Vice President for Information Technology Status and Activity Report for October Prepared by Timothy M. Chester, Vice President for Information Technology (VPIT) 1. Key Items for Faculty and Staff Meetings •
Fall network maintenance scheduled for October 24: EITS plans to conduct a network maintenance on October 24, 2020. Network maintenances are necessary to continue to support the network, allowing EITS to provide ample bandwidth and Internet capacity to the University in the future. We typically conduct large network maintenances twice a year, during which campus Internet and campus information systems are usually inaccessible. For questions, contact Jeff Farese at jeffrey.farese@uga.edu.
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Fall cybersecurity training required by October 30: University System of Georgia employees must complete fall cybersecurity awareness training by October 30. This required training takes place twice a year in April and October per USG policy and is a directive by the executive order of Governor Brian Kemp. The cybersecurity training takes about 20 minutes to complete and is available through the Professional Education Portal (PEP), http://pep.uga.edu/. Cybersecurity awareness training is a critical tool in the University System's efforts to help keep critical data and sensitive information safe and secure. Faculty, staff and student employees who have questions about accessing the USG Cybersecurity Awareness Training in the PEP should contact the Human Resources Service Desk at (706) 542-2222 or e-mail at hrweb@uga.edu. For more information, contact Ben Myers at bmyers@uga.edu.
2. Services for Students •
Updated look and feel coming to Banner, Athena: UGA uses Banner, launched in 2014, for its Student Information System. Over the next academic year, EITS and Student Administrative Departments will deliver incremental major updates to the system. The changes will include a fresh look and feel, a more streamlined user experience, new modules and feature enhancements. As changes are developed, information will be shared with the university community, including faculty, staff and advisors via the ConnectUGA website, https://connectuga.uga.edu/.
3. Support for Teaching Faculty •
New Zoom admin feature ensures greater security: Beginning November 2020, Zoom will introduce a new admin feature to increase meeting security. This new admin feature will be “Off” by default, but it is highly recommended that Zoom Unit Administrators enable it. Enabling this feature will ensure all meetings have applied at least one of the following security settings: a Passcode, a Waiting Room, or an option where “Only authenticated users can join.” Enabling one or more of these settings ensures greater security for your Zoom sessions and helps prevent unwanted users from joining your meetings. For more information, contact Bret Jamieson at bret.jamieson@uga.edu.
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Tips for recording videos in Zoom, uploading to Kaltura: There are several items in the Recordings section in your Zoom settings that can provide more effective video recordings and help with uploading Zoom recordings to Kaltura. To help optimize the size of the video to a standard format, regardless of the size of your camera, select “Optimize for 3rd party video editor.” Zoom also has options to record several different files. Be sure to
VPIT Status and Activity Report for October 2020
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