GWAII TRUST SOCIETY
ACTIVITY PLAN 2017
STRATEGIC PRIORITY:
HEALTHY INDIVIDUALS Strategic Goal
Activity 2017
Responsibility
Seek solutions to improve health care delivery services on Haida Gwaii and support Islanders’ mental, social and physical well-being
• Host 2nd Wellness Forum to seek solutions to the gaps identified in the 1st wellness forum through engaging health care professionals
Assist Haida Gwaii youth camps become more selfsufficient
• Support youth camps in creation of collaborative business .Youth camp plan committee • Review kids camp guidelines
Improve Haida Gwaii residents’ access to healthy, local food
• Increase support for Food pantry position • Meet with food groups quarterly • Review food security grant
Necessary Resources
Q1
Budget, external facilitator, Wellness Forum participation committee from health care providers
Q2
Q4
Camps working on plans with Gwaii Trust funding
X
Food security committee
X
X
X
X
Post-secondary committee
X
• Assist in addressing the urgency in preserving the • Haida language
Haida Language committee
X
Support on Island post-secondary education opportunities
• Sponsor spots for local residents to attend Haida Gwaii Higher Education Society
Board of Directors
Match training opportunities to skills gaps on Haida Gwaii
• Commission a labour market study to identify the gaps in skills on Haida Gwaii to determine what training should be supported.
Partnerships, Post-secondary budget, committee external expertise
Progress
Planning in progress
X
• Review continuing Increase education grant completion rates guidelines of post-secondary • Meet with programs for Haida Skidegate and Old Gwaii residents Masset education coordinators Review Haida Language program guidelines Increase Haida Language budget
Q3
X
Food security budget increased
Budget increased
X
In progress
X
Partners identified
GWAII TRUST SOCIETY 2017 ACTIVITY PLAN | 2
STRATEGIC PRIORITY:
HEALTHY COMMUNITIES Strategic Goal
Continue to develop innovative ways to support community infrastructure needs
Activity 2017
Responsibility
• Review Vibrant Haida Gwaii Community grant guidelines
Board of Directors
• Review Major contributions grant guidelines for in kind rate
Board of Directors
Necessary Resources
Q1
Q2
Q3
Q4
X
X
Progress
None
None
STRATEGIC PRIORITY:
HEALTHY ISLANDS Strategic Goal Support the creation and retention of an on Island skilled workforce that is relevant to the markets through a labour market analysis
Activity 2017
• Secure partners for labour market analysis • Complete labour market analysis
Responsibility
Staff
Explore opportunities to participate in finding solutions to Haida Gwaii transportation issues
• Review solutions posed by transportation study, Economic Dev committee confer with SD 50 and other potential partners
Implement strategies for all Islands economic development
• Identify 3 focus areas to pursue • Identify process for implementing strategies
Economic Dev committee
Necessary Resources
Q1
Q2
Budget/ partnerships/ external expertise
Partnerships budget
Budget, external expertise
X
Q3
Q4
Progress
X
X
Partners identified
X
In progress
X
Focus areas identified
GWAII TRUST SOCIETY 2017 ACTIVITY PLAN | 3
STRATEGIC FOCUS AREA:
HAIDA GWAII COMMUNITY FOUNDATION Strategic Goal
Assist non-profits towards selfsustainability and determine if the foundation can assist with core funding needs
Activity 2017
Responsibility
• Determine governance structure and qualified recipients of Haida Gwaii Community Foundation
Executive
Necessary Resources
Q1
Q2
Q3
Q4
In progress
X
• Identify interested recipients and meet with Board them to determine their fundraising needs
Progress
X
None
• Assist potential recipients in meeting Board foundation requirements
X
None
• Determine if fundraiser will be retained by Gwaii Board Trust for Haida Gwaii Community foundation
X
None
STRATEGIC FOCUS AREA:
ATHLII GWAII LEGACY TRUST Strategic Goal
Determine best use of Athlii Gwaii Legacy Trust Fund once fund can be used
Activity 2017
Responsibility
Necessary Resources
Q1
Q2
• Work with government to transition from a charitable to a not for profit society
Executive/ staff/ lawyer/ government
Legal assistance, potentially external expertise
X
X
• Community consultation Board of on use of fund Directors
• Business plan for AGLT to determine use
Board of Directors with staff support
Q3
Q4
Progress
In progress
Pending approval
X
Pending transition
Pending approval
X
Pending transition
GWAII TRUST SOCIETY 2017 ACTIVITY PLAN | 4
STRATEGIC FOCUS AREA:
ORGANIZATIONAL SUPPORT Strategic Goal
Strengthen staff and Board capacity
Activity 2017
Responsibility
Necessary Resources
Q1 Q2 Q3 Q4 Progress
• Hire communications officer & temporary Staff project officer
Increase to salary budget
X
1 position filled
• Develop Board training plan for new and existing directors
Staff
Budget
X
In progress
• Send three directors to ICD training
COO/Board of Directors
Training budget, participation
X
• Bring in governance training for Board of directors
Board of Directors/ staff
Budget/ expert, participation
X
• Bylaw changes to comply with Society Act
Board of Directors/ staff
Budget, lawyer
X
X
• Terms of reference for all committees
Board of Directors
X
X
• Review honoraria rate
Audit & Personnel committee
X
X
X
1 registered for June
Scheduled for May
X
In progress
In progress
In progress
GWAII TRUST SOCIETY 2017 ACTIVITY PLAN | 5
STRATEGIC FOCUS AREA:
COMMUNICATIONS Strategic Goal Leverage technology by creating interactive web interfaces that are simple, easy, and straightforward for all members of the public to access Gwaii Trust’s services.
