Councillor Travel Policy
REM REFERENCE POLICY TYPE APPROVAL DATE ADOPTED DIRECTORATE POLICY OWNER NEXT REVIEW REVISION RECORD March 2026
1.
Council: adopted by Council resolution Council Corporate and Commercial Services Manager Governance April 2030 VERSION REVISION DESCRIPTION 1.0 Initial policy
Purpose
The purpose of this policy is to establish a governance, probity and accountability framework for authorised travel undertaken by Councillors whilst performing the role of a Councillor. It ensures such travel:
2.
Aligns with the functions, duties and conduct obligations of Councillors under the Local Government Act 2020. Delivers a clear public benefit and measurable outcomes for the municipality. For interstate and international travel, is approved through a transparent Council resolution and administered consistently with Council policies and frameworks. Manages risk, safety, and cost effectively, including Department of Foreign Affairs and Trade (DFAT) advisory considerations, insurance, data security, and international roaming controls.
Scope
This policy applies to:
Authorised travel for all Councillors, including the Mayor and Deputy Mayor, when travelling in connection with official Council purposes.
Attendance at conferences, delegations, training, ceremonies, Sister or Friendship City engagements or advocacy activities outside Victoria.
Council officers involved in planning, approvals, booking and acquittals.
This Policy must be applied in conjunction with the adopted Council Expenses Policy and legislated requirements under the Local Government Act 2020.