MENTORSHIP LAUNCHTEAMS PROGRAM
LAUNCH TEAMS OVERVIEW
WhyLaunchTeams?
TheLaunchTeaminitiativeisdesignedto supportearlycareerDepartmentofPediatrics faculty“launchees”andfacilitateconnections withindividualswhohavekeycontent, methodsorcareerinsightstohelplaunchees succeed.Launchteamsworkonlywhenteam memberscommittodoingpre-workandintermeetingworktoensureprogress.This documentprovidesanoverviewofthis structureandexpectations.
TeamComposition
ThecoremembersofLaunchTeamsinclude individualsinthefollowingareasrelatedto facultydevelopment:clinical,education, scholarship/research,leadershipandservice. Thesectionleadershipandlauncheewillwork togethertoidentifymembersoftheirLaunch Team.FacultyoneachLaunchTeammust committoparticipationforatleastoneyear.If changestotheteamareneededpriortothe endofyear,thelauncheeandLaunchTeam Facilitatorwillworkwithsectionleadershipto coordinatesuchadjustments.
Cadence&Content
LaunchTeamswillstartwithafirstmeetingto setgoalsandprioritiesfortheupcomingyear. Meetingstakeplacequarterlythroughoutthe yearforatotaloffourmeetingsforeach LaunchTeam.LaunchTeamsfocusonkey aspectsoffacultygrowthanddevelopmentin areasincludingclinical,education, scholarship/research,leadershipandservice.
Thegoals,metricsanddeliverablesforeach meetingandacademicyearwillbedeveloped bytheearlycareerfacultymember,witha focusonLaunchTeam.Suggestedareasfor meetingsanddeliverablescouldinclude,but arenotlimitedto:
Clinical:Casemix,clinicalvolume,resources, waystobecomemoreefficientornew techniques.
Education:Developmentofteachingskills, curriculumdevelopment,opportunitiesfor formalteachingroleswithinthesection, departmentandSchoolofMedicine.
Scholarship/Research:Researchportfolio andfocus,manuscriptplanning,grantwriting andfunding,wayfindingandconnectionsto resourcesandfunding.
Leadership:Managementandorganizational skills,careergoals,professionalstrength development,tailoredopportunitiesfor coaching.
Service:Committeemembership, opportunitiestoengagewithsectional activities,engagementwithprogramswithin thedepartmentandbeyond.
Promotion:Planningfortiming,needsfor dossier/portfolio,etc.
TheLaunchTeamshouldfocusitsinitialmeeting onorientingmemberstotheteamandproviding anoverviewofthementee’sbackground, experiencesandinterests(pleaseseeFirst MeetingAgendaTemplate).Year-endmeeting contentshouldreflectontheyear’sactivitiesand achievementsanddefinenextstepsforthe menteeandtheteamasthementeefurther buildstheirteam.
Meetingcontentshouldalsobederivedfrom menteeengagementwiththeLaunchTeam Program’ssessionswhicharedescribedin detailinthesectionsthatfollow.
Sessions
TheLaunchTeamProgramincludesfour meetingagendasthatalignwithkey developmentaldomainsforearlycareer faculty.Meetingsmusttakeplacequarterlyto ensureregularcadenceandtimelyfeedbackon progressorbarriers.LaunchTeamsaredivided intotwodifferenttracksforfaculty:atrackfor facultyfocusedonclinicalpracticeand/or medicaleducation,andatrackforfacultywho arefocusedonscholarshipand/orresearch
Bothtrackswillstartwiththesamesessionfor thefirstLaunchTeammeeting.Further meetingswillvaryinstructure,focusand contentbytrack.Launcheesareencouragedto usecontentandmeetingagendasthatwillbest supporttheirgrowthanddevelopment,which mayincludecontentfromdifferenttracks.
LaunchTeamFacilitatorsshouldfacilitate(or co-facilitate)eachTeammeeting.Facilitators andLauncheesshouldbeincontactpriorto eachmeetingtoreviewmentees’planned agendaandmakesuggestionsasneededto ensurethatthetimespenttogetherisvaluable forall.Preparationforthesemeetingsis thereforecriticaltotheprogram'ssuccess.
Teamsshouldalsoarrangeforaback-up Facilitator,typicallytheLaunchTeammember fromDivisionLeadershipwhocanhelp facilitatemeetingsintheeventoftheprimary Facilitator’sabsence.Tostreamlinethis process,werecommendcc’ingback-up Facilitatorsonemailsinvolvingfinalized meetingagendas.Asapartofoureffortsto optimizeLaunchTeams,weaskthatmentees andtheirTeammemberscompleteabrief surveyuponfinishingeachsession.Surveys canbeaccessedusingthelinkorQRcode foundattheendofeachsession.
MEETING1(Q1): WhatisYour“Why”?
MEETING2(Q2): Clinical/MedEdTrack: Buildingyourclinicalpractice Scholarship/ResearchTrack: Planningyourresearchtrajectory
MEETING3(Q3): Clinical/MedEdTrack:Becomingan educator Scholarship/ResearchTrack:Time management
MEETING4(Q4): Buildingyourmentorshipteam
AfterSession1:WhatisYourWhy(which correspondstothefirstLaunchTeams agenda),menteesshouldcompletethe sessionsinanorderandinatrackthatbest supportstheircareer.Menteesshould completefourmeetingswithintheone-year LaunchTeamsprogram.
