Regular Meeting Agenda 11.25.25 Packet by cowlitzwa.gov

Steve Rader, Commissioner District 1 Steven L. Ferrell, Commissioner District 2 Richard R. Dahl, Commissioner District 3 Kelly Grayson, Clerk of the Board

Regular Public Meeting November 25, 2025, 9:00 a.m. Board Meeting Convenes at 9:00 a.m.             

Invocation by Invitation Live KLTV Pledge of Allegiance ZOOM Stream Link Link Minutes of November 3-5 & November 10, 2025 Consent Agenda of November 25, 2025 Phone Option: (253) 215-8782 Webinar ID: 820 1961 3917 Call for Public Hearings Call for Bids Agreements/Contracts/Bid Awards Resolutions Board Correspondence Print Agenda Motion Items Public Hearing – 9:30 a.m. Work Session Public Comments o Citizen Participation may be anonymous. See RCW 42.30.040

Consent Agenda Call for Public Hearing 1. Call for Public Hearing – 2025-2030 Local Homeless Housing Plan scheduled for December 16, 2025, at 9:30 a.m. (14510) Call for Bids 2. Call for Bids for the Rental of Equipment for Public Works Maintenance and Construction in 2026 scheduled for December 15, 2025, at 1:30 p.m. (14505) Agreements/Contracts/Bid Award 3. Personal Services Agreement with Cowlitz County Child Advocates for Guardian Ad Litem related services for children involved in Dependency Court proceedings. The total amount is $91,960 and is funded from an Administrative Office of the Courts (AOC) grant. (14486) Page 1 of 5

Regular Public Meeting November 25, 2025, 9:00 a.m. 4. Personal Services Agreement with Creative Solutions Counseling for Functional Family Therapy services in the Juvenile Justice System. The total amount is $17,750.00 and is funded by the DSHS/DCYF Evidence-Based Expansion (EBE) grant. (14487) 5. Personal Services Agreement with Darnell and Associates for Court-Ordered Outpatient Sex Offense Treatment for Juveniles involved in the Juvenile Justice System. The total amount is $22,920 and is funded by the DSHS/DCYF Consolidated Block Grant. (14489) 6. Amendment No. 3 to the Professional Services Agreement with Gibbs & Olson to provide alternatives for the replacement of the Woodbrook Wastewater Treatment Plant to extend the agreement until December 31, 2027. (14484) 7. Supplement Agreement No. 2 to the Local Agency Consultant Agreement with Ecological Land Services for on-call As-Needed Environmental Analysis Services to extend the expiration date to December 31, 2026, revise the negotiated hourly rate, and raise the maximum payable amount from $150,000 to $200,000. (14494) 8. Amendment No. 4 to the Professional Services Agreement with Energyneering Solutions, LLC, for as-needed landfill gas engineering services for the Headquarters Landfill 2025 Gas Collection and Control System Expansion, to extend the agreement to December 31, 2026, and increase the maximum amount from $450,000 to $550,000. (14500) 9. Supplement Agreement No. 2 to the Local Agency Consultant Agreement with Environment Science Associates for on-call As-Needed Environmental Analysis Services to extend the expiration date to December 31, 2026. (14504) 10. Amendment No. 3 to the Professional Services Agreement with Gibbs & Olson for the Toutle Wastewater Treatment Plant Improvement Project to extend to December 31, 2026. (14473) 11. Supplemental Agreement No. 3 to the Local Agency Consultant Agreement with PBS Engineering and Environmental, Inc, for on-call General Civil Engineering Services to extend to December 31, 2026, revise the negotiated hourly rate, and raise the maximum amount payable from $700,000 to $800,000. (14480) 12. Amendment No. 3 to the Professional Services Agreement with RH2 Engineering for the Ryderwood Supplemental Water Source Project to revise the expiration date to December 31, 2027. (14496) 13. Supplemental Agreement No. 1 to the Local Agency Consultant Agreement with Exeltech, a Bowman Company, for the Rose Valley Road Culvert Replacement Project to extend to December 31, 2026. (14497) 14. Amendment No. 6 to the Interlocal Agreement with the Lower Columbia Fish Recovery Board to extend the Agreement until December 31, 2030. (14508) 15. Software License Renewal for Duo Security for Multi-Factor Authentication (MFA) to ensure users prove their identity with a second factor. The total cost is $56,039.04. (14512) Resolutions 16. Resolution adopting Resolution # 091322 of the Cowlitz County Fire District No. 1 Annexing and Incorporation the Land into the Fire Protection District. (14476) 17. Resolution Rescinding Resolution No. 22-133 Travel Policy and Establishing a New Allowable Expenses and Reimbursement Policy. (14479)

Page 2 of 5

Regular Public Meeting November 25, 2025, 9:00 a.m. 18. Resolution authorizing Susan Eugenis, County Engineer and/or the alternate Christopher Andrews, Senior Engineer, to sign and submit the United States Department of Agriculture Grant Application to receive Federal Financial Assistance. (14501) Board Correspondence 19. Letters/Notices a. Federal Energy Regulatory Commission (FERC) Notice dated 11/03/2025 regarding the Drilling Program Plan for Embankment Stability Analyses, Swift No. 2 Project. (14475) b. Federal Energy Regulatory Commission (FERC) Notice dated11/10/2025 regarding the EAP Functional Exercise, Merwin, Yale and Swift No. 1 Projects (14492) c. Federal Energy Regulatory Commission (FERC) Notice dated 11/10/2025 regarding the Sixth Parth 12D CSIR Recommendations, Swift No. 2 Project. (14493) d. Letter dated 11/25/25 to Claire Pang reappointing her to the Mosquito Control District representing District 2. This is a 2-year term that expires February 28, 2028. (14506) e. Letter dated 11/25/25 to Andriy Boyko reappointing him to the Mosquito Control District representing District 1. This is a 2-year term that expires February 28, 2028. (14507) 20. Executed/Signed Agreements/Resolutions/Letters a. Signed Agreement with Varonis Systems, Inc. to purchase Hardware and Software Licenses to move to SaaS for Application and Services in the Cloud. The total cost is $99,240. (14477) Vouchers The following vouchers/warrants are approved for payment. Fund Claims Claims Claims Claims Claims Claims Claims Claims Claims Claims Claims Claims Claims Claims

Voucher Numbers 1000067785-1000067884 1000067885-1000067891 1000024375-1000024444 1000024445-1000024460 1000024461-1000024470 1000024471-1000024566 1000067892-1000067894 1000067895-1000068114 1000024284-1000024374 1000067703-1000067784 1000024567-1000024677 1000024678-1000024693 1000068115-1000068406 1000068407-1000068415

Amount $ 183,687.64 47,331.98 1,851,949.98 1,699,709.42 3,332.04 1,323,280.30 48.89 212,941.93 327,553.03 419,824.34 828,150.96 788,233.42 574,445.84 50,665.73 Page 3 of 5

Regular Public Meeting November 25, 2025, 9:00 a.m. Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Public Facilities District No. 1 Payroll Payroll Total

5000020406-5000020440 5000003624-5000003644 5000020441-5000050443 5000003619-5000003623 5000020393-5000020405 5000003645-5000003676 5000020444-5000020510 7000004366-7000004368 7000000551-7000000551 7000000552-7000000557 7000004369-7000004372 7000000545-7000000550 7000004353-7000004365 7000000558-7000000559 7000004373-7000004377 9000000845-9000000846 292253-292813 164183-164183

80,011.45 98,652.91 1,128.65 29,028.43 8,270.83 625,621.05 320,666.34 471,931.26 337.27 7,893.08 576.18 31,988.33 49,008.91 1,054.22 124,009.02 2,000.00 1,352,101.30 1,594.77 $ 11,517,029.50

Motion Items Public Works 21. Supplement Agreement No. 2 to the Local Agency Consultant Agreement with Jacobs Associates dba Delve Underground for On-Call As-Needed Geotechnical and Geological Services to extend until December 31, 2027, revise the negotiated hourly rate, and raise the maximum amount payable from $300,000 to $600,000. (14495) 22. Supplement No. 2 to the Local Agency Standard Consultant Agreement with OTAK for Construction Administration and Inspection Services for the Allender Road Bridge Replacement Project to add Construction Phase Engineering Services and extend until December 31, 2027. The increase is $100,000 for a total amount of $462,069. (14478) 23. Local Agency Federal Aid Project Prospectus and Local Agency Agreement for Coal Creek Phase 1 Project. The total amount of the Preliminary Engineering Phase is $399,500 and the Right of Way is $100,000. (14491)

Public Hearings – 9:30 a.m. Finance Department 24. Resolution and Levy Certification for the General Fund, Mental Health Services, Veterans' Relief Services, and Road Fund. (14503) Page 4 of 5

Regular Public Meeting November 25, 2025, 9:00 a.m.

Work Session 

Community House on Broadway

Citizen Comments – Citizen participation may be anonymous. See RCW 42.30.040

Updates Chairman Updates Upcoming Meetings:  Tuesday, December 2nd @ 9:30 a.m. – Budget Public Hearing  Tuesday, December 2nd @ 10:00 a.m. – Board of Health  Wednesday, December 3rd @ 2:30 p.m. – Housing Opportunities of SW WA Upcoming Cancelations:  Tuesday, November 25th – Board of Health (moved to 12/2/25)  Wednesday, November 26th – Holiday (Office Closed)  Wednesday, December 24th – Holiday (Meetings Canceled)  Thursday, December 25th – Holiday (Office Closed)

RCW 42.30.040 - Conditions of attendance ne required. A member of the public shall not be required, as a condition to attendance at a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comment will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers. All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member. The Board of Commissioners may add and take action on other items not listed on this Agenda.   

Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas---Regular-Public-Meetings ZOOM Invitation Address (for all meeting days): o https://us06web.zoom.us/j/82019613917 KLTV Live Feed Address: http://www.kltv.org Page 5 of 5

AS-14510 BOCC Agenda Meeting Date: 11/25/2025 Call for Hearing: Cowlitz County 2025-2030 Local Homeless Housing Plan Submitted For: Gena James Submitted By: Jamie Drake Department: Health/Human Services

Consent

Information Subject and Summary Statement Call for Public Hearing - Review and consider adoption of the 2025-2030 Cowltiz County Local Homeless Housing Plan scheduled for December 16, 2025 at 9:30 am. Will Staff Attend - NAME OF STAFF Gena James Department Recommendation Cowlitz County Health & Human Services recommends the Board of County Commissioners schedule a public hearing.

Attachments Notice of Public Hearing - 2025-2030 Local Homeless Housing Plan Resolution - Call for Public Hearing - 2025-2030 Local Homeless Housing Plan Form Review Inbox Jamie Drake (Originator) Form Started By: Jamie Drake

Reviewed By Jamie Drake

Date 11/19/2025 10:47 AM Started On: 11/19/2025 10:20 AM

NOTICE OF PUBLIC HEARING Cowlitz County 2025-2030 Local Homeless Housing Plan Cowlitz County will hold a public hearing on December 16, 2025, at 9:30 a.m. before the Board of County Commissioners of Cowlitz County, in the Commissioners Hearing Room, third floor, Cowlitz County Administration Building, 207 4th Ave. N. Kelso, WA. The purpose of the public hearing is to review the Cowlitz County 2025-2030 Local Homeless Housing Plan and receive comments on the proposed plan, particularly from people who have experienced homelessness and housing instability in the Cowlitz County area. The Board of Commissioners will take comment on the proposed 20252026 Local Homeless Housing Plan and consider adoption. The County Administration Building is accessible for persons with disabilities.

Published: December 2, 2025

PUBLICATION REQUIREMENT: To be published in one issue BILLING INFORMATION: 1)

AFFIDAVITS Cowlitz County TO: Commissioners Attn: Clerk of the Board 207 4th Ave. N., Room 305 Kelso, WA 98626

BILL Cowlitz County Health & TO: Human Services 1952 9th Ave., Longview, WA 98632

BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

In the matter of reviewing and considering adoption of the 2025-2030 Local Homeless Housing Plan

) ) )

RESOLUTION NO.___________

WHEREAS, RCW 43.185C.050 requires counties to have a Local Homeless Housing Plan; and WHEREAS, Cowlitz County is in need of developing a new Local Homeless Housing Plan for the 20252030 time period; and WHEREAS, in order to adopt a 2025-2030 Local Homeless Housing Plan, the Board of Commissioners must set a public hearing to hear from the public about the draft plan; and NOW, THEREFORE, IT IS HEREBY RESOLVED that a public hearing should be held on December 16, 2025, at 9:30 a.m. in the Commissioners Hearing Room, third floor, Cowlitz County Administration Building, 207 Fourth Avenue North, Washington, at which hearing any person may appear and comment on the draft 2025-2030 Local Homeless Housing Plan.

DATED: November 25, 2025.

BOARD OF COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Richard R. Dahl, Chairman

ATTEST:

Steven L. Ferrell, Commissioner

Steve Rader, Commissioner Clerk of the Board

AS-14505 2. BOCC Agenda Meeting Date: 11/25/2025 CALL FOR BIDS: Rental Equipment for 2026 Public Works Activities Submitted For: Shawn Roewe, Public Works Submitted By: Emilie Cochrane, Public Works Department: Public Works Information Subject and Summary Statement Attached are the necessary documents to initiate the Call for Bids for the rental of equipment used for Public Works maintenance and construction activities in 2026. A few examples of equipment are dump trucks, dozers, pumps and man lifts. These items will be rented only as the need arises to complete necessary activities. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve the Call for Bids, set the bid opening for December 15, 2025, and publish the Notice in the usual manner.

Attachments Call for Bids Notice of Call for Bids Form Review Inbox Mike Moss, Public Works Form Started By: Emilie Cochrane

Reviewed By Mike Moss

Date 11/18/2025 04:28 PM Started On: 11/18/2025 11:29 AM

CALL FOR SEALED BIDS AND PROPOSALS Rental of Equipment for Public Works Activities for the Year 2026 Sealed bids will be received by the Cowlitz County Department of Public Works, ATTN: Shawn Roewe, 1600 13th Avenue South, Kelso, Washington, 98626, prior to 1:30 o'clock p.m., on Monday, December 15, 2025 at which time all bids received will be publicly opened and read for the rental of equipment for Public Works activities for the period of January 1, 2026 through December 31, 2026 as specified on the attached proposal form. ALL BIDS MUST BE SUBMITTED ON THE ATTACHED PROPOSAL FORMS. Outside of envelope must have the following information: 1)

Mailing Address:

Cowlitz County Department of Public Works Attn: Shawn Roewe 1600 – 13th Avenue S Kelso WA 98626

Bid Description:

Equipment Rental for Public Works Activities

Date of Bid Opening: Monday, December 15, 2025, at 1:30 p.m.

