reservation not paid in full, to lease such space to another exhibitor, and to retain as liquidated damages any amounts already paid. IAAPA also reserves the right to reject any application or cancel any contract or space for any reason. If any Exhibitor changes management or is purchased by another company, this Contract becomes binding on such company. Exhibitor agrees that payments or deposits made by exhibitor may be used toward satisfying any cancellation fees due to Association under this Contract. In the event that an exhibitor cancels this Contract, or is unable to use the space after February 28, 2022, the Association shall retain as liquidated damages all amounts paid by such exhibitor. This includes company “no-shows” that do not occupy contracted on-site booth space. Upon receipt of cancellation notice from exhibitor, Association shall have no further obligations to the exhibitor under this Contract. Cancellations made before February 28 will be subject to a $50 administrative fee. 5. Cancellation or Postponement of Event: It is mutually agreed that, in the event that the Event
is cancelled for any reason, then and thereupon this Contract will be automatically terminated and IAAPA management will determine an equitable basis for the refund of a portion or all of the exhibit fees. 6. Compliance with Rules and Regulations: Exhibitor hereby agrees to be bound by all IAAPA and Event Facility rules and regulations outlined here, in the Exhibitor Services Guide, and any additional rules, regulations, and information as may be adopted by IAAPA or the Event Facility. Exhibitor further agrees to adhere to and be bound by (i) all applicable fire, utility, and building codes and regulations of the Event Facility; (ii) any rules or regulations of said Event Facility; (iii) the terms of all leases and agreements between IAAPA and the managers or owners of the Event Facility; (iv) the terms of any and all leases and agreements between IAAPA and any other party relating to the Event; and (v) all Federal, State, and local laws, codes, ordinances and rules. Exhibitor shall not, nor shall exhibitor permit others to, do anything to its exhibit space or do anything in the Event Facility that would cause a difference in conditions from those previously approved by the insurance carriers of IAAPA, or the owners or managers of the Event Facility, which will in any way increase premiums payable by any of said parties, and exhibitor shall be responsible for any such increase resulting from violation of this section. IAAPA will not interpret laws, regulations and ordinances for any exhibitor. 7. Specific Policies: a. All exhibitors must adhere to all rules and regulations pertaining to displays and product as outlined in the IAAPA Trade Connections Booth Specifications included in the Trade Connections prospectus. b. Exhibit activity or soliciting by any non-exhibiting firm or person on the Trade Connections area under the supervision or under the contract of the Association during the event is strictly prohibited. c. Exhibitor agrees to keep exhibit properly staffed and intact during Trade Connections hours. PAGE 1 INITIAL:
d. Early dismantle of booth space is strictly prohibited. e. No cash and carry sale of goods as in a retail setting is permitted from an exhibit booth or in the Event Facility. f. IAAPA reserves the right in its sole judgment to prohibit or close any display or activity because of noise, odors, or other disturbing features that may be offensive to other exhibitors or attendees. Furthermore, this discretionary right of IAAPA applies to any demonstration or activity by any exhibitor that results in obstruction of booth line-ofsight and/or access to a nearby exhibitor’s booth by either attendee/buyers or exhibitors. g. No exhibitor is allowed to assign, sublet, or apportion the whole or any part of the space allotted or exhibit any goods other than those manufactured or sold in the regular course of business by the exhibitor. h. An exhibiting company can promote a third-party company’s product/service in their booth if they are at least a minority stakeholder in the third-party company’s product/service or are a distributor for the third-party company. Only the third-party product/service can be promoted in the booth and may not be the sole product/ service being promoted. The third-party company name/ logo cannot be displayed as an exhibitor. i. Exhibitors are prohibited from engaging in an exhibit activity in any space other than that which has been contracted. j. “Suitcasing.” Please note that while all Event attendees are invited to the exhibition, any attendees who are observed to be soliciting business in Trade Connections area or other public spaces or in another company’s booth will be asked to return their badges and to leave the event immediately. Violators will not be allowed to return and no refunds will be made. Additional penalties may apply. IAAPA asks that both attendees and exhibitors report any violations they may observe to the IAAPA staff. k. “Outboarding.” Outboarding is defined as marketing, sales, and hospitality events conducted by exhibitors and others capitalizing on the presence of buyers and/or sellers attending the original event without previously notifying the original event organizer and finalizing an arrangement that benefits both parties. This practice is considered unethical. It includes practices such as “coat-tailing,” “piggy-backing,” co-location of events, and large-scale hospitality events, particularly during event hours. l. Exhibitor literature and printed materials, including trade publications, may only be distributed from