SESSIONSFOLLOWAFORMATTHAT ENCOURAGES:
Preparationthroughreadingandengaging inactivities, ReflectionwithmembersoftheLaunch Committee,and Theapplicationoflearninginactionable nextsteps.
Sample agendas are provided for each session. For an agenda template unassociated with a specific session, please see General Meeting Template.
Afterengagingwiththeitemslistedunder sessions’Preparesection(e.g.worksheets, prompts,research),launcheesshould incorporatequestionsanddiscussiontopics detailedintheReflectsectionintotheagenda fortheirnextLaunchTeammeeting. LauncheesandLaunchTeamsshouldusethis processtodiscernactionablenextstepsthat willbereportedonasappropriateinfuture meetings.
Session #4
Building Your Mentorship Team
Session #3
Becoming an Educator or
Time Management
Session #2
Building Your Clinical Practice or
Planning Your Research Trajectory & Scholarly Work
Session #1
What Is Your Why?
Time Allocation: ~2 hours
WHATISYOURWHY? MEETING1 PREPARATION:
Watch&Read:
WhatIsaMentorshipLaunchTeam?
SelfAssessmentandMentorshipMosaicMap
CareerDevelopmentPlanPrimaryTemplate
CareerDevelopmentPlanPrimaryExample
CareerDevelopmentPlanExample(DOP HospitalMedicine)
CareerDevelopmentPlanExample (DepartmentofMedicine)
Reflect:
AtyourfirstLaunchTeamsmeeting,shareandask forfeedbackonyour"WhatandWhy"statements, thenreviewyourcareerdevelopmentplan.
Engage:
CompletetheCareerDevelopmentPlan
Usingthe“CreatingWhatandWhyStatements” worksheetprovidedhere,createstatements detailingthe“why”andthe“what”thatdrive yourprofessionalpursuits.
Apply:
Afterreviewingyour“Why”and“What”statements withtheteam,makerevisionsasneeded Planto shareanupdatedversionofthestatementwiththe teamatafuturemeeting.Oncecomplete,this statementcanbeusedforfuturestatementsof purpose,coverletters,andportfoliomaterials.
AftersharingyourCareerDevelopmentPlan,make revisionsbasedonyourdiscussionwiththeTeam.
CreatingWhatandWhyStatements Worksheet
WhatandWhyStatementExamples It’sOKtoFail,butYouHavetoDoIt Right(hbr.org)
FindingSuccessStartswithFindingYour Purpose(hbr.org)
FindYourWHY|SimonSinek
MEETING1 AGENDA:
I.Introductions 20minutes
Orienttheteamtoitsmemberswithbrief introductions.
FacilitatorprovidesanoverviewofLaunch Teamprocessesandfunctions(eg, frequencyofmeetings,roles, responsibilities,etc.)
Provideabriefoverviewofyour background,interests,currentactivities (e.g.worksinprogress,clinicalwork, manuscripts,etc.)andwhatyouhopeto achieveinthenext12months.
ReviewyourcompletedCareer DevelopmentPlanasagroup–screen sharecompletedCDP.
III.NextSteps.
10minutes
Detailyourupcomingactivities,including actionstepsfromthismeeting(i.e., meetingstohave,peopletomeet,tasksto complete)fortheperiodbetweenmeetings andplantofollow-uponthesethenext timetheTeamconvenes.
DiscussanynextstepsfortheLaunchTeam memberstodobetweenmeetings(i.e.,eintroductions,resourcestosend).
Notethewindowforschedulingthenext Teammeeting.
Completeabriefsurveyaboutyour experiencewiththe“WhatIsYourWhy” sessionandtheLaunchTeammeeting.
II.Your“What”and“Why”StatementsReview 30minutes
Reviewyour“what”and“why”statementsin relationshiptoyourCareerDevelopmentPlanwithyour LaunchTeam.Questionstoconsiderasagroup: Dothesestatementsalign?
Aretheregapsthatneedtobeaddressedorchanges tobemadethatbetterarticulateyourprofessional goals?
Howdoyour“what”and“why”statementsrelateto yourcareervisionforclinicalpractice,educational aspirations,and/orresearch/scholarlyinterests?
Whoareidealrolemodelsinthesection,department andbeyondthatwouldbeexemplarsforthetypeof academiccareeryoumayonedaywanttohave?
Read:
BUILDINGYOURCLINICAL MEETING2 PREPARATION:
ReviewtheclinicalactivityCUSchoolof MedicinePromotionCriteriaMatrix.
ReviewinformationonDepartmentof PediatricsClinicalProductivity Standards.
Engage:
UsingtheMeeting2AgendaTemplate,briefly respondtoeachofthefollowing:
Reflectonyouridealclinicalactivities, includingtypesofpatients,diagnosesand/or volume.Whataresomeareaswhereyoumay needsupporttomovetowardthisideal?
Whatarewaysinwhichyoumightworktoward excellenceinthe3criteriayouselected?How cantheLaunchTeamhelpyouwiththis?
