Vice President for Information Technology Status and Activity Report for April 2020 Prepared by Timothy M. Chester, Vice President for Information Technology (VPIT) 1. Key Items for Faculty and Staff Meetings •
Critical IT Services for Business Continuity: To assist students, faculty and staff in teaching, learning and working remotely, EITS has compiled a list of Critical IT Services for Business Continuity. Normal University business and classes can be disrupted by events and unforeseen circumstances such as weather, natural disasters, or health concerns. In many cases, faculty and staff may continue to teach and conduct business remotely using technology resources available to everyone at UGA. Resources include Zoom, eLC, Blackboard Collaborate and more. A list of these resources can be found at https://eits.uga.edu/continuity/. This page will be updated as more information becomes available.
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Spring cybersecurity training required by April 30: University System of Georgia employees must complete spring cybersecurity awareness training by April 30. This required training takes place twice a year in April and October per USG policy and is a directive by the executive order of Governor Brian Kemp. The cybersecurity training takes about 20 minutes to complete and is available through the Professional Education Portal (PEP). Cybersecurity awareness training is a critical tool in the University System's efforts to help keep critical data and sensitive information safe and secure. Faculty, staff, and student employees who have questions about accessing the USG Cybersecurity Awareness Training in the PEP should contact the Human Resources Service Desk at (706) 542-2222 or e-mail at hrweb@uga.edu. For more information, contact Ben Myers at bmyers@uga.edu.
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Annual state-mandated verification of Banner, OneSource access begins March 30: Each year, the University of Georgia is required by state rules to reaffirm the necessity of user access to core information systems. The State of Georgia annually audits UGA's compliance with this policy, and results are reported to the Board of Regents each year. In preparation for the FY20 audit, EITS will conduct a verification of user accounts on several systems containing financial data to ensure that the user access continues to be necessary for regular job duties. Individuals with access to Banner, the UGA Financial Management System, the UGA Budget Management System (Hyperion), UGAJobs, and certain functionalities within OneUSG Connect will need to justify their continued access during this process. Supervisors must review these justifications and approve them. This process will commence on March 30 and will conclude by April 30. Those who do not respond may lose their access to these systems on April 30. For more information about the user verification process, please contact Lynn Wilson at llatimer@uga.edu.
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Summer Payroll Processing: New functionality that can be used for processing Summer Academic Payroll will become available in April in OneUSG Connect. This will replace the use of spreadsheets for Summer Payroll. The Summer Pay amount will be entered by distributed units but is not supported by Manager Self Service Workflow; these entries will be processed directly as additional pay. Each unit was therefore asked to designate specific users of this functionality. Training began April 1. Questions can be directed to oneusgsupport@uga.edu.
VPIT Status and Activity Report for April 2020
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