Western Groundwater Congre
Palm Springs | Sep tember 28-30, 2026
SPONSOR AND EXHIBITOR PROSPECTUS
2026 Western Groundwater Congress RENAISSANCE
PALM SPRINGS
SEPTEMBER 28-30, 2026
Step Into the Spotlight at WGC 2026
Groundwater Resources Association of California (GRA) invites you to join us as a sponsor or exhibitor at the 9th annual Western Groundwater Congress, taking place September 28–30, 2026, in Palm Springs at the Renaissance Palm Springs Hotel
Inspired by the spirit of stewardship and connection, WGC 2026 brings the groundwater community together to share ideas, highlight innovations, and celebrate the people working to protect our most essential resource. This year’s Congress creates space for every basin, every perspective, and every breakthrough — because every drop deserves a stage.
HOTEL ACCOMMODATIONS
Renaissance Palm Springs
888 E Tahquitz Canyon Way Palm Springs, CA 92262
Renaissance Palm Springs is providing a discounted room rate of $189.00 plus tax. Please book your room online by the deadline of September 6, 2026, by clicking here.
SPONSOR/EXHIBITOR DEADLINES
The online sponsor registration closes August 24, 2026. Registrations received after this day may not be included in printed conference documents.
EXHIBIT SCHEDULE
Registration, all breakfasts, all breaks and two Receptions will be held as nearby to the exhibit tables as possible provide maximum exposure to exhibitors.
Exhibitor Set-Up: Monday, September 28, 2026 – 6:00 am – 9:00 am
Exhibit Hall Open: Monday, September 28, 2026 – 9:00 am – 7:00 pm Tuesday, September 29, 2026 – 7:00 am – 6:30 pm Wednesday, September 30, 2026 – 7:00 am – 10:30 am
Exhibit Tear Down: Wednesday, September 30, 2026, after 10:30am
LOGO AND AD SPECS
You must send your logo in EPS vector format. If you do not have an EPS version of your logo, please ensure what you send is a high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for printing. Logos are due by Friday, September 11, 2026, in the aforementioned formats. Please submit all logos to jmollgaard@grac.org with the following subject line: GRA WGC 2026 Sponsor Logo – YOUR COMPANY NAME – YOUR SPONSOR LEVEL
Your Ad must be sized to the correct dimensions in a PDF format, 300dpi.
Full Page Ads: 8.5” W x 11” H – full dimensions
Half Page Ads: 4.25” W x 11” H – full dimensions
All Ads are due by Friday, September 11, 2026, in PDF format, 300dpi. Please submit all ads via email to jmollgaard@grac.org with the following subject line: GRA WGC 2026 Sponsor Ad – YOUR COMPANY NAME – YOUR SPONSOR LEVEL.
If you have design or logo questions or if you need help designing your ad, GRA is happy to answer questions and help in designing a simple ad for the Western Groundwater Congress using your company logo. Please contact Amanda Rae Smith, GRA Administrative Director at asmith@grac.org for more information.
EXHIBITOR OPPORTUNITIES, BENEFITS AND FEES
Diamond Jubilee Sponsor – Exclusive Sponsorship (Only 1 Available!)
• Special recognition during the opening session
• Exclusive photo opportunity with keynote speakers, panelists, and the GRAC President
• Logo displayed onstage screens during opening sessions on both Day 1 and Day 2
• Custom advertisement featured in the event slideshow
• Logo placement on event website and app
• FREE full-page ad in the Winter 2026 issue of HydroVisions
• Prominent placement with a 1200x300px banner on GRA’s new Event Website and in the event app.
• Promotional banner featured on the GRA website for four weeks following the WGC
• Recognition on the event website
• Four full event registrations, including one complimentary post conference workshop of your choice
• Onsite signage acknowledging your sponsorship level
• Opportunity to exhibit throughout the meeting with an oversized booth and premier placement
**New exclusive benefit added this year, use of a two cabanas by the pool and two upgraded Resort King Suites during the conference!
Price: $10,000
Platinum Exhibitor– Deluxe Exhibitor limited availability! (5 Available)
• Logo placement on event website and app
• FREE vertical half-page ad in the Winter 2026 issue of HydroVisions
• Prominent placement with a 600x150px banner on GRA’s new Event Website and in the event app.
• Recognition on the event website
• Two full event registrations, including one complimentary post conference workshop of your choice
• Custom advertisement featured in the event slideshow
• Onsite signage acknowledging your sponsorship level
• Opportunity to exhibit throughout the meeting with priority booth selection
Price: $7,500
Gold Exhibitor
• Logo placement on event website and app
• FREE vertical half-page ad in the Winter 2026 issue of HydroVisions
• A 600x150px banner on GRA’s new Event Website and in the event app.
• Option to upgrade to a full-page ad for an additional fee (contact Amanda Rae Smith at asmith@grac.org)
• Recognition on the event website
• One full event registration, including one complimentary post conference workshop of your choice
• Onsite signage acknowledging your sponsorship level
• Opportunity to exhibit throughout the meeting, with booth selection
Price: $5,000
Silver Exhibitor
• Recognition on the event website and app
• One full event registration
• Onsite signage acknowledging your sponsorship level
• Tabletop booth space
Price: $2,500
EVENT SPONSOR OPPORTUNITIES, BENEFITS AND FEES
Premier Sponsor (8 Available)
Benefits: Logo on event website and app, FREE vertical half-page ad in the Winter 2026 issue of HydroVisions and prominent placement with a 600x150px banner on GRA’s new Event Website and in the event app, two full program registration for event, signage recognizing level of sponsorship. And one of the following:
1. Recognition as conference lunch sponsor or refreshment break sponsor – you choose! Hungry conference goers will think of you fondly while they enjoy a brain break and some tasty morsels. (Two Lunches, 3 Refreshment Breaks)
2. Conference Lanyards (Only one spot available, first come first serve) - Every attendee will be wearing your logo throughout the conference! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the lanyards at no additional cost.)
