TOURNAMENT CHECKLIST Everything you need to plan, promote, and execute a sellout event without the “spreadsheet heroics.”
We know that running a tournament can feel like juggling knives. Whether you are managing a local club league or a national championship, the details matter. This checklist helps you stay on track, reduces operational risk, and ensures your players enjoy a modern, professional experience from entry to the prize presentation.
BEFORE THE EVENT
PROGRESS
DETAILS
Players and Objectives
Identify exactly who the event is for (e.g., Club Members, Elite Amateurs, or Beginners) and what you want to accomplish from the event.
Digital Setup
Create your event in Golf Genius to ensure the format, event branding and settings are correct. Our team are available 24/7 to help.
Integration Check
Ensure your event is synced with your club management software (e.g., CRM, Tee Sheet) to pull accurate player data.
Online Registration
Enable online sign-ups and integrated payments to eliminate manual entry and “Monday morning chasing”.
Create an “Auto-Fill” Trigger
Set up your Marketing Campaign to automatically invite players from your last successful event.
Physical Logistics
Confirm tee times with the starter, order trophies/prizes, and coordinate with the F&B team for the post-round meal.
Player Communication
Send emails, texts and push notifications to players the day before the event to remind them of their starting hole, tee time, and local rules.
DURING THE EVENT
PROGRESS
DETAILS
Scorecards / Digital Scoring
Print scorecards for each player. Ensure all players have the Golf Genius app downloaded for live scoring.
Live Leaderboards
Activate clubhouse and web leaderboards to keep spectators and players engaged in real-time.
On-Course Setup
Verify pin positions, check that sponsor signage is visible, and ensure the starter has physical backup scorecards (just in case).
Pace of Play
Print pace of play sheets for officials to manage group and individual pace of play on the course. Set reminder notifications between holes in the Golf Genius mobile app.
AFTER THE EVENT
PROGRESS
DETAILS
Instant Results
Publish the final leaderboard to the app and club website immediately after the final score is verified.
Handicap Posting
Use the WHS integration to post scores automatically to the national federation (e.g., England Golf, Golf Ireland or Golf Australia).
Player Feedback
Send a quick survey (e.g., 59club or Players 1st integration) to gather actionable insights for your next event.
The “Next Event” Push
Use the Auto-Fill Strategy to send a “Thank You” email that includes a direct registration link for the next event while player interest is at 100%.
Financial Reconciliation
Run your registration report to close out the books on entry fees and ancillary spend