Traffic Management
If your event is likely to impede local traffic movement, Council will require a Traffic Management Application to be submitted.
This will need to be reviewed at a Local Traffic Committee meeting. The committee is composed of four formal members each with one vote. These four members are a representative from Council, the NSW Police, and Transport for NSW and the Local State Member of Parliament or their nominee.
Before the Local Traffic Committee can review the application, the Transport Management Plan template (see Appendix 2) and a Traffic Control Plan/s and risk assessment must be prepared.
You will need to arrange with your insurance company to have Federation Council, NSW Police and Transport for NSW as interested parties on the event’s public liability insurance.
NOTE
The Local Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council.
Special Event
Special events include parades, marches, and sporting events such as car rallies, large bike rides, funruns and marathons. Filming may also be considered a special event.
Please note that special events require multiple agency involvement and special traffic management arrangements.
If you are planning to stage an event on a street or road located in the Federation Council, you will be required to apply to Council for any temporary road closures. Council will then submit your application to the Local Traffic Management Committee for consideration.
Section 40 of the Road Transport (Safety & Traffic Management) Act 1999 requires the Police Commissioner’s approval to conduct a vehicle race on a road or road related area. Currently, the Police do not charge an application fee.
Traffic Management Application
Application must include:
Special Event Transport Management Plan (See Appendix).
Schedule 1 Form – Notice of Intention to Hold a Public Assembly (See Appendix)
Traffic Control Plan/s completed by a suitable qualified professional.
A risk assessment on the event, showing the identified hazards and solutions to reduce or remove the risks.
Letters to local residents and businesses directly affected by the changed traffic conditions.
Notification to emergency services of proposed traffic changes or conditions.
A current Certificate of Currency of Public Liability with a minimum indemnity of $20 million dollars listing Transport for NSW, NSW Police and Federation Council as interested parties.
Road Occupancy Licence - Non Developmental and Special Events - New South Wales. You will require this licence if you intend to conduct an activity on a New South Wales state road that may affect the operational flow of the road network and may require closure of traffic lanes, but will not involve modifications to road assets.
Events requiring road closures require submission to Council at least four months prior to your event.
There are a number of traffic management companies in the area who can prepare the appropriate documentation and submit to Council on your behalf. Alternatively, Council can assist you with the preparation of the TCP on a cost recovery basis.
The Transport for NSW requires a minimum of 3 months notification to close a road. This is why Council requests that you lodge your application to stage an event 4 months prior to the event. This allows enough time for the TCP to be prepared and any issues to be discussed and overcome.
For more information on Traffic Management at Special Events refer to the NSW Guide to Traffic and Transport Management for Special Events. These guidelines outline the requirements and best practice recommendations relating to traffic and transport management for special events and the process for obtaining approval to conduct bicycle racing on roads and highways in NSW.
For guidelines on the minimum requirements for conducting bicycle race on the road refer to the Bicycle Racing on Roads and Highways In NSW
Please contact Council on (02) 6033 8999 should you wish to discuss traffic management at your event.
Appendix
Special Event Transport Management Plan Template
heldregularlythroughouttheyear(calendarattached)
2 RISK MANAGEMENT -TRAFFIC
2.1 Occupational Health & Safety - TrafficControl
Riskassessmentplan(orplans)attached
2.2 Public Liability Insurance
Publicliabilityinsurancearranged.Certificateofcurrencyattached.
2.3 Police
Police writtenapproval obtained
2.4 Fire Brigades and Ambulance
Firebrigadesnotified
Ambulance notified
3 TRAFFIC AND TRANSPORT MANAGEMENT
3.1 The route or location
Map attached
3.2 Parking
Parkingorganised-detailsattached
Parking not required
3.3 Construction, traffic calming and traffic generating developments
Planstominimiseimpactofconstructionactivities,trafficcalmingdevicesortraffic-generating developmentsattached
Therearenoconstructionactivities,trafficcalmingdevicesortraffic-generatingdevelopmentsat thelocation/routeoronthedetourroutes
3.4 Trusts, authorities or Governmententerprises
Thiseventusesafacilitymanagedbyatrust,authorityorenterprise;writtenapprovalattached
Thiseventdoesnotusea facilitymanagedbyatrust,authorityorenterprise
3.5 Impact on/of Public transport
Public transport plans created - details attached
Public transport not impacted or will not impact event
3.6 Reopening roads after moving events
This is a movingevent- details attached.
Thisisanon-movingevent.
