CONNELLY SCHOOL OF THE HOLY CHILD STUDENT/PARENT HANDBOOK 2015-2016
Updated 8/23/15
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Fall 2015 Dear Students and Parents, Connelly School of the Holy Child is home to scholars and educators with a commitment to maintaining personal integrity and respecting classmates, teachers, and all members of the School community. It is the responsibility of the students, parents, faculty, staff, and the administration working together to ensure that our students are safe at all times. The Student/Parent Handbook articulates the disciplinary guidelines that guarantee the well-being of our entire community. These goals can be realized only when the guidelines are fully supported by all stakeholders. For returning families, please note that there are a few changes to this handbook this year including the Attendance Policy and Disciplinary Procedures, so please review the handbook in its entirety. The handbook can be found on the Holy Child website under Student Life (http://www.holychild.org/student-life/parentstudent-handbook). Please sign and return the attached pledge to the Dean of Students office by September 10, 2015. Sincerely,
Julie Burke Dean of Students
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PARENTS AND INDEPENDENT SCHOOLS To be successful, every independent school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.
Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, and respect.
• AIMS encourages parents who are interested in high-level decision making to stay informed about the work of the Board of Trustees by reading school publications, talking to the Head of School, and attending appropriate meetings.
In practice, the greatest impediment to effective teamwork between independent schools and parents grows out of misunderstandings about school decision-making processes: Who makes decisions in independent schools? How are those decisions made? Independent schools must communicate their procedures to parents, who, in turn, share the important responsibility to become informed members of the school community.
• Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the school’s review process, but they should not expect the Board of Trustees to act as an appeals board. In a day school, trustees often interact with others within the school community and hear concerns about the daily operation of the school. As a matter of good practice, the trustee reports those concerns to the Head of School.
PARENTS AND THE BOARD OF TRUSTEES In most independent schools, decision-making authority at the highest level resides in a volunteer Board of Trustees whose membership often includes current parents. The Board of Trustees does not intervene in the daily affairs of the school, such as curriculum development and hiring, evaluating, or firing of faculty and staff. Instead, the Board focuses on three areas critical to the success of any independent school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the Head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual Trustees, including the Board Chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.
PARENTS AND THE FACULTY AND ADMINISTRATION Parents play an essential and positive role in the life of an independent school. Not only are parents advocates for their children, they also support the faculty and administration through extensive volunteer activities and events. The relationship between parents and the faculty and administration is formally governed by the school’s written enrollment contract and handbook, in which its procedures are spelled out. When parents choose to enroll their child in an independent school, they agree to subscribe to its mission, follow its rules, and abide by its decisions. However, most teachers and administrators would agree that trust and mutual respect are the most essential underpinnings of effective working relationships with parents.
1 • AIMS encourages parents to work productively with teachers and administrators by staying informed about their child and important events in the life of the school. Thoughtful questions and suggestions should be welcomed by the school. It is incumbent upon the school to provide parents with timely and pertinent information. • Parents best support a school climate of trust and respect by communicating concerns openly and constructively to the teacher or administrator closest to the problem. Efforts by parents to lobby other parents will be viewed by the school as counterproductive. • While parents may not agree with every decision by the school, in most cases, the parent and school will find enough common ground to continue a mutually respectful relationship. In the extreme case, however, an impasse may be so severe that the parent cannot remain a constructive member of the community. In such cases, both the parent and the school should consider whether another school would be a better match for the family. THE PARENTS ASSOCIATION AND THE SCHOOL The Parents Association in an independent school provides a vital and much-appreciated service to school leadership and the entire school community. Because the Parents Association is so important, and its volunteer activities potentially
so wide-ranging, AIMS recommends the following steps to structure and clarify the Association’s role. • The Board of Trustees, in consultation with the administration, should develop a set of written bylaws for the Association that make clear its procedures and role as a service organization. • The by-laws should clearly state the Association’s mission to support the decisions and policies of the Board and administration. The Parents Association neither participates in policymaking by the school, nor functions as a lobbying group. • The finances of the Parents Association should be supervised and regularly monitored by the school and should be part of the school’s annual audit process. • The Head of School should be closely involved in the Association nominating process. Cooperation and teamwork between the Head of School and the officers of the Parents Association are crucial to the health of the school community. • It is appropriate that the Parents Association advertise its activities and events. However, the Association is not a public relations arm of the school and should play no role in the school’s efforts to communicate about itself.
The Association of Independent Maryland Schools (AIMS) is an association of more than 100 independent, college preparatory schools in Maryland and the District of Columbia, representing more than 40,000 students and more than 5,000 teachers, administrators, and staff. It was organized in 1967. AIMS works in cooperation with the Maryland State Department of Education and is a member of the Maryland chapter of the Council for American Private Education and the National Association of Independent Schools.
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TABLE OF CONTENTS Section I Connelly School of the Holy Child Philosophy Goals of Schools of the Holy Child Jesus
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Section II General School Information and Policies for Both Middle and Upper Schools Behavior Guidelines Honor Code Code of Conduct School Hours Enrollment Attendance Policies Uniform Guidelines
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Section III Guidance Services Library Use of Computers Health Room Parking and Driving Miscellaneous Matters Parents’ Club
10 12 13 14 15 15 30
Section IV Middle School Middle School Academic Program Middle School Evaluations and Reporting System Middle School Activities Middle School Disciplinary Procedures
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Section V Upper School Upper School Academic Program Upper School Activities Upper School Disciplinary Program
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CONNELLY SCHOOL OF THE HOLY CHILD PHILOSOPHY Connelly School of the Holy Child was opened in 1961 by the Society of the Holy Child Jesus as a college preparatory school for girls. The Middle School was opened in 1989. The School is part of a network of 33 Holy Child schools in the United States, Europe and Africa, which are guided by the educational philosophy of Cornelia Connelly (1809-1879). When Cornelia Connelly founded the Society of the Holy Child Jesus and established the first Holy Child schools in England in 1846, her ideas about education were considered very advanced. She insisted that teachers should "lead their pupils by love rather than by fear" and "take the trouble to study the character of each child." Within the context of the curriculum, the teacher should "let each child develop her own style." While most 19th century school schedules were rigid and monotonous, Cornelia introduced variety and time for recreation. She wanted her students to take pleasure in what they were doing. A caring environment and attention to each student as a whole human being have been hallmarks of Holy Child education for a century and a half. MISSION Connelly School of the Holy Child is a Catholic, college preparatory school, committed to the intellectual, spiritual, artisitic, physical, and social development of young women in grades 6-12. The School emphasizes academic challenge, joy of learning and the education of well-rounded women of faith and action. The Holy Child community welcomes students and families of different faiths and diverse backgrounds. In keeping with the philosophy of our founder, Cornelia Connelly, Holy Child values the uniqueness of each individual and fosters a life of service to others.
GOALS FOR SCHOOLS OF THE HOLY CHILD JESUS 1. To foster a faith commitment that engenders a joyous personal response to God in the challenges of the world. 2. To deepen an understanding of Christian community. 3. To provide an intellectually challenging and creative program of study that fosters academic excellence. 4. To work for Christian principles of justice, peace and compassion in every facet of life. 5. To create a learning climate based on trust and reverence for the dignity and uniqueness of each person. 6. To further the integral human development of all who participate in the life of the School. 7. To plan for the development of Holy Child education in the School.
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GENERAL SCHOOL INFORMATION AND POLICIES FOR BOTH MIDDLE AND UPPER SCHOOLS GENERAL BEHAVIORAL GUIDELINES Honor Code The Honor Code of Connelly School of the Holy Child is a standard of conduct adopted by all members of the Holy Child community. Its purpose is to ensure that respect, honesty, and safety are upheld at Holy Child. The Honor Code applies to all facets of school including: 1. 2. 3. 4. 5.
Disrespect for others, including any racial, ethnic, religious or sexual harassment, abuse or intimidation Lying Cheating and plagiarizing, including homework, labs, quizzes, tests, papers and projects Stealing Drug, tobacco, or alcohol use before, during, or after school functions
Embracing the Honor Code will better prepare members of the Holy Child community to participate in the world with justice, compassion, and respect. Code of Conduct I, _______________________________________, (a student, teacher, administrator, parent) of Connelly School of the Holy Child, will at all times, act with respect, courtesy and honesty. Prejudice based on race, ethnicity, economic status, sexual, or religious beliefs is intolerable. I understand that lying, cheating, plagiarizing, stealing, and other disrespectful conduct is inappropriate and will result in disciplinary consequences. I realize that the Holy Child community is one filled with compassion and care, and any act that deprives me or any other community member of that compassion and care is a violation of the Honor Code. I promise to act in full recognition of this pledge at all times. Off Campus Behavior: Students’ and Parents’ Responsibility Attending Connelly School of the Holy Child implies an acceptance of its behavioral guidelines and a willingness to abide by them. The reputation of a school within the community is a vital asset which is determined to a great extent by the actions of its students. When this reputation is weakened or harmed, so is the school itself and every person associated with it. While we acknowledge that it is primarily the responsibility of parents to regulate and monitor their daughters’ behavior off campus, Holy Child expects responsible behavior by its students at all times and reserves the right to investigate reports of behavior which reflects badly on its reputation, regardless of where the behavior occurs, and to respond in a manner it considers appropriate, up to and including dismissal of the individual from the School. This behavior may include, but is not limited to: In possession of or under the influence of alcohol or illegal drugs on the Holy Child campus, at another school’s event, or at any off-campus school event at any time. The sale of alcohol and drugs. Introduces other Holy Child students to the sale of illegal drugs or provides drugs or alcohol to her classmates. Harassment or abusive conduct toward another person.
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Participation of sexually explicit images through the Internet or otherwise. Actions that reflect poorly on the student body and/or school.
Any student who becomes concerned about alcohol and substance use on the part of herself or a classmate may seek help from any administrator, faculty member, counselor, etc. with no fear of disciplinary action. Holy Child looks to its parents to be partners in upholding the mission and behavioral guidelines of the school and to help students make safe, appropriate social choices. By signing the attached pledge, Parents agree that they will neither serve nor permit alcohol in their home during a teenage party. If a family feels that it cannot accept this policy, it should seriously reconsider its place in this school community Academic Honesty On all written work submitted by students at Holy Child, the following pledge is either required or implied: "I pledge on my honor that I have neither given nor received any unauthorized help on this assignment. " Plagiarism is the submitting as one's work the words, thoughts, or ideas of another person. The copying of another person's work word-for-word without appropriate credit is misrepresentation. Paraphrasing from another source also must be provided with appropriate credit. To use without credit any ideas or facts from another source, even when the student restates these in her own words, is also plagiarism. If a student has any doubt concerning the amount of aid that she may receive from another person or an Internet source for any type of work, it is her responsibility to discuss the matter with the teacher involved. If a teacher suspects plagiarism, the student will be required to verify the sources used for the assignment. As in all academic institutions, the burden of proof is on the student for the authenticity of her work. All teachers are required to report all suspicions of plagiarism, copying or cheating to the Dean of Academics and the Dean of Students. The appropriate people will meet with the student involved to determine if there has been a violation of the Honor Code. Plagiarism, cheating, and copying will result in serious disciplinary action. In all offenses, the student may receive a grade of zero for that particular assignment. In the case of a paper, the student may also be required to complete the paper properly to receive credit for the course. Further offenses may result in more severe disciplinary action. Respect for Others Harassment of any kind will not be tolerated at Holy Child. Engaging in behaviors of harassment, bullying, or relational aggression by any member of the Holy Child community will result in responsive action. These behaviors may include teasing or taunting, exclusion or ignoring, spreading rumors, verbal insults, cyber bullying, requests for sexual favors, or physical violence. The procedures in place to handle any behavioral offense will apply to behaviors of harassment beginning with a meeting of the involved parties and the Dean of Students. Should the behavior persist, the individual will be faced with significant disciplinary consequences that could result in suspension or dismissal.
