The warehouse will be closed Monday, September 1, 2025. Please notify your carriers. 10/24/2025 11/12/2025 10/25/2025 11/10/2025
--11/7/2025 10/22/2025 10/23/2025
DEADLINE: DEADLINE: DEADLINE: Wednesday, October 22, 2025 Wednesday, October 22, 2025 Wednesday, October 8, 2025
See individual forms for deadlines
20' x 20' Booths and Larger MUST COMPLETE and RETURN
Each exhibitor with a 20' x 20' booth or larger must complete the following to take advantage of the "Free Furniture". This does not apply to the smaller inline booths.
Please return via email exhibitorservices@lvexpo.com or fax
Booth SizeX DEADLINE DATE: October 22, 2025 CHAMPS Ft Lauderdale 2025
Available Furniture for FREE One (1) of each item per 10' x 10' space.
No substitutions allowed. Borrowing or trading is NOT allowed. All additional items in booth will be charged at full price.
For additional items please refer to the appropriate forms.
Orders received after the deadline and onsite orders will be delayed in delivery.
22, 2025
SHOW INFORMATION
We are pleased that LVE has been selected as your Official Service Contractor. Our goal is to make sure your participation is a success.
No substitutions allowed. Borrowing or trading is NOT allowed. All additional items in booth will be charged at full price.
Each10' x 10'inline booth will consist of:
One11" x 17" Identification Sign
DIVIDERS WILL BE 3' H DRAPE ON ALL SIDES IN GRAY
ARTIST AREA WILL BE CARPETED BLUE
One 4' Table Skirted Silver
One Wastebasket
One11" x 17" Identification Sign
CLEAN FLOOR POLICY WILL BE ENFORCED.
Freight left on the show floor will be removed Monday, November 10, 2025
Empty containers need to be tagged by 7:00 PM Monday, November 7, 2025
EARLY TEAR DOWN OF YOUR BOOTH IS NOT PERMITTED.
ALL MHA'S MUST BE COMPLETED AND TURNED IN BY:
Each5' x 5'inline booth will consist of: 9:00 PMThursday, November 13, 2025
on on on
IMPORTANT: Each exhibitor may begin tear down immediately after the show closes. If you leave the show floor, it is absolutely imperative that you notify LVE Exhibitor Services so that your booth contents will not be disturbed or discarded. LVE will not be held responsible for any booth contents that become missing or damaged during the move out.
Note: Shipping
The use of hand carts & dollies is NOT permitted.
Las Vegas Expo has been contracted to assist with all unloading/loading of materials. All loading and unloading must be done in the designated areas.
See Material Handling and Cart Service guidelines within this Exhibitor Service Manual for rates.
HAND CARRY IS LIMITED TO:
This is limited to only ONE exhibitor per booth.
The exhibitor is limited to one trip.
The exhibitor must carry the materials by hand.
All hand carry must be done through the front doors.
CHAMPS Ft Lauderdale 2025
HAND CARRY & PERSONAL VEHICLE (POV) GUIDELINES
HAND CARRY POLICY
Teamsters Union has jurisdiction over the handling of materials that are transported into and out of the exhibit hall.
Exhibitors may hand carry exhibit materials as long as they adhere to the following rules.
Only one exhibitor per booth may hand carry items. The exhibitor must carry the materials by hand. The use of wheeled carts or dollies is NOT permitted. The exhibitor is limited to one trip.
The exhibitor must NOT use the loading dock or freight doors for access.
PERSONAL VEHICLE (POV) AND CART SERVICE POLICY & FEES
Exhibitors may deliver exhibit materials in their personally owned vehicle (POV), as long as they meet ALL of the following guidelines. There will be charges for this Round-Trip Service"
A personal vehicle (POV) is defined as a small passenger car or pick-up. You must hire a Teamster and cart to unload vehicle.
Entire load must weigh less than 200 pounds to qualify for POV fees.
Entire load must fit on one 2 1/2’ x 4’ flatbed cart supplied by the Teamster. Payment must be provided in advance or at the time of service.
If your material meets ALL of the POV guidelines, the following charges will apply:
250.00$ Monday through Friday between 8:00 AM and 4:30 PM, excluding holidays.
375.00$ All other times
If you should choose not to wait for a Teamster and cart, but do use the loading dock freight doors, you will still be charged the applicable Material Handling rates for facility access.
If the POV freight is crated, skidded, requires a forklift, or requires more than one trip, Material Handling charges will apply. Please see the Material Handling Form for associated costs.
CHAMPS Ft Lauderdale 2025
MAP
RECOMMENDED DRIVING ROUTE
For a smoother and more convenient experience, we highly recommend accessing the venue via the 17th Street entrance. This route provides direct access and avoids the potential delays and congestion often associated with the Port Everglades entrance. Arriving via 17th Street ensures you get to the venue quickly and stress-free. Going through the port, you will have to show ID and have your vehicle scanned.
FROM THE HIGHWAY
GENERAL MAP
NOISE ABATEMENT POLICY SOUND RESTRICTIONS
SOUND RESTRICTIONS: Maximum noise level of 85 dB will be maintained on the exhibit floor. This standard is endorsed by the International Association of Expositions and Events (IAEE) and CHAMPS.
CHAMPS noise abatement policy is as follows:
•All booth elements must remain within the officially contracted booth space. This includes all truss work, audio equipment, speakers, etc.
•Exhibitors demonstrating audio equipment in an open display should use a sound chamber or acoustically contained area to keep the sound level from intruding on any adjacent exhibits.
•Speakers of any kind must be directed toward the interior of the exhibitor’s booth space. Speakers may not face aisles or neighboring exhibits.
•When demonstrating audio equipment within an enclosed demonstration room, subwoofers must be positioned away from walls that are adjacent to neighboring exhibits.
•Sound complaints will immediately be addressed by CHAMPS Management. If a vibration or sound complaint is not resolved by the offending party, CHAMPS Management reserves the right to shut down power immediately until the issue is resolved.
•Exhibitors are responsible for supervising the actions of employees, visitors or spectators testing display equipment located in their exhibit area
CHAMPS Management will intervene if necessary and reserves the right to shut down exhibits deemed objectionable. Floor managers in each show location will rove through the exhibit areas monitoring the decibel level during show hours. Measurements will be taken at a distance no greater than 10' from the offending display. After measuring a continuous decibel level of greater than 85 dB, following a complaint being registered by a spectator, a neighboring exhibitor or personal observation by a roving designate, the following procedures will be strictly enforced as follows:
First Warning:
•Violating exhibitor will be given a verbal warning
•Booth power may be turned off for one hour
Second Warning:
•Violating exhibitor will be given a verbal 2nd warning
•Booth power may be turned off for one day
HEIGHT REGULATIONS & GUIDELINES
LINE OF SIGHT & BOOTH CONSTRUCTION
LINEAR BOOTH
LINEAR BOOTH: Also called “in‐line” booths, are generally arranged in a straight line and have neighboring exhibitors on their immediate right and left, leaving only one side exposed to the aisle.
Hanging signs are not permitted above linear booths.
Back 5’ (1.52m) of booth has a maximum height of 8’ (2.44m).
Front 5’ (1.52m) of booth has maximum height restriction of 4’ (1.22m) on all materials – structure, product and/or equipment.
Displays are limited to 4’ in height (1.22m), in the front half of each booth. Machinery, equipment or products may not be shown on a raised/built‐up platform or counter if they interfere with the height restrictions. If your display exceeds 4’ in height (1.22m) it is required that you place it away from the 5’ x 10’ sightline area in the front of the booth in order to provide a “see‐through” lane for neighboring sponsors.
Inline booths may not exceed 8’ in height without written permission.
Back side of exhibits exceeding 8’ in height may NOT display any graphics.
Unfinished exteriors including video walls must be covered at the exhibitors’ expense.
EXAMPLE OF A LINEAR BOOTH:
HEIGHT REGULATIONS & GUIDELINES
BOOTH CONSTRUCTION REGULATIONS & DIAGRAMS
PENINSULA BOOTH
PENINSULA BOOTH: Exhibit which occupies both corners at the end of a row of standard linear booths with an aisle on three sides. A peninsula booth is a minimum of 20’ x 20’ (6.096m x 6.096m) in size.
Maximum height of 16’ (4.88m), or higher with Event Management approval.
If you have a hanging sign, there must be at least 3' (0.9144m) clearance from the top of the booth to the bottom of the sign and the total booth presence cannot exceed 20’ (6.096m).
All display fixtures over 4’ (1.22m) in height and placed within 10’ (3.05m) of a neighboring exhibit must be confined to that area of the booth that is at least 5’ (1.52m) from the aisle line to avoid blocking the sight line from the aisle to the adjoining booth.
Peninsula booths are ‘faced’ towards the cross aisle. Any portion of the booth bordering another exhibitor’s booth must have a finished back side and must not carry identification signs or other copy that would detract from the adjoining exhibit.
Please bring all US Engineer‐stamped, approved plans onsite for the Fire Marshal. The Fire Marshal reserves the right to deny booth construction without these plans.
Walls must be finished on both sides so as not to be unsightly to neighboring exhibitors.
Unfinished exteriors including video walls must be covered at the exhibitors’ expense.
EXAMPLE OF A PENNISULA BOOTH:
HEIGHT REGULATIONS & GUIDELINES
LINE OF SIGHT & BOOTH CONSTRUCTION
ISLAND BOOTH
ISLAND BOOTH: A minimum of four standard booths (20’ x 20’ / 6 meters x 6 meters or larger), exposed to aisles on all four sides.
The maximum height is 16’ (4.88 meters). Maximum booth presence (including top of hanging signs) can be 20’ with show management pre‐approval.
If you have a hanging sign, there must be at least a 3' clearance from the highest point of the booth properties to the bottom of the sign. Total height to top of sign cannot be higher than 20’.
The length of any solid perimeter wall, structure, video wall, or combination of elements exceeding 8’ in height (2.4384m) from the ground located within 3’ from any adjoining aisle is limited to half the length (or width) of your contracted space.