County offices are not open for mail or other deliveries on Fridays, weekends, County holidays, or inclement weather closures. The County assumes no responsibility either for delays in USPS mail or County interoffice mail services, or for bids delivered to County offices or personnel other than to the specified office and personnel. Bids received after the date and time stated in this call for bids will not be accepted and will be returned unopened to Bidder. There will be no exceptions or waivers of this requirement. RCW 39.34 allows cooperative purchasing between public agencies in the State of Washington. Other public entities (cities, school districts, and so forth) which have filed an interlocal cooperative joint purchasing agreement with the County may elect to rent equipment from the vendor based on the terms and conditions of this agreement, subject to vendor’s consent. Firm prices are solicited for the rental of equipment used for Public Works maintenance and construction activities. The County does not guarantee to rent any specific piece of equipment and will not expect the bidders to furnish any piece of equipment that is not available or already in use. This is to be considered an open-ended bid inasmuch as equipment will be rented against this bid for the year 2025. Actual rentals will be made as needed by Cowlitz County, based upon the following requirements: 1) cost of equipment; 2) location of equipment; 3) size/type of equipment; and 4) equipment availability. Suppliers may submit prices on any or all pieces of equipment that they will have regularly available. If space is needed to provide additional information, the bidder should attach a separate sheet of paper to this bid.

Payment will be made according to State Statute, in the month following use of the equipment, provided a detailed invoice has been furnished by the supplier. Cowlitz County will accept no additional charges including, but not limited to freight, fuel surcharges and other charges. This includes bulk orders processed by the vendor and drop-shipped to the County. Prices may be increased with 30 days notice from the vendor. The price increase will be limited to an amount equal to the increase in cost to the vendor by the manufacturer. Written proof of the cost increase from the manufacturer shall be provided upon request. Specifications and proposals will be furnished, upon request, by the Cowlitz County Department of Public Works, 1600 - 13th Avenue South, Kelso, WA 98626, telephone (360) 577-3030. The bid proposal, bid specifications, and bid results may also be viewed on the Cowlitz County Department of Public Works internet website at https://www.co.cowlitz.wa.us/Bids.aspx?CatID=37. All documents received in response to this invitation to bid will become a matter of public record and subject to the Washington Public Disclosure Act under Chapter 42.56 RCW. The Board of County Commissioners reserves the right to reject any and all bids, to waive informalities and to accept other than the low bid if it appears to be in the best interest of the County.

DATED this 25th day of November, 2025.

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON _______________________________ Richard R. Dahl, Commissioner

ATTEST:

_______________________________ Steve Rader, Commissioner

Kelly Grayson, Clerk of the Board

_______________________________ Steven L. Ferrell, Commissioner

BID PROPOSAL Rental of Equipment for Public Works Activities for the Year 2026

The undersigned agrees to furnish the following rental equipment in accordance with the attached specifications.

Bid Submitted By: (Company Name)

Signature:

Title:

Name Printed:

Date:

Tax ID No:

UBI No:

Address of Bidder:

Email Address: ___________________________________________________________ Phone:

_________________

Fax: ~~~~~

SPECIFICATIONS AND PROVISIONS 1.

Bidder must supply equipment which meets Washington State Department of Transportation Safety Specifications for night-time operation, if applicable.

Bidder is required to furnish chains for snow removal.

Bidder will be guaranteed four (4) hours minimum time.

Downtime/equipment lost time will be at the expense of the bidder.

Bidder will be responsible for all repairs to their equipment including all parts and labor unless it can be determined that County personnel misused or abused the equipment.

EQUIPMENT ONLY ITEM

ASPHALT DISTRIBUTOR BACKHOES/EXCAVATORS 10,000 – 12,000 lb excavator 12,000 – 18,000 lb excavator 27,000 – 35,000 lb excavator 35,000 – 45,000 lb excavator 45,000 – 55,000 lb excavator BRUSH MOWER BUCKET TRUCK 45-55 CATCH BASIN CLEANER Vacuum Type CULVERT CLEANER, Pressure SEPTIC PUMPER DOZERS

GRADERS, ROAD

GUARDRAIL EQUIPMENT Guardrail Post Driver/Auger Flatbed Truck/Operated Utility Trailer – Lift/Non-lift LIFTING EQUIPMENT Crane - to 5 ton inclusive Crane - to 10 ton inclusive Crane - to 20 ton inclusive Crane - to 30 ton inclusive Crane - over 35 ton

MAKE MODEL/ SIZE

DAILY RATE

WEEKLY RATE

MONTHLY RATE

Mobilization, Travel, Move-In Time Charges, if applicable (indicate if per hour or per move)

EQUIPMENT ONLY ITEM

LOADERS - WHEELED LOW BOY or Equipment Hauling Truck MANLIFT Manlift – Z-Boom 45’ Manlift – Z-Boom 60’ PAVEMENT GRINDING AND PULVERIZING EQUIPMENT (Attach separate sheet of paper listing tool/bit charges [per hour or per set] and any other pertinent information.) PAVING EQUIPMENT Self-Propelled Paver Spreader Box PNEUMATIC HAMMER, Backhoe-Mounted (for rock or pavement breaking) PUMPING EQUIPMENT 2-inch Trash Pump 4-inch Trash Pump 6-inch Trash Pump 8-Inch Trash Pump 10-Inch Trash Pump 12-Inch Trash Pump ROAD WIDENER (Shoulder Rock Spreading Machine) ROCK DRILL ROLLERS, Pneumatic ROLLERS, Vibratory Steel Drum SCRAPERS STUMP GRINDING

MAKE MODEL/ SIZE

DAILY RATE

WEEKLY RATE

MONTHLY RATE

Mobilization, Travel, Move-In Time Charges, if applicable (indicate if per hour or per move)

EQUIPMENT ONLY ITEM

STRIPING MACHINE (600-gallon capacity, airless) Other Type: Capacity: SWEEPERS Street Broom Pickup Type Tractor-Mounted Front-End Broom 5TH WHEEL TRACTOR TRUCKS 10-Yard with Pup WATER TRUCKS 1200 gal/larger 40-YARD DROP BOX & TRUCK LIQUID VACUUM TRUCK CHIPPERS

FORKLIFTS

SCISSOR LIFTS

OTHER

MAKE MODEL/ SIZE

DAILY RATE

WEEKLY RATE

MONTHLY RATE

Mobilization, Travel, Move-In Time Charges, if applicable (indicate if per hour or per move)

NOTICE CALL FOR SEALED BIDS AND PROPOSALS RENTAL OF EQUIPMENT FOR COWLITZ COUNTY PUBLIC WORKS ACTIVITIES 2026

NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Cowlitz County, Washington, will receive sealed bids for the rental of equipment for Public Works activities for a period of January 1, 2026 to December 31, 2026. Sealed bids will be received by the Cowlitz County Department of Public Works, Attn: Shawn Roewe, 1600 – 13th Avenue S, Kelso, Washington, 98626, prior to 1:30 o'clock p.m., on Monday, December 15, 2025 at which time all bids received will be publicly opened and read. RCW 39.34 allows cooperative purchasing between public agencies in the State of Washington. Other public entities (cities, school districts, and so forth) which have filed an interlocal cooperative joint purchasing agreement with the County may elect to rent equipment from the vendor based on the terms and conditions of this agreement, subject to vendor’s consent. Specifications and proposals will be furnished, upon request, by the Cowlitz County Department of Public Works, 1600 – 13th Avenue South, Kelso, WA 98626, telephone (360) 577-3030. The bid proposal, bid specifications, and bid results may also be viewed on the Cowlitz County Department of Public Works internet website at https://www.co.cowlitz.wa.us/Bids.aspx?CatID=37. The Board of County Commissioners reserves the right to reject any and all bids, to waive informalities and to accept other than the low bid if it appears to be in the best interest of the County. DATED this 25th day of November, 2025.

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Published: December 2, 2025 Publication Requirement: To be published in one issue at least thirteen (13) days prior to bid opening. 1) AFFIDAVIT TO:

Cowlitz County Commissioners ATTN: Clerk of the Board

2) BILL TO:

Cowlitz County Department of Public Works 1600 – 13th Avenue South Kelso, WA 98626

P.O. 001035

AS-14486 BOCC Agenda Meeting Date: 11/25/2025 Cowlitz County Child Advocates PSA Request Submitted For: Ashley White Department: Juvenile Probation

Consent

C. 3.

Submitted By: Ashley White

Information Subject and Summary Statement Attached is a Personal Services Agreement with Cowlitz County Child Advocates for guardian ad litem related services for children involved in Dependency Court proceedings. Services are paid entirely by grant funds from Administrative Office of the Courts (AOC) on a reimbursement basis. The total expenditure is $91,960.00 and shall not exceed the grant allocation funding.

Will Staff Attend - NAME OF STAFF Yes, George Moya

Department Recommendation Our department is respectfully recommending the Board move to approve the Personal Services Agreement with Cowlitz County Child Advocates as submitted. This is a continuation of services that have been in place since 2016. To date, there have been 8 amendments to the original contract (2016). A new PSA is being generated to update county contract language, funding allocation, and align contract period with the state fiscal funding end date.

Fiscal Impact Expenditure Required $: 91960 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Juvenile Grant Y-N: Y Attachments CCCA FY 2026 PSA Form Review Form Started By: Ashley White Final Approval Date: 11/17/2025

Started On: 11/12/2025 01:25 PM

PERSONAL SERVICES AGREEMENT Contract Number:

THIS AGREEMENT is entered into between COWLITZ COUNTY, a political subdivision of the State of Washington, (hereinafter called "County" or "Cowlitz County") and Name:

Cowlitz County Court Appointed Special Advocate

Address:

1024 Broadway Longview, WA, 98632

(hereinafter called "Contractor" or “ALS”). This Agreement is comprised of: Attachment A – Scope of Work Attachment B – Compensation Attachment C – General Conditions Attachment D – Special Terms and Conditions Agreement E – AOC Interagency Agreement AOC2626 copies of which are attached hereto or electronically provided to Contractor, are incorporated herein by this reference as if fully set forth. The term of this Agreement shall commence on the 1st day of July, 2025 and shall, unless terminated as provided elsewhere in the Agreement, terminate on the 30th day of June 2026. The County reserves the right to extend the contract for up to two (2) additional one year periods at the sole discretion of the County. IN WITNESS WHEREOF, the parties have executed this Agreement on this 03 202 5 . CONTRACTOR:

Print name:

Jennifer Harley

day of Nov

COWLITZ COUNTY:

Richard Dahl, Chairman

Title: Date: (Optional for Commissioner Approval) ATTEST: Clerk of the Board

Ferrel, Steven, Commissioner

Rader, Steven, Commissioner (BOCC approval subject to Board ratification or authorization)

CONTRACT HAS BEEN APPROVED AS TO FORM BY COWLITZ COUNTY PROSECUTING ATTORNEY

PERSONAL SERVICES AGREEMENT

ATTACHMENT A SCOPE OF WORK

1. Purpose The purpose of this Agreement is for the Court to increase the number of children served by court-appointed special advocates (CASAs)/volunteer guardian ad litem as defined by RCW 13.34.030(12) in dependency matters or to reduce the average caseload of volunteers to recommended standards.

2. Services Provided

The Contractor will administer guardian ad litem services to children between the ages of birth and twelve (12) years of age who have petition of dependency filed in Cowlitz County Superior Court, Juvenile Division, or who have been declared dependent children by a Cowlitz County Juvenile Court Judge, subject to the conditions and in accord with the Interagency Agreement between Cowlitz County and the Administrative Office of the Courts (AOC), denominated as AOC2626 (Attachment E), and incorporated herein by this reference.

3. Bi-Annual Report Requirement The Contractor shall submit electronic bi-annual reports to Administrative Office of the Courts in accordance with the Interagency Agreement AOC2626 (Attachment E.). Reporting schedule is as follows: Period 07/01/25 - 12/31/25 01/01/26 - 06/30/26

Report Due 01/31/26 07/31/26

4. Background Checks Requirement a. This requirement applies to any employees, volunteers and subcontractors, who may have access to children/juveniles served under this contract. b. By execution of this contract, contractor affirms that contractor, each of its employees, and/or volunteers, who may have access to children/juveniles must be cleared through a criminal history and background check. In addition, Contractor, each of their employees, subcontractors, and/or volunteers, who may or will have access to any child/juvenile, may be required to be cleared through criminal history and background check. c.

By execution of this contract, contractor affirms that contractor, each of its employees, and/or volunteers, who may or will have access to children/juveniles, have not been convicted of any of the following: i. Any felony sex offense as defined in 9.94A.030 RCW (Sentencing Reform ActDefinitions) and 9A.44130 RCW (Sex Offenses); ii. Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in the custody of or under the jurisdiction of Juvenile Rehabilitation; or iii. Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform ActDefinitions).

Page 2

PERSONAL SERVICES AGREEMENT

ATTACHMENT B COMPENSATION

1. Fee for Services

The County will reimburse the Contractor a total compensation not to exceed $91,960.00 for payments made during the period from July 1, 2025, through June 30, 2026, related to the services rendered as described in the Scope of Work and in accordance with the Interagency Agreement-AOC2626 (Attachment E). The Contractor acknowledges that Cowlitz County shall have no liability for payment of compensation or reimbursement of costs incurred by Contractor in connection with services rendered herein beyond distribution to Contractor of such reimbursement payments as shall be received by Cowlitz County from AOC.

2. Invoices, Billing, Payment

The Contractor will submit monthly properly prepared itemized invoices via email to JuvAccounting@cowlitzwa.gov no later than the 10th day of each month. Invoices shall be submitted no more than once a month. Incorrect or incomplete invoices shall be returned by the County Program Manager to the Contractor for correction or reissuance. All invoices shall provide and itemize, at a minimum, the following:      

Agreement Number: AOC2626 Contractor’s name, address and phone number Description of reimbursement Date(s) services were provided Receipt(s) if applicable Total Reimbursement

Payment will be considered timely if made by the County within thirty (30) calendar dates of receipt of a properly prepared invoice. No invoice shall be submitted until after a deliverable has been accepted by the County Program Manager. Invoicing, billing and payment also are subject to current requirements and changes in requirements of Interagency Agreement #AOC2626. Contractor shall not be reimbursed until a properly completed monthly invoice and required backup documentation is received and approved by the County Program Manager. The county will remit payment to the Contractor a total amount not to exceed the value of this agreement. The County shall not reimburse the Contractor for authorized services not provided to clients, or for services which are not authorized or provided in accordance with the “Scope of Work”. If the County pays the Contractor for service authorized but not provided by the Contractor in accordance with the “Scope of Work”, the amount paid shall be considered as overpayment. If this agreement is terminated for any reason, the County shall pay for only those services authorized and provided through the date of termination.