within an exhibitor’s booth space and may not appear in any other public space of the event facility or that of the contracted IAAPA hotels. Certain sponsoring opportunities are exempt from this rule. m. Exhibitors are responsible for any damage done by them or their employees. n. Booth must be set up no later than 8:00 a.m. local Iguazu time on April 25, 2022. o. Exhibitor warrants and represents that the Exhibit and all related materials, including but not limited to photographs, written materials, and display models (collectively, the “Exhibit”), does not violate any proprietary or personal rights of others (including, without limitation, any copyrights, patents or privacy rights); that the Exhibit constitutes the Exhibitor’s own original work or property, or that the Exhibitor has permission from the rightful owner to use such work or property. The Exhibitor agrees to indemnify and hold harmless IAAPA, its officers, directors, members, assignees, and agents, from and against any and all claims, actions, losses, demands, costs, attorneys’ fees and all other expenses relating or incidental to, or arising directly or indirectly from, the inaccuracy or breach of any of the warranties and representations contained in this Section. 8. Data Protection: a. For the purposes of this Agreement, the following terms shall have the following meanings: i. “Privacy Legislation” means all laws and regulations, including (without limitation) the laws and regulations of the European Union, the European Economic Area and their member states, which are applicable to the processing of Personal Data under this Agreement, including (without limitation) the EU General Data Protection Regulation (2016/679) (“GDPR”); and ii. “Data Controller”, “Data Subject(s)” and “Personal Data” each have the meanings given to them in the GDPR. b. The parties acknowledge and agree that each party shall be a separate Data Controller in respect of the Personal Data received from the other party and processed in relation to this Agreement and each party shall be responsible for its compliance with the Privacy Legislation. The parties shall process the Personal Data received from the other party in accordance with its applicable privacy notice and the Privacy Legislation. c. Should Exhibitor transfer Personal Data to IAAPA, Exhibitor represents, warrants and guarantees that (i) the Personal Data has been collected in
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strict compliance with the applicable Privacy Legislation; (ii) it has properly notified the Data Subjects concerned that their Personal Data may be transferred to third parties including IAAPA; and (iii) Exhibitor has all necessary rights to transfer the Personal Data to IAAPA and such transfer of the Personal Data is and shall be in compliance with the applicable Privacy Legislation. d. To the extent IAAPA processes Personal Data in a territory outside of the European Economic Area that does not provide adequate protection for Personal Data (as determined by applicable Privacy Legislation) the parties hereby enter into the Standard Contractual Clauses (controller to controller transfers) as approved by the European Commission on 27 December 2004, as amended, superseded or replaced from time to time (“SCCs”), which are incorporated by reference in, and form an integral part of, this Agreement, in respect of any transfer of Personal Data from Sponsor (as “data exporter”) to IAAPA (as “data importer”) where such transfer would be prohibited by applicable Privacy Legislation (or by the terms of data transfer agreements put in place to address the data transfer restrictions of applicable Privacy Legislation) in the absence of SCCsWith respect to Article II (h) of the SCCs, IAAPA will process Personal Data in accordance with the data processing principles set forth in Annex A to the SCCs. The SCCs shall come into effect on the commencement of a relevant transfer as described in this item d. e. Exhibitor agrees and acknowledges that any data other than Personal Data, which IAAPA has obtained from Exhibitor, may be freely shared with and transferred to IAAPA and IAAPA’s affiliates and any third party for commercial purposes unless Exhibitor has specified to the contrary in writing stating what data may not be so shared or transferred. f. Exhibitor acknowledges and agrees that its use of the Internet access and Wifi service provided by the Event Facility shall be in compliance with the applicable terms and conditions of use and that it will abstain from sending or receiving any message, data, file, content or signal which is in breach of law and order, common morality, legislation on press infringements, applicable Privacy Legislation, Internet copyright protection law, laws on the protection of minors, trade secrets, private correspondence or private information on the Internet. g. Exhibitor understands and expressly acknowledges it has been informed that its rights, and those of any third party users who log on and use the Internet access and Wifi service provided by the Event Facility, to access, modify, delete or object to the processing of Personal Data and to the transmission thereof to any third parties, shall be
exercised in accordance with the applicable Privacy Legislation and the legislation applicable in the United States of America. 9. Liability, Hold Harmless and Indemnification: Exhibitor agrees that neither the Event Facility nor the Association shall be liable for any claims, losses, damages, death, injuries or liability which may be sustained by any person who may be on the premises leased by or assigned to the exhibitor, (including but not limited to) any agent, employee, representative or guest of the exhibitor, or any other person or entity. The exhibitor agrees that it will hold harmless and indemnify the Event Facility and the Association from any and all claims, including third party infringement claims, losses, damages, death, injuries or liability whatever (including without limitation, reasonable attorney’s fees and costs) whether to property, person or otherwise, that arise in whole or in part from the omissions or willful misconduct or breach of this Contract by exhibitor, or its agents, employees, representatives, guests or invitees related to or arising in connection with exhibitor’s performance under this Contract. In no event will IAAPA be liable to the exhibitor, whether in contract or tort, for any amount in excess of the exhibit space rental fee in relation to any damages, including lost profits, arising out of or relating to the IAAPA Event, the rental of exhibit space, the conduct of IAAPA, any breach of this Contract, or any other act, omission, or occurrence. In no event shall Association be liable, whether in contract or tort, for any indirect, consequential, exemplary, punitive or special damages or awards. 10. Obligations at End of License: Before the termination of the license period, license period being from 9:00 a.m., April 25 through 2:00 p.m. April 27, 2022, exhibitor shall vacate the Event Facility and the facilities and return the equipment in the same condition and repair as originally furnished to the exhibitor, normal wear and tear excepted. In the event the Event Facility or the facilities are not so vacated, then the Association is authorized, at the expense of the exhibitor, to remove and store or return to exhibitor, or unless the exhibitor’s failure is due to an event beyond the control of the exhibitor such as strikes or Acts of God, to treat as abandoned and discarded property and dispose of all goods, wares, merchandise and property of the exhibitor. The Association shall not be liable for any damages or loss to such goods, wares, merchandise or other property which may be sustained either in the course of such removal, or in the course of transit, or by virtue of the