Walls must be finished on both sides so as not to be unsightly to neighboring exhibitors.
Unfinished exteriors including video walls must be covered at the exhibitors’ expense.
Exhibitors may use Plexiglas or similar see‐through material to create a wall that will allow for a line of sight from one booth to the next.
If you have any type of interactive display, you must have a 3’ clearance from the aisle(s) to allow for crowds.
All exhibitors must bring a copy of their US Engineer‐stamped plans on‐site for the Fire Marshal. The Fire Marshal reserves the right to deny booth construction without these plans.
CHAMPS Ft Lauderdale 2025
Dear Exhibitor,
LVE is pleased to have been selected by Show Management as your Official Service Contractor to ensure that your show participation is successful.
The exhibitor manual contains IMPORTANT information and order forms on the wide variety of services offered. Please review this manual carefully to determine which products and services will be necessary for your exhibit. Be sure to return the completed forms promptly to take advantage of discount pricing. You may receive substantial discounts on many decorating items and services on orders placed by the discount deadline dates. Please see order forms for applicable deadline dates.
LVE requires payment in full at the time services are requested. Purchase Orders are not considered advance payment. Payments may be made by wire transfer or credit/debit cards. VISA, Discover, MasterCard, and American Express are accepted. A credit card authorization form is enclosed for your convenience as a credit/debit card on file is required. The card will be used for all services provided at this show and for any outstanding balances. All materials are on a rental basis only and remain the property of LVE.
It is our mission to provide you with a seamless planning process, a supporting infrastructure, and to be a reliable information resource that will result in the successful execution of your event. Our Exhibitor Services department is available to assist you with all of your needs, including any questions you may have prior to, during, and post show. You may reach us at 888-989-3976 during the hours of 7:30 am - 4:00 pm (PST) Monday through Friday, or email us at exhibitorservices@lvexpo.com. You can also visit our Exhibitor Services Desk at show site.
We look forward to serving you!
Sincerely,
LVE
CHAMPS Ft Lauderdale 2025
PAYMENT AUTHORIZATION
Please complete the information requested and return payment in full with your order forms. Purchase Orders are not considered advance payment. You may choose to pay by credit card, wire transfer or money order; however, we require that your credit card information remain on file with LVE. Any additional balances or charges for outbound freight, labor or miscellaneous items not paid, will be charged to your credit card account where applicable. Discount pricing applies only to orders received with full payment prior to the deadline date. Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and Terms and Conditions statements contained herein. CONVENIENCE FEE - All orders paid with a credit card will incur an additional non-refundable 3% fee.
*By signing, I agree to the Terms and Conditions located on www.lvexpo.com as well as contained within this manual.
All credit card information will be kept on file to be used for future shows and all outstanding balances.
Be advised, if a valid credit card is not provided prior to the shipment of your freight or ordering services, the card on file from the previous show will be charged. If you require us to change your form of payment and process a credit once the charge has processed there will be a $75.00 processing fee. To avoid this charge, it is your responsibility to ensure that there is a valid card on file before submitting orders or shipping freight.
Damage to rental items outside of normal wear and tear could result in exhibitor charges for replacement.
If you suspect you have potential errors on your charge card you have 60 days after the error appeared on your statement to contact us. You must notify us of the potential errors in writing.
6'L x 42"H x 24"W COUNTER SKIRTED*
8'L x 42"H x 24"W COUNTER SKIRTED*
CHAMPS Ft Lauderdale 2025
CHAMPS Ft Lauderdale 2025
BOOTH CLEANING
CHAMPS Ft Lauderdale 2025
LVE
the
FOMECOR SIGN 22" x 28"
Please contact your LVE Representative to create a graphic upload link.
Graphic Submission Guidelines
When submitting your artwork, these guidelines are vital to ensure your graphics look the very best.
1.All logos must be in a *vector format, saved in Adobe Illustrator or as an EPS file. Raster images will not be acceptedthis includes .jpg, .png or .gif files copied directly from a web site.
*Art that can be scaled to any size without losing quality
LOGO
2.All text should be converted to outlines or with the fonts provided. PC fonts only. All fonts must be embedded.
3.Photographic images should be 300 dpi at the final size in the layout in either JPG or TIF file format. Sorry, Internet images cannot be used.
■Large continuous graphic walls 10ft wide or more need only be between 90 -150 dpi at actual size.
■How an image is originally acquired will determine its resolution, and thus the size it can print at for clear and crisp printing.
■Resolution and size (dimensions) are inversely proportional to each other. If you enlarge an image, you lower its resolution.
4.You must provide either a printed proof or a PDF proof when submitting artwork. This allows us to check the files for the font, color problems, missing links and more.
Acceptable Art Work
.pdf - Adobe PDF (Fonts outlined - images embedded)
NOVEMBER 11 - 13, 2025 BROWARD COUNTY CONVENTION CENTER - HALL B
DATE: 10/22/2025
All Exhibitors using an Exhibitor Appointed Contractor must return this form. THIS FORM & CERTIFICATE OF INSURANCE MUST BE RETURNED BY THE STATED DEADLINE DATE.
We have selected the following Exhibitor-Appointed Contractor(s) (EACs). The EAC has been notified that a General Liability Insurance Certificate is required by Show Management and must be received by LVE no later than deadline date.
The contractor hired by the exhibitor must provide a certificate of insurance with at least the following limits: EAC COMPANY NAME SERVICES TO BE PROVIDED ADDRESS EAC CONTACT PERSON(S)
Comprehensive General Liability not less than $1,000,000 with respect to injuries to any person in one occurrence; $2,000,000 with respect to injuries to more than one person in any one occurrence; and $500,000 with respect to damage of property; Worker's Compensation Insurance, including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage, and naming Show Management(Event Name) and Exhibitor as additional insured.
Is this company authorized to order services on your behalf?
Is this company responsible for charges incurred for the show?
*If yes, both parties must complete and sign the Third Party form.
BOOTH # (S)
Iherebyauthorizethecompanynotedabovetoperformservicesonourbehalf.Further,theyhavebeenprovided with a copy of the Show Rules and Regulations as noted in the Exhibitor Manual and agree to abide by the same.
SIGN:
PRODUCER: Insurance Agent/Broker who issues certificate.
NAME OF INSURED: Must be the legal name of contracting party
FORM OF COVERAGE: Must be “occurrence” form coverage
PRINT:
TYPESOFINSURANCE:Mustincludetypesrequiredbycontract.SeeOfficialServicesProvider Information in this Exhibitor Manual.)
NAMEADDITIONALINSUREDS:LVE(OfficialServiceProvider),<showorganizername>(Show Management),<showname>(Show)and<facilityname>(Facility)asadditionalinsuredsonaprimary and non-contributory basis.
CERTIFICATE HOLDER: Must be LVE
POLICY EFFECTIVE DATE: Must be prior to or coincide with the first day of Exhibitor Move-In
POLICY EXPIRATION DATE: Must be on or after the last day of Exhibitor Move-Out
LIMITSOFINSURANCE:Mustbethesameorgreaterthanrequiredbycontract.SeeTermsand Conditions located within this manual or online at www.lvexpo.com EMAIL
EAC must supply a list of all booths they will be working in.
EAC must submit a completed Work Authorization signed by both EAC and Exhibitor for each booth.
EAC must have current COI on file with Las Vegas Expo.
EAC must comply with all show and union rules.
EAC must check in and obtain show credential to be on the show floor.
EAC is responsible for turning in outbound MHA by deadline listed in the Show Information pages.
LVE has the right to refuse any EAC access to the show floor should they not follow rules.
LVE will communicate where creditials are to be picked up closer to the event.
I hereby acknowledge I have read the rules above and understand the penalties should our company not comply with said rules. Further, we have been provided with a copy of the Show Rules and Regulations as noted in the Exhibitor Manual and agree to abide by the same.
SIGN:
CHAMPS Ft Lauderdale 2025
THIRD PARTY PAYMENT AUTHORIZATION
By submitting this form I authorize LVE to charge any additional amounts incurred by myself or my show representative, including material handling and/or labor charges. In the event the credit card provided declines, standard show site rate prevails and a $25.00 service charge will be added. CONVENIENCE FEE - All orders paid with a credit card will incur an additional non-refundable 3% fee.
EXHIBITING COMPANY
SERVICES TO BE INVOICED TO THIRD PARTY THIRD PARTY CONTACT
The security code can be found on the front of your Amex or on back of your Visa, Discover and MasterCard.
NAME (PLEASE PRINT)
*By signing, I agree to the Terms and Conditions located within this manual. For your convenience, the above credit card information will be kept on file to be used for future shows and all outstanding balances.
Discount pricing applies only to orders received with full payment prior to the deadline date. See each form for their specified deadline date.
Damage to rental items outside of normal wear and tear could result in charges for replacement.
If you suspect you have potential errors on your charge card you have 60 days after the error appeared on your statement to contact us. You must notify us of the potential errors in writing.
CONVENIENCE FEE - All orders paid with a credit card will incur an additional non-refundable 3% fee.
Be advised, if a valid credit card is not provided prior to the shipment of your freight or ordering services, the card on file from the previous show will be charged. If you require us to change your form of payment and process a credit once the charge has processed there will be a $75.00 processing fee. To avoid this charge, it is your responsibility to ensure that there is a valid card on file before submitting orders or shipping freight.
THIRD PARTY COMPANY
CHAMPS Ft Lauderdale 2025
SHIPPING CONTAINERS
DEADLINE:October 22, 2025
ALL Shipping Containers MUST complete and return this form by the deadline. You will be given an appointment time to have the Shipping Container delivered to the site. Late arrival may be denied entry onto the show floor. Shipping containers are required to have a heavy and light scale ticket. Material Handling will be charged for the unit(s). Containers without scale tickets or delivered off target will be charged Special Handling.
