Vice President for Information Technology Status and Activity Report for February 2020 Prepared by Timothy M. Chester, Vice President for Information Technology (VPIT) 1. Key Items for Faculty and Staff Meetings •
Network maintenance scheduled for March 7: The need to continually upgrade the University network necessitates planned downtime on March 7. During this time, there will be sporadic interruptions across both the wireless and wired networks. These unpredictable outages will affect all University IT systems and services such as Athena, eLearning Commons (eLC), UGA Financial Management System, UGAJobs, UGAmart, OneUSG Connect, and OneUSG Connect Benefits. Individuals off-campus may also experience sporadic outages of services such as web-based UGAMail, websites hosted by UGA, the Virtual Private Network (VPN), ArchPass, and information systems hosted by EITS. Additional details and progress reports will be posted at status.uga.edu and on the EITS Twitter feed (@uga_eits). For more information, contact Jeff Farese at Jeffrey.Farese@uga.edu.
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Annual state-mandated verification of Banner, OneSource access begins March 23: Each year, the University of Georgia is required by state rules to reaffirm the necessity of user access to core information systems. The State of Georgia annually audits UGA's compliance with this policy, and results are reported to the Board of Regents each year. In preparation for the FY20 audit, EITS will conduct a verification of user accounts on several systems containing financial data to ensure that the user access continues to be necessary for regular job duties. Individuals with access to Banner, UGA Financial Management System, UGA Budget Management System (Hyperion), UGAJobs, and certain functionalities within OneUSG Connect will need to justify their continued access during this process. Supervisors must review these justifications and approve them. This process will commence on March 23 and will conclude by April 30. Those who do not respond may lose their access to these systems on April 30. For more information about the user verification process, please contact Lynn Wilson at llatimer@uga.edu.
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OneUSG Connect unavailable during March Georgia Tech migration: Georgia Tech will complete their migration to the OneUSG Connect platform on March 22. Similar to UGA in December 2018, this migration requires substantial effort to convert and verify employee payroll data. During this transition, USG will periodically restrict access to the OneUSG Connect platform during March. As this occurs, the system will not be available for use by UGA faculty, staff, and student employees. The downtimes will be Friday, March 13 at 6 p.m. through Wednesday, March 18 at 7 a.m., and Friday, March 27 at 6 p.m. through Tuesday, March 31 at 7 a.m. During these periodic downtimes, biweekly employees will need to record time manually. Employees taking leave will need to enter requests outside of these times, and supervisors will need to approve time and absences outside of these times. For additional details and the latest information regarding these downtimes and upgrades, please see the OneSource website. If you have any questions, please reach out to oneusgsupport@uga.edu.
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Test of UGAAlert on February 5: There will be a test of UGA’s emergency mass notification system, UGAAlert, on February 5. UGA students, faculty, and staff with a valid MyID can register up to three telephone numbers and two email addresses to receive emergency alerts via text, phone call, or email. The fastest way to receive an alert
VPIT Status and Activity Report for February 2020
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