Whoareclinicalpartners(eitherinsideor outsideofyoursection)whoyoucould workwithtomeetyourclinicalgoals?
Howdoyoubalanceclinicalresponsibilities withbedsideteachingorothercompeting tasks?Whataresomeareaswhereyoumay needsupporttobetterbalanceyourtasks?
Whattoolsdoyouneedtohelpyougrowas aclinicianandworktowardyourclinical goals(e.g.communicationcourses, leadershiptraining?)
Whattoolsdoyouneedtohelpyou understandyourclinicalperformance(e.g. clinicaldocumentationintegrity,quality metrics,accesstoandinterpretationof clinicalandfinancialdata)?
Shareyourthoughtsfromtheprompts abovewithyourLaunchTeamduringyour nextclinicalmeeting.
IdentifythreeboxesintheExcellentcategoryto focusyoureffortsandgrowthasaclinician.
Example: Creative, active participation in the evaluation of the effectiveness of care (quality, outcomes, patient safety, utilization, access, cost)
Reflect:
Discussyourresponsestothequestionsfrom slide6withyourLaunchTeamusingthe promptsprovidedonslide2.
Apply:
Basedonyourresponsestothequestions above,completeatleasttwoofthefollowing activities Ifyouarestillidentifying individualswhocanhelp,leveragefeedback andconnectionsfromyourLaunchTeamto maketheseconnections.
Beginworkonyourclinicalportfolio includingtrackinganyprojects,committees thatyoumaybeparticipatingin
Meetindividuallywith2–3newclinicalpartners orleaderstobuildone-on-onerelationships and/orprovidepeer-to-peercoachingand/or feedback.Useguidetorequestmeetingswith newindividualsbyemail.
Ifapplicable:Scheduleoneinformationaltalk and/ormeetingwithanewclinicalgroup thatmaybeapartnerforyoutoadvance yourworkwithinyourclinicalniche/ expertise,whoyoudon’talreadyknow.
PRACTICE MEETING2 AGENDA:
I.Updates&Feedback
Updatesmaycomefromthefollowingtopicareas:
Clinicalaspects:(e.g.casemix,clinical volume,resources,learningaboutnew procedures,waystobecomemoreefficient ornewtechniques.)
Education:(e.g.developmentofteaching skills,curriculumdevelopment,opportunities forformalteachingroleswithinthesection, departmentandSchoolofMedicine)
II.BuildingYourClinicalPracticeFollow-Up
UsingtheMeeting2AgendaTemplate, discussyourclinicalpatientencounters, templatesyouareusing,andhowyouhave navigatedanychallengesand/oraskthe groupforhelpwithtroubleshooting. Identifyareasforfuturedevelopment and/orgrowth.
Examplesofthingsthatmakesense includeaspectsregardingprocesses forvariouscommontasks,efficiencies incaredelivery,navigatingobstacles, dealingwithfailuresorlosses,etc.
What3criteriadidyouselecttoworkon fromtheclinicalactivitymatrix?Whatare youalreadydoingtoworktoward excellenceintheseareasandwhatwould youliketostartdoing?
III.NextSteps
Detailyourupcomingactivities,including actionstepsfromthismeeting(i.e.meetings tohave,peopletomeet,taskstocomplete)for theperiodbetweenmeetingsandplanto follow-uponthesethenexttimetheTeam convenes
20minutes
Research:(e.g.researchportfolioand focus,manuscriptplanning,grantwriting andfunding,wayfindingandconnections toresourcesandfunding.)
Self-care:(e.g.work-lifebalance,personal goals,etc.)
Follow-upfromlastLaunchTeammeeting.
30minutes
Whoareclinicalleadersandexpertsthat couldsupportyouinkeydevelopmental areasorprojects?Howcanyouconnectwith theseindividuals?
Whoarethepartnersoutsideofyour immediateclinicalgroupyoumightwork with?HowcanyourLaunchTeamhelpyou connectwiththeseindividuals?
Whowithinyournetworkcouldfilltheseroles andtowhatextentcanrelationshipswithLaunch Teammembersbeleveragedtomakenew connections?Whoismissinginyournetworkthat shouldbetheretoensurefuturesuccess?
Discusswithyourteamanyrelevantclinicalgoals andtargetsforsuccessbythenextmeeting
10minutes
DiscussanynextstepsfortheLaunchTeammembers todobetweenmeetings(i.e.introductions,resources tosend)
NotethewindowforschedulingnextTeammeeting. Pleasecompleteabriefsurvey
Time Allocation: ~1 hour
PLANNINGYOURRESEARCH MEETING2 PREPARATION:
Review:
CCTSIFundingOpportunities
ColoradoPROFILES
Usekeywordsalignedwithyour researchtofindCUfacultywithaligned work.
CUAnschutzMedicalCampusOfficeofthe ViceChancellorforResearch
NIHresourcestoconsider: Grants&Funding
NIHRePORTER–searchkeywordsto findprojectsandinvestigatorsinyour area.
Engage:
UsingtheMeeting2AgendaTemplate, Identifyandlistpotentialfunding opportunities,conferencepresentations andjournalsubmissionsthatyoucould pursuefortheupcomingyear.
