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Lake Viking News
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VVA Board of Directors Monthly Meeting Call to Order Board President Marvin McNabb, lot 28, called the meeting to order, held in the upper level of the Clubhouse, at 2:00pm. Board members present were: Doug Winter, lot 46; Mike Booth, lot 2380; Allan Slavin, lot 181; George Eshnaur, lot 505; Celeste Armanees, lot 62. Not present was Troy Lesan, lot 576. Celeste Armanees led in prayer. Tony Gronniger, interim Managing Director, led the Pledge of Allegiance. Approval of Minutes A motion was made by Doug Winter to approve the July 2022 Board minutes. Seconded by Allan Slavin; minutes were approved. COMMITTEE REPORTS: Handbook Committee Celeste Armanees reported: The new ‘22 Handbook is available—please stop by the Office to get your copy. Later in today’s meeting, we’ll discuss a “Wakesurfing with restrictions” proposed rule. Also, we do need additional members to volunteer on the Handbook Committee, so please email: LakeVikingCommunity@grundyEC.net
Finance Committee Doug Winter reported: Revenue was slightly up. Cost initiatives have been initiated & are in the discussion/implementation phase. These include outsourcing our payroll which will occur October 1, and installing an IT tech software for HOAs called Condo Control, which will tie the separate IT systems used by our various departments all together. The company we will use to process payroll is called A Payroll Company. Doug Winter made the motion to outsource payroll to this company. Seconded by Mike Booth; motion passed.
VVA LOT SALES As per the direction of the Board of Directors, until further notice, no VVA owned lots are for sale at this time.
Discussion ensued regarding the HOA software called Condo Control. This system will cost $5,000 to implement, and will tie the systems we now use together. Safety and the VVA Office will both utilize this software enabling their systems to “talk” to each other. We will begin storing files in the Cloud, so files will be readily available to all users, and all users will be able to view a current version of a document at any time. Mike Booth made a motion to proceed forward with this Condo Control software. Seconded by Celeste Armanees; motion passed. Marvin McNabb indicated he is currently checking references and will not sign a contract for software install until references are checked. A motion was made by Doug Winter to remove John Kmetz and Lyle Alexander (outgoing members) from the Finance Committee & add Kevin Euston to the Finance Committee. Seconded by George Eshnaur; motion passed. Strategic Planning Committee Kenny Southwick (Chair) reported: It has been requested that the committee generate a new 5-year Financial Plan for the Lake. The committee will meet in September to begin this process. Activities Committee Celeste Armanees reported a few scheduling changes: The Scavenger Hunt will be held Aug. 27 from 1-3 p.m. The Fall Garage Sale will be Sept. 10 from 8am-2pm with registration forms in the Office. Cost is $10 per registration. The Fishing Tournament will be Sept. 17 from 7am-noon with registration forms in the Office. The Wine Festival and the Beer & Brats evening with Levi Garrison & Sons will be combined into one event on Oct. 8. Also, a Patio party with band on Sept. 3 has been added to the schedule. Building Committee Allan Slavin reported: In the past month, the committee has received & reviewed 9 permits—including 1 permit for a house. Fire Department Tony Gronniger reported: The Fire Department met, and the monthly meeting time will be moved to Friday afternoons and train-
August 2022
Volume 35, No. 4
August 14, 2022 ing will be done. It is hoped moving this time will allow more volunteers the opportunity for training. This change will start Oct. 1 at 2:00 p.m. Also, the Fire Department will be returning a conservation truck that has reliability problems with frequent breakdowns. Campground Committee Flint & Mary Hibler reported: Things are going well in the Campgrounds. They have mowed in Campground 1 and campers have been invoiced for the mowing. They will begin monitoring the grass levels in Campground 2 as it has been brought to their attention that grass is not being mowed there. Lake Committee Celeste Armanees reported: Follow-up inspections are being completed. There has been good response to the letters & e-mails sent out by the committee on property upkeep issues. The committee will meet the week of August 22 for further follow-up inspections. Infraction Committee Allan Slavin reported: A meeting was held August 13th to review 44 Infraction tickets. All tickets were upheld. Of these tickets, 13 were for non-mowing in Campground 1. Dredge Committee Shawn Hepinstall (Chair) reported: Dredging continues on the south end of the lake near the island. The Dredge Committee/workers are basically in mile 2 of a marathon--they will continue diligently working on dredging until it is completed. The Committee has been asked to recondition Beach 1 & 2, so they’ll present a plan to the Board soon on maintaining the beaches. The committee will be getting bids and submitting a plan later in the year. MANAGING DIRECTOR’S REPORT Tony Gronniger (interim Managing Director) reported that the Farm Mowing Partners has completed this season’s mowing and baling. Tony advised members to source other mowing if they have any lots not yet mowed. The Goose Court road extension is moving forward--the ground is cleared, road is marked, and we will have a road ready for access by latContinued on page 15