HEALTH & SAFETY PLAYBOOK
KIDS NEED CAMP NOW MORE THAN EVER
Phillies Baseball Academy Staff have adapted our program and curriculum to provide the safest possible camp experience this summer. Now, more than ever, kids need an outlet and an opportunity to play and just be kids. We are proud to continue to offer children the opportunity to learn the game, play, and compete in a safe and fun environment.
CONDITIONS FOR OPENING CAMP
The priority of Phillies Baseball Academy is to deliver a quality baseball experience in a safe and effective manner. Our Health & Safety Playbook prioritizes the health and well-being of players, staff and families. We have fused the recommendations, guidelines and protocols from local and state authorities, the CDC, the ACA and Aspen Institute to provide the safest possible camp experience.
Our plan is designed to be flexible, so that we can adapt to changes and recommendations from local, state and national agencies as needed.
EXTERNAL FACTORS
• PA, NJ & DE allow camps to operate and issue permits.
• National, state and local authorities have provided guidance on operating camp in the Summer of 2021.
INTERNAL FACTORS
• Staff are trained and prepared to operate under new guidelines.
• Camp locations and programming are ready to support physical/social distancing guidelines.
• Cleaning and sanitizing procedures are in place and adequate supplies are available to properly execute.
FAMILY COMMITMENT
• Submit your child’s Medical Clearance Forms as part of the registration process, no later than two weeks prior to their first day of camp.
• Complete the daily RUVNA health screening, prior to camp each morning.
• We will utilize RUVNA Health Technology to reduce the risk of symptomatic players and staff arriving to camp each day. RUVNA will send email and text alerts daily during the camp season. No sign-ins, downloads, or apps required – just click the link to access the screening daily, before you arrive at camp.
• Monitor camper health while at home.
• Communicate with staff openly about health concerns.
• Follow all camp policies and procedures to support a healthy community.
A SAFE ENVIRONMENT FOR PLAYERS
Increased safety procedures and policies have been developed to minimize risk and provide our campers with a memorable camp experience. At Phillies Baseball Academy, you will find the following safety changes for Summer 2021.
LIMITING THE NUMBER OF PLAYERS AT EACH SITE
Phillies Baseball Academy is limiting the number of registrants at each camp this summer. This will help us to ensure that camp is smaller at each location.
CONTACT REDUCTION
Players will be spaced apart during fundamentals and skill development drills. Players will be divided up across fields to ensure the safety of all campers and staff.
LIMITING THE SIZE OF GROUPS
In addition to accepting a limited number of players at each location, we will be further dividing players into smaller groups.
PROMOTING PROTECTIVE MEASURES
Phillies Baseball Academy locations will follow state and local guidelines. We will promote protective measures (physical distancing, proper hygiene, respiratory etiquette, face coverings, symptom awareness, ventilation, etc.) through facility signage and staff communication to campers.
DAILY HEALTH SCREENINGS
Daily screening protocols are required for all players and staff. Parents/guardians are required to complete a daily RUVNA health screening of their player(s) prior to arrival at camp. Staff are also required to complete a daily RUVNA health screening prior to arrival each morning.
RUVNA Health Technology, is an intuitive COVID-19 screening, tracking, and notification system. This daily health screening system will reduce the risk of symptomatic campers and staff arriving to camp each day. RUVNA will send email and text alerts daily during your camp session. Parents will screen their player(s) daily, before they come to camp.
CAMPER TO STAFF RATIO OF 10:1
Phillies Baseball Academy will be working with a maximum 10 to 1 ratio of campers to staff. This practice is conducive to keeping players in smaller groups and allows us to provide more attention within fundamentals and skill development for each camper.
STAYING SAFE
TEACH AND REINFORCE HANDWASHING AND SANITIZING
INCREASED STAFF TRAINING
STAY HOME WHEN NOT FEELING WELL
CLEAN AND DISINFECT CAMP SITES REGULARLY
SCREEN CAMPERS AND STAFF DAILY
LIMIT SHARING OF CAMP SUPPLIES AND EQUIPMENT
NO PAPER AWARDS/ EVALUATIONS WILL BE HANDED OUT AT CAMP
FACE COVERINGS TO BE WORN BY STAFF MEMBERS WHEN 6 FT SOCIAL DISTANCE IS NOT POSSIBLE
SAFETY PROTOCOLS
CAMPER SCREENING
• We will be using RUVNA for rapid alerts when communicating with our parents this summer. RUVNA will send email and text alerts during your camp session. Parents will use the link in the email/text to screen their player daily before arriving to camp.
• Monitoring health throughout the day.
STAFF SCREENING
• Pre-camp health history.
• Daily health screening prior to arrival.
• Health monitoring throughout the day.
• Personal Protective Equpiment (PPE) to be worn by staff members when 6 ft social distance is not possible.
CLEANING & DISINFECTION
• Increased cleaning & disinfection at each camp location.
• Cleaning & disinfecting bathrooms multiple times daily.
HANDWASHING
• Mandatory hand washing for campers & staff daily.
• Hand sanitizer stations set up at each location.
REASONABLE CONTACT REDUCTION
• Group sizes will be limited to provide a camper to staff ratio of 10:1.
• Social distancing practices will be implemented for fundamentals and skill development, as possible.
SYMPTOM MANAGEMENT PLAN
• Camp Medical Professionals will assess all campers and staff daily.
• Quarantine area will be established at all camp locations.
CONTACT TRACING
• Phillies Baseball Academy will maintain diligent contact tracing through-out each camp week.
PICK-UP & DROP-OFF
SAFETY PROTOCOLS
• Parent Orientation will be emailed to all families prior to camp.
