Real Estate Executive Assistant | The Bauman Group

Job Title: Real Estate Salesperson Executive Assistant Location: Needham, MA Position Type: 20-30 hrs/week The Bauman Group is a leading residential real estate sales team within Gibson Sotheby’s International Realty brokerage. We are seeking a highly motivated and organized individual who provides exceptional service to help achieve outstanding results for our clients. As an executive real estate assistant, you will play a crucial role in supporting our Principal, Annie Bauman, by managing all aspects of real estate transactions. Your role will be integral to maintaining our reputation as a leader in the Metrowest real estate market. We operate at the highest levels of expertise, professionalism and ethics. Responsibilities:  Assist and support all buyers, sellers and rental clients with necessary documents for their purchase/sale.  Expert proficiency with Skyslope, Gibson Sotheby’s transaction platform. Training will be provided by a Gibson Sotheby’s specialist.  Maintain meticulous electronic and paper client files.  Hunt down necessary documents required during a transaction such as permits, Title 5 certifications, plot plans etc.  Maintain and update the Team Comparative Market Analysis presentation (CMA).  Update, maintain and populate Levitate, which is the Team CRM tool. (Training will be provided by in-house Levitate staff).  Upload new listings to the Multiple Listing Service (MLS). Expert proficiency in MLS required. (Training will be offered by in-house person from MLS).  Upload all new buyers into Real Scout & MLS  Manage all marketing and presentation materials.  Proficient with common Microsoft and Google applications (Word, PowerPoint, Excel, Docs, Slides, Sheets).  Attend weekly one hour team meeting at 12 pm Mondays (Zoom or in-person in Needham, MA) Required Skills and Qualifications:  Exceptional organizational and time management skills.  Maniacally focused on driving deals to closure  Excellent written and verbal communication skills, with proficiency in writing.  Keen attention to detail.