NEXT VVA MONTHLY MEETING:
Sunday, June 9, 2024 @ 2:00PM at the clubhouse.
All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.
Lake Viking News
©Viking Valley Association | 144 East Main, Gallatin, Missouri 64640
May 2024
LakeVikingMo.com
VVA Board of Directors Monthly Meeting Call to Order Doug Winter, Lot 46, called the meeting to order, held in the upper level of the Clubhouse, at 11:00 am. Board members present were: Robert Walton, Lot 217, Jeremy Lillig, Lot 3041, Michelle Sullivan, Lot 1826 and Terry Nibarger, Lot 657. Jeremy Lillig led in prayer. Jeff Ferguson, Lake Manager, led the Pledge of Allegiance. Doug Winter, Board President, read the mission statement of Lake Viking. Approval of Minutes A motion was made by Robert Walton and was seconded by Terry Nibarger to approve the minutes of the April 2024 regular board meeting. The April 2024 minutes were approved unanimously. COMMITTEE REPORTS: Handbook Committee Michelle Sullivan explained the committee’s purpose of reviewing the Handbook and compiling changes in conjunction with the Associations Annual meeting in October of each year. She discussed the need for a more formal review and approval process for handbook changes. The new process for submitting Handbook changes will be submitted to Lakevikinghandbookcommittee@gmail.com. Michelle also stressed these changes need to be presented in a regular board meeting and approval or denial of the change captured in the minutes so the Handbook can be updated. Michelle Sullivan will be the liaison for the Handbook Committee going forward. One Handbook revision was presented for approval. The changes are to Campground Rules & Regulations: • Campground Rules & Regulations - New Section Added and these Changes also shown on Back inside cover of the Handbook under Campground Fees. • Reason for Change/Addition To allow for additional full hook up camp space availability for temporary weekend campers • Proposed Handbook Language: Weekend Temporary Camping Spots: Temporary overnight or weekend spaces are available on a first-come-first serve basis at $25.00 per day. Full hookup spots may be available depending on capacity of the campground for $40.00 per day. If you request a specific spot there will be an additional $10.00 reservation fee. All fees are to be paid in advance on the Condo Control App. 4/2024 A motion was made to approve the handbook changes was made by Michelle Sullivan and was seconded by Jeremy Lillig. Motion passed unanimously. Michelle stated the handbook will be finalized this week and will be updated online. Inserts of updates to the handbook will be available in the VVA Office. A question was asked by one of the attendees if a friend of a lot owner can come up and camp if they do not own a lot? The answer was no, they must own a lot. Finance Committee • Jeremy Lillig reported that the committee met on May 9, 2024 by Zoom. • Committee Chair Paula Hepinstall stated our Financials look good and the collections of 2024 dues are at 73%. • Morgan Stanley Update Terry Nibarger reported that markets were down for April 2024 which reflected the value of the account down by $28k. Even with this downturn, the fund is up over $41k for the year. A strong rebound of the market the first week of May 2024 and the movement of some funds into a growth portfolio has already resulted in the fund recapturing most of April’s decline in value. • 2023 Full Year Audit UHY audit of 2023 will resume now that the tax season is over. • Special Budget Meeting Budget passed and has been entered into Quickbooks. Dues and Assessment billing is underway through email and Condo Control with interface between Condo and Quickbooks being implemented. • Jetty Project Work was resumed in April with significant progress. Sod was also placed in the area below the clubhouse. • Sale of Lake owned Lots Two (2) lots were sold in April 2024 for $4,000. YTD sales total $90,000. • Sale of Lot 717 The $230,000 sale of this lot is contingent on a septic field test and has not closed. Field test is satisfactory. VVA is waiting on final paperwork from the DNR. Reminder of amenities approved by the members at the
Volume 37, No. 1
May 19, 2024
Special Meeting from May 2023 as reflected in the minutes may result in other money from this sale used for additional membership amenities once final cost for capital gains tax comes in. • Campground Septic When this project is complete, attention will be directed to additional Electrical Update. • Clubhouse Septic Update Accepted Bird Septic bid of $87,000. Work is currently ongoing. • Beautification Committee Revenue vs. Expenses of the committee were reviewed. The Committee held a successful Spring Fest on April 27 and intends on using the funds generated for physical improvements of Lake Property. • Lake Director Report Lake Manager Jeff Ferguson reported the dredge had moved to a second location at 3 Tubes Cove. He also touched on the significant amount of time and labor spent repositioning dredge pipes. Journal entries for dredging were reviewed for proper classification on the expense ledger. • Farm Programs Steve Danner continues discussions with the USDA for Community Development and Soil and Dredging assistance as a possibility. Steve reminded the group that VVA HOA status as well as median income of membership will not allow for many of the grants. • Mastercard/Visa Settlement A reminder was given of the May 31, 2024 cutoff date for this process. • Other Business Jeff was asked if the VVA would incur expense for the purchase of new Buoys since many are tipped and on their sides. He replied that maintenance is scheduled to reset the buoys on the lake. Strategic Planning Committee No Report Activities Committee No report Building Committee The number of permits approved in the last month was 16. None of these were houses. (continued on page 17)
Activities 4 2 0 2 at Lake Viking
May 26
Patio Party - Hot Mess KC Band 7-11 pm
June 15
Poker Run
June 29
Patio Party - Now & Then Band
8-11 pm
July 6
Fireworks Display
at Dark
July 27
Patio Party - Kontraban Band
August 17
Scavenger Hunt
August 30
Patio Party - Mixology Band
1-4 pm (12pm check-in)
1-4pm (12:30 check-in)
September 14 Fall Garage Sale September 21 Wine Fest & Beer ‘n Brats
& One Way Out Band
7-11pm 8am - 3pm 5-9pm
October 26
Halloween Trunk-or-Treat
2pm
November 2
Firefighters’ Chili Cook-Off
5pm
*Dates & times are subject to change