3.7 Traffic management requirements unique to thisevent
Descriptionofuniquetrafficmanagementrequirementsattached
Therearenouniquetrafficrequirementsforthisevent
3.8 Contingency plans
Contingency plans attached
1
2
3.9 Heavy vehicle impacts
Impacts heavyvehicles - RTAto manage
Doesnotimpactheavyvehicles
3.10 Special event clearways
Specialeventclearwaysrequired- RTAtoarrange
Specialeventclearwaysnotrequired
4 MINIMISING IMPACT ON NON-EVENT COMMUNITY & EMERGENCYSERVICES
4.1 Access for local residents, businesses, hospitals and emergency vehicles
Plans to minimise impact on non-event community attached
Thiseventdoesnotimpactthenon-eventcommunityeitheron themainroute(orlocation)or detour routes
4.2 Advertise traffic management arrangements
Roadclosuresorrestrictions-advertisingmediumandcopyofproposedadvertisements attached
Noroadclosuresorrestrictionsbutspecialeventclearwaysinplace- advertisingmediumand copyofproposedadvertisementsattached
No road closures, restrictions or special event clearways - advertising not required
4.3 Special event warning signs
SpecialeventinformationsignsaredescribedintheTrafficControlPlan/s
Thiseventdoesnotrequirespecialeventwarningsigns
4.4 Permanent Variable Message Signs
Messages, locations and times attached
This event does not use permanent Variable Message Signs
4.5 Portable Variable Message Signs
TheproposedmessagesandlocationsforportableVMSareattached
This event doesnotuse portable VMS
5 PRIVACY NOTICE
The "Personal Information" contained in the completed Transport Management Plan may be collected and held by the NSW Police,theNSWRoadsandTrafficAuthority(RTA),orLocalGovernment.
I declare that the details in this application are true and complete. I understand that:
The‘’personalinformation”isbeingcollectedforsubmissionoftheTransportManagementPlanfortheeventdescribed inSection1 ofthis document.
I must supply the information under the Road Transport Legislation (as defined in theRoad Transport (General) Act 1999)and theRoadsAct1993
Failuretosupplyfulldetailsandtosignorconfirmthisdeclarationcanresultintheeventnotproceeding.
The"personalinformation" being supplied iseithermyown orI havetheapprovaloftheperson concerned to provide his/her"personalinformation".
The “personal information” held by the Police, RTA or Local Government may be disclosed inside and outside of NSW to eventmanagersoranyotherpersonororganisationrequiredtomanageorprovideresourcesrequiredtoconductthe eventor to anybusiness, road userorresidentwhomay beimpactedbythe event.
Thepersonto whomthe"personalinformation"relateshasarighttoaccessorcorrectitinaccordance withthe provisionsoftherelevantprivacylegislation.
AUTHORISATION TO *REGULATE TRAFFIC
Council’s traffic management requirements have been met. Regulation of traffic is therefore authorised for all non-classified roads described in the risk management plans attached to this TMP.
Regulationoftrafficauthorisedby:
Council Date
The RTA’s traffic management requirements have been met. Regulation of traffic is therefore authorised for all classified roads described in the risk management plans attached to this TMP.
Regulation of traffic authorised by:
RTA Date
* “Regulate traffic” means restrict or prohibit the passage along a road of persons, vehicles or animals (Roads Act, 1993). Council and RTA require traffic to be regulated as described in the risk management plans with the layouts installed under the direction of a qualified person.
Special Event Planning & Resource Matrix
1 A Class 1 event:
impacts major traffic and transport systems
disrupts the non-event community over a wide area
requires the involvement of Police, one or more Councils and theRTA
requires a detailed Transport Management Plan
requires advertising the event's traffic aspects to a wideaudience.
2 A Class 2 event:
impacts local traffic and transport systems but does not impact major traffic and transportsystems
disrupts the non-event community in the area around the event but not over a wide area
requires the involvement of Police and Local Council
requires a detailed Transport Management Plan
requires advertising the event's traffic aspects to the local community.
3 A Class 3 event:
does not impact local or major traffic and transport systems
disrupts the non-event community in the immediate area only
requires Local Council and Police consent
is conducted on-street in a very low traffic area such as a dead-end or cul- de-sac
requires Police agreement that event qualifies as Class 3
is never used for vehicleraces.
A Class 1 event may: be conducted on-road or in its
involve the State Rail and State Transit Authorities
involve private bus and coach organisations impact the road transport industry
require RTA to provide special event clearways require RTA to provide heavy vehicle detour routes
require the RTA to adjust traffic signals
require RTA to manage Variable Message Signs
depending on the nature of the event, invoke the Police "User Pays"policy.
A Class 2 event may:
be conducted on-road or in its own venue
involve trusts and authorities when using facilities managed by them
involve State Rail and the State Transit Authority
involve private bus and coach organisations.
depending on the nature of the event, invoke the Police "User Pays"policy.
For example:
A Class 3 event depending on Local Council policy, may:
require a simplified Transport Management Plan
not be available in all Council areas.
depending on the nature of the event, invoke the Police "User Pays"policy.
require advertising the event's traffic aspects to the community.
an event: that affects a principal transport route in Sydney, or an event that reduces the capacity of the main highway through a country town, or a bicycle race that involves the Sydney Harbour Bridge.
Minimum 4 months from first approach to Council to proposed start date.
6 months for vehicle races.