5 Policy Against Sexual Harassment Sexual harassment as well as gender-based discrimination is illegal and contrary to the policy of the school. Connelly School of the Holy Child is committed to having a community in which every individual is treated with sensitivity and respect and in which each student and teacher has an equal opportunity to work, learn and develop to his or her full potential in an atmosphere free from all forms of sexual harassment. Futhermore, because the School's primary concern is the well-being of students, sexual activity between staff and students is strictly prohibited, regardless of whether the activity is consensual. Sexual harassment creates unacceptable stress for the entire organization, adversely affecting morale, demeans the individual so treated, and could cause potentially devastating costs to the school. The school believes that courteous, mutually respectful, pleasant, non-coercive interactions between employees will best serve the well being of each individual and the school. All employees, both male and female, are strictly prohibited from sexually harassing or making improper advances toward other employees or harassing other employees as a result of their gender. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors and other inappropriate verbal, written or physical conduct of a sexual nature that takes place under the following circumstances: when submission to such conduct is made, explicitly or implicitly, a term or condition of instruction, participation in school activities or employment; or when submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions or benefits; or when such conduct has the purpose or effect of substantially interfering with an individual's academic, extracurricular or work performance, or in creating an intimidating, hostile or offensive school environment or working environment. Teachers and Staff hold a unique position of influence and trust that should not be violated or compromised. They exercise their responsibilities in ways that recognize that there are limits or boundaries to their relationships with students. The following examples outline some of those limits. A professional relationship will be violated if a teacher or staff member: Uses sexual innuendo or inappropriate language and/or material with students
Touches a student without a valid reason
Has a sexual relationship with a student
Holds conversations of a personal nature or has contact with a student via written or electronic means including email, letters, telephone, text messages, social media or chat lines, without a valid context
Is connected with current students via social media
Provides gifts, which could be reasonably perceived as being used to influence them
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Invites a student or students back to their home or goes to the students home, particularly if no one else is present
Is in a car or any place alone with a single student without parental consent
Provides Alcohol/drugs to a student or uses alcohol and drugs with a student
This policy applies to sexual harassment by staff or students against staff or students of the same or opposite sex. Implementation of Policy Information and Education/Training
All students will be informed of the policy through age-appropriate instruction and discussions. The policy will be distributed to all current staff. The guidelines and procedures of the policy will be discussed as part of the faculty orientation at the beginning of each school year.
Hearing Complaints by Students and Parents The close and positive relationship which exists between staff and students at Holy Child is an important quality and strength of the School, and students should feel comfortable discussing any school-related concern, including sexual harassment, with a teacher, the School Counselor or a member of the administration. Working with the student, the teacher or counselor must refer a complaint of sexual harassment to one of the following people: the Head of School or the Assistant Head of School. Any complaint of sexual harassment by a student/parent will be investigated thoroughly and promptly. The investigating administrator will consider all the circumstances in determining whether the alleged improper conduct occurred and whether that conduct constitutes sexual harassment. To the maximum extent possible, Holy Child will protect the privacy of the parties involved. Any attempt to interfere with or influence the investigation of a sexual harassment complaint is strictly prohibited. The administrator will prepare for the Head of School a written report which contains a synopsis of the allegations, the results of the investigation and a recommended disposition of the complaint. The Head of School will take appropriate action.
Confidentiality of Records Holy Child will make every reasonable effort to maintain confidentiality and protect the privacy of the parties involved in the investigation of a sexual harassment complaint. All written materials related to the investigation of allegations of harassment will be placed in confidential files, which are separate from student and personnel records. Reasonable effort will be taken to ensure that access to these records is limited to senior administrators and others on a need-to-know basis.
7 Disciplinary Action Any staff member or student who is found to have committed an act of sexual harassment as defined by this policy will be subject to remedial action including warning, counseling, suspension, or expulsion/termination. In addition, some forms of sexual harassment such as sexual relations between an adult and a minor may also violate criminal laws. Holy Child will cooperate with local authorities in the investigation of any alleged criminal activity. The School's goal is to create a community free of harassment. Harassment, in all its forms, is unacceptable in our community. Respect for Property The beauty of the school buildings and grounds should be valued and maintained by all students, since the buildings and grounds are here for the use and enjoyment of the entire School community. A lounge is provided for the use of the senior class. The seniors are responsible for keeping the lounge clean and in good order. All students are responsible for cleaning up after themselves. This includes, but is not limited to, the cafeteria, locker rooms, classrooms, gym, fitness center, outside areas, and bathrooms. Students are financially responsible if they deface or destroy school property which includes, but is not limited to, desks, lockers, athletic equipment, and library materials. The student will be required to make full restitution for any item destroyed or defaced. If a student experiences a theft, she should report the theft to the Dean of Students. Students should not bring valuable items or large sums of money to school. If there is reason to do so, the student should check the items in the Middle School Office or the office of the Dean of Students for safekeeping. All books and notebooks should have the student's name clearly written on the inside cover. Items found outside, in the locker room, in the cafeteria, in the bathrooms, or in the classrooms should immediately be given to a teacher or taken to the appropriate school office. Lockers are the property of Connelly School of the Holy Child and, as such, are subject to inspection on an unannounced basis. Each student is assigned one locker and upper school students are required to purchase a lock from the Tiger Shop; she should make certain that she is the only one who has the combination to that locker other than her appropriate school office. Lockers must not be shared, and they must be kept locked at all times. Students are instructed to leave valuable possessions at home. Students are also responsible for the general order of the locker room. A student who is found tampering with lockers, defacing, destroying, or stealing school or student property will be subject to serious disciplinary action, such as suspension or expulsion. In addition, financial compensation for such destruction or theft will be required. Illegal Substances The use, distribution or possession of illegal drugs or alcohol or the misuse of prescription drugs in school buildings, on school premises or at any school function is a serious violation of the School's behavior code. Any student who reaches the point of concern for herself or others may seek help from any faculty/staff member without fear of disciplinary action. Any student who is found in possession of, or under the
8 influence of, drugs or alcohol on school premises or at any school function at any time may be suspended or even expelled. Any student who provides other students with illegal drugs or alcohol may be expelled. If a student is found to have an addiction to drugs or alcohol, she will not be permitted to return until she has received treatment certified by a medical doctor. Connelly School of the Holy Child realizes that the use of alcohol and illegal drugs by its students may exist outside the School's jurisdiction. Holy Child expects parents to support the School's effort to eliminate the illegal use of alcohol and drugs and to support the local laws governing their use. Parents are asked to sign a pledge that all parties in their homes for Holy Child students will be chaperoned and that neither alcohol nor drugs will be served or permitted. Parents should consider the School's policy concerning alcohol and drugs to be crucial to the goals of the School as well as to those of the family. By signing the pledge, parents clearly endorse and support of these goals. SCHOOL HOURS The administrative offices are open daily from 7:30 a.m. to 4:00 p.m. Students may be in the Main Building between 7:00 a.m. and 5:30 p.m. (Connelly Hall 7:30-4:30) or until the end of any after-school activity in which they are participating. Students must be picked up within one-half hour of the end of any after-school activity in order to continue to participate in a given activity. If a student arrives prior to 7:30 a.m., she should wait in the reception area until 7:30, at which time she may go to the locker room or the library. All students should be in the school building by 8:05 a.m. and report to their homerooms by 8:10 a.m. Delayed Opening or School Closing – If there is any delay in the opening of the Montgomery County Public Schools or if the County schools are closed due to inclement weather, Holy Child will follow the County decision. Any further instructions or early closing will be announced over the following stations: WMAL (630AM), WTOP (1500AM & 107.7FM) and WRC (Channel 4). The School asks the parents to check the School website for updates and to comply with the early closing decisions of the School. Students are asked to adhere to these delays since faculty and staff traveling in inclement weather as well will not be available to supervise students who arrive at the regular time. Snow Day Policy: For any snow day after the first three snow days of the year, faculty members are expected to post assignments for students by 10:00 am. If a class does not meet on that day, no assigment should be given. Students must log on to Veracross and complete the assignments to turn in to their teacher in class the next school day. Faculty members must be available online for questions from students between 3:00 and 4:00 pm of a snow day. ENROLLMENT In keeping with the mission of the School, Holy Child believes that a positive and constructive working relationship between the School and a student’s parents or guardian is essential to each student’s academic, social and spiritual success. Therefore, if the opportunity for a positive and constructive relationship between the School and the parent/guardian does not exist due to the actions of a parent/guardian, Holy Child reserves the right to discontinue enrollment or re-enrollment of a student. New Students - Applicants who have successfully completed the admissions process will be offered enrollment agreements in March. A signed enrollment agreement and non-refundable $1,000 tuition deposit will reserve a space in the class for the following academic year.
9 Returning Students - Enrollment agreements for the next academic year will be issued in January/February. A signed enrollment agreement should be returned to the Admissions Office with a non-refundable $1,000 tuition deposit by the deadline indicated in order to reserve a space in the class for the next academic year. If a student will not be returning to Holy Child, parents are requested to notify the Director Enrollment Management, Dean of Academics or Head of School prior to July 1. 8th Grade to 9th Grade Transition - Students enrolled in the 8th grade at Holy Child do not need to re-apply for admission to join the Upper School. The expectation when students are admitted to the Middle School is that, contingent upon academic success and personal readiness, they will progress on to the Upper School. If there are any concerns about a student’s readiness to move forward and be successful in the Upper School, the Dean of Academics will contact families on an individual basis to discuss these concerns. Should an 8th grade student decide to apply to another high school, the student’s parents must request official transcripts and recommendations from the Middle School Office. The Middle School will provide the student with one transcript and set of recommendations free of charge. Holy Child will charge the student’s family $40 per transcript for any transcript requests beyond the first one. Transcript requests must be received by the Middle School Office one month prior to their due date. Withdrawal - When a student decides to leave the School or not return for the next academic year, she and her parents should schedule a meeting with the Dean of Academics or the Head of School to discuss the decision. Parents will be asked to put their intention in writing by completing the Authorization to Release Student Records form. If written notification is received prior to July 1, parents are not responsible for tuition and fees for the next academic year. If written notification is received after July 1, financial obligations for tuition and fees for the next school year are the responsibility of the parents and are due in full. Financial Aid - All financial aid awards are made on an annual basis. Award amounts vary and are based on need as determined by Holy Child and School and Student Service for Financial Aid (SSS). Parents who are interested in applying for financial aid should contact the Director of Enrollment Management. Application should be made in December for the next academic year. ATTENDANCE POLICIES The development of a sense of personal responsibility is an important goal at Holy Child. All students are expected to be at school and in class on time every day. Presence at and timeliness to each class is essential for academic progress and personal growth. Holy Child does not make any distinction between excused or unexcused absence. Any time a student is not in class for any reason she will be marked absent. Attendance Expectations
Students must be at school and prepared for homeroom, homeroom in the gym, or prayer block by 8:10am. Attendance is required at all homerooms, classes, class meetings, assemblies, liturgies, retreats, and field trips. Parents are asked to arrange medical and dental appointments so that they do not interfere with attendance at school. Holy Child strongly discourages trips and vacations scheduled on school days so please plan accordingly. Students must be present for four or more periods a day to be credited with a full day of attendance.