Page 3

PERSONAL SERVICES AGREEMENT

ATTACHMENT C GENERAL CONDITIONS

1. Scope of Contractor's Services. The Contractor agrees to provide to the County services and any materials set forth in the project narrative identified as Attachment A during the agreement period. No material, labor, or facilities will be furnished by the County, except as provided for herein. 2. Accounting and Payment for Contractor Services. Payment to the Contractor for services rendered under this Agreement shall be as set forth in Attachment B unless specifically stated in Attachment B, the County will not reimburse the Contractor for any costs or expenses incurred by the Contractor in the performance of this contract. 3. Delegation and Subcontracting. Contractor's services are deemed personal, and no portion of this contract may be delegated or subcontracted to any other individual, firm or entity without the express and prior written approval of the County Program Manager. 4. Independent Contractor. The Contractor's services shall be furnished by the Contractor as an independent contractor and nothing herein contained shall be construed to create a relationship of employer/employee or master/servant. The Contractor acknowledges that the entire compensation for this Agreement is specified in Attachment B and the Contractor is not entitled to any county benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental or other insurance benefits, or any other rights or privileges afforded to Cowlitz County employees. The Contractor represents that it maintains a separate place of business, serves clients other than the County, will report all income and expense accrued under this contract with the Internal Revenue Service on a business tax schedule, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. In the event that either the state or federal government determines that an employer/employee or master/servant relationship exists rather than an independent contractor relationship such that Cowlitz County is deemed responsible for federal withholding, social security contributions, workers compensation and the like, the Contractor agrees to reimburse Cowlitz County for any payments made or required to be made by Cowlitz County. Should any payments be due to the Contractor pursuant to this Agreement, the Contractor agrees that reimbursement may be made by deducting from such future payments a pro rata share of the amount to be reimbursed. Notwithstanding any determination by the state or federal government that an employer/employee or master/servant relationship exists, the Contractor, its officers, employees and agents, shall not be entitled to any benefits which Cowlitz County provides to its employees. 5. No Guarantee of Employment. The performance of all or part of this contract by the Contractor shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of the Contractor or any employee of the Contractor or any subcontractor or any employee of any subcontractor by the County at the present time or in the future. 6. Regulations and Requirements. This Agreement shall be subject to all federal, state and local laws, rules, and regulations. The terms and conditions in DCYF Block Grant Agreement #2563-62959, which provides state and federal funding for this Agreement also apply. 7. Right to Review. This contract is subject to review by any federal or state auditor. The County shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the County Program Manager. Such review may occur with or without notice, and may include, but is not limited to, on-site inspection by County agents or employees, inspection of all records or other materials which the County deems pertinent to the Agreement and its performance, and any and all communications with or evaluations by service recipients under this Agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of work under this Agreement for six (6) years after contract Page 4

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termination, and shall make them available for such review, within Cowlitz County, State of Washington, upon request, during reasonable business hours. 8. Modifications. Either party may request changes in the Agreement. Any and all agreed modifications shall be in writing, signed by each of the parties. 9. Termination for Default. If the Contractor defaults by failing to perform any of the obligations of the contract or becomes insolvent or is declared bankrupt or makes an assignment for the benefit of creditors, the County may, by depositing written notice to the Contractor in the U.S. Mail, postage prepaid, terminate the contract, and at the County's option, obtain performance of the work elsewhere. If the contract is terminated for default, the Contractor shall not be entitled to receive any further payments under the contract. Any extra cost or damage to the County resulting from such default(s) shall be deducted from any money due or coming due to the Contractor. The Contractor agrees to bear any extra expenses incurred by the County in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the County by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. 10. Termination for Public Convenience. The County may terminate the contract in whole or in part whenever the County determines, in its sole discretion that such termination is in the interests of the County. Whenever the contract is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this contract by the County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County. 11. Termination Due to Insufficient Funds. If sufficient funds for payment under this contract are not appropriated or allocated or are withdrawn, reduced, or otherwise limited, the County may terminate this contract upon thirty (30) days written notice to the Contractor. No penalty or expense shall accrue to the County in the event this provision applies. 12. Termination Procedure. The following provisions apply in the event that this Agreement is terminated: (a) The Contractor shall cease to perform any services required hereunder as of the effective date of termination and shall comply with all reasonable instructions contained in the notice of termination, if any. (b) The Contractor shall provide the County with an accounting of authorized services provided through the effective date of termination. (c) If the Agreement has been terminated for default, the County may withhold a sum from the final payment to the Contractor that the County determines necessary to protect itself against loss or liability. 13. Defense and Indemnity Agreement. To the fullest extent permitted by law and except to the extent caused by the sole negligence of the County, the Contractor shall indemnify, defend and hold the County and its appointed and elected officers, agents and employees, and volunteers, harmless from and against any and all claims for any injuries, death or damage to persons or property (including any loss of use resulting therefrom), directly or indirectly arising out of, resulting from, or in connection with performance of this Agreement. Contractor’s obligation to indemnify, defend and hold harmless includes any claim by Contractor’s agents, employees, representatives, or any subcontractor or its employees. Contractor expressly agrees to indemnify, defend and hold harmless

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the County from any claims arising out of or incident to either Contractor’s or its Subcontractor’s performance or failure to perform the Agreement. It is further agreed by and between the parties that in no event shall any County appointed or elected officer, agent, employee, or volunteer, when executing their official duties in good faith, be in any way personally liable or responsible for any agreement or performance contained herein, whether express or implied, nor for any statement or representation made herein or in any connection with this Agreement. 14. Industrial Insurance Waiver. With respect to the performance of this Agreement and as to claims against the County, its appointed and elected officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, as now or hereafter amended, or other worker’s compensation act, disability benefit act, or other employee benefit act of any jurisdiction otherwise applicable, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. Along with the other provisions of this Agreement, this waiver is mutually negotiated by the parties to this Agreement. 15. Venue and Choice of Law. In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action shall be in the courts of the State of Washington in and for the County of Cowlitz. This Agreement shall be governed by the law of the State of Washington. 16. Withholding Payment. In the event the County Program Manager determines that the Contractor has failed to perform any obligation under this Agreement within the times set forth in this Agreement, then the County may withhold from amounts otherwise due and payable to Contractor the amount determined by the County as necessary to cure the default, until the County Program Manager determines that such failure to perform has been cured. Withholding under this clause shall not be deemed a breach entitling Contractor to termination or damages, provided that the County promptly gives notice in writing to the Contractor of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the County Program Manager set forth in a notice to the Contractor of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the Contractor acts within the times and in strict accord with the provision of the Disputes clause of this Agreement. The County may act in accordance with any determination of the County Program Manager which has become conclusive under this clause, without prejudice to any other remedy under the Agreement, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the Contractor, (3) to set off any amount paid or incurred from amounts due or to become due the Contractor. In the event the Contractor obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to the Contractor by reason of good faith withholding by the County under this clause. 17. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available bylaw. 18. Contractor Commitments, Warranties and Representations. Any written commitment received from the Contractor concerning this Agreement shall be binding upon the Contractor, unless otherwise specifically provided herein with reference to this paragraph. Failure of the Contractor to fulfill such a commitment shall render the Contractor liable for damages to the County. A commitment includes, but is not limited to any representation made prior to execution of this Agreement, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties.

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19. Patent/Copyright Infringement. Contractor will defend, indemnify and save harmless County, its appointed and elected officers, agents and employees from and against all loss or expense, including but not limited to claims, demands, actions, judgments, settlements, attorneys' fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of the Contractor’s alleged infringement on any patent or copyright. The Contractor will pay those costs and damages attributable to any such claims that are finally awarded against the County, its appointed and elected officers, agents and employees in any action. Such defense and payments are conditioned upon the following: (a) That Contractor shall be notified promptly in writing by County of any notice of such claim. (b) Contractor shall have the right, hereunder, at its option and expense, to obtain for the County the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to the County. 20. Disputes. (a) General. Differences between the Contractor and the County, arising under and by virtue of the contract documents shall be brought to the attention of the County at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. The records, orders, rulings, instructions, and decision of the County Program Manager shall be final and conclusive thirty (30) days from the date of mailing unless the Contractor mails or otherwise furnishes to the County Program Manager a written notice of appeal. The notice of appeal shall include facts, law, and argument as to why the conclusions of the County Program Manager are in error. In connection with any appeal under this clause, the Contractor and County shall have the opportunity to submit written materials and argument and to offer documentary evidence in support of the appeal. Oral argument and live testimony will not be permitted. The decision of the County Program Manager for the determination of such appeals shall be final and conclusive. Reviews of the appellate determination shall be brought in the Superior Court of Cowlitz County within fifteen (15) days of mailing of the written appellate determination. Pending final decision of the dispute, the Contractor shall proceed diligently with the performance of this Agreement and in accordance with the decision rendered. (b) Notice of Potential Claims. The Contractor shall not be entitled to additional compensation or to extension of time for (1) any act or failure to act by the County Program Manager or the County, or (2) the happening of any event or occurrence, unless the Contractor has given the County a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by the County. The written Notice of Potential Claim shall set forth the reasons for which the Contractor believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. Contractor shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. (c) Detailed Claim. The Contractor shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by the County, the Contractor has given the County a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. 21. Ownership of Items Produced and Public Disclosure. All writings, programs, data, art work, music, maps, charts, tables, illustrations, records or other written, graphic, analog or digital materials prepared by the Contractor and/or its consultants or subcontractors, in connection with the performance of this Agreement shall be the sole and absolute property of the County and constitute "work made for hire" as that phrase is used in federal and/or state intellectual property laws and

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ATTACHMENT C

Contractor and/or its agents shall have no ownership or use rights in the work. Except as to data or information in the public domain or previously known to Contractor or required to be disclosed by law, subpoena or other process, the following shall apply: (a) Correspondence, emails, reports and other electronic or written work product will be generated between the Contractor and County during the course of this Contract. This Contract and such work product in the possession of Contractor may be deemed public records subject to disclosure under the Washington State Public Records Act, Chapter 42.56 RCW (Public Records Act). Thus, the County shall be required, upon request, to disclose this Contract and all documents related to it unless an exemption under the Public Records Act or other laws applies. Contractor shall fully cooperate with and assist the County with respect to any request for public records received by the County related to the services performed under this Contract. (b) Should County receive a request for disclosure, County agrees to provide Contractor ten (10) days written notice of impending release, and to cooperate with any legal action which may be initiated by Contractor to enjoin or otherwise prevent such release, provided that all expense of any such litigation shall be borne by Contractor, including any damages, attorney’s fees or costs awarded by reason of having opposed disclosure, and further provided that County shall not be liable for any release where notice was provided and Contractor took no action to oppose the release of information. Notice of any proposed release of information pursuant to Chapter 42.56 RCW, shall be provided to Contractor according to the “Notice” provision herein. If the Contractor has not obtained an injunction and served the County with that injunction by the close of business on the tenth business day after the County sent notice, the County will then disclose the record unless it makes an independent determination that the record is exempt from disclosure. Notwithstanding the above, the Contractor must not take any action that would affect (a) the County’s ability to use goods and services provided under this Contract or (b) the Contractor obligations under this Contract. The Contractor will fully cooperate with the County in identifying and assembling records in case of any public disclosure request. (c) Contractor’s failure to timely provide such records upon demand shall be deemed a material breach of this Contract. To the extent that the County incurs any monetary penalties, attorneys’ fees, and/or any other expenses as a result of such breach, Contractor shall fully indemnify and hold harmless County as set forth in Section 13. For purposes of this section, the terms “public records” and “agency” shall have the same meaning as defined by Chapter 42.56 RCW, as said chapter has been construed by Washington courts. The provisions of this section shall survive the expiration or termination of this Agreement. 22. Recovery of Payments to Contractor. The right of the Contractor to retain monies paid to it is contingent upon satisfactory performance of this Agreement, including the satisfactory completion of the project described in the Scope of Work (Attachment A). In the event that the Contractor fails, for any reason, to perform obligations required of it by this Agreement, the Contractor may, at the County Program Manager's sole discretion, be required to repay to the County all monies disbursed to the Contractor for those parts of the project that are rendered worthless in the opinion of the County Program Manager by such failure to perform. Interest shall accrue at the rate of 12 percent (12%) per annum from the time the County Program Manager demands repayment of funds. 23. Project Approval. The extent and character of all work and services to be performed under this Agreement by the Contractor shall be subject to the review and approval of the County Program Manager. For purposes of this Agreement, the County Program Manager is: Name: Address:

George Moya 1725 First Ave, Longview, WA, 98632

Phone: E-Mail:

360-577-3100 Moyag@cowlitzwa.gov Page 8

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In the event there is a dispute with regard to the extent and character of the work to be done, the determination of the County Program Manager to the extent and character of the work to be done shall govern subject to the Contractor's right to appeal that decision as provided herein. 24. Non-Discrimination. The Contractor shall not discriminate against any person on the basis of race, creed, political ideology, color, national origin, sex, marital status, sexual orientation, age, or the presence of any sensory, mental or physical handicap. 25. Subcontractors. In the event that the Contractor employs the use of any subcontractors, the contract between the Contractor and the subcontractor shall provide that the subcontractor is bound by the terms of this Agreement between the County and the Contractor. The Contractor shall insure that in all subcontracts entered into, County is named as an express third-party beneficiary of such contracts with full rights as such. 26. Third Party Beneficiaries. This agreement is intended for the benefit of the County and Contractor and not for the benefit of any third parties. 27. Standard of Care. The Contractor shall perform its duties hereunder in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession as Contractor currently practicing under similar circumstances. The Contractor shall, without additional compensation, correct those services not meeting such a standard. 28. Time is of the Essence. Time is of the essence in the performance of this contract unless a more specific time period is set forth in either the Special Terms and Conditions or Scope of Work. 29. Notice. Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, any notices shall be given by the Contractor to the County Program Manager. Notice to the Contractor for all purposes under this Agreement shall be given to the person executing the Agreement on behalf of the Contractor at the address identified on the signature page. 30. Severability. If any term or condition of this contract or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this contract are declared severable. 31. Precedence. In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) Applicable federal, state and local statutes, ordinances, regulations and agreements; (b) Scope of Work (Attachment A) and Compensation (Attachment B); (c) Special Terms and Conditions (Attachment D); and (d) General Conditions (Attachment C). 32. Waiver. Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. 33. Attorney Fees. In the event that litigation must be brought to enforce the terms of this agreement, the prevailing party shall be entitled to be paid reasonable attorney fees. 34. Construction. This agreement has been mutually reviewed and negotiated by the parties and should be given a fair and reasonable interpretation and should not be construed less favorably against either party. 35. Survival. Without being exclusive, Paragraphs 4, 7, 13-19, 21-22 and 30-35 of these General Conditions shall survive any termination, expiration or determination of invalidity of this Agreement in whole or in part. Any other Paragraphs of this Agreement which, by their sense and context, are intended to survive shall also survive. Page 9

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ATTACHMENT C

36. Contract Documents. The Contract Documents for this Agreement, except for modifications issued after execution of this Agreement, form a contract and all are as fully a part of the contract as if attached to this Agreement or repeated herein. The contract represents the entire and integrated Agreement between the parties and supersedes any prior statements, discussions or understandings between the parties except as provided herein.