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Association’s disposal of the property. The exhibitor hereby expressly releases Association and/or the Event Facility from any such claims for damages of whatsoever kind or nature. 11. Security: Neither the Association nor the Evnt Facility shall be in any way liable or responsible for any loss or disappearance of any object, item, good or materials of any kind, from exhibitor’s booth space or from the Event Facility, except for such loss or disappearance as is due to intentional and tortuous theft committed by the employees of the Association or the Event Facility. The Association and the Event Facility provide certain security services, including providing advice on security measures, as a convenience to exhibitors, but the responsibility for the security and safety of an exhibitor’s area, product, and property rests solely with the exhibitor. 12. Miscellaneous: The above rules and regulations are all deemed to be of the essence of this Contract. A material breach of any of them shall be deemed a breach of Contract entitling IAAPA to immediately cancel the exhibitor’s Contract. Upon cancellation, IAAPA may take possession of the exhibitor’s space, remove all person and properties of the exhibitor and hold the exhibitor accountable for all risk expense incurred in such removal. The Association reserves the right to make any changes necessary for the best interest of the event. 13. IP Enforcement Policy: In an effort to ensure any claims or disputes by exhibitors at the Event (or in the time period prior to the Event) are handled in a nondisruptive manner, the Association hereby agrees to provide all exhibitors at the Event with the services of an intellectual property mediator (“IP Mediator”). At the Event and in the time period leading up to the Event, IP Mediator will provide assistance to exhibitors by evaluating potential intellectual property infringement claims and will work closely with the Association to issue any Sanctions (as defined below), if necessary. The Exhibitor understands and agrees that the IP Mediator is a neutral party enlisted to mediate and settle disputes between exhibitors related to intellectual property or proprietary rights, as well as any violation of the Rules. Exhibitor understands and agrees that all decisions made by the IP Mediator are final and shall not be subject to appeal or challenge. The Exhibitor understands and agrees that, at the Event and in the time period leading up to the Event, any exhibitor (“Complaining Exhibitor”) may lodge with IP Mediator a complaint against any other exhibitor (“Defending Exhibitor”), which after investigation may result in the Sanctions by the IP Mediator or the Association at the Event. IP Mediator’s evaluation of such a complaint will
be free of charge to the Complaining Exhibitor. Exhibitor understands and agrees that the enforcement action or sanctions (“Sanctions”) shall be issued by IP Mediator and/or the Association in their sole discretion and may include but shall not be limited to: (i) the removal of any item, product, catalog, photograph or image (whether in digital or print) material, URL, product or device (“Exhibitor Content”); (ii) the shutdown of an exhibitor’s booth at the Event; (iii) restrictions on access or services provided by the Association; (iv) a loss of membership to the Association; or (v) a ban from any future show or event. The Exhibitor understands and agrees that any determination by IP Mediator and/or the Association to issue any Sanctions is not a legal determination that any intellectual property infringement or violation has occurred; instead, Sanctions shall be issued (i) to enforce the rules and guidelines at the Event, including the Rules; (ii) when IP Mediator believes that the display of any Exhibitor Content is potentially infringing on another exhibitor’s intellectual property or proprietary rights; or (iii) when IP Mediator and/or Association believes the display of any Exhibitor Content is disruptive to the Event. In exchange for being permitted to exhibit at the Event and also for the services described above, Exhibitor agrees as follows: a. That Association is not responsible or liable for any claimed or recognized violations of the Exhibitor’s intellectual property or proprietary rights, including any claims for trademark, copyright or patent infringement or any claims of counterfeiting or other violations of proprietary rights. b. That the Exhibitor will abide by any and all intellectual property laws, rules or guidelines, including the Rules, whether imposed by national or local laws or by the Association as part of its ownership and/or management of the Event. c. That the IP Mediator and the Association have no obligation to enforce or act on the behalf of the Exhibitor and that both IP Mediator and Association may, in their sole discretion, determine whether to issue Sanctions or take any action in any case, depending on the facts presented by the Complaining Exhibitor. Nothing herein obligates IP Mediator or Association to take any action or issue any Sanctions. d. Not to display Exhibitor Content that violates
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or pot ntially violates the intellectual property or proprietary rights of another exhibitor at the Event or that is otherwise disruptive to another exhibitor. Exhibitor hereby further agrees that the Association and/or its IP Mediator may determine — in their sole and complete discretion — whether to issue the Sanctions described herein.
