Vice President for Information Technology Status and Activity Report for April 2023 Prepared by Timothy M. Chester, Vice President for Information Technology (VPIT) 1. Key Items for Faculty and Staff Meetings •
Spring cybersecurity awareness training for employees due April 28: University System of Georgia employees, including student workers, must complete spring cybersecurity awareness training by April 28. This required training takes place twice a year in April and October per USG policy and a directive by the executive order of Governor Brian Kemp. This professionally developed training is conducted online through KnowBe4 and provides a comprehensive education on good cybersecurity practices. To complete the training, log in to the KnowBe4 Portal at https://training.knowbe4.com/auth/saml/8840131a04b53 with your UGA MyID and password. Once you have logged in to the KnowBe4 portal you will be taken to UGA's training page. Click on the training to start. If no training appears, go to the drop-down menu under your name in the upper right corner of the screen. Click on the 'My Training' option to view your available training. Faculty, staff, and student employees who have questions about the training should contact the EITS Help Desk at 706-542-3106 or email at helpdesk@uga.edu.
•
Complete your FY23 user access verification by May 1: In preparation for the financial state audit for FY22, EITS is conducting a verification of all user accounts for several systems. Verification began March 29 and includes Banner systems, the UGA Financial Management System, the UGA Budget Management System, OneUSG Connect and UGAJobs. On March 29, users with certain levels of access to these systems received emails, asking them to verify their access. Supervisors also need to review and decide to approve or deny access for employees under their purview. All verification processes are being conducted in TeamDynamix and must be completed by May 1. For more information about the user verification process, please contact Lynn Wilson at llatimer@uga.edu.
•
New DUO Universal Prompt coming to eLC, Athena, other SSO applications: To further enhance the security of UGA’s information assets, the login process for applications that use UGA’s Single Sign-On Service (SSO), including eLearningCommons, Athena and OneUSG Connect, will change for UGA students, faculty and staff, effective May 18, 2023. Duo, the vendor behind UGA’s ArchPass two-step login solution, is updating the look and feel of their universal authentication prompt, and the process for the second step of twostep authentication will change. Currently, students, faculty and staff logging into SSO applications are able to pick from several options for two-step authentication, including a push notification from the Duo Mobile App; entering a passcode generated by the Duo Mobile App; a phone call; or a passcode sent via SMS text. After May 18, when a user logs into eLC, Athena, or another SSO application, they will see the new Duo universal authentication prompt, which will automatically pick the most secure option for authentication. The authentication option chosen will depend on what devices the user has enrolled in Duo. For example, if a user has the Duo Mobile App installed on their smartphone, the prompt will automatically send a push notification. Users can stop the automatic selection, and pick a new default option for future authentication prompts the first time they log into an SSO application after May 18. In addition, the option to remember your Duo credentials for 30 days will change. Instead of “Remember Me,” users will see “Trust this browser?” Select “Yes, trust browser” to remember your Duo
VPIT Status and Activity Report for April 2023
Page 1 of 4