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ATTACHMENT D

SPECIAL TERMS AND CONDITIONS 1. Reporting. The Contractor shall submit written progress reports to the County Program Manager as set forth below: Monthly invoice for payment mailed to JuvAccounting@cowlitzwa.gov no later than the 10th day of each month. Annually. Bi-Annual GAL/volunteer reports to AOC Project completion. Other: 2. Insurance. The Contractor shall maintain in full force and effect during the term of this Agreement, and until final acceptance of the work, public liability and property damage insurance with companies or through sources approved by the state insurance commissioner pursuant to RCW Title 48, as now or hereafter amended. The County, its appointed and elected officials, agents and employees, shall be specifically named as additional insureds in a policy with the same company which insures the Contractor or by endorsement to an existing policy or with a separate carrier approved pursuant to RCW Title 48, as now or hereafter amended, and the following coverages shall be provided: COMPREHENSIVE GENERAL LIABILITY: Bodily injury, including death. Property damage ERRORS AND OMISSIONS or PROFESSIONAL LIABILITY with an Extended Reporting Period Endorsement (two year tail). WORKERS COMPENSATION:

$1,000,000 per occurrence $2,000,000 Aggregate

$1,000,000 per occurrence $2,000,000 Aggregate Statutory amount

AUTOMOBILE: coverage on owned, non-owned, rented and hired vehicles Bodily injury, including death, and property damage $1,000,000 Combined Single Limit All Contractor’s and Contractor’s subcontractors’ insurance policies and additional named insured endorsements shall provide primary insurance coverage and be non-contributory. Any insurance, self-insured retention, deductible, risk retention or insurance pooling maintained or participated in by the County shall be excess and not contributory to such insurance policies. All Contractor’s and Contractor’s subcontractors’ liability insurance policies must be endorsed to show this primary coverage. Upon request, the Contractor shall provide a full and complete certified copy of all requested insurance policies to the County. The County reserves the right, but not the obligation, to revise any insurance requirement, not limited to limits, coverages and endorsements, or to reject any insurance policies which fail to meet the requirements of this Agreement. Additionally, the County reserves the right, but not the obligation, to review and reject any proposed insurer providing coverage based upon the insurer’s financial condition or licensing status in Washington. Any deductibles and/or self-insured retentions exceeding $10,000, stop loss provisions, and/or exclusions contained in such policies must be approved by the County in writing. For any deductibles or self-insured retentions exceeding $10,000 or any stop-loss provisions, the County shall have the right to request and review the Contractor’s most recent annual financial reports and audited financial statements as a condition of approval.

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ATTACHMENT D

Contractor hereby agrees to a waive subrogation with respect to each insurance policy maintained under this Agreement. When required by an insurer, or if a policy condition does not permit Contractor to enter into a pre-loss agreement to waive subrogation without an endorsement, then Contractor agrees to notify the insurer and obtain such endorsement. This requirement shall not apply to any policy which includes a condition expressly prohibiting waiver of subrogation by the insured or which voids coverage should the Contractor enter into such a waiver of subrogation on a pre-loss basis. The County, its departments, elected and appointed officials, employees, agents and volunteers shall be named as additional insureds on Contractor’s and Contractor’s subcontractors’ insurance policies by way of endorsement for the full available limits of insurance maintained by the Contractor and subcontractor, and all coverage shall be primary and non-contributory. A statement or notation of additional insured status on a Certificate of Insurance shall not satisfy these requirements. [This endorsement shall not be required if the

Contractor is a governmental entity and is insured through a governmental entity risk pool authorized by the State of Washington.] The Contractor shall, for each required insurance policy, provide a Certificate of Insurance, with endorsements attached, evidencing all required coverages, limits, deductibles, self-insured retentions and endorsements and which is conditioned upon the County receiving thirty (30) days prior written notice of reduction in coverages, cancellation or non-renewal. Each Certificate of Insurance and all insurance notices shall be provided to: ATTN: Risk Manager, Cowlitz County Administrative Svc., 207 4th Ave. N., Kelso, WA 98626. This Agreement shall be void ab initio if the proof of coverage is not timely supplied. The insurance maintained under this Agreement shall not in any manner limit or qualify the liabilities or obligations of the Contractor under this Agreement. All insurance policy deductibles and self-insured retentions for policies maintained under this Agreement shall be paid by the Contractor. Compensation and/or payments due to the Contractor under this Agreement are expressly conditioned upon the Contractor’s strict compliance with all insurance requirements. Payment to the Contractor shall be suspended in the event of non-compliance. Upon receipt of evidence of Contractor’s compliance, payments not otherwise subject to withholding or set-off will be released to the Contractor. This Agreement shall be void ab initio if the proof of coverage is not timely supplied. If the Errors and Omissions or Professional Liability insurance obtained is an occurrence policy as opposed to a claims-made policy, the Extended Reporting Period Endorsement is not required. 3. Liquidated Damages. For delays in timely completion of the work to be done or missed milestones of the work in progress, the Contractor shall be assessed N/A Dollars ($N/A) per day as liquidated damages and not as a penalty because the County finds it impractical to calculate the actual cost of delays. Liquidated damages will not be assessed for any days for which an extension of time has been granted. No deduction or payment of liquidated damages will, in any degree, release the Contractor from further obligations and liabilities to complete the entire project.

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ATTACHMENT E

INTERAGENCY AGREEMENT BETWEEN

WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AOC2626 AND COWLITZ COUNTY JUVENILE COURT

CASA/VOLUNTEER GAL PROGRAM 1. PARTIES TO THE AGREEMENT This Interagency Agreement is made and entered into by and between the State of Washington acting by and through the Washington State Administrative Office of the Courts, hereinafter referred to as “AOC or Procuring Agency,” and Cowlitz , referred to as “Court or Agency”. The County Juvenile Court AOC and the Agency may be referred to individually as a “Party” and collectively as the “Parties”. 2. PURPOSE The purpose of this Agreement is to for the Court to increase the number of children served by court-appointed special advocates (CASAs)/volunteer guardians ad litem as defined by RCW 13.34.030(12) in dependency matters or to reduce the average caseload of volunteers to recommended standards. Funds received by the Court under this Agreement may only be used to supplement, not supplant, any other local, state or federal funds received by the Court. THEREFORE, IT IS MUTUALLY AGREED THAT: 3. STATEMENT OF WORK The Court shall: Furnish the necessary personnel, equipment, material and/or service(s) and otherwise do all things necessary for or incidental to the performance of managing a CASA/volunteer guardian ad litem program as defined in RCW 13.34.030(13) to serve juvenile dependency cases. The Court will ensure that the program and volunteers Page 13

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comply with the statutory requirements contained in RCW 13.34.100-107. The Court will submit reports to AOC detailing information about the number of children served and the number of volunteers. The CASA/Volunteer GAL Bi-Annual Report to the Administrative Office of the Courts shall be submitted electronically. The required form for bi-annual reporting, which is incorporated in this agreement, is located on the Inside Courts website under ‘Court Resources> Court Management’ and choose the “CASA Bi-Annual Report to AOC”. There are certain Courts that are not able to access the Inside Courts website, and to accommodate reporting compliance, Exhibit C is attached. Reporting schedule: Period 07/01/25 - 12/31/25 01/01/26 - 06/30/26

Report Due 01/31/26 07/31/26

Failure to submit a report by the due date may adversely affect state funding of the CASA/Volunteer GAL program. If you have questions, please contact the AOC Project Manager Christopher Stanley at Christopher.Stanley@courts.wa.gov or (360) 357-2406. 4. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this Agreement shall commence on July 1, 2025, and end on June 30, 2026, unless terminated sooner or extended, as provided herein. 5. COMPENSATION AOC will reimburse the Court a total compensation not to exceed $91,960

for

payments made during the period from July 1, 2025, through June 30, 2026, related to the purpose of this agreement. Procuring Agency may extend the term of this Contract or increase funds by mutual written amendment. Such amendment shall be on the same terms and conditions as set forth in this Contract. 6. INVOICES; BILLING; PAYMENT The Court will submit properly prepared itemized invoices via email on an A19 form to AOC Program Manager. Invoices shall be submitted no more than once a month. Incorrect or incomplete A19s shall be returned by AOC to the Agency for correction or reissuance. All A19s shall provide and itemize, at a minimum, the following: Page 14

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• • • • • •

ATTACHMENT E

Agreement Number: AOC2626 Agency name, address and phone number Description of Reimbursement Date(s) Services were provided Receipt(s) if applicable Total Reimbursement

Court shall receive payment for actual costs (within the amount identified) which are associated with juvenile dependency cases. Court shall use CASA Cost Guidelines (Exhibit A) as a guide for determining what costs should be reimbursed. Payment will be made by the AOC upon receipt of a properly-completed Washington State form A-19, Monthly Detail Report (Exhibit B), and required backup documentation. Invoices are to be sent via email to AOC Financial Services at payables@courts.wa.gov. AOC will remit payment to the Court in a total amount not to exceed the value of this agreement. Court shall maintain sufficient backup documentation of direct costs expenses under this Agreement. Allocated administrative Court costs must be applied at a rate that is set forth and supported by a documented internal administrative rate plan that has been approved by the designated authority at the Superior Court and is readily accessible for review by AOC or the State Auditor. If there is no approved plan, a 10 percent de minimis rate may be applied. This rate shall only be calculated on the total amount of salaries and benefits. Payment will be considered timely if made by the AOC within thirty (30) calendar dates of receipt of a properly prepared A19. No A19 shall be submitted until after a deliverable has been accepted by the AOC Program Manager. The AOC will not make any advanced payments or payments in anticipation of services or supplies under this Contract. 7. REVENUE SHARING a. AOC, in its sole discretion, may initiate revenue sharing. AOC will notify the Court via unilateral amendment to the agreement no later than May 1, 2026 that AOC intends to reallocate funding among courts in the program. If AOC determines the Court may not spend all funds available under the Agreement, then AOC may reduce the Agreement amount. If AOC determines the Court may spend more funds than available under the Agreement and for its scope, then AOC may increase the Agreement amount. b. If the AOC initiates revenue sharing, then the Court must submit the final revenue sharing A19 to payables@courts.wa.gov between July 12, 2026 and August 1, 2026. Page 15

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ATTACHMENT E

8. AGREEMENT MANAGEMENT The Program Manager and Agency Program Manager noted below shall be responsible for and shall be the contact people for all communications and billings regarding the performance of this Contract. The parties may change administrators by written notice. AOC Program Manager Christopher Stanley PO Box 41170 Olympia, WA 98504-1170 Christopher.Stanley@courts.wa.gov (360) 357-2406

Agency Program Manager George Moya Juvenile Court Administrator 1725 1st Ave Longview, WA 98632-3274 moyag@cowlitzwa.gov (360) 577-3100

9. RECORDS, DOCUMENTS, AND REPORTS a. Records Retention. The parties to this Agreement shall each maintain books, records, documents, and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained a minimum of six years after expiration of the Agreement and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this agreement to the other party, will remain the property of the furnishing party unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. EXCEPT THAT, Bi-Annual Reports will be distributed to the Washington Association of Child Advocate Programs. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. b. Public Records. It is the policy of the Administrative Office of the Courts to facilitate access to its administrative public records. This Agreement and related records Page 16

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are subject to disclosure under General Court Rule 31.1. For additional information, please contact the AOC public records officer. 10. BACKGROUND CHECKS The Court shall: a. Ensure a criminal background check has been completed for all employees, CASAs/Volunteer GALs, and subcontractors of the Court who have access to children, prior to any access under this agreement pursuant to RCW 13.34.100(3); b. Based on the results from the criminal background check, determine each employee, CASA/Volunteer GAL, and subcontractor of the Court is suitable for access to children; The AOC will: a. Reimburse for CASA/Volunteer GAL criminal background checks. 11. RIGHTS IN DATA Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the AOC. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. 12. RESPONSIBILITY OF THE PARTIES Each party to this Agreement assumes responsibility for claims and/or damages to persons and/or property resulting from any act or omission on the part of itself, its employees, or its agents. Neither party assumes any responsibility to the other party for any third-party claims. 13. DISPUTE RESOLUTION To the extent practicable, the Parties shall use their best, good faith efforts cooperatively and collaboratively to resolve any dispute that may arise in connection with this Agreement as efficiently as practicable, and at the lowest possible level with authority to resolve such dispute. The Parties shall make a good faith effort to continue without delay to carry out their respective responsibilities under this Agreement while attempting to resolve any such dispute. If, however, a dispute persists and cannot reasonably be resolved, it may be escalated within each organization. In such circumstance, upon notice by either party, each party, within five (5) business days shall reduce its description of the dispute to writing and deliver it to the other party. The receiving party then shall have three (3) business days to review and respond in writing. In the event the parties cannot agree on a mutual resolution within fifteen (15) business days, the parties shall appoint a member of a dispute resolution board within Thurston County and those two appointed members Page 17

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ATTACHMENT E

will select a third. The Board shall employ dispute resolution measures and its result is binding. Both parties agree that, the existence of a dispute notwithstanding, the Parties will continue without delay to carry out all respective responsibilities under this Agreement that are not affected by the dispute. 14. GENERAL PROVISIONS a. Amendment or Modification. Except as set forth herein, this Agreement may not be amended or modified except in writing and signed by a duly authorized representative of each party hereto. In revenue sharing procedures AOC will issue a unilateral amendment. b. Appendix. All appendices referred to herein are deemed to be incorporated in this Agreement in their entirety. c. Assignment. The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. d. Authority. Each party to this Agreement, and each individual signing on behalf of each party, hereby represents and warrants to the other that it has full power and authority to enter into this Agreement and that its execution, delivery, and performance of this Agreement has been fully authorized and approved, and that no further approvals or consents are required to bind such party. e. Captions & Headings. The captions and headings in this Agreement are for convenience only and are not intended to, and shall not be construed to, limit, enlarge, or affect the scope or intent of this Agreement nor the meaning of any provisions hereof. f. Conformance. If any provision of this Agreement violates any statute or rule of law of the State of Washington, it is considered modified to conform to that statute or rule of law. g. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the Parties shall not affect the validity thereof so long as all the Parties hereto execute a counterpart of this Agreement. h. Electronic Signatures. An electronic signature or electronic record of this Agreement or any other ancillary agreement shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such other ancillary agreement for all purposes.