Contact: Email: Phone:
CONTAINER DESCRIPTION, SIZE, & WEIGHT
Renting from LVE Customer will supply flooring
EST. WEIGHT OF CONTAINER
Use the diagram on this page to represent the placement of your container. Indicate how many feet from each boundary you would like your container placed. Include pictures of your container. If specific requirements are needed for placement of container, please submit them with this request form.
Feet from the Back / Adjacent Booth #_________
_________ Feet from the Front / Adjacent Booth / Aisle #_________
Refer to the Material Handling form for the fees related to shipping in the container. The Payment Authorization Form must be submitted with this order.
LATE REQUESTS AND UNSCHEDULED ONSITE ARRIVALS WILL NOT BE PERMITTED ON THE SHOW FLOOR
CHAMPS Ft Lauderdale 2025
VEHICLE SPOTTING SUBMISSION
Exhibitorsmaydisplayavehicleintheirbooth.PursuanttoFireDepartment,pleasefollowthestepsbelowtoensureasmoothmove-inprocess.TheFire Department requires a "Liquid or Gas-Fueled Vehicles or Equipment in Assembly Area" Permit for all booth vehicles.
PROCEDURE REQUIREMENTS
Exhibitors must fill out the Vehicle Spotting Form and pay the spotting fee by Deadline Date: Wednesday, October 8, 2025
BLANKET PERMIT PROCEDURES
IF RECEIVED 6 WEEKS PRIOR TO SHOW DATE: To apply to be part of the Blanket Permit, the following must be included:
1. Company name and booth number 4. A picture of each vehicle to be displayed
2. Contact name, email address, and cell phone5. All display structures or platforms for displaying the vehicles
A site plan view of the location of each vehicle to be displayed
If exhibitors do not meet the deadline, they will not be permitted on the show floor.
Fire Department guidelines for vehicles can be accessed at: www.lvexpo.com
It is recommended you print the guidelines and submit along with your permit application.
MUST HAVE PRIOR APPROVAL AND PERMITS APPROVED
This applies to any vehicle to be displayed in the exhibit area. The following procedures and policies will apply:
LVE labor will direct the operator of the vehicle with passage into the exhibit area prior to the opening of the event and again at the conclusion of the event.
Any exhibitor freight or product brought inside your vehicle is subject to unloading and weighing. Show site material handling charges will apply.
LVE will verify that all Fire Department requirements are met and provide a drip cloth under the vehicle.
The following costs will apply when submitted by the deadline date. Contact Exhibitor Service for late prices. 375.00 $ For each four wheel vehicle
IFAPPLYINGAFTERTHEDEADLINE: Exhibitorswhodonotmakethedeadline,mustcontactusbyphoneforpossibleapproval.Laterequestsarenot guaranteed. Added charge per each additional axle on vehicle to be applied to the standard cost
Exhibitors must complete the information below to obtain a permit from Fire Department through LVE. See information below. Fire Marshal Permit Fee
Exhibitors will be responsible for the following vehicle requirements:
The fuel tanks of vehicles must have LOCKABLE fuel filler cap to prevent escape of vapors and to avoid tampering.
Fire code stipulates that fuel in the fuel tanks shall not exceed 2 gallons or 1/8 of tank capacity, whichever is less.
A fire extinguisher must be present, visible and accessible at all times.
Vehicles, boats or other motor craft equipment are not fueled or defueled within the building.
A36-inchwideaccessaisleorclearspaceshallbemaintainedaroundallsidesofthedisplayvehicle.(72inchesbetweenvehiclesdisplayedtogether.)Vehiclesshallbea minimum of 20-feet from exit doors, exit stairs, the exit access or exit passageways.
Thursday, October 2, 2025-Friday, October 24, 2025Thursday, October 2, 2025-Friday, October 24, 2025
ONLY BE DELIVERED
November 10, 2025
BROWARD COUNTY CONVENTION CENTER - HALL BBROWARD COUNTY CONVENTION CENTER - HALL B
CHAMPS Ft Lauderdale 2025
CLOSE OF SHOW INSTRUCTIONS
NO RETURN TO WAREHOUSE SERVICES AVAILABLE
All Shipments must be picked up from LVE at the Broward County Convention Center.
Make arrangements with your carriers to pick up from LVE at the Broward County Convention Center on Thursday, November 13, 2025, by 10:00 pm.
ALL SHIPMENTS LEFT ON THE SHOW FLOOR WILL BE RE-ROUTED TO THE SHOW CARRIER AT THE EXHIBITORS EXPENSE.
Hanging signs, both electrical and non-electrical, are permitted at this event provided that doing so complies with show management rules and regulations. Exhibitors and display houses must adhere to all of the following conditions and limitations listed below:
Hanging Signs are not permitted in inline and linear booths.
All hanging signs must be sent to the LVE advance warehouse by the deadline, separate from your booth samples and/or merchandise. Use the hanging sign shipping label in this Exhibitor Service Manual. Note on your shipping documents "Hanging Signs." Failure to follow these shipping rules may result in your sign not being hung and you will be subject to the higher hanging sign rates.
Set-up instructions must be included with the Hanging Sign Order Form and in the Hanging Sign container. Orders without the placement diagram will result in the higher hanging sign rates.
All hanging signs must be assembled, installed and removed by LVE. Assembly by exhibitor or display house personnel is not permitted.
Final rigging of all hanging signs will be determined by LVE to ensure minimum stress to the supporting framework.
All structures and existing hardware will be inspected by the LVE rigging crew. All additional hardware will be charged accordingly. Structures that are deemed unsafe will not be hung. The exhibitor will be responsible for the labor spent attempting to assemble and hang such sign.
The specific placement of your hanging sign may differ from your original request based on the ceiling structure and support beams of the facility. This will be determined onsite by the LVE.
All electrical and neon signs must be in working order and conform to National Electric Code. Electricity for electrical signs is not included, this must be ordered by the exhibitor in advance with the electrical provider.
LVE will begin to assemble and hang the signs as soon as the hall is accessible as long as the order and the sign are received by the appropriate deadline dates.
Signs must not exceed the size of the booth.
LVE does not guarantee the hanging of signs when orders are not placed by the deadline.
You are required to make arrangements prior to move-out for the outbound dismantling, packing and shipping or your hanging sign. LVE cannot be held liable for damages or misplacement of signs(s) should outbound dismantling arrangements not be made. All pertinent information and arrangements must be given to the LVE Service Center.
Scheduling a specific time for your sign to be hung is not permitted.
Structural Integrity and placement form must be submitted with order.
CHAMPS Ft Lauderdale 2025
COMPANY NAME
# NON-ELECTRICAL HANGING SIGN - UNDER 200 LB
•Must be shipped separately
NOVEMBER 11 - 13, 2025
•Clearly marked with enclosed hanging sign label
•Received by discount receiving deadline•Payment form must be included with this form
Above conditions must be met to receive advance pricing.
INSTRUCTIONS
•All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
•All overhead hanging signs must be assembled and installed by LVE.
•Set up instructions must be provided for sign assembly.•Hanging anchor points must be pre-fabricated.
•Show prices will apply to all labor orders placed at show site.•RATES ARE PER HOUR, PER SIGN.
•Condor and Crew consists of condor, operator and rigger.•Assembly and Ground Labor is an additional charge.
•Additional crew and/or equipment will be used if deamed necessary by LVE and will be charged accordingly.
•One hour minimum, thereafter is charged in half (1/2) hour increments.
•One hour minimum per lift/crew - lift/crew thereafter is charged in half (1/2) hour increments for each install and dismantle.
•LVE components (cable, clamps, etc) will be used to install all hanging signs and charged accordlingly.
All onsite cancellations will be charged 100% of the original order. All
CHAMPS Ft Lauderdale 2025
COMPANY NAME
STRUCTURAL INTEGRITY STATEMENT
BOOTH #
THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES.
FAILURE TO SUBMIT THIS FORM COMPLETED MAY RESULT IN THE SIGN NOT BEING HUNG.
_____________________________________________________________________, the contracted exhibitor at the show and (ifapplicable), the display house or builder for the aforementioned exhibitor, do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested. We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures.
We hereby release, indemnify and forever hold harmless Show Management, the facility, LVE, and its' subsidiaries, their directors, officers, employees, representatives, agents and contractors from and against any and all liability, claims, damage, loss, fines, or penalties arising from the installation, use or dismantling of this structure. All hang points supporting in excess of 200 lbs. may be verified (metered) on site at exhibitor’s expense.
EXHIBITING COMPANY
DISPLAY HOUSE/BUILDER (IF APPLICABLE)
AUTHORIZED SIGNATURE X
AUTHORIZED NAME
CHAMPS Ft Lauderdale 2025
HANGING SIGN PLACEMENT
NOVEMBER 11 - 13, 2025
BOOTH #
THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES.
FAILURE TO SUBMIT THIS FORM COMPLETED MAY RESULT IN THE HIGHER HANGING RATES.
Use the diagram on this page to represent the placement of your hanging sign. Indicate how many feet from each boundary you would like your sign placed. NOTE: The ceiling structure and relation to support beams may require your sign to be moved form your specific location.
All signs will be hung 20' from the floor to the top of the sign. This may very depending on the building and hanging point.
If specific requirements are needed for placement of hanging sign, please submit them with this request form.
_________ Feet from the Back / Adjacent Booth / Aisle #_________
Feet from the Left side / Adjacent Booth / Aisle #_________
Feet from the Right side / Adjacent Booth / Aisle #_________
_________ Feet from the Front / Adjacent Booth / Aisle #_________ SIGN DESCRIPTION, SIZE & WEIGHT
•For signs other than banners, include blueprint or drawing with detailed information so hanging anchor points can be determined.