BringthislisttoyournextLaunchTeam meetinganddebriefusingtheprompts below.
Reflect:
Shareyour“ScholarlyToDoList”withyour LaunchTeamanddiscussusingtheprompts providedintheAgendaTemplate.
Apply:
Afterdiscussingyourlistwithyour LaunchTeam,refineyourscholarly targetsasappropriateanddevelopa workplanfortheupcomingyear.
Identifykeydeadlinesand deliverablesandtimeframesneeded tomeetyourgoals.
Addyourworkplanasastanding agendaitemforyourmeetingsand plantodiscussyoureffortswithyour LaunchTeam.
Reachouttoyoursectionleadership asneededtoidentifyyourgrant supportstaff.Considerabriefmeeting todiscussplannedsubmissionsfor theyear.
Supplemental Resources:
“Writing an Abstract for Your Research Paper” | The Writing Center, University of Wisconsin –Madison
“Writing for Impact: How to Prepare a Journal Article” by Andrew M. Ibrahim, MD, MSc and Justin B. Dimick, MD, MPH
MEETING2 AGENDA:
I.Updates&Feedback
Updatesmaycomefromthefollowingtopicareas:
Clinicalaspects:(e.g.casemix,clinical volume,resources,learningaboutnew procedures,waystobecomemoreefficient ornewtechniques.)
Education:(e.g.developmentofteaching skills,curriculumdevelopment,opportunities forformalteachingroleswithinthesection, departmentandSchoolofMedicine.)
II.ScholarlyTo-DoListReview
20minutes
Research:(e.g.researchportfolioand focus,manuscriptplanning,grantwriting andfunding,wayfindingandconnections toresourcesandfunding.)
Self-care:(e.g.work-lifebalance,personal goals,etc)
Follow-upfromlastLaunchTeammeeting.
30minutes
UsingtheMeeting2AgendaTemplate,reviewyour“ScholarlyTo-DoList”anddiscussthe following:
Areyourgoalsrealistic?Arethetargetsyou haveidentifiedappropriate?
Arethereotherpotentialgoals/opportunities thatshouldbeaddedtothelist?
Areyourgoalstimelyand/orappropriate foryourprofessionaldevelopment?
III.NextSteps
Detailyourupcomingactivities,including actionstepsfromthismeeting(i.e. meetingstohave,peopletomeet,tasksto complete),fortheperiodbetweenmeetings andplantofollowuponthesethenexttime theTeamconvenes.
Whatkindsofsupport(e.g.sponsorships, teammembers,etc.)doyouneedto achieveyourgoals?
TowhatextentcanyourLaunchTeambe leveragedtoprovidesuchsupport?
10minutes
DiscussanynextstepsfortheLaunchTeam memberstodobetweenmeetings(i.e.eintroductions,resourcestosend).
NotethewindowforschedulingnextTeam meeting.
Pleasecompleteabriefsurvey.
Time Allocation: ~2 hours
BECOMINGANEDUCATOR MEETING3 PREPARATION:
Read:
“TheEducatorPortfolio:AToolforCareer Development”(AAMC)
“RethinkingtheEducatorPortfolio:An InnovativeCriteria-BasedModel”
“TwelveTipsforCreatinganAcademic TeachingPortfolio”
“TwelveTipsonHowtoCompileaMedical Educator'sPortfolio”
“Developingscholarlyprojectsin education:Aprimerformedicaleducators”
“ShapingaCareerasaClinicianEducator”
“WhenStudents’WordsHurt”
Engage:
Areyouinterestedinpursuinga“formalcareer” inmedicaleducationincludingcurriculum developmentandmedicationeducation leadership(Educator)orareyouinterestedin bedside/clinicalteachingbutnotaformalcareer inmedicaleducation(educator)?
Review2–3recentteachingevaluationsor,if youhavenotyetreceivedevaluations,debrief withone-to-threeresidentsonyourapproach toteaching.
Approachthesediscussionswithagrowth mindset–thatyouaretryingtolearnand appreciateandvaluethewaysinwhich youcanimprove.
Whatareasaremostfrequentlycitedasstrengths?
Areasforimprovement?
Towhatextentdoyourreviewsdescribehow innovativeyouareinyourapproachtoteaching?
OptionalReading:
“AMEEGuideno.34:teachingintheclinical environment”byDr.SubhaRamani&Sam Leinster(pp.347–364)
“GuidelinesforEvaluatingtheEducational PerformanceofMedicalSchoolFaculty: PrimingaNationalConversation”byConstance Baldwin,LathaChandran,&MaryellenGusic(pp. 285–297)
Reflect:
Discussyourresponsestothequestionsabove withyourLaunchTeamusingtheprompts providedinthedraftagenda.
Apply:
UsingacombinationoftheEducatorAME PortfolioandDEIAStatementTemplate, EducatorPortfolioInstructionsandEducator PortfolioBuilder,beginworkonyour portfolio.ItmayhelptoreviewtheEducator PortfolioExamplesuppliedbyaDepartment ofPediatricsfacultymember.Yourportfolio shouldincludeasystemforlogginglectures andstudentmentoringtime(pleaseseepage 21),lettersofsupportandcollatingteaching evaluations.