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ATTACHMENT E

i. Entire Agreement. This Agreement constitutes the entire agreement and understanding of the Parties with respect to the subject matter and supersedes all prior negotiations, representations, and understandings between them. There are no representations or understandings of any kind not set forth herein. j. Governing Law. The validity, construction, performance, and enforcement of this Agreement shall be governed by and construed in accordance with the laws of the State of Washington, without regard to its choice of law principles that would provide for the application of the laws of another jurisdiction. k. Independent Capacity. The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. l. Jurisdiction & Venue. In the event that any action is brought to enforce any provision of this Agreement, the parties agree to exclusive jurisdiction in Thurston County Superior Court for the State of Washington and agree that in any such action venue shall lie exclusively at Olympia, Washington. m. No Agency. The parties agree that no agency, partnership, or joint venture of any kind shall be or is intended to be created by or under this Agreement. Neither party is an agent of the other party nor authorized to obligate it. n. Right of Inspection. The Agency shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the State of Washington at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this agreement. o. Severability. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. p. Termination for Cause. If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. q. Termination for Convenience. Except as otherwise provided in this Agreement, either party may terminate this Agreement upon thirty (30) calendar days prior Page 19

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ATTACHMENT E

written notification. Upon such termination, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of such termination. r. Termination for Non-Availability of Funds. AOC’s ability to make payments is contingent on availability of funding. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to completion or expiration date of this Agreement, AOC, at its sole discretion, may elect to terminate the Agreement, in whole or part, for convenience or to renegotiate the Agreement subject to new funding limitations and conditions. AOC may also elect to suspend performance of the Agreement until AOC determines the funding insufficiency is resolved. AOC may exercise any of these options with no notification restrictions, although AOC will make a reasonable attempt to provide notice. In the event of termination or suspension, AOC will reimburse eligible costs incurred by the Agency through the effective date of termination or suspension. Reimbursed costs must be agreed to by AOC and the Agency. In no event shall AOC’s reimbursement exceed AOC’s total responsibility under the agreement and any amendments. s. Suspension for Convenience. AOC may suspend this Agreement or any portion thereof for a temporary period by providing written notice to the Agency a minimum of seven (7) calendar days before the suspension date. Agency shall resume performance on the first business day following the suspension period unless another day is specified in writing by AOC prior to the expiration of the suspension period. t. Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement.

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ATTACHMENT E

EXECUTED AND EFFECTIVE as of the day and date first above written. WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS

Cowlitz County Juvenile Court

CASA

7/31/2025

8/4/2025 Signature

Date

Signature

Christopher Stanley, CGFM

George Moya

Name

Chief Financial & Management Officer

Juvenile Court Administrator

Title

Date

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ATTACHMENT E

EXHIBIT A CASA/VOLUNTEER GAL PROGRAM COST GUIDELINES A. PURPOSE and SCOPE This document establishes the allowable cost guidelines for court-appointed special advocate (CASA)/Volunteer GAL program reimbursements. It also sets forth the required documentation needed to support a reimbursement request. For FY 2026, the Administrative Office of the Courts (AOC) will require supporting documentation be submitted with each reimbursement claim. B. DEFINITIONS Volunteer Guardian ad Litem. As defined in RCW 13.34.030(12): "Guardian ad litem" means a person, appointed by the court to represent the best interests of a child in a proceeding under this chapter, or in any matter which may be consolidated with a proceeding under this chapter. A "court-appointed special advocate" appointed by the court to be the guardian ad litem for the child, or to perform substantially the same duties and functions as guardian ad litem, shall be deemed to be guardian ad litem for all purposes and uses of this chapter. CASA/Volunteer Guardian ad Litem Program. As defined in RCW 13.34.030(13): "Guardian ad litem program" means a court-authorized volunteer program, which is or may be established by the superior court of the county in which such proceeding is filed, to manage all aspects of volunteer guardian ad litem representation for children alleged or found to be dependent. Such management shall include but is not limited to: Recruitment, screening, training, supervision, assignment, and discharge of volunteers. C. GENERAL The Legislature has previously stated that CASA/Volunteer GAL program funds are provided solely for court-appointed special advocate/volunteer GAL programs in dependency matters. The guidelines take into consideration the financial needs of a court working with court-appointed child advocates in dependency cases. These guidelines recognize the restrictions placed on CASA/Volunteer GAL program reimbursements and attempts to identify those costs that can and cannot be reimbursed. D. ROLES AND RESPONSIBILITIES 1. Court Project Manager • Person designated by the court to manage the CASA/Volunteer GAL program contract according to its terms including report preparation, scope of work, and performance. • Submits invoices and other required documentation in an accurate and timely manner. • Keeps all supporting documentation for audit purposes for at least six years after contract expires. 2. AOC Project Manager • Acts as central point of contact with the court. • Approves invoices and submitted supporting documentation for CASA/Volunteer GAL program reimbursement. Page 22

PERSONAL SERVICES AGREEMENT

• • • • •

ATTACHMENT E

Reviews all reports required under the CASA/Volunteer GAL program agreement. Determines programmatic compliance of the CASA/Volunteer GAL Program agreement. Answers programmatic questions of the CASA/Volunteer GAL Program. Approves additional training and its related costs as sought by Courts for reimbursement. Provides guidance regarding audit-ready documentation that needs to be kept by Court.

3. AOC Comptroller • Determines CASA/Volunteer GAL program annual fund allocation based on monies received from the Legislature; see Allocation Process section for allocation process details E. ALLOWABLE COSTS AND SUPPORTING DOCUMENTATION All costs claimed on each reimbursement request must be supported with back-up documentation. This may include time sheets, invoices, allocation assumptions, approved indirect or administrative overhead cost plans, etc. Descriptions of allowable costs and examples of appropriate back-up documentation are provided below. This list is not exhaustive. If there are questions about whether a cost is allowable and what will be accepted as appropriate back-up documentation, the Court Project Manager should seek direction and approval in writing from the AOC Project Manager in advance of the purchase and claim for reimbursement 1. Staff/FTE (salaries and benefits) • Payroll record/time and attendance records related to the CASA/Volunteer GAL program. If an employee is not assigned fulltime to working with the CASA/Volunteer GAL program then compensation reimbursement must be proportioned to the amount of time the employee works with the CASA/Volunteer GAL program and must be documented by time and attendance records. NOTE: This does not mean that timesheets must be completed to track the time spent. Document the process for determining the amount of time the person(s) spend on CASA/Volunteer GAL duties. For example, keep track of time for at least a week and then determine the percentage to be charged. 2. Professional Services • General - Detailed vendor invoice to include detailed description of work performed, contract number, hours, and hourly rate or time and attendance cards. All work must be related to the CASA/Volunteer GAL program and invoice must be approved by authorizing authority (i.e. court administrator or their delegate) before inclusion in reimbursement request. • Attorney – Invoices must identify the specific case for which reimbursement is requested, hours worked, and the hourly rate that was charged. Reimbursement is only for the legal representation of the CASA/Volunteer GAL with regard to a specific case. There is no reimbursement for representation of a minor child. If the CASA/Volunteer GAL has legal representation there must be a court order that: (1) states the need for the representation; and (2) identifies the attorney being appointed to represent the CASA/Volunteer GAL. 3. Goods Page 23

PERSONAL SERVICES AGREEMENT

•

ATTACHMENT E

Supplies o Actual Costs - Supplies should be necessary for the CASA/Volunteer GAL program and may include consumable supplies. o Costs Allocated by Internal Administrative Rate - Supplies may be allocated, but an internal administrative rate must be documented and approved by the court administrator. This internal administrative rate must be documented with the formula used to determine the rate. Documentation must be on file and available to AOC and State Auditor.

4. Equipment • Actual Costs – Any major purchase must be approved by AOC Project Manager prior to purchase. Major purchase is defined as purchase of an item where the cost is greater than $500 or where the service/maintenance period on the equipment is greater than one year and could exceed $500 in total maintenance costs. Vehicle and other high cost items are not allowable purchases, however, periodic use of and billing from a centralized motor pool is allowable. • The purchase of printers and laptops is allowable within the existing contract allocation as long as the equipment is only provided to perform CASA/Volunteer GAL program work. • Costs Allocated by an Internal Administrative Rate – Equipment costs may be allocated, but reimbursement request must be documented by an internal administrative rate specific to the court and approved by the court administrator. The internal administrative rate documentation must be on file and available to AOC and State Auditor. 5. Training • Reimbursement for attending the annual WACAP program (or CASA program depending on the court’s affiliation) and the Children’s Justice Conference is provided, not to exceed the published AOC travel and per diem rates. Any other paid training program where attendee is seeking reimbursement must be preapproved, in writing, by the AOC Project Manager in advance of the training. 6. Travel • Travel/Expense Vouchers from staff or volunteers for travel expense reimbursement for child, witness, parent, or other interviews related to a case filed with the court to which volunteer or CASA/Volunteer GAL program staff was assigned. CASA/Volunteer GAL program staff or volunteer may also be reimbursed for travel to and from the annual WACAP program (or CASA program depending on the court’s affiliation) and the Children’s Justice Conference. Travel expenses to any other training programs must be pre-approved, in writing, by the AOC Project Manager, and reimbursement is limited to the published AOC travel and per diem rates.

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ATTACHMENT E

CASA/Volunteer GAL Program Allocation Process Each biennium, an appropriation is provided by the Legislature to the AOC for child advocate program costs as reported by the courts. Allocation of the funding is based on caseload data from each county for active DEP cases per year. The caseload includes the following activity docket codes: DEPENDENCY PETITION DEPENDENCY REVIEW HEARING DEPENDENCY REVIEW HEARING ORDER DISMISSAL HEARING DISPOSITION HEARING-USE FOR CASETYPE 7 CASES ONLY FACT FINDING HEARING FACT-FINDING AND DISPOSITION HEARING FIRST DEPENDENCY REVIEW HEARING FIRST DEPENDENCY REVIEW HEARING ORDER ORDER OF DEPENDENCY ORDER OF DISMISSALS ORDER OF DISPOSITION ORDER OF DISPOSITION ON DEPENDENCY ORDER ON REVIEW HEARING PERMANENCY PLANNING HEARING PERMANENCY PLANNING HEARING ORDER PETITION FOR TERMINATION OF PARENT-CHILD RELATIONSHIP REVIEW HEARING SHELTER CARE HEARING: CONTESTED SHELTER CARE HEARING: UNCONTESTED SHELTER CARE ORDERS ORDER OF CONTINUANCES GENERAL ORDER CODE

Page 25

PERSONAL SERVICES AGREEMENT

ATTACHMENT E

The AOC Comptroller maintains an allocation spreadsheet (model) that utilizes this caseload data to create a percentage of total statewide filings for each county, based on a moving average of three-year filings of each case type. After updated DEP data is collected, the data is loaded into the model which in turn uses a formula to create the statewide percentages by county. The percentages are applied to the appropriation amount by fiscal year, thus producing the allocation amounts available to counties.

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PERSONAL SERVICES AGREEMENT

ATTACHMENT E

CASA/VOLUNTEER GAL PROGRAM MONTHLY DETAIL REPORT

EXHIBIT B

Administrative Office of the Courts (submit monthly with A-19 invoice)

COUNTY/COURT NAME:

MONTH & YEAR:

ADMINISTRATIVE Computer Set-Up CASA/WACAP Membership Dues Total

Total

STAFF/FTE Salaries Benefits

CONTRACTS/ SERVICE DELIVERY Advertising

GOODS/SERVICES - Supplies - Communication (Telephone/Postage) - Other (Computer/Licenses)

TRAVEL - Mileage - Per Diem - Other (Registrations fees)

GRAND TOTAL

Page 27

PERSONAL SERVICES AGREEMENT

ATTACHMENT E

Page 28

AS-14487 BOCC Agenda Meeting Date: 11/25/2025 Creative Solutions PSA Request Submitted For: Ashley White Department: Juvenile Probation

Consent

C. 4.

Submitted By: Ashley White

Information Subject and Summary Statement Attached is a Personal Services Agreement with Creative Solutions Counseling for Functional Family Therapy services. This service is available to youth and families involved in our juvenile justice system. Services are paid entirely by our state grant (DSHS/DCYF - EBE Expansion) on a reimbursement basis. The total expenditure is $17,750.00 and shall not exceed the grant allocation funding. Will Staff Attend - NAME OF STAFF Yes, George Moya

Department Recommendation Our department is respectfully recommending the Board move to approve the Personal Services Agreement with Creative Solutions Counseling as submitted. This is a continuation of services that have been in place since 2013. To date, there have been 2 amendments to the original contract (2013). A new PSA is generated to update county contract language, funding allocation, and align contract period with the state fiscal funding end date.

Fiscal Impact Expenditure Required $: 17750 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Juvenile Grant Y-N: Y Attachments Creative Solutions Counseling FY 26 PSA Form Review Form Started By: Ashley White Final Approval Date: 11/17/2025

Started On: 11/12/2025 01:45 PM

AS-14489 BOCC Agenda Meeting Date: 11/25/2025 Darnell PSA Request Submitted For: Ashley White Department: Juvenile Probation

Consent

C. 5.

Submitted By: Ashley White

Information Subject and Summary Statement Attached is a Personal Services Agreement with Darnell and Associates for court ordered outpatient sex offense specific treatment to juveniles involved in our juvenile justice system. Services are paid entirely by our state grant (DSHS/DCYF – Consolidated Block Grant) on a reimbursement basis. The total expenditure is $22,920 and shall not exceed the grant allocation funding.

Will Staff Attend - NAME OF STAFF Yes, George Moya

Department Recommendation Our department is respectfully recommending the Board move to approve the Personal Services Agreement with Darnell and Associates as submitted. This is a continuation of services that have been in place since 2017. To date, there has been 1amendment to the original contract (2016). This new PSA is generated to update county contract language, funding allocation, and align contract period with the state fiscal funding end date.