Improve Communications
Activity 2017
Responsibility
Necessary Resources
• Website redesign
Staff/ external
Budget/ time
X
X
X
1st stage complete
• Hire Communications Staff officer
Increase to staffing budget
X
X
X
Complete
• Host meet the director events in each community
Staff/ budget
Board
• Improve social media presence (Facebook Staff likes, Instagram etc.)
Staff
• Invite groups to present to Board
Staff/ budget/ Board
Staff/Board
• Host Governing under the New Staff/ external Societies Act sessions for NFP
Budget
Q1 Q2
Q3
X
X
X
X
Q4
X
Progress
None
X
In progress
X
None
Planning in progress
GWAII TRUST SOCIETY 2017 ACTIVITY PLAN | 6
STRATEGIC FOCUS AREA:
IMPROVE APPLICATION PROCESS Strategic Goal
Activity 2017
Responsibility
Necessary Resources
• Fix time out issue for Spark applications • Improve layout and content of website to ensure grant Staff/Spark information is easier to access
X
Budget
Increase efficiency and accountability through continuous improvement of the application and • Streamline Staff application questions evaluation process • Investigate different application requirements depending on funding amounts/ program
Staff
Q1 Q2
Public input/ survey
Q3
Q4
X
X
Progress Complete
X
In progress in conjunction with website
X
1st stage complete
X
None
GWAII TRUST SOCIETY 2017 ACTIVITY PLAN | 7
2017 BUDGETS Grants Budget 2017
Administration Budget 2017
Youth Board Allocation
$
100,000.00
Advertising and Promotion
$
50,000.00
Post Secondary Institution Tours
$
40,000.00
Bank Charges and Interest
$
3,500.00
High School Bursaries
$
45,000.00
Computer & Internet Costs
$
21,300.00
Continuing Education Grant
$
350,000.00
Honoraria
$
65,000.00
Community Events
$
35,000.00
Insurance
$
13,000.00
Haida Language
$
150,000.00
Meetings
$
15,000.00
Major Contributions
$
650,000.00
Office & Facility Costs
$
38,000.00
Food Security
$
215,800.00
Wages and Benefits
$
550,000.00
Travel Assistance
$
200,000.00
Supplies
$
25,000.00
Arts Board Allocation
$
80,000.00
Telecommunications
$
40,000.00
Christmas
$
60,000.00
Training & Development
$
35,000.00
Community Innovation Grant
$
130,000.00
Travel
$
50,000.00
Kids Camps
$
90,000.00
Vehicle Expense
$
10,000.00
Labour market study
$
20,000.00
Repairs & Maintenance
$
12,000.00
Vibrant Haida Gwaii Communities Initiative- from surplus
$
1,750,000.00
Transfer from AGLT
$
195,000.00
Total program spending
$
3,915,800.00
Sub Total Office
$
732,800.00
Professional Expenses 2017 Accounting and Audit
$
70,000.00
Custodian Fees
$
75,000.00
Investment Administration
$
300,000.00
Sub Total Professional
$
445,000.00
TOTAL BUDGET
$
5,093,600.00
*Legal - Included in Accounting & Audit
GWAII TRUST SOCIETY 2017 ACTIVITY PLAN | 8