Asyoupopulateyourfolder,providestatus updatesatfutureLaunchTeamsmeetingsand leverageyourteamforfeedbackand suggestions.
Ifinterestedinpursuingaformalmedical educationcareer,scheduleonemeetingwitha leaderinmedicaleducationtodiscusstheir careerjourneyandopportunities.
MEETING3 AGENDA:
I.Updates&Feedback 20minutes
Updatesmaycomefromthefollowingtopicareas:
Clinicalaspects:(e.g.casemix,clinical volume,resources,learningaboutnew procedures,waystobecomemoreefficient ornewtechniques.)
Education:(e.g.developmentofteachingskills, curriculumdevelopment,opportunitiesfor formalteachingroleswithinthesection, departmentandSchoolofMedicine.)
Research:(e.g.researchportfolioand focus,manuscriptplanning,grantwriting andfunding,wayfindingandconnections toresourcesandfunding.)
Self-care:(e.g.work-lifebalance,personal goals,etc)
Follow-upfromlastLaunchTeammeeting.
II.BecominganEducatorReview 30minutes
ReviewanddiscusstheteachingevaluationsyouselectedfortheBecominganEducatorsession. UsingtheMeeting3AgendaTemplateandthefollowingpromptstoguidethediscussion: Whatareyourbiggeststrengths?
Howcanthesestrengthsbeleveragedto promotefurtherlearnersuccess?
Whataretheareascitedforimprovement?
Howcantheseareasbeaddressed?
Arethereparticularskillsorexperiencesthat youneedtoacquiretostrengthenareasfor improvement?Couldsomeoneshadowyou andgivefeedback?
InwhatwayscanyourLaunchTeambe leveragedtoaidsuchprocesses?
Wheredoesinnovationoccurinyourwork asaneducator?
Howmightsuchapproachesbe disseminatedtoassistcolleaguesand/or thefield?
III.NextSteps 10minutes
Detailyourupcomingactivities,including actionstepsfromthismeeting(i.e.meetings tohavepeopletomeet,taskstocomplete), fortheperiodbetweenmeetingsandplanto followuponthesethenexttimetheTeam convenes.
DiscussanynextstepsfortheLaunchTeam memberstodobetweenmeetings(i.e.eintroductions,resourcestosend).
NotethewindowforschedulingnextTeammeeting
Pleasecompleteabriefsurvey.
Time Allocation: ~1 hour
RESEARCHTRACKTIME MEETING3 PREPARATION:
Review:
“HowtoEffectivelyUsethe80/20Pareto PrincipletoBeMoreProductive”by Practical Psychology
“ParetoPrinciple(The80-20Rule): Examples&More”bySimplyPsychology
Engage:
Practicingthe80/20Principle:Following
Reflect:
ReviewyourcalendarwithyourLaunchTeam duringyournextmeetingusingtheprompts providedintheMeetingAgendaTemplate.
Apply:
Usinglearningfromthe80/20Principleexercise andfeedbackfromyourteam,identifywaysin whichyourworkhabitsmightbemodifiedto enhanceproductivityandwork/lifebalance
Additional Resources to Consider:
“Deep Work: How to Develop the Most Valuable Skill of the 21st Century (PART 1)” by The Art of Improvement
“Deep Work: How to Develop the Most Valuable Skill of the 21st Century (PART 2)” by The Art of Improvement
“Deep Work: Rules for Focused Success in a Distracted World” by Cal Newport
“The Power of a Positive No: Save The Deal Save The Relationship and Still Say No” by William Ury
MANAGEMENT
MEETING3 AGENDA:
I.Updates&Feedback 20minutes
Updatesmaycomefromthefollowingtopicareas:
Research:(e.g.researchportfolioand focus,manuscriptplanning,grantwriting andfunding,wayfindingandconnections toresourcesandfunding.)
Clinicalaspects:(e.g.casemix,clinical volume,resources,learningaboutnew procedures,waystobecomemoreefficient ornewtechniques.)
Education:(e.g.developmentofteaching skills,curriculumdevelopment, opportunitiesforformalteachingroles withinthesection,departmentandSchool ofMedicine.)
Self-care:(e.g.work-lifebalance,personal goals,etc.)
Follow-upfromlastLaunchTeammeeting.
II.CalendarReview(80/20Principle) 30minutes
DescribethePracticingthe80/20PrincipleactivityandreviewyourcalendarwithyourTeam, usingtheMeetingAgendaTemplateandthefollowingprompts:Areyouprotectingthetimeforyour20%?
Arethereareaswhereyouareallowingyour 80%totakeup100%ofyourtime?
Whatresourcesorpermissiondoyouneed tocontainthe80%?
Consideryourworklifeblance.Howwould yourateyourself?Howwouldyourcolleagues rateyou?Howwouldyourfamilyrateyou?
Aretherewaysinwhichyoucaneliminate thingsthatarelessvalueaddandcreate timeforthingsthatbringyoujoyandalign withyourgoals?