Fiscal Impact Expenditure Required $: 22920 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : J Grant Y-N: Y Attachments Darnell FY 26 PSA Form Review Form Started By: Ashley White Final Approval Date: 11/17/2025

Started On: 11/12/2025 01:55 PM

AS-14484 C. 6. BOCC Agenda Meeting Date: 11/25/2025 AMENDMENT No. 3 to Professional Services Agreement - Gibbs & Olson - Woodbrook Wastewater Treatment Plant Evaluation Submitted For: Patrick Harbison, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Amendment No. 3 to the Professional Services Agreement with Gibbs & Olson, approved on January 3, 2023, to provide alternatives to replace the current Woodbrook Wastewater Treatment Plant. This Amendment is to extend the contract completion date from December 31, 2025 to December 31, 2027. Will Staff Attend - NAME OF STAFF or No Y Department Recommendation It is the recommendation of the Department of Public Works to approve Amendment No. 3 to the professional services agreement with Gibbs & Olson for engineering services related to finding alternatives for the Woodbrook Wastewater Treatment Plant.

Attachments Amendment No. 3 to PSA Amendment No. 2 to PSA Amendment No. 1 to PSA PSA Gibbs & Olson Form Review Inbox Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Susan Eugenis Mike Moss

Date 11/12/2025 07:40 AM 11/17/2025 08:12 AM Started On: 11/12/2025 07:00 AM

AMENDMENT NO. 3 to Cowlitz County Professional Services Agreement with Gibbs & Olson, Inc. 1. This Amendment No.3 to Agreement between Cowlitz County, Washington, (“COUNTY”), and Gibbs & Olson, Inc. (“CONTRACTOR”) shall take effect and be in force on the below stated date of authorization as agreed to by COUNTY and CONTRACTOR. 2. COUNTY AND CONTRACTOR have entered into an Agreement for professional services, to wit: Board agenda item AS-12501, approved and executed by the Board of County Commissioners on January 3, 2025, amended on July 11, 2023, and December 17, 2024, which agreement will expire on December 31, 2025. 3. COUNTY AND CONTRACTOR have amended the Agreement with Amendment No. 1, to wit: Board Agenda item AS-12908, approved and executed by the Board of County Commissioners on July 11, 2023, which increased the not-to-exceed amount to $340,400 and extended the contract completion date to December 31, 2024. 4. COUNTY AND CONTRACTOR have amended the Agreement with Amendment No. 2, to wit: Board Agenda item AS-13888, approved and executed by the Board of County Commissioners on December 17, 2024, which extended the contract completion date to December 31, 2025. 5. COUNTY is now in need of extending its termination date to December 31, 2027, and CONTRACTOR is amenable to extending his/her professional services to COUNTY under the same terms and conditions of the original Agreement, Amendment No. 1 and Amendment No. 2, and as set forth below. 6. Both COUNTY and CONTRACTOR agree to modify the original Agreement in the parties’ best interests and in furtherance of the purposes and intents of this amendment, as set forth below: a. Revising Attachment B - Rates per the attached rate schedule, for work performed beginning January 1, 2026. b. Extending Contract to expire on December 31, 2027. 7. Except as provided above in this Amendment No. 3, all terms, conditions, duties, obligations and provisions of the original Agreement shall remain in full force and effect. The parties hereto have executed this agreement on this ____day of _______________ 2025 and each signatory to this Amendment No. 3 warrants that he/she is duly authorized and execute this Amendment for and on behalf of the below-inscribed parties hereto. CONTRACTOR:

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

By:___________________________ Richard A. Gushman, President (authorized by Bylaws to sign)

Richard R. Dahl, Chairman

ATTEST: Steve Rader, Commissioner Kelly Grayson, Clerk of Board Steven L. Ferrell, Commissioner CONTRACT AMENDMENT FORM HAS BEEN APPROVED BY COWLITZ COUNTY PROSECUTING ATTORNEYS’ OFFICE

ATTACHMENT B GIBBS & OLSON, INC. 2026 Rate Schedule Labor Category

Hourly Rate

Principal PM/Sr. Project Engineer Engineer VI Engineer V Engineer IV Engineer III Engineer II Engineer I Design Technician II Sr. Land Surveyor Land Surveyor 1 Man Survey Crew 2 Man Survey Crew 3 Man Survey Crew Senior Tech III/Resident Project Rep III Senior Technician II/Resident Project Representative II Senior Technician I/Resident Project Representative I Technician I Environmental/Grant/Contract/Financial Specialist Administrative Assistant Intern Equipment Rates Digital Level/Total Station Robotic Total Station GPS Equipment per unit GPS & Sonar Aluminum Boat w/ Outboard Motor Rotohammer & Generator ATV

$285 $260 $235 $220 $200 $185 $170 $150 $130 $190 $165 $140 $230 $330 $155 $140 $125 $95 $155 $100 $60 $12 $30 $40 $100 $125/Day $20 $125/Day

Mileage @ Current IRS Rate (estimated 2026 rate shown)

$0.73

Expenses At Cost Plus

12%

Subconsultants (Geotech, Elect., Structural, Lab, Etc.) Invoice Plus

12%

Photocopying/Plotting 8.5" x 11" or 11" x 17" black & white per each 8.5" x 11" or 11" x 17" color per each plotting per square foot

$0.20 $0.30 $0.80

Expert Witness Fees are 150% of listed rates above. Night Construction Onsite Observation Rates are 150% of above rates. Rates subject to change January 1st of following year.

AS-14494 C. 7. BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT: Local Agency A&E Professional Services Supplement No. 2 - Ecological Land Services Submitted For: Ronald Boursaw, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Supplement Agreement No. 2 to the Local Agency Consultant Agreement dated January 31, 2023 with Ecological Land Services for on-call As-Needed Environmental Analysis Services. The purpose of this Supplement Agreement is to extend the expiration date to December 31, 2026, to revise the negotiated hourly rate and to raise the maximum amount payable from $150,000 to $200,000. The increase is required to address additional Environmental Analysis Services as the need arises. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Supplemental Agreement No. 2 to the Local Agency Standard Consultant Agreement with Ecological Land Services, and authorize the agreement to be executed.

Fiscal Impact Expenditure Required $: 50,000 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Roads Grant Y-N: Attachments Supplement 2 Supplement 1 Local Agency Agreement Form Review Inbox Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Susan Eugenis Mike Moss

Date 11/13/2025 05:20 PM 11/17/2025 08:12 AM Started On: 11/13/2025 12:34 PM

Supplemental Agreement Number 2 Original Agreement Number

N/A

Organization and Address

Ecological Land Services 1157 3rd Avenue, Suite 220 Longview, WA 98632 Phone: (360) 578-1371

Project Number

Execution Date

Completion Date

N/A

2/4/2020

6/30/2023

Project Title

New Maximum Amount Payable

Environmental Analysis Services

$100,000 (No Change)

Description of Work

No Change.

The Local Agency of Cowlitz County desires to supplement the agreement entered in to with Ecological Land Services and executed on 02/04/2020 and identified as Agreement No. N/A All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows:

Section 1, SCOPE OF WORK, is hereby changed to read:

No Change.

II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The term of the agreement shall be extended to June 30, 2023

III Section V, PAYMENT, shall be amended as follows:

The actual not to exceed (ANTE) rates are revised per the attached ANTE table. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. Approved this _____ day of December, 2022

By:

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Consultant Signature

By: ______________________________ Chairman of the Board Attest: ___________________________ Clerk of the Board

DOT Form 140-063 Revised 09/2005

AS-14500 C. 8. BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT - Supplemental Agreement No. 4 - Energyneering Solutions LLC - As-Needed Landfill Gas Engineering Services Submitted For: Roger Maurer, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Amendment No. 4 to the Professional Services Agreement dated March 8, 2022, with Energyneering Solutions, LLC, for as-needed landfill gas engineering services. The purpose of this Supplemental Agreement is to increase the maximum amount payable by $100,000 to a new maximum of $550,000, to cover ongoing work including construction quality control for the Headquarters Landfill 2025 Gas Collection and Control System Expansion. In addition, the agreement will be extended to December 31, 2026.

Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Amendment No. 4 to the Professional Services Agreement with Energyneering Solutions, LLC, and authorize the amendment to be executed.

Fiscal Impact Expenditure Required $: 100,000 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Solid Waste Grant Y-N: Attachments Amendment No. 1 Amendment No. 3 Amendment No. 2 Amendment No. 1 PSA - Energyneering Form Review Inbox

Reviewed By

Date

Roger Maurer Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Roger Maurer Susan Eugenis Mike Moss

11/17/2025 08:32 AM 11/17/2025 08:47 AM 11/17/2025 09:50 AM Started On: 11/17/2025 08:18 AM

AMENDMENT NO. 4 to Cowlitz County Professional Services Agreement Energyneering Solutions, LLC 1. This Amendment No. 4 to Agreement is between Cowlitz County, Washington, (“COUNTY”), and Energyneering Solutions, LLC (“CONTRACTOR”) shall take effect and be in force on the below stated date of authorization as agreed to by COUNTY and CONTRACTOR. 2. COUNTY AND CONTRACTOR have entered into an Agreement for professional services, to wit: Board agenda item AS-11913 approved and executed by the Board of County Commissioners on March 8, 2022, which agreement expiration date to December 31, 2023. 3. COUNTY AND CONTRACTOR have entered into Amendment No. 1 to the Agreement for professional services, to wit: Board agenda item AS-13552 approved and executed by the Board of County Commissioners on June 11, 2024, which extended the agreement expiration date to December 31, 2024. 4. COUNTY AND CONTRACTOR have entered into Amendment No. 2 to the Agreement for professional services, to wit: Board agenda item AS-13889 approved and executed by the Board of County Commissioners on December 17, 2024, which extended the agreement expiration date to December 31, 2025 and increased the not to exceed amount by $100,000 to a not to exceed amount of $350,000. 5. COUNTY AND CONTRACTOR have entered into Amendment No. 3 to the Agreement for professional services, to wit: Board agenda item AS-14089 approved and executed by the Board of County Commissioners on April 1, 2025, which increased the not to exceed amount by $100,000 to a new not to exceed amount of $450,000. 6. COUNTY is in need of continuing professional services under the original agreement through December 31, 2026, and adding $100,000.00 additional budget to the agreement, and CONTRACTOR is amenable to extending his/her professional services to the COUNTY under the same terms and conditions of the original Agreement plus the additional $100,000.00 budget, and as set forth below. 7. Both COUNTY and CONTRACTOR agree to modify the original Agreement as in the parties’ best interests and in furtherance of the purposes and intent of this amendment, as set forth below: a. Extending contract to December 31, 2026. b. Increasing the total amount authorized by $100,000.00. The total contract shall not exceed $550,000.00. 8. Except as provided above in this Amendment No. 4, all terms, conditions, duties, obligations and provisions of the original Agreement and any prior Amendment(s) shall remain in full force and effect.

The parties hereto have executed this agreement on this the ____ day of ____________ 2025, and each signatory to this Amendment No. 4 warrants that he/she is duly authorized and executes this Amendment for and on behalf of the below-inscribed parties hereto.

AMENDMENT NO. 3 to Cowlitz County Professional Services Agreement Energyneering Solutions, LLC 1. This Amendment No. 3 to Agreement is between Cowlitz County, Washington, (“COUNTY”), and Energyneering Solutions, LLC (“CONTRACTOR”) shall take effect and be in force on the below stated date of authorization as agreed to by COUNTY and CONTRACTOR. 2. COUNTY AND CONTRACTOR have entered into an Agreement for professional services, to wit: Board agenda item AS-11913 approved and executed by the Board of County Commissioners on March 8, 2022, which agreement expiration date to December 31, 2023. 3. COUNTY AND CONTRACTOR have entered into Amendment No. 1 to the Agreement for professional services, to wit: Board agenda item AS-13552 approved and executed by the Board of County Commissioners on June 11, 2024, which agreement expiration date to December 31, 2024. 4. COUNTY AND CONTRACTOR have entered into Amendment No. 2 to the Agreement for professional services, to wit: Board agenda item AS-13889 approved and executed by the Board of County Commissioners on December 17, 2024, which agreement expiration date to December 31, 2025. 5. COUNTY is in need of adding $100,000.00 additional budget to the agreement, and CONTRACTOR is amenable to providing the additional professional services to the COUNTY under the same terms and conditions of the original Agreement plus the additional $100,000.00 budget, and as set forth below. 6. Both COUNTY and CONTRACTOR agree to modify the original Agreement as in the parties’ best interests and in furtherance of the purposes and intent of this amendment, as set forth below: a. Increasing the total amount authorized by $100,000.00. The total contract shall not exceed $450,000.00. 7. Except as provided above in this Amendment No. 3, all terms, conditions, duties, obligations and provisions of the original Agreement and any prior Amendment(s) shall remain in full force and effect. The parties hereto have executed this agreement on this the ____ day of ____________ 2025, and each signatory to this Amendment No. 3 warrants that he/she is duly authorized and executes this Amendment for and on behalf of the below-inscribed parties hereto. CONTRACTOR: Energyneering Solutions, LLC By:

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Digitally signed by Alan Herin DN: cn=Alan Herin, o=Energyneering Solutions, LLC, ou, email=aherin@energyneeringsolutions.com, c=US Date: 2025.03.25 09:09:27 -06'00'

(authorized by Bylaws to sign)

Richard R. Dahl, Commissioner

ATTEST:

Steve Rader, Commissioner

Clerk of Board

Steven L. Ferrell, Commissioner

CONTRACT AMENDMENT FORM HAS BEEN APPROVED BY COWLITZ COUNTY PROSECUTING ATTORNEYS OFFICE

17th

AS-14504 C. 9. BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT: Supplement No. 2 Local Agency Consultant Agreement - As-Needed Environmental Services - Environmental Science Associates Submitted For: Ronald Boursaw, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Supplement Agreement No. 2 to the Local Agency Consultant Agreement dated February 21, 2023 with Environment Science Associates for on-call As-Needed Environmental Analysis Services. The purpose of this Supplement Agreement is to extend the expiration date to December 31, 2026. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Supplemental Agreement No. 2 to the Local Agency Standard Consultant Agreement with Environmental Analysis Services and authorize the agreement to be executed.