YOU MUST INCLUDE
RUSH - HANGING SIGNRUSH - HANGING SIGN
RECEIVING DATES WITHOUT LATE FEES
RECEIVING DATES WITHOUT LATE FEES
Thursday, October 2, 2025-Friday, October 24, 2025Thursday, October 2, 2025
EXHIBITOR NAME -
Friday, October 24, 2025
EXHIBITOR NAME
Vista South / LVE
15002 NW 107th Ave, Unit 1
Hialeah, FL 33018
EVENT: CHAMPS Ft Lauderdale 2025
EVENT:
Vista South / LVE
15002 NW 107th Ave, Unit 1
Hialeah, FL 33018
CHAMPS Ft Lauderdale 2025
BOOTH #:
CHAMPS
Ft Lauderdale
November 11 - 13, 2025
CHAMPS Ft Lauderdale 2025
LIMITS OF LIABILITY & RESPONSIBILITY
I. TERMS AND CONDITIONS
Thesetermsandconditions,limitationsofliability,andtimelimitationsarebindingonallpartiesandtheirrepresentatives,includingExhibitorAppointedContractors,Installation&Dismantle personnel,aswellasagentsoftheparties.TheymaybechangedbyLVEwithoutnotice.LVEassumesnoliabilityinconnectionwithClient’suseandClient’ssupervisionofunionlaborprovidedby LVE. Client agrees and understands that its employees and representatives attend the show site at their own risk.
All charges for services or materials are due in advance or at the time of order. A credit card on file and authorization to charge it is required to place an order. Payment may be made by credit card, check,orwiretransfer.AcreditcardonfilewithLVEandauthorizationtochargeitisrequiredinordertopaybycheckorwiretransfer.Feesforcancellationofanordercanrangeuptothefull amount of the order (up to 100%) depending on the pre-event work already performed, set up costs, and other factors. A non-refundable deposit will be required.
Outstandingbalancesmustbepaidbytheendoftheshow.Alatechargeof1.5%permonthappliestoanyamountsnotsettledbeforetheendoftheevent.LVEreservestherighttoretainClient’s goodsinappropriatecircumstancesforamountsduewhichhavenotbeensettled.ClientisresponsibleforallchargesinvolvedintherenderingofservicesormaterialsinthetransactionwithLVE, andforallamountsincurredinconnectionwiththetransactionwithLVEwhichinvolvetheevent.PartiesagreethatthecreditcardprovidedtoLVEmaybechargedforservices,materialhandling, labor,andforotherservicesandmaterialsrelatedtothetransaction,includingthoseprovidedbyanythirdparties,representatives,oragentsoftheparties.Byplacinganorderonlineorotherwise, clientauthorizesLVEtochargeitscreditcardandagreesthatLVEmaychargethecreditcardprovidedtoLVEbyClientforanyservices,equipment,transportation,shipping,ormaterialsasdescribed andsetforthinthisParagraph.ClientauthorizesLVEtochargeallamountstothecreditcardonfileforsaidmaterialsandservicesorderedbyClientorClient’srepresentativesaswellasforsaid materials and services rendered to Client’s company.
Inordertoobtainadvancepricing,paymentmustbereceivedandacceptedbyLVEpriortothedeadline.Aftertheconclusionoftheevent,LVEwillmakeanyadjustmentstoaninvoice,ifapplicable. If Client is tax exempt in the state in which the event is held, a sales tax exemption certificate must be submitted to LVE.
Servicesandgoodshaveseparate,specificformsthatapplytotheirorder.Clientmustreviewthespecificformthatisapplicabletotheorderedserviceormaterialsforadditionaltermsand conditionscontainedtherein.LVEhasaseparateagreementwithtermsandconditionsthatapplytostorageofgoods.ClientshallreviewLVE’sformthatpertainstotheagreementforstorageof goods for additional provisions that apply and authorize said form for the storage of any materials.
II. LIMITS OF LIABILITY & RESPONSIBILITY
1)Theplacingofanorderforservices,equipment,transportation,shipping,ormaterialsbyaclientoranyagentoftheClientshallbeconstruedasanoffersubjecttoacceptanceandapprovalof LVEinitssolediscretion.UponparticipationofanyLVEshoworevent,theClientanditsagentsshallbeboundbythetermsandconditionssetforthinSections2through8belowandSections1 thorough7inPartIII.Likewise,onceLVEhasacceptedandapprovedtheClient’soffer,anyshipperconsigningordeliveringashipmenttoLVEoritssubcontractorsonbehalfofClientshallbebound by the terms and conditions set forth in Sections 2 through 8 below and Sections 1 through 7 in Part III.
3)Relativetoinboundshipments,theremaybealapseoftimebetweenthedeliveryofshipment(s)toaboothbyLVEoritssubcontractorsandthearrivaloftheClient’srepresentativeatthebooth. Similarly,relativetooutgoingshipment(s),itispossiblethattherewillbealapseoftimebetweenthecompletionofpackingandtheactualpick-upofmaterialsfromtheboothforloadingontoa carrier.Itisunderstoodthatduringsuchtimestheshipment(s)willbeleftintheboothunattended.Therefore,itisagreedthatLVEanditssubcontractorsarenotresponsibleforthelossor disappearanceof,ordamagetoanyitemsleftintheboothunattendedatanytime,orforloss,disappearance,ordamageoccurringduringthetimetheitemsaretransportedtodockand subsequentlyacceptedbycarrier.Allbillsofladingcoveringoutgoingshipment(s)submittedtoLVEoritssubcontractorsbyClientwillbecheckedatthetimeofpick-upfromtheboothand correctedwherediscrepanciesexist.Receivedgoodsmustbeaccompaniedbydocumentsshowingappropriatedetails,suchasbillsofladingorsuitabledocumentsshowingunitcounts.Ifgoods are not accompanied by such documents there shall be no guarantee as to the goods’ condition or as to the piece count.
4)LVEanditssubcontractorsshallnotbeheldliableforanydamageincurredduringthehandlingofequipmentrequiringspecialdevicestoproperlyload,placeorreload,unlessadvancenoticehas been given to LVE in time to obtain the proper equipment.
5)LVEanditssubcontractorsshallnotbeheldresponsibleforanyloss,delay,ordamageduetoeventsbeyondtheirreasonablecontrolwhichcannotbeavoidedbytheexerciseofduecareand prudence,includingwithoutlimitation,strikes,labordisputes,lockoutsorworkstoppagesofanykind,fire,theft,windstorm,water,vandalism,actsofGod,failureofpowerorutilities,eventsof force majeure, actions or lack thereof of Client or other third parties, and the transportation of fragile items.
6) LVE and its subcontractors shall not be liable for ordinary wear and tear in the handling of materials and/or equipment. LVE shall not be responsible for damage to shrink wrapped items.
8) LVE will not be bound to honor any claim or action brought against LVE or its subcontractors more than 60 days after the date of incident.
CHAMPS Ft Lauderdale 2025
NOVEMBER 11 - 13, 2025 BROWARD COUNTY CONVENTION CENTER - HALL B
LIMITS OF LIABILITY & RESPONSIBILITY CONTINUED
III. LIMITATION OF LIABILITY
1)LVEANDITSSUBCONTRACTORSSHALLNOTBELIABLETOANYEXTENTWHATSOEVERFORANYINDIRECT,SPECIAL,INCIDENTAL,ORCONSEQUENTIALDAMAGES,WHICHMAYINCLUDE,BUT ARENOTLIMITEDTOANYACTUAL,POTENTIALORASSUMEDLOSSOFPROFITSORREVENUES,LOSSOFUSEOFEQUIPMENTORPRODUCTS,ORANYCOLLATERALCOSTSTHATMAYRESULT FROM ANY LOSS OR
TO
2)Clientagreesinconnectionwiththereceipt,handling,temporarystorageandreloadingofitsfreight,thatLVEanditssubcontractorswillprovidetheseservicesasClient’sagentandnotas baileeorshipper.IfanyemployeesofLVEoritssubcontractorssignadeliveryreceipt,billofladingorotherdocument,thepartiesagreethatLVEoritssubcontractorswilldosoastheClient’s, and the Client shall accept the responsibility thereof.
3)LVEanditssubcontractorsshallnotbeliableforshipmentsreceivedwithoutreceipts,freightbill,orspecifiedunitcountsonreceiptsorfreightbills.Suchshipmentswillbedeliveredtobooth without guarantee of piece count or condition.
4)EmptycontainerlabelswillbeavailableattheLVEServiceDesk.AffixingthelabelsisthesoleresponsibilityoftheClientoritsrepresentative.Itisunderstoodthattheselabelsareusedfor Empty Storage only, and LVE and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers.
5)Inordertoexpediteremovaloffreightfromtheshowsite,LVEshallhavetheauthoritytochangedesignatedcarriers,ifassignedcarriersdonotpickupontime.WheretheClientmakesno disposition,freightwillbetakentoawarehouseorforcedshippedonacarrierdeterminedbyLVEandtheClientagreestoberesponsibleforpaymentchargesrelatingtosuchhandlingand shipping. LVE assumes no liability as a result of such rerouting or handling.
6) Dry and Cold Storage – Client stores products at its own risk. LVE assumes no liability or responsibility for dry or cold storage.
7)TheClientagrees,intheeventofadisputewithLVEoritssubcontractorsrelatedtoanylossordamagetoanyoftheClient’sfreightorequipment,thattheClientwillnotwithholdpaymentin anyamountduetoLVEforfreighthandlingservicesoranyotherservicesprovidedbyLVEoritssubcontractorsasanoffsetagainsttheamountoftheallegedlossordamage.Instead,theClient agreestopayLVEpriortothecloseoftheshowforallsuchchargesandfurtheragreesthatanyclaimtheClientmayhaveagainstLVEoritssubcontractorsshallbepursuedindependentlybythe Client as a completely separate transaction to be resolved on its own merits.
Besureyourfreightisinsuredfromthetimeitleavesyourplaceofbusinessuntilitisreturnedaftertheshow.ItissuggestedthatClientsarrangeallriskcoverage.Riderstoexistingpoliciescan usuallydothis.Contactyourinsurancerepresentative.Also,besureyourliabilityinsuranceisineffectduringtransmitandreturnofyourfreight,duringstorage,andatshowsite.Alltransit claims will be referred to the common carrier.