III.NextSteps 10minutes
Detailyourupcomingactivities,including actionstepsfromthismeeting(i.e. meetingstohave,peopletomeet,tasksto complete),fortheperiodbetweenmeetings andplantofollowuponthesethenexttime theTeamconvenes
DiscussanynextstepsfortheLaunchTeam memberstodobetweenmeetings(i.e.eintroductions,resourcestosend.)
NotethewindowforschedulingnextTeammeeting.
Pleasecompleteabriefsurvey.
Time Allocation: ~2.5 hours
BUILDINGYOURMENTOR MEETING4 PREPARATION:
Watch/Read:
“18BestTEDTalksforTeamBuilding”
“WillYouBeMyMentor? Four ArchetypestoHelpMenteesSucceedin AcademicMedicine”| JAMA Internal Medicine
“MenteeMissteps:TalesFromthe AcademicTrenches” | JAMA
Engage:
UsingtheSelf-AssessmentandMentor MosaicMap,buildaninventoryofyour networks,includingindividualswhoare alreadyinyournetworkandthetypesof connectionsyouwouldliketoinclude movingforward
Separately,considerwhoyouarecurrently mentoring.Howdotheserelationshipslook? (e.g.Howfrequentlydoyouconnect?Howdo youprovidesupport?Howisyourmentee progressing?)
WhichoftheFourArchetypes(i.e.traditional mentor,coach,sponsorand/ t ) doyoufillintheseroles?
Reflect:
UsingtheMeeting4Workshe promptsprovidedintheMeet discusstheresultsofyournet thenatureofyourcurrentme relationships.
Apply:
Makeaplantoidentifyand/orconduct outreachtoprospectivementorsand addthisasastatusupdateonyour ensuingLaunchTeamsmeeting agendas.
WorkwithyourLaunchTeamtoidentify resourceswithinthedepartment, universityandyourprofessional community(e.g.MentorshipAcademy, workshops,webinars,etc.)to strengthenkeymentorshipskills.
Makeaplanforengagementandfollow uponyourprogressandexperiences withyourteaminensuingmeetings.
Additional Resources to Consider:
“
“Mentoring Millennials” | JAMA
Do
6 Things Every Mentor Should
” by Vineet Chopra and Sanjay Saint
SHIPTEAM
FINALMEETING AGENDA:
I.Updates&Feedback
Updatesmaycomefromthefollowingtopicareas:
Clinical:(e.g.casemix,clinicalvolume,resources, learningaboutnewprocedures,waystobecome moreefficientornewtechniques.)
Education:(e.g.developmentofteaching skills,curriculumdevelopment,opportunities forformalteachingroleswithinthesection, departmentandSchoolofMedicine.)
II.Mentorship
30minutes
20minutes
Research:(eg researchportfolioandfocus, manuscriptplanning,grantwritingandfunding, wayfindingandconnectionstoresourcesand funding.)
Self-care:(e.g.work-lifebalance,personalgoals,etc.)
Follow-upfromlastLaunchTeammeeting.
DiscusstheresultsofthenetworkanalysisactivitywithyourLaunchTeam.UsingtheMeetingAgenda Template,considerthefollowing:
Whatrolesneedtobefilledinyournetwork?
Whattypesofindividualswouldyouliketofillsuchroles?
Howcouldrelationshipswithsuchindividualsbenefit yourprofessionaldevelopment?
WhodoyouoryourLaunchTeamknowthatcouldfill suchspotsinyournetwork?
Whatstepswillyoutaketoaddmentorstoyournetwork?
III.NextSteps
Howcanyouleveragecurrentrelationshipsand/ orroles(eg currentappointment,professional organizations,academiccommunities)tomake suchadditions?
Discussyourcurrentmentoringrelationships.In whichareasdoyouthinkyoucouldimprove? Whatskillsshouldyoudeveloptobettersupport yourmentees?
10minutes
Detailyourupcomingactivities,includingactionstepsfromthismeetingandanystepsyouoryour LaunchTeamwilltakeforbuildingyourmentorshipteammovingforward.
ThisisthelastformalLaunchTeammeeting,sotalkthroughinteractionsmovingforward,whichmay includescheduledongoingmeetingswiththoseontheteamwhowillserveasformalmentors,and neededoutreachtothosewhowillnotbeformalmentors,etc.
Pleasecompleteabriefsurvey
PleasecompletetheProgramExitSurveytoevaluateyourexperienceandhelpustocontinueto improvetheprogram.
SESSIONWORKSHEETS
WORKSHEET1:
CREATING“WHAT”&“WHY”STATEMENTS
PART
ONE – Create a “What” Statement
In200wordsorless,createa“What”statementthatdescribesthe professionalroleyouenvisionforyourselfinthenear-to-intermediate future.Forthisstatement,focusspecificallyonthethingsyouhopetobe doing,asopposedtoyourjustificationsforpursuingsuchrolesorpositions.
PART TWO – Create a “Why” Statement
Createa“Why”statementthatdescribesyourreasonsforengagingintheworkdetailedinyour “What”statement.Keepinginmindwhatyouhavelearnedabout“Why”statementsfrom“Start withWhy:HowGreatLeadersInspireEveryonetoTakeAction,”shareyourprofessional motivationsinone-to-twosentences.Remember,a“Why”statementshouldbe: Simple Clear Actionable
Focusedonyourcontributiontoothers
Expressedinaffirmativelanguage
Inpractice,thisformulacouldbeappliedas:
Onewayofwritinga“Why”statementisas follows:“To sothat _. ”
“To co-create evaluations that serve the needs and topical interests of primary intended users, so that processes are sustainable and results are usable.”