Attachments Supplement 2 Supplement 1 Local Agency Agreement Form Review Inbox Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/18/2025

Reviewed By Mike Moss

Date 11/18/2025 10:21 AM Started On: 11/18/2025 09:58 AM

Michael Chidley

Michael Chidley (Nov 17, 2025 08:27:08 PST)

July 14, 2025

Environmental Science Associates (ESA) 2801 Alaskan Way, Suite 200 Seattle, WA 98121 Subject:

Acceptance Prime Annual ANTE Rate Table

Dear Chris Lockwood: Washington State Department of Transportation (WSDOT) has reviewed and accepted your proposed Annual ANTE rate table for Agreement Number Y-12903 effective July 1, 2025. This acceptance is in accordance with the terms of your agreement with WSDOT. This Annual ANTE rate table may be subject to additional review if considered necessary by WSDOT. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards,

SCHATZIE HARVEY, CPA Contract Services Manager SH:kb Enclosure: Prime Accepted Annual ANTE Rate Table Cc:

Jodie Vosse

Actuals Not To Exceed Table (ANTE)

WSDOT Agreement Environmental Science Associates

550 Kearny Street, Suite 800 San Francisco, CA 94105 Home Office Rate Rate Effective Date: July 1, 2025 - June 30, 2026

Job Classifications Project Technician 1 Project Technician 2 Project Technician 3 Project Technician 4 Project Technician 5 Project Technician 6 Consultant 1 Consultant 2 Consultant 3 Consultant 4 Consultant 5 Consultant 6 Associate Consultant 1 Associate Consultant 2 Associate Consultant 3 Associate Consultant 4 Associate Consultant 5 Associate Consultant 6 Senior Consultant 1 Senior Consultant 2 Senior Consultant 3 Senior Consultant 4 Senior Consultant 5 Senior Consultant 6 Managing Consultant 1 Managing Consultant 2 Managing Consultant 3 Managing Consultant 4 Managing Consultant 5 Managing Consultant 6 Principal Consultant 1 Principal Consultant 2 Principal Consultant 3 Principal Consultant 4 Principal Consultant 5 Principal Consultant 6 Senior Principal Consultant 1 Senior Principal Consultant 2 Senior Principal Consultant 3 Senior Principal Consultant 4 Senior Principal Consultant 5 Senior Principal Consultant 6

Direct Labor Hourly Billing Rate NTE

Overhead NTE 209.83%

Fixed Fee NTE 29.31%

All Inclusive Hourly Billing Rate NTE

$24.00 $33.00 $40.00 $47.00 $53.00 $62.00 $30.00 $31.00 $35.00 $39.00 $42.00 $45.00 $39.00 $42.00 $45.00 $51.00 $52.00 $56.00 $46.00 $50.00 $60.00 $64.00 $66.78 $56.00 $58.00 $64.00 $73.00 $78.00 $80.00 $88.00 $65.00 $81.62 $88.00 $97.00 $98.00 $96.00 $85.00 $98.00 $105.00 $110.00 $115.00 $120.00

$50.36 $69.24 $83.93 $98.62 $111.21 $130.09 $62.95 $65.05 $73.44 $81.83 $88.13 $94.42 $81.83 $88.13 $94.42 $107.01 $109.11 $117.50 $96.52 $104.92 $125.90 $134.29 $140.12 $117.50 $121.70 $134.29 $153.18 $163.67 $167.86 $184.65 $136.39 $171.26 $184.65 $203.54 $205.63 $201.44 $178.36 $205.63 $220.32 $230.81 $241.30 $251.80

$7.03 $9.67 $11.72 $13.78 $15.53 $18.17 $8.79 $9.09 $10.26 $11.43 $12.31 $13.19 $11.43 $12.31 $13.19 $14.95 $15.24 $16.41 $13.48 $14.66 $17.59 $18.76 $19.57 $16.41 $17.00 $18.76 $21.40 $22.86 $23.45 $25.79 $19.05 $23.92 $25.79 $28.43 $28.72 $28.14 $24.91 $28.72 $30.78 $32.24 $33.71 $35.17

$81.39 $111.92 $135.66 $159.40 $179.74 $210.27 $101.74 $105.13 $118.70 $132.26 $142.44 $152.61 $132.26 $142.44 $152.61 $172.96 $176.35 $189.92 $156.00 $169.57 $203.48 $217.05 $226.48 $189.92 $196.70 $217.05 $247.57 $264.53 $271.31 $298.44 $220.44 $276.81 $298.44 $328.97 $332.36 $325.57 $288.27 $332.36 $356.10 $373.05 $390.01 $406.97

WSDOT Agreement Y-12903 Exhibit Page 1 of 2

D202201222.00 - Cowlitz County On-Call Supplement 2 for signature

Final Audit Report

2025-11-17

Created:

2025-11-06

By:

Kaitlyn Busser (kbusser@esassoc.com)

Status:

Signed

Transaction ID:

CBJCHBCAABAAsczFz48IhfOcADgWAV9nHRY8PA2je-6w

"D202201222.00 - Cowlitz County On-Call Supplement 2 for sig nature" History Document created by Kaitlyn Busser (kbusser@esassoc.com) 2025-11-06 - 4:55:42 PM GMT- IP address: 73.59.62.25

Document emailed to mchidley@esassoc.com for signature 2025-11-06 - 4:56:40 PM GMT

Email viewed by mchidley@esassoc.com 2025-11-14 - 0:26:03 AM GMT- IP address: 18.237.168.66

Email viewed by mchidley@esassoc.com 2025-11-17 - 4:26:50 PM GMT- IP address: 16.144.242.175

Signer mchidley@esassoc.com entered name at signing as Michael Chidley 2025-11-17 - 4:27:06 PM GMT- IP address: 172.56.108.33

Document e-signed by Michael Chidley (mchidley@esassoc.com) Signature Date: 2025-11-17 - 4:27:08 PM GMT - Time Source: server- IP address: 172.56.108.33

Agreement completed. 2025-11-17 - 4:27:08 PM GMT

AS-14473 C. 10. BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT - AMENDMENT NO. 3 - Toutle Wastewater Treatment Plant Improvements - Gibbs & Olson Submitted For: Susan Eugenis, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Amendment No. 3 to the Professional Services Agreement with Gibbs & Olson dated September 19, 2023 for the Toutle Wastewater Treatment Plant Improvement Project. The purpose of the amendment is to extend the contract date to December 31, 2026. The extension is needed due to the long lead time for items to complete the construction project. Once the construction project is completed, the Consultant’s scope of work includes additional items such as updating Operation and Maintenance Manuals. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to accept Amendment No. 3 that extends the contract date to December 31, 2026.

Attachments Amendment No. 3 Amendment No. 2 Amendment No. 1 PSA - Gibbs & Olson Form Review Inbox Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Susan Eugenis Mike Moss

Date 10/31/2025 04:01 PM 11/03/2025 08:29 AM Started On: 10/30/2025 01:58 PM

AMENDMENT NO. 3 to Cowlitz County Professional Services Agreement with Gibbs & Olson 1. This Amendment No. 3 to Agreement between Cowlitz County, Washington, (“COUNTY”), and Gibbs & Olson (“CONTRACTOR”) shall take effect and be in force on the below stated date of authorization as agreed to by COUNTY and CONTRACTOR. 2. COUNTY AND CONTRACTOR entered into an agreement for personal services, to wit: Board agenda item AS-13046 approved and executed by the Board of County Commissioners on September 19, 2023, which compensation has a fixed fee for service not to exceed $82,000. 3. COUNTY AND CONTRACTOR have amended the Agreement with Amendment No. 1, to wit: Board agenda item AS - 13519 approved and executed by the Board of County Commissioners on May 14, 2024 which increased the Compensation from $82,000 to an authorized not to exceed amount of $268,000. 4. COUNTY AND CONTRACTOR have amended the Agreement with Amendment No. 2, to wit: Board agenda item AS-14025 approved and executed by the Board of County Commissioners on February 18, 2025, which increased the Compensation from $268,000 to an authorized amount of $479,000 and extended the termination date to December 31, 2025. 5. COUNTY is now in need of continuing professional services under the original Agreement, Amendment No. 1 and Amendment No. 2, and CONTRACTOR is amendable to extending his/her personal services to COUNTY under the same terms and conditions of the original Agreement, as set forth below. 6. Both COUNTY and CONTRACTOR agree to modify the original Agreement as in the parties’ best interests and in furtherance of the purposes and intent of this amendment, as set forth below: a. Extend the contract termination date to December 31, 2026. 7. Except as provided above in this Amendment No. 3, all terms, conditions, duties, obligations and provisions of the original Agreement and any prior Amendment(s) shall remain in full force and effect. The parties hereto have executed this agreement on this ____ day of ______________, 2025, and each signatory to this Amendment No. 3 warrants that he/she is duly authorized and executes this Amendment for and on behalf of the below-inscribed parties hereto.

CONTRACTOR:

Print name: Richard A. Gushman

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Richard R. Dahl, Chairman

Title: President Steven Rader, Commissioner

Steven L. Ferrell ATTEST: Kelly Grayson, Clerk of Board

AMENDMENT NO. 2 This Amendment No. 2 modifies the Professional Services Agreement (Agreement) between Gibbs & Olson, Inc. (Engineer) and the Cowlitz County (County) executed on September 19, 2023, for a Project referred to as Toutle Wastewater Treatment Plant Improvements Project. The following modifications are made to the Agreement and all other terms and conditions in the original Agreement remain in full force and effect. 1. The Engineer’s Scope of Work is modified to include additional work to provide construction management services for the wastewater treatment plant improvements as presented in the attached Exhibit A – Scope of Work. 2. The Agreement Term is hereby extended for an additional year and will terminate on December 31, 2025. 3. The Engineer’s Budget is modified to provide compensation for the additional Scope of Work as presented below and as detailed in attached Exhibit B – Budget Estimate. Original Agreement Amount ...................................................................................$ 82,000.00 Amendment No. 1…………………………….…………………………………….$ 186,000.00 Amendment No. 2 …………………………………………………………………. $211,000.00 The new Total Agreement Amount including Amendment No. 2 .....................$479,000.00 GIBBS & OLSON, INC.

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

Richard A. Gushman, President

By: Richard R. Dahl, Chairman

February 4, 2025 Date

____________________________________ Steve Rader, Commissioner ____________________________________ Steven L. Ferrell, Commissioner

Attest: __________________________________ Kelly Dombrowski, Clerk of the Board Attachments: Exhibit A – Scope of Work Exhibit B – Budget Estimate Page 1 of 1

AMENDMENT NO. 2 EXHIBIT A SCOPE OF WORK TOUTLE WWTP IMPROVEMENT PROJECT COWLITZ COUNTY WASHINGTON PROJECT DESCRIPTION The County owns and operates an oxidation ditch wastewater secondary treatment plant located in Toutle, Washington. The Engineer and County have prepared a design which recommends several plant upgrades to improve plant performance and reliability. The Engineer’s scope of work is modified to include proving construction management and observation services to the County as detailed in the below described Scope of Work. ASSUMPTIONS The following assumptions have been utilized by the Engineer in developing the identified Scope of Work and associated Budget Estimate. If any of these assumptions are found to be incorrect the Engineer reserves the right to negotiate an Amendment to this Agreement for any modifications to the Scope of Work and Budget Estimate required to address the conditions encountered. 1. The Owner will provide compaction testing, rebar inspection, concrete testing and all other special inspections. 2. The Engineer will not prepare conformance documents to incorporate addenda issued during bidding into the body of the construction contract documents. 3. The pre-construction conference will be held at the County Public Works office. 4. Engineer’s Resident Project Representative (RPR) will participate in progress meetings in person. Other Engineer staff members will participate in progress meetings in person once every 2 months and virtually for other progress meetings. 5. Engineer has budgeted onsite observation based on 20 weeks of construction at an average of 20 hours, or half-time, per week. Additional time if required, will require an amendment. 6. Commissioning of new equipment will be the Contractor and manufacturer representatives. 7. PLC, SCADA or other control system programming for the pump station and aeration equipment is not included. Task 1 – Project Management and Administration The Engineer will provide project administration and management consisting of the following: a) Coordination and management of subconsultants. b) Preparation of a progress report to be included with each monthly invoice. Task 2 - Pre-Construction Conference, Progress Meetings & Construction Observation The Engineer will perform the following work under this task:

a) Consult with and advise the Client and act as the Client's representative as required by the Construction Contract Documents. As the Client’s representative, all instructions to the Contractor will be issued through Engineer who will have authority to act on behalf of the Client to the extent provided in the Contract Documents. Engineer shall prepare monthly narrative progress reports and submit them to the Client. Page 1 of 4

b) Pre-Construction Conference, Progress Meetings and Observation of Construction. In connection with observations of the work of the Contractor while it is in progress: 1) Engineer will conduct a pre-construction conference with Client and construction contractor to review construction work, construction contract documents, utilities, traffic control, construction timeframe, submittal requirements, procedure for modifying the construction contract time and/or price, contractor redline drawings of field changes, and project closeout process. 2) Engineer shall conduct a construction progress meeting on site with the construction contractor and the Client once every one to two weeks during construction. The progress meetings will allow for communication and documentation of construction progress, any issues that have been identified that need to be addressed or that could impact the cost of the project, and to provide the Engineer a regular opportunity to observe as an experienced and qualified design professional the progress and quality of the various aspects of Contractor’s work. In addition, the Engineer shall provide the services of a Resident Project Representative (and assistants as agreed) to assist the Engineer and to provide more regular observation of such work. The RPR will typically make a daily site check-in visit and will be onsite for longer periods during critical items of the construction work. For budgeting, the Engineer has budgeted the RPR to be onsite for up to 400 hours (an average of 20 hours per week for 20 weeks) during construction. Based on information obtained during such visits and on such observations, Engineer shall endeavor to determine in general if such work is proceeding in accordance with the Contract Documents and Engineer shall keep the Client informed of the progress of the work. For budgeting, Engineer has assumed 10 total progress meetings. 3) The Resident Project Representative (RPR) (and any assistants) will be Engineer's agent or employee and under Engineer's supervision. The RPR shall provide written daily reports to the Engineer’s project manager utilizing Engineer’s standard report forms. Copies of all daily RPR reports will be provided to Client for their permanent project file. For budgeting, Engineer has budgeted an average of 20 hours per week for 20 weeks. 4) The purpose of Engineer's visits to and representation by the RPR (and assistants, if any) at the site will be to enable Engineer to better carry out the duties and responsibilities assigned to and undertaken by Engineer during the Construction Phase, and, in addition, by exercise of Engineer's efforts as an experienced and qualified design professional, to provide for the Client a greater degree of confidence that the completed work of Contractor will conform generally to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by Contractor. On the other hand, Engineer shall not, during such visits or as a result of such observations of Contractor’s work in progress, supervise, direct or have control over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by Contractor, for safety precautions and programs incident to the work of the Contractor or for any failure of Contractor to comply with laws, rules, regulations, ordinances, codes, or orders applicable to Contractor furnishing and performing their work. Accordingly, Engineer can neither guarantee the performance of the construction contracts by Contractor nor assume responsibility for Contractor’s failure to furnish and perform their work in accordance with the Contract Documents. Page 2 of 4

