This Week5 Maintenancediscussion 1supporting Activity Preparing Empl This Week5 Maintenance: Discussion 1 Supporting Activity: Preparing Employees Write a 200- to 300-word short answer to the following question: •How do you prepare employees to handle the changes required by adopting a new system? Discussion 2 Supporting Activity: Handling Requests Write a 200- to 300-word short answer to the following question: •How would you handle numerous requests for change to a system that has just been implemented? These other four discussion 100 words each Discussion 3 What are the three basic steps in managing organizational change? Discussion 4 What are the major components of a migration plan? Discussion 5 What are the three key roles in any change management initiative? Discussion 6 What are the different types of maintenance and how do they differ? Discussion 7 What are the three major elements of management policies that must be considered when implementing a new system? Discussion 8 How is a problem report different from a change request?
Paper For Above instruction Managing organizational change, especially in the context of implementing new systems, requires a strategic approach to prepare employees, handle requests, and ensure smooth transitions. The process begins with effectively preparing employees to embrace and adapt to new systems. This preparation involves comprehensive training programs, clear communication about the benefits and impacts of the change, and active involvement of employees in the transition process. Encouraging a culture of openness and providing support can mitigate resistance and foster acceptance. Training sessions should be tailored to different user needs, ensuring employees are confident in using the new system. Additionally, involving employees in decision-making can increase buy-in and reduce apprehensions about change, aligning individual objectives with organizational goals (Kotter, 2012). Once the system is operational, numerous requests for change are common. These requests often stem from users encountering unforeseen issues or seeking improvements. Handling such requests requires establishing a formal process that prioritizes changes based on urgency and impact. It’s advisable to implement a change management system such as the Change Advisory Board (CAB) to evaluate and approve requests systematically. Clear communication about the rationale behind changes and timelines is essential to manage user expectations. Providing training and support for implemented changes can minimize disruptions and ensure continuous improvement (ITIL, 2011). Organizational change management generally follows three basic steps: preparing for change, managing