Onceyouhavecreatedyour“Why”statement,askyourselfwhyyouwanttodothatandwritethis downinone-to-twosentences.Repeatthisprocess,threemoretimes,unpackingyourmotivations inone-to-twosentences.Whenyouarefinished,youshouldhavefive“Why”statementsintotal. Thisprocesscouldfollowthetrajectoryofthefollowingexample:
Statement1: “To help health and human services providers learn more about their programs so that they can better serve their target populations ”
Statement2: “To help target populations receive the resources they need so that they can lead healthy and productive lives ”
Statement3: “To make social programs more effective so that society can become more equitable for at-risk and marginalized populations.”
WORKSHEET2: PRACTICINGTHE80/20PRINCIPLE
DIRECTIONS
Foronemonth,documenthowyouspendyourtimeona calendar.Foreachdayoftheworkweek,trackthe activitiesinwhichyouengage.Keepinginmindwhatyou havelearnedaboutthe80/20principle,considerwhich 20%ofyouractivitiesproduce80%ofyourresults. Identifyandbrieflydescribeyour“20%”activitiesand your“80%”resultsalongwithanykeyfindingsthat emergeasyouconsidertheseitems Plantosharethese findingswithyourLaunchTeamduringyournextmeeting.
Example 1: Scholarly Pursuits
Identifyingfunding opportunitiesandgrantwriting.
Study-relatedtasks,scholarly writing,invitedtalks.
Cultivating funding opportunities is foundational to research productivity. Takeaways:
Example 2: Clinical Pursuits
Aftertrackingyouractivitiesforonemonth,completeanauditofyourcalendar.Thinkabout whetheryouhavefoundtherightbalanceinthetypesofactivitiesinwhichyouengageandthe resultsproducedbytheseefforts.Considerhowyoucanplanyourcalendartooptimizeyour efforts.Someresourcesand/orstrategiesfortime/calendarmanagementinclude:
STRATEGY & FOCUS
InCalNewport’sbook“DeepWork”the conceptreferstoengagingincognitively demandingtaskswithoutdistractions,whereas “shallowwork”islessmentallydemandingand canbeperformedwhiledistracted.“Deep Work”describesstrategiesforbetter cultivatingandprotectingdeepworkinone’s routines.
GaryKeller’sbook“TheOneThing” emphasizesidentifyingthemostimportant taskinagivenprojectandfocusingone’s effortsinthatarea.
RESOURCES
“DeepWork:RulesforFocusedSuccessina DistractedWorld”byCalNewport
“TheOneThing:TheSurprisinglySimple TruthBehindExtraordinaryResults”by GaryKeller
POMODORO TECHNIQUE
ThePomodoroTechniquetotaskmanagement employsatimertofacilitatefocusedefforton specifictasksforagivenperiod–typically25 minutes–oftimebeforetakingabriefbreak.This isreferredtoasone“pomodoro.”Theprocessis repeatedforfourpomodorosbeforeallowingfor alongerbreak–15–30minutes–toresetand beginanewsetoffour“pomodoros.”
RESOURCES
Productivity101:AnIntroductiontoThe PomodoroTechniquebyAlanHenry
ThePomodoroTechnique–Studyand ProductivityTechniquebyBetterThan Yesterday
TIME BLOCKING
Atimemanagementtechniquethatfocuseson blockingoutsectionsofone’sday,witheach blockdedicatedtoaccomplishingaspecific taskorgroupoftasks.Thisapproach emphasizesstructureandscheduling.
RESOURCES
TimeBlockingbyTodoist
Howto“timeblock”(andwhyit’sthebest productivityhackyoushoulduse)byPaul Minors
TimeBlockingwithGoogleCalendar (Tutorial&Tips)bySimpletivity
TimeBlockingwithOutlookbyWednesdays withWes
Updatesmaycomefromthefollowingtopic areas:
Clinicalaspects(e.g.casemix,clinical volume,resources,learningaboutnew procedures,waystobecomemore efficientornewtechniques.)
Education(e.g.developmentofteaching skills,curriculumdevelopment, opportunitiesforformalteachingroles withinthesection,departmentand SchoolofMedicine.)
Research(e.g.researchportfolioand focus,manuscriptplanning,grant writingandfunding,wayfindingand connectionstoresourcesandfunding.)
Self-care(e.g.work-lifebalance, personalgoals,etc.)
Follow-upfromlastLaunchTeam meeting
Formeetingsnotfocusingonmodulespecificcontent,usethebulkoftime focusingonareasortasksthataretimely andofparticularimportancetoyour professionaldevelopment.
Detailyourupcomingactivitiesforthe periodbetweenmeetingsandplanto follow-uponthesethenexttimethe Teamconvenes.Discussanynextsteps fortheLaunchTeamfacultytodo betweenmeetings.
Notethewindowforschedulingthe nextTeammeeting.