• Parents/Caregivers should remain in their vehicles at all times. We recommend everyone in the vehicle wears a mask during drop-off and pick-up.
CAMP VISITORS
Phillies Baseball Academy sites will be closed this summer to all visitors. Only essential visitors will be permitted with prior clearance from the Site Director and Camps General Manager. There will be no general visitation allowed by family members or caregivers.
Approved Essential Visitors Will Be Required to:
• Have their temperature taken upon arrival and a temperature of 100.4 or higher will be prohibited from entering the camp location.
LUNCH/SNACK/BATHROOM/SANITIZER BREAKS
• Players & staff will wash hands and sanitize for all lunch/snack/bathroom breaks.
• Players & staff will bring their own lunch, snacks and water bottles/beverage.
• Players & staff will not be allowed to utilize any facility water fountains.
• Recommended that players bring 2-3 beverages per day.
• Player’s lunches will be placed in three different areas based on age groups (leagues). Each league is divided by age and lunches subdivided by team.
• All items should be labeled with the player’s full name on it.
• Snack time and lunch time will be staggered into three groups.
• Day Camp lunch times are as follows:
1. 6-8 years old eat at 11:30 am daily.
2. 9-11 years old eat at 12:00 pm daily.
3. 12-14 years old eat at 12:30 pm daily.
• Lunch groups will be properly spaced out to provide social distancing.
• Where applicable, age groups/teams may eat outside (players with allergies will be allowed to eat inside when necessary).
WHAT TO BRING TO CAMP
BACKPACKS
• Players must arrive to camp with a face covering and wear it during drop-off and pick-up.
• All players will be required to wear their camp uniform each day.
• Camp uniform should be washed at home each day.
• All players and staff should have a backpack clearly labeled with the following items inside on a daily basis. Items should be rotated/changed on a daily basis:
• 1. Lunch box/bag
2. Snack(s)
3. 2-3 beverages/water bottles
4. Sunscreen if necessary (must be self-administered)
5. Clean t-shirt and shorts
6. Hand towel
7. Appropriate mask that fits properly
• All personal items must be labeled with the player’s full name.
CLEANING PROCEDURES
TRAINED SANITATION TEAM
Cleaning staff at each location have strict cleaning protocols to follow on a daily basis.
CLEANING TIMELINESS
Shared areas to be cleaned daily after each session. Cleaning & hygiene protocols in all program areas.
MANDATORY HAND WASHING & SANITIZING
Mandatory hand washing/ sanitizing before all sessions and before snack/meal times.
SYMPTOM MANAGEMENT PLAN
The guidelines and requirements for managing a member of our camp community with symptoms will be provided by local and state authorities. The plan below is based on CDC and ACA guidelines for camps and childcare programs. We will continue to update these guidelines as provided by our local and state agencies.
PHILLIES BASEBALL ACADEMY MEDICAL TEAM
DAILY SCREENING
• Camp medical team screening by Camp Doctor and Nurse and daily screening by our Athletic Trainer.
• Camp protocols and procedures are reviewed by our Pro Team Sports Medical Team.
COMMUNICATION
• Follow all reporting guidelines as set by local and state Boards of Health.
• Alert families and staff members immediately of any potential exposure.
• Screening protocols are reviewed by our Pro Team Sports Medical Team.
• All staff will be educated on recognizing signs and symptoms of COVID-19.
SYMPTOMS AND TRACING
• Player tracking will be conducted for timely contact tracing.
IF A PLAYER OR STAFF MEMBER DEVELOPS SYMPTOMS AT CAMP
Players or staff with possible symptoms will be directed to the quarantine area for further assessment by the athletic trainer. If a player is taken to the quarantine area, a parent or guardian will be called by the Camp Director. If necessary, the athletic trainer will communicate directly with the parents or guardian. If a staff member is taken to the quarantine area and has self-transported to camp, the staff member will be escorted to their car with the proper PPE mask, sent home and instructed to seek medical attention. Anyone sent home will not be able to return to camp without providing the camp with a negative COVID-19 test result.
SYMPTOM MANAGEMENT PLAN
IF THERE IS A POSITIVE DIAGNOSIS
If a player or staff member reports they are COVID-19 positive, we will maintain the confidentiality of the individual at all times while mitigating the situation. The case will be reported to the proper health authorities and all families and staff that came within close contact with the individual will be notified immediately. All facilities that the individual came in contact with will be deep cleaned and disinfected per CDC guidelines. CDC guidelines for dealing with possible exposure and to COVID-19 will be strictly followed.
Persons who test positive for COVID-19 will not be allowed to return to camp.
WHAT IS THE DEFINITION OF “CLOSE CONTACT”?*
The CDC defines close contact as interactions within 6 ft. for more than 15 minutes. Contact tracing will be carried out by trained staff in conjunction with the local health department.
WHAT IS THE DEFINITION OF “PROXIMATE EXPOSURE”?*
A proximate exposure is defined as interactions greater than 6 ft. from an infected individual within a shared space.
MISSED CAMP DAYS
If a player misses camp due to being quarantined or potential exposure to an infected individual, they will receive a credit towards the 2022 camp season for the days missed.
*Subject to change based on national, state and local guidances.
DAILY SCHEDULE
8:30 - 9:00 AM Check In
9:00 AM Daily Health & Safety Review/Camp Assembly
9:15 AM Stretching, Conditioning & Throwing – Warm Up
10:00 AM Morning Drills and Fundamentals
12:15 PM Lunch
12:45 PM Team Practice
1:00 PM Group Training
3:00 PM Warm-Up/Daily Awards
4:00 PM Dismissal