Vice President for Information Technology Status and Activity Report for November 2024 Prepared by Timothy M. Chester, Vice President for Information Technology (VPIT) 1. Key Items for Faculty and Staff Meetings •
State of IT Scheduled for November 20: Dr. Timothy M. Chester’s annual State of Technology at UGA address will be held on Wednesday, November 20 at 1:30 p.m. The address will be fully virtual and will be held as a Teams webinar. To register for the event, visit https://events.teams.microsoft.com/event/1a71f372-c551-4ace-9678b946d54cf223@a8216c1e-4d63-4352-8c3b-50fa1f1475b1. For more information, contact Allyssa Robinson at allyssa.robinson@uga.edu.
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Request for Proposal Process Under way for Enterprise Survey Tool: A search is underway to potentially identify a new enterprise survey research tool for the University of Georgia, which could result in a decommission of Qualtrics by August 1, 2025. Current plans are to share an update on the outcome of the Request for Proposal (RFP) process and the name of the next enterprise survey research vendor in November 2024, pending any procurement challenges. As part of this evaluation, all campus units that rely on Qualtrics should review their current and future Qualtrics use. Regardless of the tool chosen through the RFP process, any forms built in Qualtrics that are currently being used for purposes outside of survey research projects will need to transition to other platforms before August 1, 2025. To learn more about the enterprise survey tool project, including alternative tools, visit https://eits.uga.edu/about/initiatives/survey_tool/. For more information, contact Stacy Boyles at stacy.boyles@uga.edu.
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Reporting Transition to Power BI: Over the next year, the Office of Institutional Research will transition to Power BI as the primary enterprise reporting tool for the university. For consumers of OIR reports, the transition will result in a refreshed look and feel to reports with familiar, consistently sourced data. The Office of Institutional Research will communicate with Tableau Server stakeholders in the coming months with information to help them plan any needed transition to Power BI. All UGA faculty and staff have free access to Power BI through their Microsoft Office 365 licenses. To learn more about Power BI and its features, visit https://uga.teamdynamix.com/TDClient/3190/eitsclientportal/KB/ArticleDet?ID=15437 4. For more information, contact Andrew Westbrook at awestbrook@uga.edu.
2. Services for Students •
Automated Student MyID Clean-up Process Under way: EITS has automated the cleanup process for student MyIDs. This automated process runs once a semester; students who left the university or graduated more than a year ago will have their MyIDs and UGAMail addresses flagged for disablement and deletion. Alumni and former students who have their accounts flagged will receive two automated emails to their UGAMail address, alerting them that their account will be disabled and deleted soon. Account holders employed by UGA or attending UGA for another degree program will not have their accounts removed. The automated clean-up kicked off on October 14, 2024, with notices to affected users; accounts will be disabled on December 2, 2024. For more information, contact Kristi Wall at kristi.wall@uga.edu.
VPIT Status and Activity Report for November 2024
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