10 Late Arrivals All students who arrive after 8:10am must sign in at the front desk, then report to the Dean of Students office to explain the reason for lateness and obtain an admit slip before going to class that is signed by the Dean of Students or Assistant Dean of Students. Students will not be permitted to class without an admit slip from the Dean of Students office. For each class or homeroom, three (3) tardies to that class will be recorded as the equivalent of one absence and the student will earn a detention. A student will earn a detention for each subsequent lateness. Reporting Absences Holy Child requires that a parent or guardian report an absence by calling (301-365-0955) the Assistant Dean of Students (US) and Middle School Office (MS) between 7:45 a.m. and 9:00 a.m. on the day of the absence. Upon returning to school, the student must present to the Assistant Dean of Students (US) or Middle School Office (MS) a dated and signed note from her parent or guardian indicating the reason for the absence, even though a call was placed on the day of the absence. Excessive Absenteeism
Absence from class o Students who are absent an excessive amount of time will jeopardize their grades and/or credit in a class or classes. The school considers ten (10) or more absences per semester per class (five or more absences during the fourth quarter) to be excessive. Excessive absences from a class other than school related absences during the course of a semester WILL result in an automatic reduction of grade by one level (i.e., A to B, B+ to C+), except in the event of a documented, prolonged illness, injury, or family emergency. The teacher will send a note when a student has reached at least five (5) absences in any one class and it is negatively impacting her performance or the class The Dean of Students will contact a family when a student has accumulated at least ten (10) absences and a meeting may result After twenty (20) absences the Dean of Students, Dean of Academics, Assistant Head of School, teacher and advisor will meet to determine course credit eligibility and a plan moving forward. o Seniors who are absent more than five (5) times in the 4th quarter will not be eligible to be exempt from final exams
Tardiness to class (including homeroom): o For each class or homeroom, three (3) tardies to that class will be recorded as the equivalent of one absence.
Students and Parents should understand that excessive absences have a negative effect on academic progress and personal growth. The twenty (20) maximum should not be regarded as allotted days off. Chronic absenteeism or tardiness may eventually lead to a required medical leave of absence, suspension, or expulsion.
11 Participating in After-school Activities If a student misses two (2) or more class periods during a day, she may not be allowed to participate in afterschool activities that day. After-school activities include sports practices and games, drama/music rehearsals and performances, club meetings and activities, dances, etc. Detention is not included; i.e., if you come to school late on a day that you have detention, you must still serve the detention. If a student has any doubt about whether her excuse for missing any time would be acceptable, she should consult with the Dean of Academics or the Dean of Students in advance.
Extended/Planned Absence In the case of an anticipated absence in the Upper School, parents must contact the Assistant Dean of Students in advance and the student must obtain a Notice of Student Absence form to be signed by the Academic Dean and her teachers. This must be completed a week before the day of the scheduled absence. In the Middle School, parents must contact the Dean of Academics. Teachers are not expected to provide additional instruction for students who miss school for planned extended absences. Medical Leave It is possible that a student might, occasionally, encounter a medical issue that is physical and/or emotional in nature and that interferes with his or her ability to function in the school setting. When such a situation arises, the student’s family or the school administration may initiate a medical leave for the student. Given the unique nature of prolonged illnesses or injuries, the school will discuss and coordinate the conditions of the leave with each family individually. At the same time, the following minimal guidelines will apply:
Holy Child reserves the right to determine the legitimacy of the issue after consultation with the health professionals involved and the appropriate school officials (nurse, Dean of Students, Assistant Head of School, Academic Dean, Head of School). The Assistant Head of School, Dean of Academics and the Dean of Students will approve both the student’s leave from and return to Holy Child. The terms for return will be clearly defined at the time of the leave. Leaves may be short-term (less than 15 class days) or long-term (more than 15 class days).
During a short-term leave, students will be encouraged to complete as much work as possible while absent. The family may be encouraged to have an outside tutor work together with our teachers to determine how the student can best resume his or her place in the class, and the extent to which any other form of reasonable accommodation is required.
During a long-term leave, a student will be made “inactive” in Holy Child classes and may be required to withdraw for the remainder of the semester or year depending upon individual circumstances. Within the context of the nature of the illness or injury, the family may determine whether the student will complete that semester’s work somewhere else or wait until the following year to repeat the grade. Re-enrollment status will be determined by the Assistant Head of School, Academic Dean, and Dean of Students.
If the medical withdrawal is authorized at the end of a semester with the student’s graded work completed, the transcript will reflect the final grades for the completed semester. It will also indicate the student’s medical withdrawal from the school with the appropriate date.
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If the withdrawal takes place while the marking period is in progress, the transcript will indicate the last semester completed and the current marking period grade in each course. The transcript will indicate the student’s medical withdrawal from the school with the appropriate date. No credit will be received for courses in which a withdrawal is necessary.
In all cases, the school reserves the right to determine whether we can support a student returning from a medical leave. In addition, a note from a medical professional clearing the student to return to school activity may be required. Concussion ProtocolAcademic Accommodations When a student-athlete has experienced a concussion there may be the need to provide her with academic accommodations following the injury. Such accommodations will be established on a case by case basis by the Dean of Academics, Athletic Trainer and Academic Support Office. The school will consider information provided by the student-athlete’s physician and other professionals outside of the school who may be working with the student-athlete. The continuation of the accommodations shall be reviewed by the School on a regular basis to determine the student’s ability to fully participate in the School’s program. Note: Once a student-athlete begins the return to play protocol, that student-athlete will no longer receive any academic accommodations. No student-athlete will return to play if she is still receiving academic accommodations. Baseline Testing Baseline testing will be completed for all Upper School Student-Athletes. Middle School student-athletes baseline testing will be done on a case by case basis, based on history of concussion and at the discretion of the Athletic Trainer, Athletic Director, and Coach. ImPACT – computerized, neurocognitive assessment tool Standardized Assessment of Concussion (SAC) – Tests cognitive function Balance Error Scoring System (BESS) – Tests postural stability Clinical Evaluation & Assessment Following a Concussion Student-athletes who exhibit signs, symptoms, or behaviors consistent with a concussion shall be removed from practice or competition and evaluated by the staff Athletic Trainer. Student-athletes with a suspected concussion shall not return to activity for the remainder of the day. If diagnosed with a concussion, the student-athlete will be given at home instructions and this information will be reviewed with their parent or guardian. The Graded Symptom Checklist (GSC) will be recorded daily until the student-athlete is symptom free and cleared for full participation following the Graduated Return to Play Protocol. The SCAT3 (inclusive of the SAC and BESS) will be performed as a sideline assessment or within 1-3 hours following the initial injury. The SAC and BESS will be repeated 1 day post-injury, once the student-athlete is symptom free, and following the Exertional Bike Test. Additionally, the ImPACT test will be performed 1-2 days following injury and once the student-athlete is symptom free. Return to participation is an objective decision. No one test (GSC, SAC, BESS or ImPACT) is utilized solely to determine diagnosis, recovery, or return to participation. ImPACT – Computerized, neurocognitive assessment tool Graded Symptom Checklist (GSC) – Self reported symptoms. Standardized Assessment of Concussion (SAC) – Tests cognitive function.
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Balance Error Scoring System (BESS) – Tests postural stability.
Physician Referral Mild Concussion – There is no amnesia (amnesia is different than confusion) or loss of consciousness. Student-athletes are not referred to a physician unless: Post-concussive symptoms worsen or do not improve Increase in the number of symptoms reported Post-concussive symptoms begin to interfere with the student-athlete’s daily activities Student-athlete fails to complete the Graduated Exertional Return to Participation Protocol 2 times in a row. Moderate Concussion – There is amnesia, but no loss of consciousness. Student-athletes are referred to a physician. The physician will determine if further diagnostic testing (i.e. CT Scan, MRI) and/or follow-up with a neurologist or neuropsychologist is required. Severe Concussion – There is amnesia and/or observable loss of consciousness (by coach, athletic trainer, or physician). Student-athletes are referred to a physician. The physician will determine if further diagnostic testing (i.e. CT Scan, MRI) and/or follow-up with a neurologist or neuropsychologist is required. Return to Participation Criteria Mild Concussion Testing When the student-athlete is completely symptom free, they will be re-assessed for the ImPACT, SAC and BESS test scores. Once the student-athlete’s ImPACT, SAC, and BESS test scores have returned to baseline and they remain completely symptom free for an additional 24 hours, the Graduated Exertional Return to Participation Protocol will begin. Moderate Concussion Testing When the student-athlete is completely symptom free, they will be re-assessed for the ImPACT, SAC and BESS test scores. Once the student-athlete’s ImPACT, SAC and BESS test scores have returned to baseline and they remain completely symptom free for an additional 7 days, the Graduated Exertional Return to Participation Protocol will begin. Severe Concussion Testing When the student-athlete is completely symptom free, they will be re-assessed for the ImPACT, SAC and BESS test scores. Once the student-athlete’s ImPACT, SAC and BESS test scores have returned to baseline and they remain completely symptom free for an additional 2 to 4 weeks, the Graduated Exertional Return to Participation Protocol will begin. Graduated Exertional Return to Participation Protocol Exertion Step 1 - Exertional Bike Test (20 Minutes, Manual Program, Level 5, 15-20 MPH) o If there are no return of symptoms during the Exertional Bike Test, there is no change in the SAC and BESS scores following the Exertional Bike Test, and they remain completely symptom free for an additional 24 hours following the Exertional Bike Test, the studentathlete is cleared to progress to Exertion Step 2. o If there is a return of symptoms during the Exertional Bike Test, there is a change in the SAC and BESS scores following the Exertional Bike Test, or they do not remain completely symptom free for an additional 24 hours following the Exertional Bike Test, continue to reevaluate daily. Repeat all procedures from the beginning of the Mild, Moderate, or Severe MHI Testing (depending on the original assessment).
