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PRIVACY NOTICE – DIRECT EMPLOYEES THE COMPANY AND THE COMPANY POLICY This policy is applicable to all businesses, offices and operations within the gap personnel group www.gappersonnelgroup.com (referred to as The Company), including: � gap personnel Investments Limited – Company Reg – 8044442 – ICO – ZB066799 � gap personnel Holdings Limited (including Hawk 3 Talent) – Company Reg – 3589208 – ICO Z2057848 https://www.gappersonnel.com/ � gap technical Limited – Company Reg – 5646432 – ICO – ZA230558 https://www.gaptechnical.com/ � gap personnel (TELFORD) LTD – company Reg – 13377649 – ICO – ZB346100 https://www.gappersonnel.com/ � Quattro Recruitment Limited t/a gap personnel – Company Reg – 7131120 – ICO – ZA015243 https://www.gappersonnel.com/ � Quattro Healthcare Ltd t/a gap healthcare – Company Reg 9389534 – ICO – ZA127351 https://www.gaphealthcare.com/ � Driving Force Recruitment Limited company Reg – 06538808 – ICO Z1709668 https://www.drivingforce.co.uk/ The Company is a recruitment business which provides workfinding, recruitment, training and related services to its clients and workseekers. The Company must process personal data so that it can provide these services – in doing so, the Company acts as a data controller. We will only use your personal data in accordance with the terms outlined in our contracts and our privacy notice. 1. COLLECTION AND USE OF PERSONAL DATA The Company will collect your personal data and process your personal data, which may include sensitive data, for the purposes of providing you with employment/opportunities during the course of your employment. This includes for example contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, arranging payments to you and providing training, development and support to you during the course of your employment. In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws. We may also use your information during the course of audits to demonstrate our compliance with certain industry standards. 1.1 COLLECTION OF DATA The Company will collect your personal data via a number of routes, including but not limited to the methods detailed below: a) You may give your personal details to us directly e.g by seeking employment from us, via an online application or submitting your CV. b) We may collect personal data on your visits to our website including, but not limited to, your IP address, browser, timestamp, content from surveys and contact forms and other communication data and the resources that you access. c) Your details may have been identified via publicly available sources in relation to your professional history e.g. LinkedIn or a jobs board where you have posted your CV for recruiters to consider you for opportunities. d) We may collect data from interactions you conduct with our social media platforms, including but not limited to posts, likes, comments, shares, tags and direct messages. This data may be utilised within the social media platforms themselves and may at times be required to be transferred to our internal databases and CRM systems, for the purposes of demographics, trackers for targeted advertising and recording and reporting systems e.g. where you have entered and won a competition. e) Your personal details may have been provided to us by another person for us to consider employment/opportunities suitable to you, e.g. a referral from one of our existing employees. f) During the course of your employment data about you may be provided to us by government or regulatory sources e.g. CSA, DVLA or HMRC. g) Data may also be collected throughout the course of your employment e.g. from a third party training provider engaged to deliver training services within The Company. In any case the Company must have a legal basis for processing your personal data, which may include sensitive data. We will only use your personal data in accordance with the terms of a contract and our privacy notice. 1.2 PURPOSE OF PROCESSING AND LEGAL BASES The legal bases we rely upon when providing and/or offering to provide these services to you are: Legal base Legal obligation Contractual obligation
Example of purpose To comply with law, e.g. HMRC, Tax legislation, UK Visas and Immigration, HSE, The Conduct of Employment Agencies and Employment Businesses Regulations 2003, Fraud Prevention. For employment purposes; To process payroll; To assist us/you to establish/exercise or defend legal claims.
Legitimate interest
Where required for the role to process information in relation to your criminal convictions. For marketing and public relations in relation to our services; To improve aspects of the organisation, enhance employee engagement and retention. For statistical purposes e.g to monitor Equality and Diversity. To prevent modern slavery by promoting and fulfilling our commitment to Stronger Together (e.g. stronger together questionnaire)
gap personnel Holdings Limited – CR 03589208 – GLAA – CAST0004 gap technical Limited – CR 5646432 Quattro Recruitment Limited – CR 7131120 – GLAA – QUAT0001 Talent Invest Limited – CR – 05104902
gap personnel Investments Limited – CR – 8044442 Quattro Group Holdings Limited – CR 9508069 Quattro Healthcare Limited – CR – 09389534 gap personnel (Telford) Limited – 13377649 – GLAA – GAPP0008