MSC Administrative Guidelines

Master’s Student Council Administra4ve Guidelines AY2024- 2025 Last updated: September 18, 2024 MSC: Master’s Student Council OGE: Office for Graduate Educa8on This document is intended to provide informa4on to support the day-to-day ac4vi4es of the MSC council, outline administra4ve support, and general guidelines for the council. Communica4on • Internal Communica4on: Use the MSC email to conduct official council business. • External Communica4on: Develop strategies for communica<ng with the graduate student body, including adding items to the Office for Graduate Educa<on monthly newsleCer, social media, and mee<ngs, that align with the MSC Bylaws. o The MSC is expected to send any announcements that they would like shared with students to Gaby Calderón (gaby@hms.harvard.edu) at least 24 hours before the send date/<me. Please note, messages will only be approved within business hours (Monday-Friday, 9am-5pm). University policy states that neither students nor student groups can email the listserv directly. Students and student groups also may not establish their own listserv. Financial Management • Budget: Develop an annual budget that includes funding for events, projects, and administra<ve costs. o OGE strongly encourages the MSC split the budget in half for both semesters. So that you may allocate the funds appropriately. o Please refer to the Suggested Budget Sheet provided for the budget tracking template. • Expenses: Set procedures for reviewing and approving expenses, ensuring transparency and accountability. Note that MSC members are strongly discouraged from using personal funds for purchases related to the Council. In the event personal funds are used, please inform OGE immediately to ini8ated the reimbursement process. • Reimbursements MUST be submiQed within 30 days of purchase, failure to do will result in the inability to reimburse the funds.