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Exertion Step 2 - Cardiovascular Activities (Functional Agilities Protocol Workout or Interval Bike Workout and Body Weight Circuit) o If there are no return of symptoms during the Cardiovascular Activities, and they remain completely symptom free for an additional 24 hours following the Cardiovascular Activities, the student-athlete is cleared to progress to Exertion Step 3. o If there is a return of symptoms during the Cardiovascular Activities, or they do not remain completely symptom free for an additional 24 hours following the Cardiovascular Activities, continue to re-evaluate daily. Repeat all procedures from the beginning of the Mild, Moderate, or Severe MHI Testing (depending on the original assessment).
Exertion Step 3 - Non Contact Practice (Non-Contact Skill Drills, No Live Activity) o If there are no return of symptoms during the Non-Contact Practice, and they remain completely symptom free for an additional 24 hours following the Non-Contact Practice, the student-athlete is cleared to progress to Exertion Step 4. o If there is a return of symptoms during the Non-Contact Practice, or they do not remain completely symptom free for an additional 24 hours following the Non-Contact Practice, continue to re-evaluate daily. Repeat all procedures from the beginning of the Mild, Moderate, or Severe MHI Testing (depending on the original assessment).
Exertion Step 4 - Return to Controlled Full Contact in a Practice (Controlled Situation Live Activity, Limited Repetition Live Activity) o If there are no return of symptoms during the Controlled Full Contact Practice, and they remain completely symptom free for an additional 24 hours following the Controlled Full Contact Practice, the student-athlete is cleared to progress to Exertion Step 5. o If there is a return of symptoms during the Controlled Full Contact Practice, or they do not remain completely symptom free for an additional 24 hours following the Controlled Full Contact Practice, continue to re-evaluate daily. Repeat all procedures from the beginning of the Mild, Moderate, or Severe MHI Testing (depending on the original assessment).
Exertion Step 5 - Return to Unrestricted Full Contact in a Practice (Live Activity, Full Repetition Live Activity) *Note: This does not include game/event clearance* o If there are no return of symptoms during the Unrestricted Full Contact Practice, and they remain completely symptom free for an additional 24 hours following the Unrestricted Contact Practice, the student-athlete is cleared to progress to Exertion Step 6. o If there is a return of symptoms during the Unrestricted Full Contact Practice, or they do not remain completely symptom free for an additional 24 hours following the Unrestricted Full Contact Practice, continue to re-evaluate daily. Repeat all procedures from the beginning of the Mild, Moderate, or Severe MHI Testing (depending on the original assessment).
Exertion Step 6 - Return to Participation in a Game/Event
Note: Final return to play decisions will be made by the Holy Child Athletic Trainer and Sports Medicine Team (athletic trainer, physician, and neurologist if consulted) based upon the Concussion Management Plan. If deemed appropriate, the Graduated Exertional Return to Play Protocol can be extended at any time on a case-by-case basis. For example, some post-concussive cases may require repeat days on each step in order to acclimate the student-athlete to activity after a longer period of rest.
15 Multiple Concussions: If a student-athlete sustains more than one concussion within a sports season and/or more than three concussions in a year, the return to play timeline may be subject to change on a case-by-case basis at the discretion of the Holy Child Sports Medicine Team. Early Dismissals - A student will be dismissed early only if a parent or guardian phones or sends a note explaining the absence. Students normally will not be dismissed early on a regular basis for outside commitments. Students must sign out before leaving campus. Skipping School or Class - If a student skips school, class, J Block (US), homeroom, assembly or any other activity scheduled during the day, she will be subject to disciplinary action. If a student skips class, she may not be able to make up the missed work. Her parents will be notified by the Dean of Academics. Further violations may result in suspension. Teacher Absence - In the event that a teacher or his/her substitute is not present for ten minutes after the scheduled start of a class, one representative of that class should report the situation to the Dean of Academics or the Dean of Students. Signing In/Out - If a student arrives late or leaves campus during the school day for any reason, she must sign in/out. A student may not have another student sign in or out for her. The sign in/out book is at the receptionist’s desk (US) or the Middle School Office. College Visits (Upper School only) - The procedure for being absent from school to go on a college visit is the same as for any other scheduled absence. (see above)
UNIFORM GUIDELINES Students must be in complete uniform daily. The uniform must be clean, neat and in good condition. Holy Child students, while in uniform, both at school and off campus, should behave in an appropriate manner and remember that their actions reflect upon the School. Uniform items may not be worn separately as part of casual dress. Students not in complete uniform may be issued a demerit. Repeated uniform violations may result in loss of uniform privileges such as participating in Tag Days. Fall & Spring Uniform Yellow Skirt (Middle School); yellow Kilt (Upper School) White or navy Holy Child short-sleeved polo shirt White or navy Holy Child long-sleeved polo shirt Navy or gray Holy Child sweatshirt without a hood Monogrammed Holy Child navy sweater vest White Holy Child logo socks Solid black or brown soft-soled shoes with fully enclosed heel no more than 1� high (Upper School only) Predominantly white sneakers, running shoe style (Middle School only) Navy monogrammed Holy Child fleece jacket Winter Uniform Plaid Skirt (Middle School); plaid Kilt (Upper School) White or navy Holy Child short-sleeved polo shirt White or navy Holy Child long-sleeved polo shirt Navy blue or gray Holy Child sweatshirt without a hood
16 Monogrammed Holy Child navy sweater vest White Holy Child logo socks Solid navy, gray or black tights Solid black or brown soft-soled shoes with fully enclosed heel no more than 1” high Navy monogrammed Holy Child fleece jacket Physical Education Uniform White Holy Child Athletics t-shirt Royal blue Holy Child shorts White socks Sneakers New skirts/kilts, polo shirts, button-down oxfords and sweater vests must be purchased from our uniform company, Flynn and O’Hara School Uniforms. Call 800-441-4122 or visit the website at www.flynnohara.com for further information. White Holy Child socks, sweat shirts, navy fleece jackets and P.E. uniforms are purchased from the Tiger Shop. P.E. uniforms are to be worn to Physical Education classes only. P.E. uniforms can be purchased from the Tiger Shop. No jewelry or uniform tights may be worn while participating in P.E. classes or athletic events. SPECIFIC POLICIES
Skirts/Kilts shall be no shorter than three (3) inches above the knee Shorts and/or other items worn underneath skirts/kilts should not be visible at any time Students may not wear shirts with a logo that is not the Holy Child logo (Ralph Lauren, etc.) Only plain white t-shirts may be worn under the uniform Black leggings may be worn in cases of extreme cold weather (Upper School Only) Long-sleeved shirts may not be worn underneath short-sleeved shirts Shoes and socks must be worn at all times Hair color should be a traditional color for hair Only ear piercings are permitted Nose, tongue, lip and eyebrow piercings are not permitted Non-uniform items (sweatpants, non-uniform sweatshirts, non-uniform sweaters, coats or jackets, etc.) may not be worn during the school day. Any member of the administration or faculty may confiscate any non-uniform items worn by a student during the academic day. Continued uniform infractions may result in uniform restrictions.
Tag Days may be “dress-up” or “dress-down,” but they will never include short shorts, cut-off shorts, pajamas, items with holes, halter tops, tank tops, or midriff tops. Middle School students may not wear flip-flops or sweatpants at any time. Tag days are scheduled through the Dean of Students.
GUIDANCE SERVICES
17 The Guidance Program at Holy Child focuses on the developmental needs and concerns (personal, emotional, educational, vocational) of each young woman, and we recognize that a combination of formal and informal counseling is most able to meet the needs of our students. Academic Guidance - The Dean of Academics and the Director of College Counseling are available to give assistance to each student in course selection and academic planning. In addition, the Dean of Academics and the Learning Specialist may assist students by recommending appropriate testing and discussing the results of those tests with the students and appropriate teachers. Students and/or parents with academic concerns are encouraged to arrange a conference with the Dean of Academics. Academic Support Office (ASO) –Services provided by this office for all Holy Child Students include oneon-one meetings with students, homework club (3:30 pm – 4:30 pm Monday through Thursday) and meetings with teachers to develop varied teaching strategies. Students with current psycho-educational testing wishing to receive accomodations must submit this testing to the ASO. The Learning Specialist will develop an individualized accomodation plan for all students with a documented learning disability and/or other health impairment. Academic Support – The Academic Support Program is for young women who welcome the challenge of a strong academic program but have learning differences that compromise their ability to access curriculum in conventional ways. These individuals benefit from Holy Child’s comprehensive program of study, along with a study skills class which provides reading, writing and/or math skills. Students applying to this program must have current psycho-educational testing that documents their learning differences. Middle School – Students in the Middle School participating in the Academic Support Program take a study skills class in lieu of a foreign language class. The Learning Specialist works in collaboration with classroom teachers, using subject curriculum to teach the students study, reading, writing, and math skills. Instruction from Learning Specialist includes training in the use of assistive technology such as Kurzweil and Inspiration. Upper School – Incoming freshmen participating in the Academic Support Program take a study skills class with a learning specialist in lieu of a foreign language or science class. The class teaches the students how to use the School’s resources, trains them in the use of assistive technology and helps them to develop the executive functioning skills needed to be successful students in high school. Students are assisted in defining their our learning styles and developing the strategies that match their favored modality for learning. Students learn to assess their own work habits and develop those that lead to success and indentify those which interfere with their academic progress. The learning specialist works along with the classroom teachers, assisting each young woman with specific assignments. During sophomore, junior and senior years, students may continue to receive support from the learning specialist, using free periods in their schedule. Assistance continues to be given in the area of executive skills, with specific assistance on assignments in conjunction with their classroom teachers, as needed. The learning specialist provides guidance to the young women in advocating for themselves and using their accommodations to benefit their learning. Teaching young women how to use their strengths and develop strategies to work around their challenges are the goals of the Academic Support Program. Homeroom Advisors - Each student has a faculty advisor who is also her homeroom moderator. Homeroom advisors are a vital link between the students, the administration and the faculty. The homeroom groups are small, enabling the students to interact with their peers and their advisor in an informal atmosphere. Individual
18 conferences also occur periodically during the year. The advisor takes interest in the academic, personal and social development of each of his/her advisees. Students and parents are encouraged to view the advisor as a primary contact in the School who can help them with a variety of issues and/or refer them to others whose expertise would be most appropriate to the situation. The School Counselor - Our counselor provides support for students in both academic and personal areas. She has expertise in working with students and their families and will refer to appropriate professionals as needed. The entire Guidance Program focuses on the developmental needs and concerns of each student. All 7th – 9th grade students participate in weekly group sessions dealing with issues such as social and academic adjustment, friendships, peer pressures and making responsible choices. The counselor works closely with the teachers, the Dean of Academics and the Dean of Students. Throughout the year, she also encourages teachers to bring concerns about individual students, either personal or academic, to her attention. College Advising – The Director of College Counseling guides students through the processes of preparing for, applying to, and selecting the college most appropriate to a student’s talents, accomplishments and goals. The college counselor is available to assist students throughout their upper school careers. The formal college advising process begins in junior year and continues throughout the senior year. In addition to advising students about the process of registering for and taking the standardized tests that are part of the college admission process, the College Counselor schedules individual and group meetings with students and parents, advises students on how to effectively complete their college applications and submit the appropriate school documentation in support of students’ applications. To keep current on the latest trends in college admission, the College Counselor hosts college admission representatives on Holy Child’s campus, visits college campuses, attends professional meetings and is an active member of local, regional, and national admission associations. As a member of the National Association for College Admission Counseling and the Potomac and Chesapeake Association for College Admission Counseling, Connelly School of the Holy Child is committed to the ethical principles of good practice that the associations require of their members. LIBRARY The library is open to students from 8:00 a.m. to 4:30 p.m. Monday through Thursday and closes at 3:30 p.m. on Fridays. Occasionally, the library is closed after school for faculty meetings and special events. Notice of early closing will be publicized several days in advance whenever possible. The library provides access to information and ideas for academic and personal use. It houses a collection of over 13,000 print and non-print resources as well as numerous specialized databases and on-line encyclopedias. Online resources provided by the library are available campus-wide and, in most cases, at home via the McShain Library website at http://library.holychild.org. The library provides wireless access to the Holy Child network. In addition to six computer stations, eight wireless laptops may be issued to students for in-library use. Students are expected to be courteous and considerate of others in the library by talking softly, handling materials carefully and leaving the area neat for the next users. Small groups and individuals may use the library at any time, even if a full class has signed up to use the library. However, scheduled classes do have precedence on use of materials and space. A library pass is required for individual use of the library during J Block (US).