CompleteSurvey
EDUCATOR’SPORTFOLIO(TEMPLATE)
NAME,DEGREE
SECTIONI:SUMMARYOFTEACHINGACTIVIES
A.UndergraduateStudents(#hours/year)
Inabriefparagraph,describeyourinvolvement withundergraduatestudents.Besuretonote theschools/collegesandprogramsinwhich yourstudentsarebased,thenumberofstudents withwhomyouengage,andthenatureand frequencyofthatengagement
Provideadetailedlistofselectedmentee accomplishments,ifapplicable:
1.Name
2.DurationofMentorship
3.Descriptionofaccomplishment(e.g.first authorships,conferencepresentations, acceptedmanuscripts)
B.MedicalStudents(#hours/year)
Describethenatureofyourengagementwith medicalstudents(e.g.clinicalteaching, researchmentorship),thesettingsinwhich theseinteractionstakeplace(e.g.lectures, clinics,operatingroom)andthepercentageof youroveralleffortdevotedtotheseefforts.If youserveasaresearchmentortomedical students,describesucheffortshere.
Provideadetailedlistofselectedmentee accomplishments,ifapplicable:
1.Name
2.DurationofMentorship
3.Descriptionofaccomplishment(e.g.first authorships,conferencepresentations, acceptedmanuscripts)
C.Post-DoctoralResearchFellows(#hours/year)
Describethenatureofyourengagementwith post-doctoralresearchfellows(e.g.labmeetings, individualsresearchmentorship,seminars,etc.), thefrequencyofsuchengagementandthe percentageofyouroveralleffortdevotedtothese efforts.Describeanyfundingawardsthatsupport yourworkwithpost-doctoralresearchfellows (e.g.NCIMentoredClinicalScientistResearch CareerDevelopmentAward).Youmayalsodetail yourapproachtomentorshiphere.
1.Name
2.DurationofMentorship
3.Descriptionofaccomplishment(e.g.first authorships,conferencepresentations, acceptedmanuscripts)
D.ClinicalResidents(#hours/year)
Asapplicable,describeyourrelationshiptoyour section’sresidencyprogram,theamountofyour timespentengaginginclinicalteaching,andthe amountofyourclinicalworkcompletedjointlywith residentsDescribethesettingsinwhichclinical workwithresidentsoccurs,thetypeoftraining beingdone,andtheamountoftimeperweeksuch effortsoccur(eg#hoursperweek)Thefollowing itemsmayalsobeincludedinthissection:
Activitiesrelatedtorecruitment,teaching andevaluationoftrainees.
Yourteachingstyleandphilosophywhen workingwithclinicalresidents.
Resultsfromteachingevaluationsand relevantawardsandacknowledgments.
E.FacultyandPracticingPhysicians
FacultyDevelopmentActivities
Asapplicable,describeyourroleinfaculty developmentintheDepartment.Detailthe programsandinitiativeswithwhichyouengage aswellasthenatureofsuchengagement.
Ifyouprovideindividualmentorshiptojunior faculty,provideadetailedlisthere:
IndividualFormalMentorship
Yourrole(e.g.LaunchTeamMemberforName, Title,department).Timeallocation:#hour(s)per week,DurationofMentorship(e.g.MM/YYYY–MM/YYYY).
Describeanyinstitutionallysponsoredcontinuing medicaleducation(CME)programsinyourareasof focushere.
InstitutionalContinuingMedicalEducation
1.Event/Training/SymposiumName,Session Title,Date
EDUCATOR’SPORTFOLIOcont.
SECTIONII:MOSTSIGNIFICANTTEACHINGCONTRIBUTIONS
A.CurriculumDesignandDevelopment
LocalCourses
Provideadetailedaccountofyourrolein developingcoursecontent,curriculumand workshopsthatserveindividualswithinthe department.Highlightanykeyorhigh-impact examplesofyourworkintheseareas(e.g. workshopsservinglargenumbersoffaculty withinthedepartment).
NationalSocietySessionsandCourses
Provideadetailedaccountofyourinvolvement incommitteesofnationalorganizations,with anemphasisonthedevelopmentand implementationofsessionsandcourses Providealistofrecent,high-impactexamples ofyourwork Conference/Event Session/CourseTitle,Role Location.Date.
B.InstructionalMaterials
Describeanyinstructionalmaterials,suchas bookchapters,thatyouhaveauthored.You mayincludeabrieflistofrecentexampleshere orreferreaderstoyourCV.
C.EducationalScholarship
Detailyourarea(s)offocusineducational scholarshipandthewaysinyouareinvolvedin and/orapplythiswork.Provideanoverviewof high-impactmanuscriptsandlistrecent examplesasappropriateinthissection.
D.ProfessionalDevelopmentinEducation
Describethewaysinwhichyouengagein continuedprofessionaldevelopmentineducation. Detailtheareasinwhichyoufocusyoureffortsand thetimecommittedtoeach.Usethissectiontolist andbrieflydescribeanyrelevantformalcontinuing educationsessions/courses/traininginwhichyou haveparticipated.
This document was modified from the CU Anschutz Department of Medicine’s 2024 Launch Teams Program.