Clientshallholdharmless,protect,defend,andindemnifyLVEandLVE’ssubcontractors,itsemployees,agents,contractors,representatives,installationanddismantlepersons,personssupervising unionlaborobtainedthroughLVE,includingreasonableattorneyfeesandcourtcosts,forandagainsteveryclaim,demand,damage,causeofaction,suitorotherlitigation,withoutlimitand withoutregardtothecauseorcausesthereoforthefaultofanyparty,onaccountoforstemmingfromeveryinstanceofbodilyinjurytopersons,orlossordamagetopropertyotherthangoods, arising from performance of services.
ThetermsandconditionsofthisagreementandtransactionwithLVEshallbeconstruedinaccordancewithandgovernedbytheapplicablelawsoftheUnitedStatesofAmericaandthelawsofthe StateofNevadawhereapplicable.AnyactionorproceedingagainstLVEunderorinconnectionwiththisAgreementortransactionwithLVE,oranyoftheformsorContractDocumentsinvolving LVE providing services or materials for the event, may be brought in the Courts of the State of Nevada, County of Clark.
I,theClientherein,agreethatsubmittingmyorderonlineorotherwiseshallconstitutemyacceptanceof,andelectronicsignatureto,thisAgreement.Ihavereadandunderstandalloftheterms of this Agreement. By submitting this information to LVE, I hereby agree to, consent to, and authorize this Agreement and all of its terms.
CHAMPS Ft Lauderdale 2025
SHOW SITE WORK RULES
**ATTENTION**
UNION JURISDICTION
Tosimplifyshowpreparation,wearecertainyouwillappreciateknowinginadvancethatUnionLaborwillberequiredforcertainaspectsofyourexhibit handling. To help you understand the show site work rules, we ask that you read the following.
EXHIBIT LABOR
LocalUnionhasjurisdictionthroughalaboragreementwithallcontractorsfortheinstallation,touch-uppainting,dismantlingandrepairofallexhibits. Thisworkistoincludewallcoverings,floorcoverings,pipeanddrape,painting,hangingsignsanddecorativematerialfromtheceiling,andtheerectionof platforms used for exhibit purposes. To secure labor, please utilize the labor form enclosed.
Iffull-timecompanypersonnelareutilizedtosettheirexhibits,theymustcarrypositivecompanyidentificationsuchasmedicalidentificationcardor payroll stub. This rule prohibits the utilization of workers hired from a non-union agency or company.
DEFINITIONOFEXHIBITSTHATFULL-TIMECOMPANYPERSONNELMAYSET:10X10,10X20,KNOWNASMOM&POPPOP-UPS(NOGEMWALLSOR HARD WALL EXHIBITS MAY BE SET BY EXHIBITOR).
LocalUnionjurisdictiondoesnotcovertheplacementofyourproductsondisplay,theopeningofcartonscontainingyourproducts,northeperformance, testing, maintenance, or repairs of your machinery or products.
FREIGHT HANDLING
LocalUnionhasjurisdictionthroughalaboragreementwiththeGeneralContractorfortheloadingandunloadingofalltrucks,trailers,andcommonand contactcarriersaswellasthehandlingofemptycratesandtheoperationofmaterialhandlingequipmentandanymechanicaldevicessuchasforklifts, palletjacks,hijackers,etc.TheLocalUnionalsohasthejurisdictionoftheunloading,uncrating,un-skidding,leveling,painted,andassemblyofmachinery and equipment and the reverse process.
TheGeneralContractorhastheresponsibilityofreceivingandhandlingalltheexhibitmaterialsandemptycrates.Itistheirresponsibilitytomanagedocks and schedule vehicles for the smooth and efficient move-in/move-out of the trade. Show.
Anexhibitormay“handcarry”merchandiseand“popups”only,providedtheydonotusematerialhandlingequipmenttoassistthem,suchaspushcarts, twoorfourwheeldolliesoranythingwithwheels.WhenanExhibitorchoosesto“handcarry”materialstheymustutilizethe"handcarrydoors".Theyare not permitted to access to the loading dock/freight door areas. Please see the Hand Carry Policy contained in this kit for details.
Exhibitors may deliver materials to the loading dock/freight doors in their own personnel vehicle with the following restrictions:
1.TheGeneralContractorhascompletecontroloftheloadingdockatalltimes;2.Exhibitorsmaynotleavevehiclesunattendedattheloadingareas. Any unattended vehicle may be towed. 3. All materials must be handled by the freight department and subject to the published material handling prices.
GRATUITIES
TheGeneralContractorandI&DcompaniessignatorytothecontractorwithTeamstersLocalUnionrequiresthatexhibitorsdonottipitsemployeesby givingmoney,merchandise,orotherspecialconsiderationforservicesrendered.Anyattemptstosolicitortakegratuitybyanemployeeforanyservice, should be reported immediately to a supervisor of the contractor. Contracted employees are paid an excellent wage, and tipping is not an accepted policy.
Allcraftsmendealingwithexhibitorswilldosoinacourteousandprofessionalmanner.AllquestionsarisingwithregardtotheUnion’sjurisdictio nor practices must be directed to the General Contractor and the Union.
CHAMPS Ft Lauderdale 2025
FIRE & SAFETY REGULATIONS
NOTICE:SMOKINGISPROHIBITEDINEXHIBITAREASDURINGMOVE-INANDMOVE-OUTDUETOTHE ACCUMULATION OF COMBUSTIBLE MATERIALS.
1.ALLMATERIALSUSEDINCONSTRUCTIONANDDECORATIONOFANEXHIBITMUSTBECERTIFIEDASFLAMERETARDANT.Fabricsmustbe certifiedasflameretardantorasamplemustbeavailablefortesting.Materialsthatcannotbetreatedtomeetrequirements,maynotbeused. A flame-proofing certificate should be available for inspection.
2. ALL EXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED. No furniture, signs, easels, chairs, or displays may protrude into aisles.
3.DESIGNATED“NOFREIGHT”AISLESMUSTBEMAINTAINEDCLEAROFCRATESANDEXHIBITMATERIALSDURINGMOVE-INANDMOVE-OUT. These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving.
4.ALLFIREHOSERACKS,FIREEXTINGUISHERSANDEMERGENCYEXITSMUSTBEVISIBLEANDACCESSIBLEATALLTIMES.Thisincludesfire protection equipment located within exhibits. Exits and exit signs must not be covered by drapes or obscured from view by exhibit components.
5.VEHICLESONDISPLAYMUSTHAVEFUELFILLERCAPSLOCKEDORSEALEDTOPREVENTESCAPEOFVAPORSANDTOAVOIDTAMPERING.Fire codestipulatesthatfuelinfueltanksshallnotexceed5gallonsor1/4oftankcapacity,whicheverisless.Batteriesmustbedisconnected. Auxiliarybatteriesnotconnectedtoenginestartingsystemmaybeleftconnected.Externaltransformersarerecommendedfordemonstration purposes. A fire extinguisher must be present, visible, and accessible at all times.
7.VEHICLESINTHEBUILDINGFORUNLOADINGMUSTNOTBELEFTWITHENGINESIDLING.Exhaustgasespresentextremehazardstoworkers on catwalks. If the engine cannot be shut down, the vehicle must be removed from the building as quickly as possible.
8.ALL110-VOLTEXTENSIONCORDSSHALLBEGROUNDEDTHREEWIRE,#14ORLARGERAWGCOPPERWIRE.Connectorsmustnotbe supportedbycords.Twowire,“ZipCords”arenotpermittedotherthanfactoryinstalledapplianceconnectors;thesemaynotexceed(6)feetin length and must be UL approved with built in over-load protectors.
9.COMPRESSEDGASCYLINDERS,INCLUDINGLPG,AREPROHIBITEDUNLESSAPPROVEDBYFIRESAFETYOFFICE.Flammablegases,i.e.:butane, propane,naturalgas;aresubjecttopriorapproval.Compressedgascylinderscannotbestoredinsidethebuilding.Aftershowhours,gas cylinders must be removed from the show floor and stored outside or off-site.
10.CUBETAPADAPTERSAREPROHIBITED(UNIFORMFIRECODE85.107).MULTI-PLUGADAPTERSMUSTBEULAPPROVEDANDHAVEBUILT-IN OVERLOAD PROTECTION. Connectors must not be used to exceed their listed ampere rating.
11.ELECTRICALWORKUNDERCARPETSMUSTBEDONE,ORSUPERVISED,BYTHEOFFICIALCONTRACTOR’SELECTRICIANS.Allwiringonthe floormustbeType“SO”cord,insulatedtoqualifyfor“extrahardusage”,mustbeNo.12AWGorlarger,andmustbeprotectedagainstinjury. Alltemporarywiringmustbeaccessibleandfreefromdebrisandstoragematerials.Hardbackedboothsmustbeatleast9inchesfromrear booth lines and 18 inches between hard walls.
12.NOSTORAGEOFANYKINDISALLOWEDBEHINDBOOTHSORNEARELECTRICALSERVICE.Materialsnecessarytotheexhibitmustbestored withintheexhibit.Electricalcordsandconnectorsmustbeaccessibleandshallnotbecovered.Areasenclosedbysolidwallsandceilingsmust be provided with approved smoke detectors.
13.ALLEMPTYCARTONSORCRATESMUSTBELABELEDANDREMOVEDFORSTORAGEORTHEYWILLBEREMOVEDASTRASH.Cratesorraw flammable materials are not to be used as exhibit supports.
14.MATERIALSFORHANDOUTSMUSTBELIMITEDTOAONE-DAYSUPPLYANDMUSTBESTOREDNEATLYWITHINTHEBOOTH.Violatorswill benotifiedandifnotremovedbyshowopening,showdecoratorwillremoveandstoreatEXHIBITOR’SEXPENSE.Allstoragemustbekeptclear of electrical cables or junction boxes.
15.FLAMMABLEORCOMBUSTIBLELIQUIDSAREPROHIBITEDINSIDEOFBUILDINGSEXCEPTASAPPROVEDBYTHEFIRESAFETYOFFICE. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibited within the building.