fully severable, and the Rules shall be construed and enforced as if such illegal, invalid, or unenforceable provision had never comprised a part of the Rules and the remaining provisions of the Rules shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provision or by its severance from the Rules.
e. To comply with any Sanctions issued by IP Mediator and/or the Association. Exhibitor further understands that its refusal to comply with any issued Sanctions may result in further action by Association, which may include the issuance of additional Sanctions or another action as determined by Association in its sole discretion.
15. Disputes. Exhibitor hereby agrees that the exclusive jurisdiction for any dispute, claim, or demand related in any way to the enforcement or construction of the Rules will be decided by binding arbitration. Specifically, all disputes between Exhibitor and Association shall be submitted to Judicial Arbitration and Mediation Services, Inc. (“JAMS”) for binding arbitration under its rules then in effect in the Orlando, Florida, USA area, before one arbitrator, to be mutually agreed upon by both parties. The parties agree to share equally in the arbitration costs incurred. It is the intention of the parties that all questions with respect to the construction and enforcement of the Rules and the rights and liabilities of the parties hereto shall be determined in accordance with the laws of the State of Florida, USA.
f. That a failure by Exhibitor to abide by any Sanctions imposed by IP Mediator and/or the Association may lead to additional Sanctions imposed by Association. g. That any claim of infringement made to IP Mediator or the Association shall be made with the good faith intent to enforce owned or licensed intellectual property or proprietary rights, and not solely in an effort to disrupt or impact another party’s ability to operate. h. EXHIBITOR AGREES TO RELEASE AND HOLD HARMLESS THE ASSOCIATION, IP MEDIATOR, AND THEIR AGENTS, CONTRACTORS, AND SERVICE PROVIDERS, (COLLECTIVELY, THE “RELEASED PARTIES”) FOR ANY CLAIMS, DEMANDS, OR LIABILITIES RELATED TO: (i) A CLAIM OR DETERMINATION THAT A VIOLATION OF THE RULES HAS OCCURRED; (ii) A CLAIM OR DETERMINATION THAT ANY EXHIBITOR CONTENT IS INFRINGING, POTENTIALLY INFRINGING, OR OTHERWISE DISRUPTIVE TO THE EVENT; OR (iii) ANY OTHER CLAIM OR DETERMINATION ISSUED BY THE IP MEDIATOR, ITS AGENT OR CONTRACTOR, OR THE ASSOCIATION RELATED TO ACTIVITY AT THE EVENT. TO BE CLEAR, SUCH RELEASE OF LIABILITY WILL INCLUDE ANY CLAIMS OF TRADE LIBEL, DEFAMATION, UNFAIR COMPETITION, OR NEGLIGENCE RELATED TO ANY DETERMINATION MADE AT THE EVENT BY THE RELEASED PARTIES. i. To indemnify, hold harmless and defend the Released Parties from any claims, losses, damages or liability that may result from the Association or IP Mediator’s enforcement of this IP Enforcement Policy. j. That it will accept and not seek to challenge, modify or overturn any resolution made by IP Mediator or the Association, including the issue of any Sanctions. 14. Severability. If any provision of the Rules is held to be illegal, invalid, or unenforceable under the present or future laws, then such provision shall be
16. Health and Safety Guidelines: All attendees and exhibitors must comply with the IAAPA Health and Safety Guidelines which will be distributed at least 30 days prior to the event. The Health and Safety Guidelines will include items such as crowd and booth density, physical distancing, temperature and/ or COVID-19 screening, face covering requirements, etc. Association shall be submitted to Judicial Arbitration and Mediation Services, Inc. (“JAMS”) for binding arbitration under its rules then in effect in the Orlando, Florida, USA area, before one arbitrator to be mutually agreed upon by both parties. The parties agree to share equally in the arbitration costs incurred. It is the intention of the parties that all questions with respect to the construction and enforcement of this Contract and the rights and liabilities of the parties hereto shall be determined in accordance with the laws of the State of Florida, in the United States.
I have read and agree to the terms, rules and regulations as set forth above. NAME: DATE: SIGNED: