NEXT VVA MONTHLY MEETING:
Sunday, November 13, 2022 @ 2:00PM at the clubhouse.
All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.
Lake Viking News
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VVA Board of Directors Monthly Meeting Call to Order Board President Marvin McNabb, lot 28, called the meeting to order, held in the upper level of the Clubhouse, at 2:00pm. Board members present were: Doug Winter, lot 46; Mike Booth, lot 2380; Allan Slavin, lot 181; George Eshnaur, lot 505; Celeste Armanees, lot 62; Troy Lesan, lot 576. Marvin McNabb led in prayer. Jeff Ferguson, Managing Director, led the Pledge of Allegiance. Approval of Minutes Troy Lesan suggested two changes to the Sept. ‘22 Board meeting minutes: The first was to add that lot #675 requested a 2nd buoy on their lot, due to close boat traffic on their point. The Board approved this request. The last change was to correct wording that the Strategic Planning Committee needs “new and existing Board members” should instead say “new and existing VVA members”. A motion was made by Allan Slavin to approve the corrected Sept. ‘22 Board meeting minutes. Seconded by Celeste Armanees; minutes were approved. COMMITTEE REPORTS: Handbook Committee Celeste Armanees reported: No items to report this month. Finance Committee Doug Winter reported: The Finance Committee met & reviewed the Financial Reports for the first three quarters of 2022. We expect the Lake to outperform the budget for the year. Dredge operation: The Finance Committee proposes the $42,000 reclaimed earnings along with the budgeted amount be used to repair the dredge. Cost to repair the dredge is estimated $78,000. Campground electrical: There are now 3 bids to replace the electrical grid in both Campgrounds. The Finance Committee proposes that VVA should loan the monies needed for this electrical upgrade to the Campground at a 6% interest rate.
VVA LOT SALES As per the direction of the Board of Directors, until further notice, no VVA owned lots are for sale at this time.
Accounting changes: We are moving from the current company we use (Westbrook CPAs) to another company (UHY Advisors) starting November 1st. We have also changed starting October 1st to a new payroll processing company. Both these changes will be a considerable savings to the Association. Strategic Planning Committee George Eshnaur reported: Kenny Southwick has resigned as Chair of this committee. We want to thank Kenny for his many years of service on this committee. Tony Gronniger has graciously accepted the interim Chair position, until a permanent Chairperson is named. Anyone interested in joining the Strategic Planning Committee, please email: LakeVikingCommunity@grundyec.net. George also reported that we will continue to use the Strategic Plan that this Committee introduced in 2020, to guide VVA’s direction & actions. So after the committee has been convened, they will utilize the 2020 Strategic Plan to determine what has been accomplished & what remains as action items. The committee will work with the new Lake Director, Jeff Ferguson. Activities Committee Celeste Armanees reported: The Fishing Tournament was a success with 30 people participating; proceeds will be used to restock the lake. The Fall Festival held October 8th drew approximately 150 people and also was a successful event. Upcoming event: The Halloween Trunk-or-Treat will be held Saturday, October 29th at 2pm; costumes are welcome but there will not be a costume contest this year. Building Committee Allan Slavin reported: In the past month, the committee has received & reviewed 23 Building Permits—including 2 for houses. Fire Department Tony Gronniger reported: The Fire Department meeting included both the Fire Department members & members of Maintenance Department present. The Fire Department’s Chili Cook-Off will be held on Saturday, November 5th at 5pm. Campground Committee Mike Booth reported: The committee is planning for the electrical system upgrade.
October 2022
Volume 35, No. 6
October 9, 2022 Mike also reported there is a Halloween gettogether on Saturday, October 22nd at 10am in Campground #1; all are invited. Lake Committee Troy Lesan reported: The committee was on the water to check compliance, after letters were sent out to lot owners regarding noncompliance. The committee plans to go out once more this fall, to check our Zebra Mussel monitor devices. Infraction Committee Mike Booth reported: The committee met & reviewed 35 infractions, and dismissed 1 infraction. The committee is seeking at least 2 additional members to add to our current 5 members. If interested, please e-mail: LakeVikingCommunity@grundyec.net. Dredge Committee Doug Winter reported: Dredge: The committee met & discussed that the dredge has broken down. There is money in the budget to repair the dredge. For removal of silt, the committee has received 2 estimates from outside Dredge Companies. Based on these estimates, it is more cost-effective for us to continue to do our own silt removal vs. outsourcing it. Beach improvement: A plan will be submitted next week to improve the beach bathrooms, which gracious members of the Dredge Committee have volunteered their labor to fix, using materials provided by the Association. MANAGING DIRECTOR’S REPORT Jeff Ferguson (Managing Director) reported: Condo software: The Office will be transitioning to Condo, a new software package for HOAs (Home Owners Associations). This software package is a major step forward for the Office, because prior to converting to QuickBooks accounting software a year ago, all record-keeping at the Office was kept manually—everything was hard copy, carbon copy, shuffling & filing of papers. Jeff stated that with Condo, VVA members will be able to have a Condo app on their phone, where they can see an events calendar, activities, announcements, e-sign documents, pay online, etc. Timeline: On Nov. 1st, the Office will be moving from QuickBooks desktop to QuickBooks on-line. After this transition is completed, we will work on the QuickBooks/ Continued on page 12