19 Checking Out Library Materials The Holy Child Student ID also serves as the library card. Students select items to borrow and scan the books they have chosen, using the computer located at the circulation desk. Book renewals are done through the circulation computer. Magazines should be checked out with the assistance of the Librarian. The normal loan period for books and back issues of magazines is two (2) weeks. Books placed on reserve, some reference books and current issues of magazines may be checked out overnight, again with the assistance of the librarian. Overnight materials are checked out after the last period of the school day and must be returned before the first period of the next school day. There is a $1.00 per period (per item) fine on overnight loans that are not returned before the first period of the next school day. All books should be returned to the shelf located in the circulation desk. Students are encouraged to return books as soon as they no longer need them. If books are needed past the due date, students are asked to renew those items before the loan period expires. Library notices will be sent to students with overdue materials. Ignoring library notices may result in disciplinary action. All library books and materials must be returned before semester or final grades will be sent. Students are financially responsible for lost or damaged items.
USE OF COMPUTERS The information network at Connelly School of the Holy Child represents a powerful educational resource which allows students to find a tremendous amount of information from virtually anywhere. Besides the CDROM databases and encyclopedias held locally at the School, Internet access can connect users to businesses, major universities, national libraries, museums, other schools and students around the world. Holy Child’s Honor Code and school rules are guidelines for acceptable behavior at school. Likewise, there are correct procedures and rules which govern the use of the School’s network and Internet connection. Failure to follow these guidelines may result in suspension or loss of network privileges. Acceptable Use Policy Connelly School of the Holy Child's (CSHC) Information Technology Department (ITD) establishes computer, network and technology-related policies. These policies cover use of all CSHC academic computing facilities, information access, use of public facilities, use of private machines on the School network, use of School resources and sanctions for policy violations. As usage practices change, the ITD will propose modifications to this policy as needed. Users of CSHC computing services are expected (in accordance with Holy Child's Honor Code) to abide by the following policies, which are intended to protect the privacy and work of students, faculty and staff and to preserve the right to access the networks to which CSHC systems are connected. This applies to vandalism of computer equipment, unauthorized access to information, computer piracy or plagiarism, hacking and any tampering with hardware or software. Access to the CSHC network is a privilege, not a right. Access to networks and using the internet computer systems owned or operated by CSHC as well as personal computing devices requires certain user responsibilities and obligations and is subject to School policies and local, state and federal laws. Appropriate use should always be legal and ethical. Users should reflect academic honesty, mirror community standards and show consideration and restraint in the consumption of shared resources. Users should also demonstrate respect for intellectual property, ownership of data, system security mechanisms and individual rights to
20 privacy and to freedom from intimidation, harassment and annoyance. Appropriate use of computing and networking resources includes: instruction, independent study, authorized research, independent research, communications, recognized student and campus organizations and School departments. The Internet has been a wonderful help in allowing us all to communicate more quickly and easily and to research a vast network of sources of information. Most of our students are extremely comfortable in using this 21st century tool to their betterment. However, the Internet does expose students to many undesirable sites and gives outsiders unnecessary access to our students. Its anonymity can enable students to bully one another through the use of chat rooms, blogs, instant messages and e-mails. As teachers and parents, it becomes a challeging job to mentor young people in our care so that they use technology properly and do not make themselves vulnerable to these outsiders. Specific social media sites attract students and post dangers. These sites allow participants to set up individual profiles that may include photos, videos and personal information. The sites also allow others to respond with postings on an individual site. There is no monitoring of what people say in the profiles nor is there any check on the real ages of the people using the website. A student who gives her name and posts a picture and mentions that she is a student at Holy Child could easily be found by a predator. Holy Child students are not permitted to access these sites while at school. Holy Child students may bring their own laptops and tablets to school for academic purposes but must adhere to the acceptable use policy while on campus. Failure to do so may result in the loss of this privilege. The use of personal devices for accessing the internet will be regulated and monitored by the same principles stated in the computer use policy. Holy Child is not responsible for lost, stolen or damage to personal laptops. Unacceptable Use of the Network and Telecommunication Use of the Holy Child Network is a privilege not a right. Holy Child network users are expected to use the service in a responsible and courteous manner. Unacceptable uses of the network include, but are not limited to, the following activities: o o o o o o o o o o o o
Attempting unauthorized access to system networks, other user accounts, and private files. Unauthorized altering of data, hardware or software. Violating copyrights laws. Communicating threatening, abusive, otherwise objectionably language or material in either public or private messages (Internet bullying) Accessing sexually oriented/explicit material. Using the network for illegal activities, for lobbying or for commercial purposes. Disrupting network use by others. Reposting of personal communications without the authors consent. Communicating your personal address or telephone number over the network. Internet instant messaging programs not used for educational purposes are prohibited. Social Networks such as Facebook, Instagram, and others are not permitted without faculty supervision. Uploading private and sensitive school information to unauthorized cloud services. Please contact the Technology Department for a list of authorized cloud services.
21 The Holy Child Network is for use by authorized individuals only. Any unauthorized access to this network is prohibited and subject to civil and criminal penalties under Federal Law (PL 83-703 and 990474). Individuals using this network are subject to having activity on this network monitored. Anyone using this network expressly consents to such monitoring. User privileges may be suspended without warning. Personal Internet Devices and the Holy Child Guest Wireless Network All personal Internet devices including but not limited to tablets, laptops, netbooks and smart phones using our Holy Child Guest wireless network are guided by the same principles specified in the unacceptable use of the network and telecommunications section. Failure to follow the network and Internet usage guidelines can cause the suspension of user privileges without warning. Electronic Devices – Personal electronic devices (including cell phones for Upper School only) may be used for academic purposes during the school day. Teachers may restrict student use of electronic devices during class at any time. Students must adhere to the acceptable use policy. Students are not permitted to use personal mobile phones on campus during the school day. If a personal mobile phone rings or a student is found using a personal mobile phone at any time during the school day, the device will be turned over to the Dean of Students.
HEALTH ROOM The School Nurse is available in the Health Room during hours which will be posted around the School (usually 8:20 a.m. – 3:30 p.m each day). If a student becomes ill during the day, she must obtain a health room pass from her teacher. A student may remain in the Health Room for one class period, at which time a determination will be made as to whether she should return to classes or go home. Should she need to go home, the Nurse will call the student's parent for permission. The Nurse or her replacement will make all calls relating to a student's illness. Students should not place such calls. A student may remain in the Health Room if her parents cannot be reached or until she is picked up by her parent. Information and Procedures Regarding Medications
The Montgomery County Health Department discourages the administration of medication to students during the school day.
A parent/guardian’s consent and a physician’s written medication authorization must be on file for each medication a student is to receive at school. This authorization is required for both prescription and non-prescription medications.
The parent or guardian is responsible for obtaining the required information from the physician.
The medication authorization is current for this school year only. The parent is responsible for submitting to the School in writing from the physician notification of any change in dosage or time of administration of the medication.
Prescription medication must be received by the School in the original pharmacy container. You may request a school dosing container from the pharmacist. The label should note:
22 Name of Student, Medication, Dosage, Time to administer dose and Prescribing Physician’s Name. This information must be consistent with the authorization ordered.
Non-prescription, over-the-counter medications must be in the original manufacturer’s container. Non-prescription medication will be administered according to the directions on the label.
Under no circumstances may School staff accept or administer medications in envelopes, bags or unmarked containers.
Medication should be delivered to the School Nurse or administrator by the parent. The signed physician authorization must accompany the medication.
A student should not carry medication with her in school unless a special arrangement has been discussed with the School administration. An example would be the use of an asthma inhaler before physical education class or sports.
A parent/guardian is responsible for collecting any unused portion of a medication at the end of the school year. Medication may not be carried over to the next school year.
The School Nurse will administer medications to students who require them during school hours. The Medication Authorization form must be completed by both the physician and the parent in order for the medication to be taken at school. Medications must be brought to school in a container appropriately labeled by a pharmacy only. Students may not store medication bottles in their lockers or carry them in their backpacks. Students are reminded that supplying another person with any controlled substance is a Federal offense with serious legal consequences. The Montgomery County Health Department recommends that a student with a contagious illness be on medication for a 24-hour period before returning to class. A student should also be free of fever (100°F or more) for a 24-hour period before returning to school. We recommend that students with asthma or allergies to bee stings leave an extra inhaler or bee sting kit with the School Nurse. PARKING AND DRIVING REGULATIONS Parking on campus is a privilege extended to Juniors and Seniors only. Students must register their car with the Dean of Students by filling out the parking registration form. Once the form has been completed the student will be issued a parking space and permit. All automobiles must be registered to park on campus. Drivers must display the Holy Child permit from their rearview mirrors whenever the car is on campus. To ensure safety, the speed limit on the School grounds is 15 m.p.h. All drivers should be aware of the presence of small children and pedestrians, especially between Connelly Hall and the Main Building. Drivers should observe the entrance and exit regulations on campus. Students may not be in the parking lot or in their cars during school hours, except if they are signed out to leave campus. Students should not leave trash in the parking lots. Talking on cell phones while driving on campus is not permitted. No one (including faculty and staff) may park in either the Upper or Middle School car pool lanes before 8:30 a.m. or between 2:15 p.m. and 3:45 p.m.
23 Any violation of parking lot regulations, exceeding the speed limit or driving recklessly may cause the student’s parking privilege to be revoked.
