Vice President for Information Technology Status and Activity Report for June 2025 Prepared by Timothy M. Chester, Vice President for Information Technology (VPIT) Special Note: Annual Planning Memorandum for 2025 Published Each year, I publish an annual planning memorandum that reflects on our progress over the past year and outlines key priorities for the year ahead across both UGA EITS and USG ITS. This year’s memo includes updates on major initiatives such as the Unified ERP project, enterprise data strategy, and AI adoption. It also highlights the cultural values and operational resilience that continue to drive our work forward. I invite you to read the memorandum and consider how these priorities intersect with your own areas of leadership. Read the 2025 Annual Planning Memorandum -> https://tinyurl.com/2025TCAPM 1. Key Items for Faculty and Staff Meetings •
QuestionPro Survey Research Tool Now Available: QuestionPro is the new enterprise survey research tool available to students, faculty, and staff free of charge. This platform includes tools for the creation, distribution, and analysis of surveys, along with tabletbased mobile research and data visualization. EITS launched QuestionPro for campus use by faculty and staff on March 17, 2025. All recordings from the spring semester migration and training sessions have been uploaded at the following link, https://eits.uga.edu/about/initiatives/survey_tool/migrationworkshops/. More QuestionPro migration and training sessions will be available in the fall 2025 semester. For more information about QuestionPro, visit questionpro.uga.edu or contact surveytools@uga.edu.
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Qualtrics Cost-Sharing Program Planning Underway: To assist departments interested in continued use of Qualtrics after December 2025, EITS has instituted a cost-sharing program. The deadline to opt-in to the cost-sharing program was May 1, 2025, and costsharing program participants have received recommendations for survey clean-ups. Effective January 2026, Qualtrics access will be limited to cost-sharing program participants only, and UGA Single Sign-On will be required. Current faculty and staff who are not part of the cost-sharing program will retain Qualtrics access through December 2025 and have received information on transitioning to alternative survey tools. For more information, contact surveytools@uga.edu.
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Google’s Gemini and NotebookLM now Available: Effective June 1, 2025, UGA students, faculty, and staff have access to two new AI tools from Google. Gemini is Google's AI chatbot, designed to analyze and generate text, code, audio, images, and videos. NotebookLM is a research and note-taking assistant that generates source-grounded responses based on uploaded materials; NotebookLM can also create reports and podcasts to summarize the content. Both tools are securely integrated within UGA’s Google Workspace environment, which offers enhanced data protection compared to personal Google accounts. For more information, visit https://eits.uga.edu/stories/NotbookLMandGoogleGemimi/ or contact Justin Sackett at justin.sackett@uga.edu.
VPIT Status and Activity Report for June 2025
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