NEXT VVA MONTHLY MEETING:
Sunday, December 11, 2022 @ 2:00PM at the clubhouse.
All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.
Lake Viking News
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VVA Board of Directors Monthly Meeting
November 2022
Volume 35, No. 7
November 13, 2022
Call to Order Board President Marvin McNabb, lot 28, called the meeting to order, held in the upper level of the Clubhouse at 2:00pm. Board members present were: Troy Lesan lot 576, Doug Winter lot 46, Mike Booth lot 2380, Allan Slavin lot 181, George Eshnaur lot 505, Celeste Armanees lot 62. Celeste Armanees led in prayer. Jeff Ferguson, Managing Director, led the Pledge of Allegiance. Announcement Marvin McNabb reminded membership there will be 3 open seats on the Board of Directors to be voted on at the Annual Meeting in March. Members in good standing who are interested in running for election to the Board are encouraged to call the Office by Jan. 15th or email: LakeVikingCommunity@ grundyec.net.
Approval of Minutes
Doug Winter made a motion to approve the October Board minutes. Seconded by Troy Lesan; minutes were approved.
COMMITTEE REPORTS:
Handbook Committee Celeste Armanees reported: No report. Finance Committee Doug Winters reported: • The Finance Committee met on November 9th. • Financial statements: We are doing well. We budgeted to lose $210,000 due to expenditures being up. However, instead of a $210,000 loss we are instead UP $249,000 which is a $500,000 swing in a positive direction. Most of that upswing comes from cost savings, and “S” lot sales. • Late Fees: Our current Late Fee structure needs to be modified to automate these fees for our new QuickBooks software. Versus, currently must enter Late Fees manually which takes days. This change is a By-Law, so membership will vote on this at the Annual Meeting in March. • Campground fees: Doug reported that the Campground Committee recommended instead of current 4-tier rates, we simplify to 2-tier rates (with vs. without sewer), since there is only a small $15/year difference between 30-amp & 50-amp, and soon all sites will be upgraded to 50-amp electrical. So for these 2 rates, the Finance Committee recommends a 9% cost-of-living increase, as this reflects the CPI inflation index of 9%. Doug made a motion to approve a 9% cost-of-living increase in Campground “base fee” going into next year at $604/year for sewer vs. $525/year for non-sewer. Seconded by Troy Lesan. Motion passed 5:0 as Mike Booth recused himself (due to conflict-of-interest). • Campground’s electrical grid @ $450,000 projected cost: The 1960s electrical grid in Campground #1 and Campground #2 is failing & needs replaced. The Finance Committee has approved for VVA to loan to the Campground line item the $450,000 @ x% interest, which will be repaid/reimbursed to VVA over the next 6 years via increased Campground fees. So Campground fees pay for this expense. This loan has 2 options: loan @ 4.7% interest which is break-even (same return as putting this $450,000 into a money market fund) vs. loan @ 6% interest. VVA membership will vote on these 2 options at a Special Meeting being called for Saturday, December 3rd at 2 p.m., so work on the project can begin ASAP. Doug made a motion that these 2 options approved by the Finance Committee now be approved by the Board, for membership’s vote @ Special Meeting. Motion was seconded by Troy Lesan; motion passed by 5:1 with Mike Booth voting against. • Campground’s 4 overnight campsites: These campsites are available to any VVA member in good standing, however are seldom ever used. This is an under-utilized revenue stream to generate funds that would go directly to the Campground. Currently, Handbook says these 4 campsites are “first come, first served” vs. Finance Committee recommends these instead be “by reservation—call the Campground Manager.” This way, any VVA member can plan ahead for their weekend guests, having reserved a place to camp for a predetermined night or weekend. And generate funds to the Campground. Mike Booth agreed the Campground Committee will submit a Handbook rule change on this.
• Beach improvement: Sale of “S” lots will go toward this project; one S lot (S#131) remains unsold. Of 6 RFPs sent out, we received 1 bid back. Doug made a motion to approve the $11,500 bid from Selby Construction to do the beach berms, which leaves $23,000 in the fund for beach bathroom renovation. Seconded by Celeste Armanees; motion passed.
Strategic Planning Committee
George Eshnaur reported: • The committee met today. The 2020 Strategic Plan will be our roadmap. • We do need additional members--especially females, as currently the committee is 6 males. If interested, please call the Office or email: LakeVikingCommunity@grundyec.net. •George motioned to add 2 new Committee members: Tom Rice, Jack Buckingham. Seconded by Doug Winter; motion passed.
Activities Committee
Celeste Armanees reported: • The Halloween Trunk-or-Treat had 75-100 kids & parents attending this successful event. • Celeste motioned to approve the 2023 Activities Calendar. Seconded by Allan Slavin; motion passed. • Celeste motioned for new Activities Committee members: replace Leanne Lee with oncoming members Doug Wiltse, and Logan & Cassie Martin. Seconded by Troy Lesan; motion passed.
Building Committee
Allan Slavin reported: We met a couple times in October. In the past month, the committee has reviewed & approved 19 Building Permits—including 3 for houses, 1 for a hanger, 2 for additions, and 10 for shoreline work.
Fire Department
Tony Gronniger (Fire Chief) reported: The Firefighters’ Chili Cook-Off was held November 5th attended by 80-100 Continued on page 13