MISCELLANEOUS MATTERS After-school Care - The School does not provide after-school care. Middle School students may study in the library until it closes at 4:30 p.m. except on Fridays. At 4:30 p.m., Middle School students still on campus must report to the reception area in the Main Building. All Middle School students must be picked up by 5:30 p.m. unless participating in a School-sponsored activity. Break (Middle School) – Middle School students should bring with them a nutritious snack to eat during this time. Snack machines are not available to Middle School students during break. There is a Copy Machine for student use in the Library. Students are not permitted to use the copy machine in the front office or the faculty copy rooms. Elevators are to be used only with special permission. Faculty Rooms, Conference Rooms, and Kitchens are for the exclusive use of the faculty. Students are not allowed to be in these rooms in either building without the express permission of a faculty member. Field Trips - Students are required to have a signed permission slip in order to attend a field trip. Permission by phone is not acceptable. A permission form can be downloaded from the School’s website. Cell phones are not permitted on field trips. The supervising teachers determine the dress code for field trips, but dress must always be appropriate to the occasion and the values of Holy Child. Financial Obligations - All library books and athletic uniforms must be returned and all financial obligations to the School, including AP fees, must be paid before students receive report cards. Food and Drink - Students are permitted to have water bottles during class time. Other drinks and food are permitted in classrooms when related to the classroom activity and only with the permission of the teacher. Fundraisers – All fundraisers must be approved in advance by the Dean of Students. Tag days will be limited to one per month. J Block (Upper School) – J Block meets three days each week. On Tuesday and Wednesday, all students not in chorus, dance, or yearbook meetings must report on time to the Cafeteria. This period will be used for guidance activities, individual conferences, or quiet study. If a student wishes to meet with a teacher or go to the Library, she must present a written pass from that teacher which she obtained before J Block that day. Thursday J Block will be for all club meetings or advisory meetings. Students who have extended time may not use J Block to complete a test if they are involved in dance, chrous or yearbook. After the first quarter, those seniors that do not have a grade of a C- or below will have free J blocks but must remain on campus. Those seniors who are not in good academic standing may lose senior privileges and are required to attend mandatory study hall during J block. Grades will be reviewed each quarter at progress reports and the end of the quarter.
24 Lost & Found – Lost articles are kept outside the locker room (Upper School) and in the Middle School Office. Small and valuable items are also kept at the receptionist’s desk. Unclaimed items left for a long period of time will be donated to charity. Lunch – Students should eat lunch in the cafeterias. (Seniors may eat in the Senior Lounge.) In the fall and spring, students are permitted to eat lunch at the picnic tables located in the rear courtyard. Messages – Students will not be called to a school phone except in the case of an emergency. Students should check the message board each day. Notices and Signs – Students wishing to post notices or signs of any kind in either building should have approval from the Dean of Students. Office Telephones may be used if a phone call is necessary but never without the appropriate permission. Photography (still and video) – Students may not take photos or videos of school community members without their knowledge. Photos and videos may not be posted on the internet without the subject’s knowledge. Serious disciplinary action may be taken if these rules are violated. Smoking - Students are not permitted to use tobacco or tobacco products in school buildings or on school grounds, at a school-sponsored event on or off campus or at any time while wearing the School uniform. The Tiger Shop, located on the lower level of the Main Building, is where students and families may purchase P.E. uniforms, school supplies and Holy Child specialty items. It is open M-F 7:30-8:30am; Mon, Wed, Thurs from 11:30am- 12:30pm Tiger Times, our daily morning newsletter, is used to convey information to our students and is read every day in Homeroom. It is also available on the website. Unoccupied Classrooms - Students who use unoccupied classrooms in which to study or meet should leave the classrooms the same way they were found. Students should refrain from rearranging desks, writing on boards, playing with equipment or leaving trash behind. It is a violation of the Honor Code for a student to open the drawers of a teacher's desk, handle papers on the desk or use telephones without explicit permission. Visitors – Students who wish to bring a student guest to school should obtain permission from the Dean of Students at least a day before the visit. Students should introduce their guest to each teacher whose class she visits. Boys are not permitted on the school grounds during school without the permission of the Dean of Students. Boys are not permitted on the lower level of either building. All visitors are asked to report to the reception desk in the Main Building upon arrival. PARENTS’ CLUB The Parents' Club exists to develop community among parents, faculty and students. It also offers an active volunteer force to generate and support school activities and to sponsor fundraising events. All parents and guardians are members of the Parents' Club. Payment of the annual dues entitles a member to vote and to hold office.
25 MIDDLE SCHOOL ACADEMIC PROGRAM Educational research has shown that middle school-aged students learn best when subjects are presented as part of a larger whole, rather than as a set of isolated facts. With this in mind, the Holy Child Middle School academic program is organized according to themes within a trimester system. As well, every effort is made to integrate skills and knowledge learned in various subject areas. The Middle School curriculum includes studies in language arts, social studies, mathematics, science, foreign language, religion, music, art and physical education. The core subjects (language arts, social studies, mathematics and science) are studied on a daily basis in extended blocks of time; all other classes meet for shorter periods of time. Students have four classes of foreign language and religion per week, two classes of music and art per week and three classes of physical education per week. Evaluation of a student's academic progress occurs in various forms. Teachers consider classroom participation and homework completion as part of their grading of students. As well, knowledge and skill levels are assessed through quizzes, tests and homework assignments on a weekly basis. Oral presentations and projects (individual and group) are also assigned. Eighth grade students take three exams in December and six in June. Seventh grade students take three exams in June. Three Elective Blocks are scheduled for 7th and 8th grade students each week to allow students time for additional artistic and athletic activities. Each trimester, students participate in an arts activity such as dance, art or play a sport such as soccer, basketball or lacrosse. A Learning Specialist is available to work with students and to consult with teachers. The Learning Specialist works closely with students who have identified learning issues and who may need additional resource help and support to be academically successful in the Middle School. Need for this support is determined with the input from teachers, parents, the Learning Specialist and the Head of the Middle School. The faculty and administration of Holy Child are committed to enabling each student to realize her academic and personal potential. Students are encouraged to take full advantage of the knowledge and assistance of their teachers. Parents are also encouraged to contact the School whenever they have questions or concerns; questions should be directed first to homeroom or classroom teachers.
MIDDLE SCHOOL EVALUATION AND REPORTING SYSTEM Grading Scale A 93-100 A90-92 B+ 87-89 B 83-86 B80-82 C+ 77-79 C 73-76 C70-72 D 60-69 F Below 60
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Student Reports Progress reports for Middle School students are mailed home in the middle of each trimester. Report cards containing grades and teacher comments are mailed home at the end of each trimester. Formal Parent/Teacher conferences are held during the first trimester. Student led parent conferences about student portfolios are held during the second trimester. At any time during the year, if a student is receiving a D or an F grade or is consistently failing to complete assigned work, her teacher will notify her parents. Parents and teachers may request additional conferences at any time during the year if concerns or questions arise. Teachers may also be asked to complete periodic progress reports or to communicate on a regular basis with parents for selected students. A Middle School student who fails a course for the year may not be allowed to return the subsequent year. Homework Policy Students in the 6th grade should expect approximately one and a half hours of homework each night; students in the 7th and 8th grades should expect approximately two hours of homework nightly. Teachers assign papers and projects well in advance of the due date and take into account the overall workload of students when assigning homework and projects. Organizational and time management skills are a key aspect of academic success and teachers work with students to help them manage and structure their independent work. Longterm assignments and projects are posted on teacher pages on the Holy Child website. Students are expected to utilize the assignment book given to them at the beginning of the year. Parents of students who are consistently taking longer than the suggested amount of time to complete homework or who seem to have very little homework to do should contact homeroom teachers or classroom teachers directly. MIDDLE SCHOOL ACTIVITIES Athletics Connelly School of the Holy Child desires to help each student develop physically, as well as academically and spiritually, by providing opportunities for a wide range of athletic activities. Young women who are studying rigorously need time spent in happy, healthy, and interesting play. To come away from the classroom and books to the gymnasium or field is to achieve balance of one’s intellectual and physical needs. Holy Child introduces students to a large variety of athletic activities in our physical education classes, team sports, and club activities. In these areas, students will develop new interests and abilities, as well as discover ways to enjoy physical activity and develop habits that contribute to lifelong good health. As well, we want our students to experience and understand the values of positive competition, the manners of good sportsmanship and the challenge of physical discipline. The Physical Education Department provides Middle School students with a number of athletic team sports. In the fall, students may participate in soccer, and field hockey. During the winter, the basketball and swim teams compete with other schools. In the spring, Middle School lacrosse, softball, and track teams are formed. Dancers and equestrians also have an opportunity to participate in organized activities. Practices occur on Tuesday, Thursday and Friday during the last period of the day.