3. Conference Bags (Only one spot available, first come first serve) - Every attendee will receive a bag displaying your logo to carry their conference materials and continue using long after the conference ends! (Sponsor must provide a highresolution .eps logo, GRA will obtain the bags at no additional cost.)
4. **NEW** Charging Station (only one spot available) - Keep attendees powered throughout the Congress. The Charging Station Sponsor will be recognized for providing a convenient hub where participants can recharge their devices and stay connected so they can fully engage in sessions, networking, and the WGC experience.
Price: $4,500
Awards Luncheon and Annual Meeting Sponsor
Align your brand with excellence!
• Logo and podium recognition during the Awards Luncheon
• Logo placement on the GRA Event Website and App and the Awards Luncheon program
• Logo recognition on luncheon meal tickets
• Onsite signage acknowledging your sponsorship level
• One full event registration
Price: $3,000
Welcome Evening Reception Sponsor
Be the sponsor who makes the welcome reception happen! New this year is a live band to help us get the party started!
• Logo recognition in the GRA Event Website and App
• Onsite signage acknowledging your sponsorship level
• One full event registration (2 event registrations if you opt for sole sponsorship)
• Logo placement on drink tickets
• Optional one-minute speaking opportunity during the event
Price: $3,000 for up to 3 sponsors or $9,000 for sole sponsorship
Closing Evening Reception & Poster Presentation Sponsor
Be the sponsor who makes the closing reception happen!
• Logo recognition in the GRA Event Website and App
• Onsite signage acknowledging your sponsorship level
• One full event registration (2 event registrations if you opt for sole sponsorship)
• Logo placement on drink tickets
• Optional one-minute speaking opportunity
Price: $3,000 for up to 2 sponsors or $6,000 for sole sponsorship
WGC Afterparty Sponsor
Following the success of last year’s silent disco, we are thrilled to announce its return with a new opportunity to raise the roof and make our music better than ever! This is your chance to not only connect with attendees through the universal language of music but also to leave a lasting impression by shaping the soundtrack of a magical evening. Embrace this unique opportunity to be the heartbeat of our new Afterparty, where every beat and note you choose will have people grooving and swaying in harmony late into the night!
• Logo recognition in the GRA Event Website and App
• Signage at the afterparty
• One full event registration
Price $3000
Darcy Dash Sponsor
Help attendees maintain balance! Be the sponsor who brings wellness aspects to the WGC through our annual tradition… the Darcy Dash!
• Recognition on the GRA Event Website and App
• Onsite signage acknowledging your sponsorship level
• One full event registration
• Opportunity to distribute wellness-themed swag items during wellness events
Price: $2,000
OTHER SPONSOR OPPORTUNITIES, BENEFITS AND FEES:
Conference Application Platform Sponsor
In an era where AI and technology redefine boundaries, we’re elevating our conference experience to new heights. This is a prestigious opportunity to be at the forefront of innovation. This year, we’re harnessing the capabilities of a NEW renowned conference application and website provider, designed to revolutionize how we connect and engage. This cutting-edge platform offers attendees continuous access to the program agenda, speaker bios, and fellow participants, fostering an environment of seamless communication and networking. As the Conference App and Website Sponsor, you’ll not only champion this transformative experience but also position your brand as a leader in technological advancement and community building.
• Logo recognition in the GRA Event Website and App
• Onsite signage acknowledging your sponsorship level
• FREE vertical half-page ad in the Winter 2026 issue of HydroVisions
• One full event registration
Price: $4,500
Conference Bag Swag Sponsor – Add On
Add an item with your company logo into the bags that will be provided to all attendees at registration! *Please note that this sponsorship does NOT include program registration. (Sponsor is responsible for providing the swag to GRA office by Friday, September 4th to be included. No refunds will be given if your swag arrives too late to be added to the bags.)
Price: $500
Drink Ticket Sponsor – Add On (10 Available)
Want to make sure attendees know you are the VIP who’s got their drinks? This is your chance to connect with attendees and show off that you really know how to help make a party happen! Be a standout from other sponsors and exhibitors by ensuring your logo is on 25 drink tickets to be handed out at the reception!
Price: $500
DE&I and Student Scholarship
Sponsor
Help ensure everyone—including students and individuals from diverse backgrounds—can join us and feel included at GRA’s 2026 Western Groundwater Conference by contributing to our DE&I and Student Scholarship Sponsorship. Your support helps cover expenses such as registration, travel, lodging, meals, and participation in GRA activities for scholarship recipients. Sponsorship benefits include logo placement on main screens during SNAPP Talks, verbal recognition at the beginning and end of the conference, and direct acknowledgment to recipients.
** Please note that the complimentary $2,500 ticket included with the annual sponsorship cannot be applied toward this sponsorship opportunity.
Price: $2000
DIY Sponsorship
DIY or ‘do it yourself’ sponsorships are for all the creative groundwater professionals out there. Showcase your organization in a way we haven’t thought of! Email Amanda Rae Smith at asmith@grac.org with your proposed sponsorship and budget and we will work with you to customize a package for your company!
Benefits: TBD
Price: TBD
Examples:
• Lottery Prizes (NA) - company’s software, products, swags, etc…
• Sustainability Sponsorship ($3,000 - $5,000) - provides reusable bottles and no paper/plastic cups during the conference.
• Selfie Station Sponsorship ($2,000)
• Travel Awards for Scholarships ($2,000)
• Know Before You Go Email Sponsor – Add On ($500)
• Post Conference Email – Add On ($750)