CHAMPS Ft Lauderdale 2025
NOVEMBER 11 - 13, 2025
BROWARD COUNTY CONVENTION CENTER - HALL B
FREQUENTLY ASKED FREIGHT QUESTIONS
WHEN CAN I SHIP TO THE
WAREHOUSE?
We will begin accepting freight 30 days prior to move-in.
The warehouse will receive shipments Monday through Friday 8:00 AM - 3:30 PM.
To ensure timely arrival of your materials at show site, freight should arrive by the deadline date listed on the Show Information page. Your freight will be accepted after the deadline date, however additional charges will be incurred.
HOW DO I LABEL MY FREIGHT?
The label should include the exhibiting company, the booth number, the name of the event and addresses c/o LVE.
The specific shipping address for the warehouse is located on the Show Information page.
It is best to label every carton on a skid with at least your company name and booth number. For your convenience we have provided labels in the exhibitor manual.
WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW?
Pick up “Empty Labels” at Exhibitor Services. Place a label on each container. Labeled containers will be picked up periodically and stored during the show.
At the close of the show, the empty containers will be returned to the booth in random order. Depending on the size of the show, this process may take several hours.
HOW DO I SHIP MY MATERIALS AFTER THE CLOSE OF THE SHOW?
Each shipment must have a completed LVE Outbound Material Handling Form in order to ship materials from the show. All pieces must be labeled individually. (You can pick these items up at LVE Exhibitor Services.)
After materials are packed, labeled, and ready to be shipped, the completed LVE Outbound Material Handling Form must be turned in to LVE Exhibitor Services.
Make arrangements with your designated carrier to pick up your shipment at the address of the facility where the event is taking place. Please refer to the Show Information pages for the specific dates and times. In the event your selected carrier fails to show, the shipment will be rerouted to the preferred carrier at the exhibitor's expense.
For your convenience, the preferred show carrier will be on site to handle outbound transportation.
You must notify your carrier of the date and times of pick up.
EXHIBITOR / VENDOR GENERAL RULES AND REGULATIONS
1. No freight or packages will be accepted at the Center prior to your designated move-in dates. Coordinate with the Event directly for all shipping instructions.
2. Use of center equipment, supplies and other materials is limited to Center personnel ONLY.
3. The Center does not have dollies. Must provide own equipment.
4. Exhibitor/ Vendors are prohibited from moving the Center’s furniture, fixtures, and equipment
5. No one under the age of sixteen (16) is allowed on the exhibit floor/loading dock during move-in and move-out.
6. House lighting, ventilation, and air conditioning will be provided as required during show hours. Energy conservation is of prime concern and minimal light and comfort levels will be maintained during show move in/ out.
7. Passenger elevators and all escalators are to be used by the public and should not be used for any freight equipment movement.
8. All cords and carpeting should be taped down immediately after placement.
9. Motorized vehicles and equipment (i.e., carts, forklifts, scooters, etc.) and other movable equipment (i.e. dollies, pallet jacks, etc.) are not permitted on any lobby, pre-function, meeting room or ballroom space.
10. All floor load capacities should be strictly observed. Any variations should be approved in writing by Operator.
11. No oversized vehicle parking permitted
12. No loading in and out from the front of the center.
13. During show hours, no loading in and out or loading dock access.
14. Center office telephones are reserved exclusively for Center operations. Center numbers may not be published as official show or convention number.
15. The Center provides on an exclusive in-house basis all electrical, utility, Internet, event staff security, rigging, technical services personnel, telecommunications and food and beverage services.
16. All facility utilities are property of the Center and it is prohibited to access, tamper or otherwise utilize said utilities without prior written approval of Operator. Costs for repairs, damages, etc. resulting from unauthorized use of utilities are Licensee’s responsibility.
17. The sale or distribution of novelty merchandise without prior written approval of Operator. All distributed materials, whether for sales or at no cost, must be distributed from locations approved by Operator.
18. Holes may not be drilled, cored, or punched into any part of the Center or exterior premises.
19. Any and all unsafe conditions or activities will be terminated immediately upon request. The Center will remove disruptive parties as necessary.
20. Open-toed shoes are strictly prohibited during move-in and move-out.
PROHIBITED ITEMS
1. Helium balloons
2. Outside food & beverage. See attached Booth Service Catering Form to place a custom order.
3. Personal Hot Spots or Router. See attached Internet Services Order Form for more information.
4. Glitter and Confetti, without the prior written approval from Center.
5. Animals and pets, without written approval. Service animals are permitted under the ADA (Americans with Disabilities Act 2010) and the owner will be fully responsible for his/her animals.
6. Soliciting in the Center or on Center premises.
7. Alcoholic beverages, without prior written permission. Center may prohibit the consumption of alcoholic beverages at any time.
8. Adhesive backed decals & stickers.
9. Exterior banners
10. Concealed Weapons or Firearms, defined under “Florida Statues”. Contact the Event Manager for details.
Please contact your Event directly for all other Event specific policies.
WIRELESS INTERNET SERVICES BROWARD
COUNTY CONVENTION CENTER
WIRED INTERNET SERVICES
BROWARD COUNTY CONVENTION CENTER
Prices above do not include a 3% service charge and sales, communication
Please note: The above Wi-Fi Exhibitor Booth Services are available on the exhibit floor. For mission critical applications, we recommend using a wired internet connection as Wi-Fi is vulnerable to interference due to many different factors outside of our control. A separate network named BCCCWIFI is available complimentary in designated pre-function spaces. *PRICES SUBJECT TO CHANGE.
We are happy to answer any questions: itservices@ftlauderdalecc.com 954.302.8887 www.ftlauderdalecc.com
Service Order Form-Telecommunications & Network Services Order Form
1. Lease of Equipment. ASM agrees to lease and provide to Customer, and Customer agrees to lease and obtain from ASM, the equipment and service described herein or on attached supplement(s), for the rental payment set forth herein, or on such attached supplement (plus all sales, use, and all other taxes due to federal, state, or local taxing authorities, if any, on the lease of equipment and provision of service here under). Payment For Which Must Accompany Service Orders.
2. Term. The equipment and services will be provided during the dates of the relevant show set forth on the ASM Service Order Form, subject to the other provisions of this agreement. Prices are subject to change without notice.
3. Use of PBX Switch and Related Services. Customer’s rental of the equipment shall include the usage of (but not physical access to) the common telecommunication equipment (collectively, the “Switch”) serving the Customer at the convention facility identified on the ASM Service Order Form (the “Building”).
4. Local Exchange Telephone Services. Local exchange telephone services will be provided by the local telephone company’s exchange services and facilities.
5. Long Distance. Long distance (interchange) services are provided by ASM under license agreements with center management (1+ dialing) or arrangements directly between Customer and such other parties (0+ dialing). ASM or other such parties may process billing for such service. Billing or other questions relating to long distance services should be directed initially to ASM at the number shown on the ASM Service Order Form. A $0.75 surcharge per call will be charged on all Directory Assistance, Toll Free Numbers and Credit Card Calls.
6. Request for Service; Payment.
(a) Request for special arrangements must be received by ASM no less than thirty (30) days prior to initial move in date. Custom/ Fiber orders must be received at least 60 days prior to move in date.
(b) Personal checks will be accepted with Advance Rate requests only.
(c) There will be $50.00 service charge for all returned checks.
7. Equipment Management. Customer will be responsible for returning all telephone sets, hubs, or other equipment and related materials to the ASM Service Desk within 2 hours of the close of show.
8. Cancellations. The equipment and services are being provided by ASM under a license agreement with the building owner or manager. ASM may cancel this Agreement and its obligations by notice to customer in the event such license agreement expires or is terminated, in which event ASM’s only obligation shall be to refund any advanced payments made by Customer.
9. Customer’s Duties
(a) Customer will use the equipment in a careful and proper manner. Customer shall not make any alterations, attachments, or additions to the equipment without ASM’s written consent. Only ASM employees or approved personnel are authorized to modify system wiring.
(b) Customer shall be liable for any loss or damage to the equipment arising from Customer’s negligence, intentional act, unauthorized maintenance other cause within the reasonable control of Customer, its representatives, employees, agents, or invitees. In the event of any loss or damage to the equipment for which Customer is liable, Customer shall reimburse ASM for the reasonable cost of the repair or replacement. You will be charged upon non-return of the equipment Standard Telephone Sets, $75.00 each; Multi-line Sets, $300.00 each; Speaker Phone Sets, $75.00 each; Fax Machines, $500.00 each; Polycom Sets, $300.00 each; Pagers, $150.00 each; Cellular Phones, $500.00 each; Hubs, $300.00 each. Any additional equipment rented by ASM will have an agreed upon non-return charge amount at time of rental. All charges are subject to a 7% sales tax.
(c) The equipment shall remain the sole and exclusive property of ASM or its assignee, and nothing contained herein shall give or convey to Customer any right, title or interest whatever in the equipment which shall, at all times, be and remain personal property notwithstanding that it may be or become attached to or embedded in the realty. Customer should pick up equipment and/or instructions at the ASM Service Desk
10. Events of Customer Default. Customer shall be in default hereunder if Customer fails to pay when due any rental payment or service charge or any other indebtedness to ASM, or Customer fails to return equipment to ASM when required to do so hereunder fails to perform or observe any other obligation or covenant to be performed or observed by Customer hereunder. No credit will be given for equipment or service cancelled after installation date. Installation date is same as Show Move in date. A $55.00 process charge per service will be applied to any orders cancelled prior to move in date
11. Remedies of ASM. At any time after a default by the Customer, ASM may terminate this Agreement, by notice to Customer, and repossess the equipment, whereupon customers’ right to use the equipment shall cease but Customer shall remain liable for all unpaid charges, and ASM may apply and retain all or such portion of customers deposit as may be necessary to compensate ASM for any unpaid charges or damages and expenses incurred on account of such default, or ASM may exercise any other rights accruing to a lessor under any applicable law upon a default by a lessee.