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Clubs Students are encouraged to participate in school activities such as Student Council, Chorus, Band, and Yearbook. Each club is moderated by a faculty member and meets on a regular basis. Student Council The Middle School Student Council provides leadership for the student body. Student Council officers and Homeroom representatives organize special events, promote communication between the students and faculty and serve as role models and representatives of their classmates. Elections are held in early October. A President is elected from the 8th grade, a Vice-President from the 7th grade and a Secretary/Treasurer from the 6th grade. Each homeroom elects one representative. Preceding the elections, an assembly is held so that all officer candidates may make a brief speech before the student body and faculty. At the discretion of the Head of the Middle School, the student council may, on occasion, include one or more additional students who are appointed by the Head of the Middle School in order to provide a well-rounded group that represents the full leadership potential of the middle school student body. Each candidate for election or appointment must have the support of her teachers and the Head of the Middle School as a student who will maintain her academic standing while taking extra responsibility and as a young woman who will uphold the values of Holy Child. Students who do not fulfill their academic or student council responsibilities or fail to uphold Holy Child values may be removed from the student council. Field Trips Students are required to have a signed permission slip in order to attend a field trip. Permission by phone or fax is not acceptable. Cell phones, iPods and gum are not permitted on field trips. The supervising teachers determine the dress code for field trips, but dress must always be appropriate to the occasion and the values of Holy Child. Short shorts, cut-off shorts, shorts with writing across the back, sweat pants, spaghetti straps, items with holes, halter tops, tank tops or midriff tops, as well as flip-flops, are not acceptable. Failure to dress appropriately for a field trip will result in a student’s remaining at school for the day. Lunch Middle School students are asked to eat lunch in the cafeteria and are supervised by teachers. Students must report to the cafeteria within the first ten minutes of lunch and may not leave until they are dismissed. Weather permitting, students may also eat lunch at the picnic tables in the rear courtyard if they have permission from the cafeteria supervisors. Campus Ministry/Community Service Campus Ministry transcends the description of a school "club," allowing its spirit to permeate every facet of school life. The entire School community participates in a wide range of activities. The Middle School Campus Ministry program focuses on preparation, reflection, service and celebration. The entire Middle School participates in service work throughout the year. Some of the activities include visits to Victory Terrace, the "sandwich brigade" and fundraising for a number of organizations in the area or further away. Students are invited to assist in the School-wide liturgies, weekly Prayer Block and the Middle School
28 Closing. All Middle School students take one-day class retreats. Students are encouraged to propose community service projects to the Dean of Academics or the Middle School Campus Minister. Middle School Service Requirement Service is a basic requirement at Holy Child. To form habits of practicing to love in the area of service learning, the School monitors a program of Christian service each year within a volunteer program. Although the number of required service hours is minimal over the course of the year, it is an important way of teaching students the merits of volunteer work as the primary means of living out their baptism and following the Gospel. Middle School students (grades 6-8) must complete a MINIMUM of 12 hours of service. Service is to be completed at TWO OR MORE SERVICE SITES. To be completed in January and May:
Verification of at least six hours of service One signed verification paper per service site (available online & in Religion classes) Completion of four short essays and a 100-150 word scripture reflection
The completion of service projects and accompanying essays will count toward a TEST GRADE in Religion for the second and third trimesters. Middle School Disciplinary Procedures While the Honor Code provides general guidelines for appropriate behavior, as Middle School students learn to make choices for themselves and to interact with one another, mistakes in judgment and breaches of the Code do occur. The responsibility for maintaining discipline and providing structure lies with the teachers, the staff and the Dean of Academics. Responses to inappropriate behavior and infractions of the Honor Code are made in such a way as to encourage reflection upon actions, acknowledgement of error and reconciliation between parties. Every attempt is made to provide a consequence that suits the infraction. Teachers will respond to specific misbehavior in their classroom. Disruption of activity, disrespect of a teacher, classmates, property and handbook guidelines, as well as a refusal to do one's best work, are considered to be unacceptable behavior. Consequences may include a loss of privileges, lunch or after-school detention, community service and/or an interview with the Dean of Academics. Teachers will inform the Dean of Academics of all serious or repeated infractions. If a serious violation of the Honor Code has occurred, the Dean of Academics will inform the student's parents or guardian of the event and consequences. While respecting students’ growing independence and responsibility for personal choices, teachers and the Dean of Academics will inform parents as early as possible of behavioral concerns and seek to work with parents in resolving issues. Middle School detentions are held daily during Middle School break. Students serve detention on the day after they have received the detention. It is the student's responsibility to inform parents, coaches, etc. that she will be serving a detention at this time; detentions will not be rescheduled because they conflict with extracurricular school activities. Failure to attend a detention is considered to be a serious infraction. When extremely serious or repeated infractions occur, the Dean of Academics will determine whether suspension is appropriate. A student serving an in-school suspension will spend the day working in an assigned room. If a student receives an out-of-school suspension, she loses her rights and privileges during this time;
29 she receives no academic credit for work missed nor may she participate in any athletic or social event during this time. Teachers will be notified of a student's suspension and the suspended student may not return to class until a conference is held between parents or guardians and the Dean of Academics. The Holy Child administration reserves the right to dismiss or expel a student from the Middle School for repeated suspensions, theft, and violation of the drug and alcohol policy or posing a serious threat to the wellbeing of the Middle School community. UPPER SCHOOL ACADEMIC PROGRAM The faculty and administration of the Holy Child Upper School are committed to helping each student realize her greatest academic and personal potential. Students are urged to take full advantage of assistance from their teachers,advisors and the Dean of Academics. Parents are also urged to contact the School whenever they have questions or concerns. Individual help outside of the classroom is available at Holy Child and, indeed, this help is basic to the educational philosophy of the School. Students should request appointments with their teacher for extra help or review. National Honor Society members are also available for tutoring. Students should contact the moderator or the president of NHS to arrange tutoring. Registration for Upper School classes takes place in the spring. An updated Upper School Academic Book of Studies, listing all courses available for the next school year, will be posted on the school web site. Each student will have an opportunity to meet with her advisor about her plans for the coming year. Academic Policies 9th graders take eight subjects, including physical education. 10th graders take seven, including physical education, with the option of applying for an eighth course. 11th and 12th graders take six courses with the option of applying to take a seventh. Seniors must be enrolled in a minimum of six (6) courses. A student must earn a minimum of 24 major credits over four years to receive a Holy Child Diploma. These credits must be distributed so that the course of study meets the following minimum requirements. Students with a foreign langauge waiver must complete 24 credits.
Required courses must be taken at Holy Child. Religion
4-year program 4 credits (or each year while attending Holy Child) Thirty hours of community service is required of all students in the Junior Religion course. English
4-year program
4 credits
Social Studies
3-year program
3 credits including World Cultures, Western Civilization and U.S. History
Mathematics
3-year program
3 credits
30 **Beginning with the Class of 2018
Science
4- year program 3-year program
4 credits 3 credits including Biology and Chemistry
Foreign Language
through the 3rd level 2-3 credits of a language Students are encouraged to take a minimum of 2 years of a language for college admissions purposes. Fine Arts
2-year program
2 credits
Physical Education
2-year program
1 credit
Electives
1 credit
When a student successfully completes a yearlong course, she receives one credit; when she successfully completes a semester elective, she receives 1/2 credit. For Physical Education, a student receives 2/3 credit her freshman year and 1/3 credit her sophomore year. Courses completed at Holy Child or as a Consortium course are reported on a student’s official transcript with the earned semester and year-end (if appropriate) grades. Upper School-level courses completed at other institutions (during the summer or prior to a student’s enrollment at Holy Child) and if appropriate, the earned grades will be reported on a student’s official transcript. Courses completed at a college or university will not be reported on a student’s transcript unless the course fulfills a Holy Child graduation requirement and was approved by the School’s Curriculum Committee. Online Class Policy Students may take classes on line which are not offered at Holy Child. Students must apply to the Curriculum Committee (Department Chairs) in the spring to be approved to take an online class the subsequent fall. If a class does not have a predetermined curriculum (ie. AP) the student must present a scope and sequence document outlining the course. Students will get credit for successfully completed on line coursework and their grades will be included in their GPAs. However, a notation will be made so that those reviewing the transcript will know which classes have been taken online. Students will need to go to their online instructor when they need assistance. Faculty members on campus will not be required to provide support for online classes. Refund Policy: Holy Child will pay the tuition for this course. However, should the student decide to drop the course after the fully refundable period, your family will be responsible for incurring any non-refundable cost. Student course tuition is fully refundable for any reason prior to the start date of the course. In accordance with the 2015-2016 calendar, the last day that a student may withdraw and receive a full refund is September 7, 2015 and the School will refund 50% of tuition for withdrawals before September 21, 2015 and within 5 days after the start of courses delivered during the summer. No refunds will be granted after September 21 for school year courses, or 5 days after the start of a Summer Course or Summer Prep Program. Students unable to complete a course due to illness, family trauma, or other highly disruptive events (as determined by the School’s administration), will be permitted to complete the course the next year that course is offered at no additional cost to the student, the school, or the family. Classes canceled for insufficient enrollment will be eligible for a full refund.
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Assignments should be handed in to the teachers. Students should not leave assignments in faculty mailboxes or on faculty desks. All students are responsible for bringing their assignments to school when they are due. If a student forgets her assignment, she may not have her assignments emailed or faxed to the School by a parent. Examinations or Other Types of Evaluation of the students' progress will be required in each of the major subjects at the end of each semester. Advanced Placement Examinations – Students who are in AP courses must take the AP examination for the course. Two Test Rule – A student will not be required to take more than two tests or turn in two long-term projects or a combination of these on any given school day. If a student finds herself having more than two of these major tasks, she should see the Dean of Academics before the day arrives. Extended Time- A student should make arrangements for extended time with their teachers the day before the test. Students are expected to complete the test the same day they start it. Students may not use J block to use extended time if they are involved in dance, chorus or yearbook or when a school wide function is scheduled. Make-up Tests and Examinations - Students who come to school late will be required to make up any missed test before the day ends, even if that means staying after school. After a full-day absence, a student should expect to make up a missed test the day on which she returns to school or during a mutually agreed upon time with her teacher. If a student needs special consideration in making up a test, she should see her teacher on the morning she returns to school. Students arriving 15 minutes after the exam start time may not be amitted to the testing room and should make arrangements to take the exam on the exam make up day. If a student is ill during semester or final examinations, she should meet with Dean of Academics, who will make arrangements with her teachers for make-up exams. A student may not, however, come in after her first exam and plan to take her second exam. If she comes in, she will be required to take both exams. Semester and final examination papers may not be taken off the School premises. Parents who wish to see them may do so in the presence of the teacher on campus. Grading System The following grading system is in current use: A AB+ B BI
93-100 90-92 87-89 83-86 80-82
C+ 77-79 C 73-76 C70-72 D 60-69 F below 60 Incomplete
Incompletes at the end of the 1st, 2nd or 3rd quarter must be made up within two (2) weeks or may result in a failing grade for the quarter. Incompletes are not permitted at the conclusion of the 4th quarter, except for extenuating circumstances that must be approved by the Dean of Academics or the Assistant Head of School.
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Semester Grade Breakdown Quarter 1 Grade: 40% Quarter 2 Grade: 40% Semester Exam: 20% The following weighted grading scale will be used for computing the grade point average:
Grade A AB+ B BC+ C D+ D F
College Preparatory 4 3.7 3.3 3 2.7 2.3 2 1.7 1 0
Honors 4.5 4.2 3.8 3.5 3.2 2.8 2.5 2.2 1.5 0
Advanced Placement 5 4.7 4.3 4 3.7 3.3 3 2.7 2 0
A cumulative grade point average (CGPA) is recorded on a student’s official transcript and includes only grades earned in courses completed at Holy Child. Year-end grades are used in the computation of the CGPA, unless a course is one semester in length. The CGPA does not include grades earned in physical education courses and courses graded on a pass/fail basis. If a student repeats a course, both earned grades will be used in computing the CGPA. The CGPA will be the basis for determining the academic qualifications for National Honor Society, awards or other such programs or organizations. The CGPA will also be used when reporting the GPA distribution of a graduating class. A student’s numerical rank in class is not recorded on a student’s transcript or reported to colleges and universities. With the approval of the student, the Director of College Counseling and the Dean of Academics may make an exception to this policy if the reporting of a rank in class is considered to be in the best interest of the student. In such cases, the CGPA will be the basis for determining the class rank. If appropriate, an All-Course Cumulative GPA (ACGPA), using the Holy Child point system, will be reported on a student’s official transcript in addition to the CGPA. The ACGPA will include grades the student has earned in all courses reported on the transcript. The ACGPA will be weighted and, in cases where a course has been repeated, will include only the last grade earned. If a student changes the level of a course during the year (e.g., from “Honors” level to a non-Honors level), the respective quarter grades will be recorded on the student’s grade report and, if appropriate, weighted in the computation of the GPA. The level of the course completed at the end of the respective semester will be the one reported on the transcript, and the earned grades will receive the appropriate weight in the computation of the GPA. Honor Roll Criteria 1st Honors 3.7-4.0 and above 2nd Honors 3.3-3.69 NHS 3.5
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Scores on the PSAT, SAT I, SAT II, ACT, and AP examinations are kept on record at Holy Child during a student’s Upper School enrollment if the student had the scores reported to Holy Child. These scores are not reported on transcripts. The Dean of Academics, the Dean of Students, and the Athletic Director monitor the academic progress of all students involved in interscholastic sports and school plays and may temporarily suspend a student from a sport or play if her schoolwork is poor. We encourage each student to monitor her own progress by keeping graded work and referring to it; this is the best way to know how she is doing and should encourage her to take responsibility for her own progress. Students should speak directly with their teachers regarding academic progress and not depend on written notice; however, we do provide the following reports for parents:
Progress Reports will be posted on Veracross halfway through each quarter of the year. Grade Reports will be posted on Veracross a few days after the end of each quarter. Dates for the ends of the quarters and semesters appear on the yearly calendar. Individual Parent/Teacher conferences are scheduled during the fall and spring semesters for all parents who wish to speak personally to their daughter’s teachers. Spring conferences are student led for grades 6-11. See the school calendar for this year’s dates.
