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PRIVACY NOTICE – NEXT OF KIN CONTACT THE COMPANY AND THE COMPANY POLICY This policy is applicable to all businesses, offices and operations within the gap personnel group www.gappersonnelgroup.com (referred to as The Company), including: � gap personnel Investments Limited – Company Reg – 8044442 – ICO – ZB066799 � gap personnel Holdings Limited (including Hawk 3 Talent) – Company Reg – 3589208 – ICO Z2057848 https://www.gappersonnel.com/ � gap technical Limited – Company Reg – 5646432 – ICO – ZA230558 https://www.gaptechnical.com/ � gap personnel (TELFORD) LTD – company Reg – 13377649 – ICO – ZB346100 https://www.gappersonnel.com/ � Quattro Recruitment Limited t/a gap personnel – Company Reg – 7131120 – ICO – ZA015243 https://www.gappersonnel.com/ � Quattro Healthcare Ltd t/a gap healthcare – Company Reg 9389534 – ICO – ZA127351 https://www.gaphealthcare.com/ � Driving Force Recruitment Limited company Reg – 06538808 – ICO Z1709668 https://www.drivingforce.co.uk/ The Company is a recruitment business which provides workfinding, recruitment, training and related services to its clients and workseekers. The Company must process personal data so that it can provide these services – in doing so, the Company acts as a data controller. We will only use your personal data in accordance with the terms outlined in our contracts and our privacy notice. 1. COLLECTION AND USE OF PERSONAL DATA The Company will collect your personal data and process your personal data for the purposes of emergency contact in the immediate health and safety interest of our applicant; or worker; or employee, including concerns of their wellbeing when the Company has been unable to contact the applicant; or worker; or employee for an extended period of time. In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws. We may also use your information during the course of audits to demonstrate our compliance with certain industry standards. In any case the Company must have a legal basis for processing your personal data. We will only use your personal data in accordance with the terms of our privacy notice. 1.1 COLLECTION OF DATA Your personal details have been provided to us by another person (our applicant; or worker; or employee) who has indicated you as an emergency contact. 1.2 PURPOSE OF PROCESSING AND LEGAL BASES The legal bases we rely upon when processing your personal data are: Legal base Example of purpose Legal obligation Does not apply Contractual obligation Does not apply Legitimate interest To be able to inform applicant; or worker; or employee’s relative of emergency situation and/or to clarify concerns about their wellbeing Consent Does not apply Public interest Does not apply Vital interest of data To inform applicant; or worker; or employee’s relative of emergency situation and/or to clarify concerns subject about their wellbeing 1.3 RECIPIENTS/S OF DATA Where we need to share your personal and/or sensitive data, we have contracts and data sharing agreements in place with the recipients that require them to treat your information as confidential and ensure the continued protection of your data whilst in their possession. The Company will process your personal data and/or sensitive date, with the following recipients: a) Our parent company and any of our group companies; b) Governing bodies, law enforcement, regulators and any other authorities as required by law; c) Any organisations including trade bodies, associations, business partners of which we are registered members or licence holders, such as REC, GLAA, ALP, Sedex and Stronger Together; d) Our clients, either during the course of audits, or where illness, accident etc has occurred on our client’s premises and it is in the wellbeing of applicant; or worker; or employee for our client, first aider or medical team onsite at the client’s premises to discuss any medical situations directly with the next of kin; e) Master/Neutral vendor and/or other recruitment agencies and/or Employment Business within the supply chain, when applicable; f) Our software providers, including IT, CRM, Website, Marketing technology platforms and suppliers; g) Third party suppliers, e.g. business associates and professional advisers, such as external consultants, technical and IT support functions, payroll companies, pension provider, insurers, legal advisors, independent auditors and intermediaries; h) We may transfer your personal information to a third party as part of a TUPE transfer under The Transfer of Undertakings (Protection of Employment) Regulations 2006; i) We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or a part of any business restructuring or reorganisation. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
gap personnel Holdings Limited – CR 03589208 – GLAA – CAST0004 gap technical Limited – CR 5646432 Quattro Recruitment Limited – CR 7131120 – GLAA – QUAT0001 Talent Invest Limited – CR – 05104902
gap personnel Investments Limited – CR – 8044442 Quattro Group Holdings Limited – CR 9508069 Quattro Healthcare Limited – CR – 09389534 gap personnel (Telford) Limited – 13377649 – GLAA – GAPP0008