12. Limitation of Liability
(a) ASM’s obligations under this Agreement are subject to, and ASM shall not be liable for delays, failure to perform or damage or destruction or malfunction of the equipment or services or any consequence of any of the above, caused, occasioned or due to fire, flood, water, the elements, labor disputes or shortages, utility curtailments, power failure, explosions, civil disturbances, government regulatory requirements, acts of God or public enemy, war, military or government requisition, shortages of equipment or supplies, unavailability of transportation, acts or omissions of anyone other than ASM, its representatives, agents or employees, or any other cause beyond ASM’s reasonable control.
(b) In all situations involving performance or non-performance of equipment or related programs of services furnished under this Agreement, the Customer’s sole and exclusive remedy and ASM’s sole and exclusive liability will be (i) the adjustment or repair of the equipment or replacement of the its parts by ASM or at ASM’s option, replacement of the equipment, or correction of programming errors or (ii) if, after reasonable and repeated efforts, ASM is unable to install the equipment or replacement equipment in good working order, or to restore the same to good working order, or to make programming operate, the Customer shall be entitled to terminate this Agreement and receive a refund equal to the excess (if any) of (1) the total amount theretofore paid by Customer to ASM for equipment and services under this Agreement, or (2) the reasonable value of Customer’s use of the equipment and services.
(c) In no event shall ASM be liable to the Customer or to any other party for special collateral, exemplary, indirect, incidental, or consequential damages, whether such damages occur either prior or subsequent to, or are alleged as a result of, fortuitous conduct, failure of the equipment or services of ASM or breach of any of the provisions of this Agreement, regardless of the form of action, whether in contract or in tort, including strict liability and negligence, even if ASM has been advised of the possibility of such damages, or for any damages caused by the Customer’s failure to perform the Customer’s responsibilities. Such excluded damages include, but are not limited to, loss of profits, loss of use or interruption of business, or other consequential of indirect economic loss.
(d) Customer acknowledges and agrees that neither the owner of the building nor the prime licensee of other party responsible for the event in which the Customer is participating is responsible for the provision of the equipment or the services, and that neither such party shall be liable to Consumer for any failure or defect in such equipment or services.
(e) Claims will not be considered unless filed in writing with ASM by Customer prior to the close of the event identified on the order form submitted.
13. Indemnification. Customer hereby assumes liability for and agrees to indemnify, protect and hold wholly harmless ASM and its agents, employees, officers, directors, and any and all successors and assigns, from and against any and all liabilities, obligations, losses, damages, injuries, claims, demands, penalties, actions, costs, and expenses, including reasonable attorney’s fees, in contract, in tort or otherwise, which result from and arise out of the negligent or wrongful use of the equipment or the services, or from the acts or omissions of the Customer or its representatives, agents, employees, or invitees. 14. Assignment. ASM shall have the right to assign its interest under the Agreement to any other party subsequently providing equipment and services to the building. 15. Entire Agreement; Amendment. This Agreement and any attached supplement(s) constitute the entire agreement between the parties hereto and supercedes all prior oral or written discussions or agreements. This Agreement may be amended only by a written agreement executed between both parties.
16. Governing Law. This Agreement shall be construed under the laws of the state in which the building is located. 17. Cellular Air Time (Usage). Cellular services are billed by license agreements with ASM. Billing for such services will be billed separately by ASM. 18. Wireless Applications. Users of wireless hardware (e.g. 802.11) and/or applications must contact ASM to coordinate frequency usage. 19. Exclusivity. ASM is the exclusive voice/data communications provider for the BCCC. As such all outside proxy servers, routers, or any machine used to propagate a single I.P. address to multiply devices are forbidden. Each device, which has the ability to see the internet, must have an I.P. address purchased for that device. 60
Audio Visual Order Form
Welcome to the Broward County Convention Center. The Broward County Convention Center / ASM has an exclusive agreement with the International Alliance of Theatrical and Stage Employees / I.A.T.S.E 500 to provide technical service labor / operators within the facility. This includes and is not limited to the "Move-In", "Performance", and "Move-Out" of all live entertainment and theatrical events, trade and industrial shows, flat shows, conventions,meetings,sportscompetitionsandexhibitions.Below are the estimated rates for a production’s AV contractor at the BCCC. All rates quoted include all contractual benefits and payroll administration fees. 7% Florida Sales Tax will be added to the final labor bill.
We are excited to be supporting your event. I know that show logistics will change as we move forward. As they do, I will be happy to work with you to adjust labor requirements and quotes as needed.
Rates for October 1, 2023 – September 30, 2024
Steward $76.50
* Department Head $58.50
Stagehand $54.75
Camera $88.00
** Equipment Operator $75.50
Certified Head Rigger $75.50
Rigger $63.00
**Not limited to A1 and A2 Audio, Technical Directors, Camera Operators, Font Coordinators, Lighting Designers, Lighting Console Operators, Moving Light Programmers, Video Engineers, Video Shaders, Video Switchers, Power Point Programmers, Video Tape and Digital Disc Operators, Video Technicians
*Video Utility shall be paid at Department Head rate.
Basic Overview of Working Conditions:
4 hour minimum on all calls including show outs.
8 hour minimum on Special Equipment Operators
Time and one half paid: 1) All day Sunday, 2) After 8 hours on a work day, 3) between 12am and 7am
Meal penalty after 5 hours without meal break; paid at time and one-half prevailing rate until relief. Hourly rates apply, fractions paid to the hour.
All technical work will be performed by facility workers under exclusive contract with The Broward County Convention Center / ASM Global and The International Alliance of Theatrical and Stage Employees / Local 500.
All rooms within the facility are equipped with in-house sound systems. The Technical Services dept is responsible for the patching of these systems. For further details on the in-house sound systems and fees, I will be happy to help you.
Please feel free to give me a call or email me to further discuss the details of your event. Thank you for your consideration. Looking forward to working with your team.
Howard Friedlander
Technical Services Director
E: hfriedlander@ftlauderdalecc.com
O: 954.302.8879 C: 305.972.2138
1950 Eisenhower Blvd., Fort Lauderdale, FL 33316 www.ftlauderdalecc.com
ELECTRICAL TERMS & CONDITIONS
Advance Payment Deadline Date:
EXHIBITOR: BTH #
1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the deadline date on the order form for advance payment rates to apply. Orders received without payment and required floor plan will not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate.
ELECTRICAL EXHIBITION SERVICES
EVENT: FACILITY: Broward County Conv. Ctr. Greater Ft. Lauderdale
2. To receive advance rates a complete order inclusive of a scaled electrical layout must be received before the advance payment deadline date. The scaled layout must match the order and include power locations and orientation. Any changes or additional services received after the deadline date will be charged the regular payment price.
3. In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors will be notified by email of any such corrections.
4. Outlet rates listed include bringing services to one location at the rear of inline and peninsula booths.
DATES: EVENT #
5. Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets, to other than the standard locations within the booth space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred.
6. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
7. Island Booths - Booths that require power to be delivered to multiple locations within their booth space incur a minimum (1) hour labor charge for installation. The removal of this work will be charged a minimum (1/2) hour or (1/2) the total time of installation. Material charges will apply. Return a floor plan layout of your booth space indicating a main distribution point and all outlet locations with measurements and orientation. If a main distribution point is not provided, Edlen will deliver to the most convenient location.
8. There is a (1) hour installation and a (1/2) hour removal charge for Island Booths that require delivery to one location.
9. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the total time of installation, plus material.
10. Edlen Supervision A supervisory charge of 10% of the prevailing labor rate will apply to all labor that exceeds one hour.
11. For a dedicated outlet, order a 20 amp outlet.
12. No inverters, self contained power supplies or devices that convert battery power to 120 volt power allowed.
13. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply. Contact our local office to discuss any additional charges.
14. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
15. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitor booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees.
16. Any extension cords or power strips ordered on the front of this form should be picked up at the Exhibitor Service Center Credit will not be not issued for unused items.
17. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen.
18. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes.
19. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation.
20. All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non-current carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
21. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received.
22. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing and received by Edlen (21) calendar days or less prior to the first contracted event move in date. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing.
23. If the event is cancelled within 90 days prior to the first contracted event move-in day all orders are subject to a 25% cancellation fee. No refunds will be issued for events cancelled on or after the first contracted event move-in day.
24. Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
25. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
26. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
27. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
28. Exhibitor hereby agrees to all terms and conditions outlined on all order forms and the Edlen General Data Protection Regulation (GDPR) privacy policy which can be reviewed by visiting: https://ordering.edlen.com/LegalNotices/Terms-Edlen-GDPR.pdf
COMMONLY ASKED QUESTIONS - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
PLUMBING TERMS, CONDITIONS & REGULATIONS
1. A complete order with payment and floor plan inclusive of a scaled layout (for island booths or any booth requiring distribution of plumbing services) must be received no later than the deadline date for advance payment rates to apply. Orders received without payment and required floor plan are not guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate.
ELECTRICAL EXHIBITION SERVICES
EXHIBITOR: BTH #
EVENT:
2. To receive advance rates a complete order inclusive of a scaled plumbing layout must be received before the advance payment deadline date. The scaled layout must match the order and include plumbing locations and orientation. Any changes or additional services received after the deadline date will be charged the regular payment price.
1950 Eisenhower Blvd. Fort Lauderdale, FL 33316
Phone: 305-623-5335 Fax: (305) 623-5337
FortLauderdale@edlen.com
FACILITY: Broward County Conv. Ctr. Greater Ft. Lauderdale
DATES: EVENT #
3. In the event that totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections. Exhibitors will be notified by email of any corrections made. This includes adding the required minimum CFM charges when applicable and labor charges.
4. All outlets will be installed on the floor at the back wall of inline and peninsula booths. All services ordered for island booths will be dropped to one location in the booth. Edlen will make every attempt to deliver these services to a location convenient to the exhibitor
5. Distribution of services throughout the booth space, whether under the carpet, above the carpet or overhead is done on a time and material basis. Lift charges may also apply for overhead distribution.
