HAMPTON SCHOOL TRUST PRIVACY NOTICE Contents 1.
Who We Are ............................................................................................................................................... 4
2.
What This Privacy Notice Is For.................................................................................................................. 4
3.
Responsibility for Data Protection ............................................................................................................. 5
4.
Why the School Needs to Process Personal Data ...................................................................................... 5
5.
Types of Personal Data Processed by the School ...................................................................................... 7
6.
How the School Collects Data .................................................................................................................... 8
7.
Who Has Access To Personal Data and Who The School Shares It With ................................................... 8
8.
Access To, and Sharing Of, Sensitive Data ................................................................................................. 9
9.
How Long We Keep Personal Data........................................................................................................... 10
10. Keeping in Touch And Supporting the School .......................................................................................... 10 11. Your Rights ............................................................................................................................................... 11 1.
Rights of access, etc. ........................................................................................................................ 11
2.
Requests that cannot be fulfilled ..................................................................................................... 11
3.
Requests by or on behalf of pupils ................................................................................................... 12
4.
Parental requests, etc. ..................................................................................................................... 12
5.
Consent............................................................................................................................................. 12
6.
Whose rights?................................................................................................................................... 13
12. Data Accuracy and Security...................................................................................................................... 13 13. This Notice................................................................................................................................................ 13 14. Queries and Complaints ........................................................................................................................... 14 Appendix 1: Privacy Notice for Staff and Job Applicants ........................................................................ 15 1.
Introduction ........................................................................................................................................ 15
2.
Who this notice applies to .................................................................................................................. 15
3.
About this notice ................................................................................................................................. 15
4.
How the School collects personal information ................................................................................... 15
5.
The types of information collected by the School .............................................................................. 16
6.
Purposes of processing, how data is used and with whom it is shared ............................................. 17
7.
Low-level concerns about adults ........................................................................................................ 20
8.
Sharing personal information with others .......................................................................................... 20
9.
How long is personal information is kept? ......................................................................................... 21
Date of Review
February 2026
Date Ratified
February 2026
Date of Next Review
February 2027
Reason for Review
Annual Review
F07 Privacy Notice
Page 1 of 39
February 2026 (updated May 2026)