Charges apply where: "it is deemed the services are specifically for the benefit of those organising and/or attending the event and not for the benefit of the public at large."
As described in Council's Special Events Policy.
Asset rentals: refer to Council.
Marginal costs apply where services are provided above those normally provided to the community.
RTA provides quote.
Asset rentals: refer to RTA.
TMP model recommende d Traffic Control layouts drawn up by a qualified person and installed under the guidance of a qualified person recommended.
Need to consider access for disabled persons.
28 days for all events that require regulation of traffic or where special event clearways in operation.
Not required where there is no regulation of traffic.
Required with Council & Police (if Police User Pays in force) named on policy. Also RTA if using RTA asset.
Certificate of currency required.
For example:
an event that blocks off the main street of a town or shopping centre but does not impact a principal transport route or a highway
a motor rally on local country roads.
Minimum 3 months. 3 months for vehicle races. Charges apply where: "it is deemed the services are specifically for the benefit of those organising and/or attending the event and not for the benefit of the public at large."
As described in Council's Special Events Policy
Asset rentals: refer to Council TMP model recommende d Traffic Control layouts drawn up by a qualified person and installed under the guidance of a qualified person recommended.
Need to consider access for disabled persons.
28 days for all events that require regulation of traffic or where special event clearways in operation.
Not required where there is no regulation of traffic.
Required with Council & Police (if Police User Pays in force) named on policy.
Certificate of currency required.
Promoted where practicable Required. Refer to TMP. May be require d.
Need to consider parking for disabled persons.
Recommended
For example:
an on-street neighbourhoo d Christmas party.
Minimum 6 weeks Charges apply where: "it is deemed the services are specifically for the benefit of those organising and/or attending the event and not for the benefit of the public at large."
As described in Council's Special Events Policy
Asset rentals: refer to Council
Council may require TMP Traffic Control layouts drawn up by a qualified person and installed under the guidance of a qualified person recommended.
Need to consider access for disabled persons.
28 days for all events that require regulation of traffic.
Not required where there is no regulation of traffic.
Required with Council & Police (if Police User Pays in force) named on policy.
Certificate of currency required. Required. Refer to TMP.
A Class 4 event may:
be conducted on classified or unclassified roads
cause zero to considerable disruption to the non- event community
cross Police Local Area Commands (LACs)
cross Local Government Areas (LGAs)
require Council and RTA to assist when requested by Police
depending on the nature of the event, invoke the Police "User Pays"policy.
A Class 4 event is intended for small on street events and:
requires Police consentonly
is within the capacity of the Police to manage on their own
is not a protest ordemonstration
is always an on-streetevent
does not require RTA or Council consent
does not require advertising the event's traffic aspects to the community
does not require aTMP
does not require the involvement of other Governmentagencies.
For example:
a small ANZAC Day march in a country town
a small parade conducted under Police escort.
Minimum 1 month Charges apply where: "it is deemed the services are specifically for the benefit of those organising and/or attending the event and not for the benefit of the public at large."
Required if User Pays policy in force. Police named on policy.
Certificate of currency required.
Copy of the Notice of Intention to hold a Public Assembly. Taken from NSW Police website.
Notice of Intention to Hold a Public Assembly
Summary Offences Act 1988
To the Commissioner of Police 1. I...............................................................................................................
Name of ...............................................................................................................
Address on behalf of ..............................................................................................
Organisation notify the Commissioner of Police that on the ................................................................... Day of .........................................................................................................................
Month/Year
it is intended to hold:
either:
(a) a public assembly, not being a procession, of approximately ........................................................persons which will assemble Number at .....................................................................................................................
Place at approximate ...........................................................................am/pm Time and disperse at approximately ..................................................am/pm Time or (b) a public assembly, being a procession of approximately ......................... Number persons which will assemble at ...................................................................... Place at approximately.........................................................................am/pm Time and at approximately ...........................am/pm the procession will commence and shall proceed......................................................................... .........................................................................................................................
Specify route, any stopping places and the approximate duration of any stop: and the approximate time of termination. A diagram may be attached.
2. The purpose of the proposed assembly is...................................................... .........................................................................................................................
State purpose
3. The following special characteristics associated with the assembly would be useful for the Commissioner of Police to be aware of in regulating the flow of traffic or in regulating the assembly:
* (i) There will be .................. (number) of vehicles and/or* floats involved and their type and dimensions are as follows:
...............................................................................................................
* (ii) There will be ........................... (number) of bands, musicians, entertainers etc entertaining or addressing the assembly
* (iii) The following number and type of animals will be involved in the assembly
...............................................................................................................
*(iv) Other special characteristics of the proposed assembly are as follows: ..............................................................................................................
4. I take responsibility for organising and conducting the proposed public assembly. 5. Notices for the purposes of the Summary Offences Act 1988 may be served on me at the following:
Address: .......................................................................................
Telephone: .................................................
Signed: ....................................................................
Capacity/Title.............................................................
Date ....................................................................
* Delete as applicable