Academic Eligibility Students must have no more than one grade lower than a C- and no Fs to be eligible to: Participate in team sports Run for elected office Participate in Chorus, Dance or Yearbook Participate in the Upper School play Participate in Spirit Week or Blue-Gold activites Attend school sponsored social functions
Academic Difficulty Students who fail a course will be required to make it up in summer school at another independent school. Courses taken during sumer school will be reported on a students transcript to denote earned credi, but will not be calculated in the students GPA. These students will return on academic probation, and their academic progress will be reviewed at the end of the following semester. In most cases, a student who has a GPA lower than 1.7 for the current school year will not be permitted to return to Holy Child.
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UPPER SCHOOL ACTIVITIES All students are encouraged to participate in co-curricular activities to broaden their interests, to work cooperatively with others and to contribute to the spirit of the School. All Upper School students are involved in Blue/Gold activities throughout the year and Spirit Week in January. In addition, the Senior Class sponsors Ring Day for the Juniors and is responsible for the planning of the Holly Ball. The Junior Class plans the Junior/Senior Prom. The Sophomore Class organizes a dance in October. The Freshman Class plans assorted activities during the school year. Athletics Holy Child introduces students to a large variety of athletic activities in our physical education classes, team sports and club activities. In these areas, students develop new interests and abilities, as well as discover ways to enjoy physical activity and develop habits that contribute to lifelong good health. As well, Holy Child wants its students to experience and understand the values of positive competition, the manners of good sportsmanship and the challenge of physical discipline. The Physical Education Department aims to provide every girl with a wide variety of activities: badminton, basketball, dance, fencing, hockey, lacrosse, soccer, softball, swimming, tennis, track and volleyball. With this variety of instruction in freshman and sophomore physical education classes, and with a strong interscholastic sports program and intramural sports, each student has many opportunities to participate in the athletic program. Holy Child is a member of the Independent School League and participates in these interscholastic sports: field hockey, volleyball, basketball, softball, tennis, soccer, swimming, lacrosse, and track & field. Holy Child's junior varsity and varsity teams are known throughout the area for their spirit and good sportsmanship as well as for their successful seasons. Campus Ministry The Upper School Campus Ministry transcends the boundaries of a school "club," allowing its spirit to permeate every facet of school life. The entire School community participates in a wide range of activities under the following categories: The Liturgy Committee involves its members in planning for and presiding over regularly scheduled liturgical services. In addition to these liturgies, the Sacrament of Reconciliation is offered during Lent in the form of a prayer service, followed by opportunities for confessions. Senior religion students plan and conduct the Retreat Program. Campus Ministry sponsors retreats for each of the four grade levels. Attendance by all students is required. Campus Ministry also sponsors an optional Kairos retreat for juniors. The Service Committee fosters service to the School community and larger society. The activities and all-School projects are oriented toward different needy populations: children, the homeless, the aged, and the handicapped. In addition, these service experiences enable students, by the junior year, to make informed choices for their required service project.
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Clubs Holy Child features a variety of exciting clubs. Through the clubs, students have the opportunity to learn or to demonstrate organizational and leadership skills as well as to make new friends. The list of clubs and their descriptions may be viewed on the Holy Child web site. The school holds a club fair in September, at which time students are required to sign up for one club, and attendance is mandatory. Club meetings are held the first and third Thursday of each month during J block. Club Expectations
Complete a club application form and turn it into the Assistant Dean of Students by the deadline given. Write club description for the website and be able to present it at homeroom in the gym. After first club meeting of the year, turn in goals for the year to the club moderator. Inform members of meetings and location at least 3 days in advance. Hold club meetings at least twice a month on Thursday during J block. Club President/ Vice President should take notes and attendance at each meeting that will be sent to the club moderator afterwards. Quarterly report about what the club has accomplished, progress towards goals for the year and what the club is currently working on. Reports should be sent to the Assistant Dean of Students by the end of each quarter. Approve any bake sales, tag days or fundraisers with the Dean of Students. Keep club bulletin board up to date if applicable.
Student Council The Student Council is elected and run by the students and provides the leadership of the student body. Student Council officers are vital members of the Holy Child community. Their responsibilities are many and include such activities as acting as tour guides during Open House, distributing candy on St. Nicholas Day, planning Spirit Week, Faculty Appreciation Day and other activities. Each year, elections are held for the positions of president and vice-president of the Student Council. Preceding elections, candidates give short speeches before the student body. The President, Dean of Students and the Assistant Dean of Students are responsible for organizing and running the Council. A president and two representatives are elected from each class to the Council. The Student Council is responsible for following guidelines described in the Student Council Constitution for setting an example for the student body. Members found to be in violation of the Holy Child Honor Code may be removed from their position. Members are elected each spring for the following year; freshman elections are held in the fall. Each fall, the Student Council appoints a secretary from the junior or senior class. National Honor Society The National Honor Society was established in 1921 to recognize outstanding high school students who have distinguished themselves in the areas of scholarship, leadership, service, and character. At Holy Child, the Cornelian Chapter was recognized in 1964 and consisted of eight students. As the school has grown, so has the number of National Honor Society members. National Honor Society members run tutoring and proctoring services for the Holy Child community and contribute to the school in many other concrete ways,
36 but their finest contribution is their example in upholding the four defining characteristics of National Honor Society as well as the philosophy of Cornelia Connelly. In order to be recognized, a student in the junior or senior class must have a cumulative grade point average of 3.3. Once this academic qualification has been met, students are invited to apply for membership. The completed application and personal essay summarizes the applicant’s qualifications in the areas of service, leadership and character. Faculty members are asked to complete recommendations for the students who are applying with whom they have worked in classes, organizations, teams or in some other capacity. Once the applications and recommendations are received, the National Honor Society Advisors convenes a Faculty Council, comprised of faculty representatives from the different disciplines. The Faculty Council reviews the applications and recommendations before voting on a candidate’s membership. There is no quota of applicants who are accepted for membership. All fully qualified candidates are accepted for membership. Invitation to apply for membership does not guarantee acceptance; it indicates a student’s scholastic success. Leadership, character, and service also must be recognized, as all four elements are required for membership. On occasion, an applicant may be asked to resubmit her application for the next Induction. It is not unusual for a candidate to require more time to distinguish herself in the areas of service or leadership given the very busy nature of school and family life in today’s world. Once accepted, each candidate commits herself to maintain the highest standards of scholarship, leadership, service and character at a formal Induction Ceremony. Alumnae Upon graduating from Connelly School of the Holy Child, students become members of the Holy Child Alumnae Association. The purpose of this association is to perpetuate the bonds of friendship fostered at Holy Child, to build a mutually beneficial alumnae network and to provide an opportunity for each graduate to contribute to the continuing development of her alma mater. UPPER SCHOOL DISCIPLINARY PROCEDURE Students who attend Holy Child are expected to follow all school rules and policies. In the event there is a breach in school policy, the student may be subjected to disciplinary action. The primary responsibility for maintaining discipline lies with the Dean of Students. The student will be informed of the allegation and given an opportunity to respond. The Dean of Students may consult with the Head of School in the matter. The Dean of Students will inform the student and her parents or guardians what decision has been made. Before imposing a dismissal, or requesting a student to withdraw from school, the Head of School and the Dean of Students will meet with the parents or guardians. Students receive demerits if they break the rules of the Upper School. Demerits may be given for infractions of school rules that include, but are not limited to, the infractions listed below. Once a student accumulates 3 demerits they will serve 1 detention. Detention is held every Friday from 3:20 p.m. to 4:20 p.m. An additional detention will be assigned by the Dean of Students to any student who fails to report to detention or to any student who is late to detention. Students receiving a detention will not be permitted to participate in an after-school activity, including athletic games. While in detention, students may be completing service work on the school grounds or writing essays; detention is not to be considered study hall.
37 Repeated detentions may result in a meeting with the student, her parents, advisor, and Dean of Students to discuss a plan moving forward.
3 demerits = 1 detention 6 demerits in 1 quarter: Student will meet with the Dean of Students and Advisor and serve all detentions. Seniors will also lose their privileges. 9 demerits in 1 quarter: Student will meet with the Dean of Students, Advisor and her parents and serve all detentions 12 demerits in 1 quarter: Student will meet with the Dean of Students, Advisor and her parents, serve all detentions and be placed on disciplinary probation In general, a student may receive a detention for failure to follow any school rule or policy. Grounds for detention include but are not limited to: Grounds for 1 Demerit Being tardy Improper cell phone usage Eating in the locker room Not being prepared for class Not following teacher or school directives Not complying with uniform guidelines Grounds for 3 to 6 Demerits* Behaving disrespectfully towards an adult or another student Lying Cheating Not complying with the Code of Conduct Destruction of property Skipping a class, J Block, assembly or mass Publishing material online that violates school policies or reflects poorly on the character of the school community. *Violating these regulations may carry a penalty of three to six demerits or more serious disciplinary action. Suspension The type and duration of a suspension will be determined by the Dean of Students, with the approval of the Head of School, and communicated directly by the Dean of Students to the student’s parents. A student serving an in-school suspension will spend the day doing work in an assigned room. A student may be required to serve her suspension out of school. Any student who is suspended loses her rights and privileges during that time. She will receive a two percentage points deduction from the current quarter’s
38 grade in each of her classes for a suspension and may not participate in any athletic or social event on these days. Teachers will be notified of a student's suspension. Disciplinary Probation A student will be placed on disciplinary probation for behavior that contradicts the School's expectations and policies. Probation may result from a single action or repeated misconduct. The length of the probation will be determined individually for each student by the Dean of Students. Probation may make a student ineligible to represent her class, organization or school in sports teams, choir concerts, art shows, upper school musical, other extracurricular activities and attending social events. The Dean of Students will inform the student and her parents of the decision. During this time, the student's conduct will be monitored by the Dean of Students. At the end of the probation period, a decision will be made to either remove the probation status or require that the student withdraw from the School. Dismissal The Administration reserves the right to dismiss a student for repeated suspension, theft, dishonesty, violation of the drug and alcohol policy or to dismiss a student whose conduct, attitude or effort is deemed unsatisfactory. The School also reserves the right to dismiss a student whose tuition and fees have not been paid as scheduled
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Student/Parent Pledge 2015-2016 _____________________________________ Student’s Name
_________________________ Grade
By signing this pledge, I signal my endorsement and agreement to the policies as stated in the Student/Parent Handbook.
____________________________________ Parent’s Signature
____________________________________ Date
____________________________________ Parent’s Signature
____________________________________ Date
____________________________________ Students Signature
____________________________________ Date
Please return this form to the Dean of Students office by September 10, 2015