6. Additional footage charges apply when an Exhibitor requires services that are further than 90 feet away from closest outlet and when dropped from overhead when services originate on the floor or columns.
7. Labor charges apply when an exhibitor requires services to be dropped from overhead when services originate on the floor or columns.
8. The CFM requirements (Cubic Feet per Minute) determine the volume of air required to properly operate exhibitors equipment. CFM is a labor charge for sizing and installation of the service infrastructure.
9. In some instances a pump is required to drain services out of an exhibitor’s booth. When this occurs, time & material charges apply. Exhibitors are encouraged to contact Edlen to discuss any potential additional costs.
10. Connection to exhibitor equipment is included in the cost of the service. Special equipment requiring company engineering or technicians for assembly, servicing, preparatory work and operation may be executed without Edlen plumbers.
11. Service outlet size is determined by the volume required. Air line size is dictated by the CFM requirements and air line terminations vary
12. Compressed Air is supplied during show hours only. If compressed air is required for non-show hours call for a quote.
13. Wall, column and permanent building utility outlets are not part of booth space and are not to be used by exhibitors.
14. Unless otherwise directed, Edlen personnel are authorized to cut floor coverings to permit installing service(s) ordered.
15. Pressure for Water Services may vary. No guarantee can be made of minimum or maximum pressure. If pressure is critical, the exhibitor should arrange to have a pressure regulator valve installed.
16. Natural Gas “when available” is not regulated by Edlen and is at the facility pressure. Call for price quote when available.
17. Gas & Cylinders “when available” 1025 - 1030 BTU per cubic foot at 7’ water column pressure. Credit will not be provided on unused cylinders.
18. All equipment using water must have inlet and outlet properly tagged.
19. All equipment must comply with state and local codes.
20. Edlen will not be responsible for moisture or water in air lines. Exhibitors should supply their own filter or other equipment to handle moisture or water.
21. For gas cylinders or any other special requirements call for a quote. Delivery charges will apply to any specialty equipment delivered and removed from the exhibitor booths.
22. Edlen must have 30 days notice in order to supply special regulators, strainers, traps, etc.
23. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing and received by Edlen (21) calendar days or less prior to the first contracted event move in date. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing.
24. If the event is cancelled within 90 days prior to the first contracted event move-in day all orders are subject to a 25% cancellation fee. No refunds will be issued for events cancelled on or after the first contracted event move-in day.
25. Claims will not be considered or adjustments made unless filed in writing prior to close of the event; no exceptions.
26. Credit will not be given for outlets installed or connections made and not used.
27. Payment in full for all plumbing services provided must be made in full prior to close of the event.
28. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, exhibitor will pay Edlen its attorney fees or applicable agency fees.
29. A service charge of $25.00 will be assessed for all returned checks or declined credit cards.
30. A service charge of 1.5% per month on any unpaid balances will be made starting 10 days after date of invoice.
31. Exhibitor hereby agrees to all terms and conditions outlined on all order forms and the Edlen General Data Protection Regulation (GDPR) privacy policy which can be reviewed by visiting: https://ordering.edlen.com/LegalNotices/Terms-Edlen-GDPR.pdf
POWER TO OPERATE ANY PLUMBING APPARATUS IS NOT INCLUDED. ALL ELECTRICAL REQUIREMENTS MUST BE ORDERED ON THE ELECTRICAL FORM. For further information visit our website @ WWW.EDLEN.COM or call the number on the Plumbing Order form
1950EisenhowerBlvd. 561-445-3323
Private (Service) Staffing Order Form
Allied Universal Security provides trained, professionally uniformed officers for your particular needs. Please fill out the schedule below and if you have any questions please contact us at the above address. We will contact you regarding the event information, contracts, and payment options. (4 Hour Minimum)
CompanyName:
BillingAddress:
OrderPlacedBy:
Pleasecompletetheanticipatedschedulebelow:
Event Name
Company Name:
Billing Address: Booth Name:
Booth Service Catering Order Form
Return Completed Form (2) Weeks Prior to Show Date
Please fill out the following form and email to catering@ftlauderdalecc.com Please wait for approval from the Catering Department.
Start Time
End Time # of Guests Menu
Exhibitors are responsible for placing any electrical orders associated with their catering order at the exhibitor’s expense. Your Banquet Event Order will indicate if you need to order electric. Place orders with Edlen Electric at 954-607-7255.
SAMPLE FOOD & BEVERAGE DISTRIBUTION AUTHORIZATION REQUEST
Savor SMG/ASM Global is pleased to be able to work with all requests, but unfortunately, no outside food or beverage is allowed within the Broward County Convention Center. Savor SMG/ASM Global is the exclusive provider of all food and beverage for the Broward County Convention Center and our liability insurance only allows for original manufacturer/producers to distribute food items (including bottled water). Your Catering Event Manager is happy to work with you to assist with any special requests. If you are the manufacturing/producing company and wish to sample your product, please fill out the following form. In addition you will need to supply your Certificate of Insurance naming the Convention Center, SMG/ASM Global and Broward County as Additionally Insured. Please wait for approval from the Catering Department. Please send to catering@ftlauderdalecc.com
REGULATIONS:
1. Items dispensed are limited to product manufacturer/producer/distributor of exhibiting firm.
2. All items are limited to sample size
A. Non-Alcoholic Beverages limited to maximum 4 oz. Container with 3 oz of product.
B. Alcoholic Beverage items limited to 2 oz serving of Beer & 5 oz serving of liquor/spirits. A SAVOR Bartender is required.
C. Food items limited to “bite size”.
D. Food and/or beverage items used as traffic promoters (i.e. cookies, popcorn, coffee, bottled water, bar service, alcoholic beverages etc.) MUST be purchased from Catering Department.
1.Products you wish to sample:
2.How do you plan on sampling this product (i.e. trays, 4oz cups):
3. Please explain purpose of offering these samples:
CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
REQUIREMENTS FOR CERTIFICATE OF INSURANCE
1. Originals only - NO photocopies
2. Name of insured on certificate must be identical to name on the License Agreement.
3. Description of Operations Must disclose:
Additional Insured Include: SMG, Greater Ft. Lauderdale/Broward County Convention Center, Broward County Board of County Commissioners, Broward County, Florida, Their Officers, Directors, Agents and Employees
Event name, Dates (Move-in, Show, & Move-out)
4. Certificate HolderSMG
Broward County Convention Center 1950 Eisenhower Boulevard
Fort Lauderdale, Florida 33316
5. Cancellation - must be for 30 days.
Contractor shall furnish insurance against any and all loss or claims arising out of the operations of its agents, employees, sub-contractors or invitees for the protection of SMG, their officers, directors, employees and agents. Said insurance shall be maintained with firms duly authorized to do business in the State of Florida and holding a rating of A or better in the current Best’s Manuals
A. Worker’s Compensation
Florida Statutory Limits
B. Employers’ Liability
$100,000 Each Accident
$100,000 Each Employee
$500,000 Aggregate
C. Comprehensive General Liability
$1,000,000 Bodily Injury and Property Damage Combined Single Limit. Coverage shall include Premises and Operations, Contractual, Personal Injury, Independent Contractors and Broad Form Property Damage including Completed Operations.
D. Automobile Liability
Bodily Injury
$500,000 Per Person
Property Damage
$250,000 Per Accident
$1,000,000 Combined Single Limit
FIRE CODE & SAFETY REQUIREMENTS
All cooking exhibits shall comply with the following:
• One 20 BC fire extinguisher with current tag for each cooking device.
• Deep fryers must have lids and single well. FRYER requires a class “K” extinguisher
• Equipment shall be fueled by low heat source.
• Cooking surface shall be limited to 288 square inches.
• Cooking equipment is required 4 (four) feet from public or have physical barrier.
• Equipment must be on a non-combustible surface.
• Cooking equipment is required 2 (two) feet apart.
• Flamed proof treated materials are required: Curtains, drapes, table cloths, etc.
• Butane canisters cannot exceed 16oz.
• NO propane cooking tanks allowed inside the convention center.
• Convention center’s carpet surface must be protected if there are any food preparation and/or cooking demonstration.
City of Fort Lauderdale Fire Department
The Greater Fort Lauderdale/Broward County Convention Center
Signature required to confirm the above fire code and regulations have been reviewed:
Booth Responsible Party Identification
Each individual booth operator or responsible party is required to complete and submit the following form as part of a complete application. Please print and use additional sheets if applicable.
Booth Responsible Party:
Booth Name: (Ex. Business Name or Name for individual booth)
Is this a mobile vending unit? Yes No
Where is the mobile vending unit permitted? *Supervisor approval may be required
Mobile vending VIN number _________________________ Will your booth set up be outside your unit: Yes No *Required for submission
Type of food/beverages to be served (check all that apply) Please be general i.e (BBQ Meats, Condiments)
Hot foods:
Colds foods:
Beverages:
The food will be obtained from the following approved sources (check all that apply):
I operate from/own a permitted food facility (such as a restaurant).
Food Facility Name:
Food Facility Address:
Address City State Zip
I will purchase food from a permitted food facility (such as a grocery store or restaurant) on the day of the event and bring the food directly to the event. I will maintain my receipts from the purchase on-site at the event for verification.
Food Facility Name:
Food Facility Address:
Address City State Zip
I hereby certify that I have received the guidelines for temporary food service requirements provided by the Austin Public Health. I understand that, as a condition of my operation at this event, I am responsible to ensure that these guidelines are strictly adhered to at all times. I will conform to these guidelines and ensure that all individuals involved in this operation conform to these guidelines. Failure to do so may result in the immediate suspension of my operation at this event and may result in a complaint being filed against me in the Municipal Court of the City of Austin for a violation of these guidelines and the Code of the City of Austin, Travis County Precinct Court, or municipality where event is held. I understand that such a complaint may result in a fine of up to $2,000 on conviction.