Task 3 – Defective Work During such visits and based on such observations, Engineer may disapprove of or reject Contractor’s work while it is in progress if Engineer believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. Task 4 - Interpretations and Clarifications Engineer shall issue necessary interpretations and clarifications of the Contract Documents and in connection therewith prepare work directive changes and change orders as required. Task 5 – Review of Shop Drawings & Submittals The Engineer shall review and take appropriate action in respect of Shop Drawings, samples, and other data, which the Contractor is required to submit for compliance with the Contract Documents. Such reviews and approvals or other action shall not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. Task 6 – Inspections & Testing Engineer shall have authority, as the Client’s representative, to require special inspections or testing of the work, and shall receive and review all certificates of inspections, tests and approvals required by laws, regulations, ordinances, codes, orders, or the Contract Documents but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with, the Contract documents. Task 7 – Disputes Between Contractor and Client Engineer shall act as initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the work thereunder and make decisions on all claims of the Client and Contractor relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. Engineer shall not be liable for the result of any such interpretations or decisions rendered in good faith and made in conformance with the Standard of Practice identified in Exhibit C, Item 27 of the General Conditions in the original contract. Task 8 – Progress Payment Applications Based on Engineer's on-site observations as an experienced and qualified design professional, on information provided by the Client and on review of applications for payment and the accompanying data and schedules: 1) The Engineer shall determine the amounts owing to the Contractor and recommend in writing payments to Contractor in such amounts. Such recommendations of payment will constitute a representation to Client, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of Engineer's knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation). In the case of unit price work, the Engineer's recommendations of payment will include final determinations of quantities and classifications of such work subject to any subsequent adjustments allowed by the Contract Documents. 2) By recommending any payment Engineer will not thereby be deemed to have represented that exhaustive, continuous, or detailed reviews or examinations have been made by Page 3 of 4

Engineer to check the quality or quantity of Contractor’s work as it is furnished and performed beyond the responsibilities specifically assigned to Engineer in this Agreement and the Contract Documents. Engineer's review of Contractor’s work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct, or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or Contractor’s compliance with laws, rules, regulations, ordinances, codes, or orders applicable to their furnishing and performing the work. It will also not impose responsibility on Engineer to make any examination to ascertain how or for what purposes any Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials or equipment has passed to Client free and clear of any lien, claims, security interests or encumbrances, or that there may not be other matters at issue between Client and Contractor that might affect the amount that should be paid. Task 9 – Substantial Completion & Final Acceptance Inspections Engineer shall conduct an inspection to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable so that the Engineer may recommend, in writing, final payment to Contractor and may give written notice to Client and the Contractor that the work is acceptable (subject to any conditions therein expressed), but any such recommendation and notice will be subject to the limitations expressed in Task 8, Item 2 above. Task 10 – Prepare Record Drawings Prepare a set of reproducible record prints of Drawings showing those changes made during the construction process, based on the marked-up prints, drawings and other data furnished by Contractor to Engineer and which Engineer considers significant. Limitations of Responsibility. Engineer shall not be responsible for the acts or omissions of any Contractor, or of any subcontractor or supplier, or any of the Contractor’s or subcontractor's or supplier's agents or employees or any other persons (except Engineer's own employees and agents) at the site or otherwise furnishing or performing any of the Contractor’s work; however, nothing contained in paragraphs "a" through "j" above, shall be construed to release Engineer from liability for failure to properly perform duties and responsibilities assumed by Engineer in the Contract Documents. SCHEDULE Construction is slated to begin spring of 2025 and be completed by November 30, 2025.

Page 4 of 4

Construction Phase Engineering Services Principal Task Description 1 Project Administration & Management 8 2 Pre-Construction Conference, Progress Meetings & Construction Observation 2 3 Defective Work 4 4 Interpretations & Clarifications 6 5 Review of Shop Drawing & Submittals 2 6 Inspections & Testing 2 7 Disputes Between Contractor & Client 6 8 Progress Payment Applications 2 9 Substantial Completion & Final Acceptance Inspections 0 10 Prepare Record Drawings 0 Subtotal 32 Mileage Miscellaneous Expenses Amendment No. 2 for Construction Phase Engineering Services Original Authorization Amount Amendment No. 1 Total Authorization Amount with Amendment No. 2 2025 Rates $270

Amendment No. 2 - Construction Phase Engineering Services Exhibit B - Budget Estimate Toutle WWTP Improvements - Cowlitz County February 4, 2025 Engineer V 6 8 4 24 12 32 6 8 2 2 104

$210

PM Sr. Engr. 24 16 6 40 8 8 6 8 2 2 120

$245

$160

4 24 4 60 32 40 8 24 6 6 208

Engineer II

$145

0 424 4 0 0 30 4 0 0 2 464

RPR III

$92

2 4 2 2 2 0 2 2 0 0 16

Word Processor $1,500 $3,500 $1,000 $5,000 $6,000 $1,500 $750 $0 $1,000 $750 $21,000

Electrical Subconsult

$13,484 $79,668 $7,034 $37,444 $23,764 $23,330 $8,074 $8,204 $4,110 $3,840 $208,952 $1,800 $248 $211,000 $82,000 $186,000 $479,000

Page 1 of 1 Total Budget

This Amendment

No. 1 modifies

AMENDMENT

NO. 1

the Professional

Services

Agreement ( Agreement)

between Gibbs & Olson, Inc. ( Engineer) and the Cowlitz County ( County) executed on September

19, 2023, for a Project referred

Improvements

to as Toutle Wastewater

Treatment

Plant

Project.

The following modifications are made to the Agreement and all other terms and conditions in the original Agreement remain in full force and effect. 1.

The Engineer' s Scope of Work is modified to include additional work to provide

design engineering services for the recommended wastewater treatment plant improvements as presented in the attached Exhibit A - Scope of Work. 2.

The Engineer' s Budget is modified to provide compensation for the additional Scope of Work as presented below and as detailed in attached Exhibit B -

Original Agreement

Budget Estimate.

Amount...................................................................................$ 82, 500. 00

Amendment No. 1 . $

186, 000. 00

The new Total Agreement Amount including Amendment No. 1.....................$

268, 500. 00

GIBBS &

OLSON, INC.

BOARD OF COUNTY

COMMISSIONERS

OF COWLITZ COUNTY, WASHINGTON DocuSigned by:

Zcz

ef ,

ricRardI. Dahl, Chairman

Richard A. Gushman, President

DocuSigned by:

Arne f Aw, ensen

May 6, 2024 Date

Arne Mortensen, Commissioner DocuSigned by:

t, tAAAAS Ruov Dennis P. Weber, Commissioner

DocuSigned Attest: DocuSigned by:

i( i

by:

rni( o,, s

elly Dombrowski, Cle

Attachments: Exhibit A - Scope of Work Exhibit B - Budget Estimate END OF AMENDMENT

AMENDMENT NO. 1 EXHIBIT

SCOPE OF WORK TOUTLE WWTP IMPROVEMENT

PROJECT

COWLITZ COUNTY WASHINGTON PROTECT DESCRIPTION

The County owns and operates an oxidation ditch wastewater secondary treatment plant located in Toutle, Washington.

The Engineer and County have prepared an Engineering Report

which recommends several plant upgrades to improve plant performance and reliability. The County intends to utilize American Rescue Plan (ARPA) funds for this project which requires construction funding to be obligated by December 31, 2024, and construction to be complete by December 31, 2026. The following major elements are included: 1.

New aeration and mixing for the oxidation ditch.

Reshaped chlorine contact chamber to reduce short circuiting and allow period cleaning of the chamber.

New influent flow measurement.

Reconfigured effluent pump station with new submersible pumps.

New standby electrical power generator.

Several electrical system upgrades including new motor control centers (MCCs).

New Supervisory Control and Data Acquisition (SCADA) system for the new headworks.

ASSUMPTIONS

The Engineer has utilized the following assumptions in developing the identified scope of work and budget estimate: 1.

Survey work will be performed based on NAVD88 vertical datum and NAD83/ 2011 horizontal datum, will be in U.S. Survey Feet and on Washington State Plane Coordinates.

Current applicable County standard details will be utilized by Engineer.

Drawings will be prepared in AutoCAD Civil3D 2024.

Technical specifications will be prepared in the 17 division Construction Specifications Institute ( CSI) format.

The Engineer will provide bid phase services as described within this scope of work.

No environmental work is required. A SEPA checklist has already been completed.

Department of Ecology review and approval of plans and specifications is required prior to starting construction.

DESIGN

PHASE ENGINEERING

SERVICES

The Engineer' s scope of work will consist of the following tasks: Task 1-

Project Administration, Management & Meetings

The Engineer will provide project administration and management consisting of the following:

Page 1 of 4

Coordination and management of subconsultants.

Preparation of a progress report to be included with each monthly invoice.

Task 2 -

Topographic Site Survey

The Engineer will perform topographic survey of the project area. A survey base map of existing topographic conditions will be prepared that will include but is not limited to the following. a)

Provide coordinates, descriptions, and elevations of the following existing items: o

On -site field work as appropriate to locate relevant existing monumentation and set project control. Contours around the proposed location of the influent flow meter, effluent pump station and discharge manhole.

Site grade elevations ( i.e., site topography).

Property and easement lines.

The following information will be included on the topographic map: a)

Vertical datum used;

North arrow;

Map scale and graphic scale bar;

Legend of symbols used;

Licensee name and contact information;

Seal and signature of licensee;

Statements of clarification for elements shown;

Basis of elevations citing reference benchmark( s);

A description of the source of the contours ( such as " contours derived from direct field observations,"

or "contours shown are from county GIS");

Labeling to determine contour interval( s);

Description of project benchmarks established ( such as " railroad spike in power pole," chiseled' Xin concrete curb"); 1)

Staement

of elevations and contour accuracy; m)

Statement

on limitation of use; n)

Source

of boundary information and method( s) used to relate area mapped to said boundaries; o)

Statements

of clarif cation of utility information shown;p)

Source

of utility location; q)

Statement

of accuracy of utility depiction; r)

statement of the scope of work between the project owner and the licensee regarding the comprehensivenes , exclusions, and limits of the utility investigations leading to these utility depictions. Task

3 Prepare -60% Complete Design

Drawings: Work

under this task includes: a) Preparing

an existing site conditions base map and new WWTP improvements site plan drawings. Page

2 of 4

Preparing 60% complete design drawings in AutoCAD Civil3D 2024. Appropriate

County standard details will be utilized. Engineer will also prepare an opinion of construction cost.

It is anticipated design drawings will include approximately 25 drawings as listed below: Cover sheet -

1 drawing legend sheet -

Index, notes, abbreviations & Hydraulic

1 drawing

Profile -

1 drawing Existing conditions - 1 drawing Plan and section for ditch - 2 drawings Plan and section for chlorine contact basin - 2 drawings

Plan and section for effluent pump station - 2 drawings Civil and Mechanical

Details -

Structural

Plan, Sections

Electrical

Plan, Section,

4 drawings

and Details Schedules

4 drawings

and Details -

7 drawings

Engineer will perform in-house QC review of the design documents near the 60% completion stage to ensure the documents are consistent in presentation of the design information.

One quality control (QC) project review meeting with the County is scheduled to review 60% complete design drawings.

One set of the 60% drawings in electronic pdf format will be submitted to the County for

review and comment. County comments will be incorporated into the 90% complete design f)

documents

as appropriate.

Engineer will prepare an opinion of probable construction costs for review by the County.

Task 4 -

Prepare

90%

Complete Design Drawings & Construction Contract Documents:

Work under this task includes: a)

Prepare

90% complete design drawings, construction contract documents and an

updated

opinion

of construction

cost.

It is anticipated that the construction contract documents will consist of Engineer' s Joint

Construction Document Council (EJCDC) up front documents consisting of: o

Invitation to Bid,

Instructions to Bidders,

Bid Package including Supplementary Bidder Responsibility Criteria, General and Supplementary Conditions, Washington State Prevailing Wages,

o o

Technical

specifications

in Construction

Specification

Institute ( CSI) format.

Engineer will perform an in-house QC review of the design drawings near the 90% completion stage to ensure the plans are consistent in presentation of the design information.

One quality control ( QC) project review meeting with the County is scheduled to review 90% complete design drawings, construction contract documents and updated opinion of construction

cost.

Page 3 of 4

One set of the 90% drawings in electronic pdf format will be submitted to the County for review and comment.

Review comments will be addressed in the 100% design complete

documents as appropriate. Task 5 - Prepare 100% Complete Drawings and Construction Contract Documents: Work under this task includes: a)

Prepare 100% complete design drawings and contract documents.

In-house QC review of the design drawings and specifications near the 100% completion stage to ensure the documents are consistent in presentation of the design information.

100% complete

design

drawings

and construction

contract

documents

will be submitted

to the County for final approval. d)

County approved 100% complete design drawings and construction contract documents ready for bid advertisement, will be provided in .pdf format to the County for bidding the project. The documents will be suitable both for electronic distribution to prospective bidders and for hardcopy reproduction.

Task 6 -

Bid Phase

Services:

Following approval of the design documents by the County after receiving written authorization from the County to proceed with bidding the project, the Engineer shall: a)

Assist the County in advertising the project for bids. Receive questions from potential bidders and prepare appropriate answers to incorporate into up to two addendums.

Review and tabulate bids received, verify low bidder' s state licensing, check low bidder references, verify supplementary bidder responsibility criteria, and prepare a letter to Client consisting of the bid tabulation and Engineer' s recommendation of construction contract award.

Task 7 -

Construction Phase Engineering Services are not included in this Authorization. If the

County desires the Engineer to provide construction administration and observation services, such services will be added by amendment to this Authorization. SCHEDULE

Schedule milestones are as follows: a)

Submit 60% design drawings and contract documents for Client review within 8 weeks of Engineer' s receipt of Notice to Proceed.

Submit 90%

Submit 100% design drawings and contract documents to Client within 3 weeks of

design drawings, contract documents, and project report for Client review within 5 weeks of Engineer receiving Client 60% review comments. Engineer receiving Client 90% review comments.

LIMITATION

OF LIABILITY

Engineer shall not be liable for loss or damage occasioned by delays beyond Surveyor' s control, or for loss of earnings, loss of use or other incidental or consequential damages suffered by Client or others, however caused. Engineer' s liability hereunder, whether in tort or in contract, for any cause of action, inclusive of legal costs, shall be limited to $1, 000, 000.

Page 4 of 4

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PROFESSIONAL SERVICES AGREEMENT Contract Number:

2023-

THIS AGREEMENT is entered into between COWLITZ COUNTY, a political subdivision of the State of hereinafter called "

Washington, (

Name:

Gibbs &

Address:

PO Box 400

N°:

hereinafter

and

Olson, Inc.

Longview, WA Phone

County" or " Cowlitz County")

98632

360- 425- 0991 called " Consultant").

This Agreement

is comprised

Attachment

of:

A— Scope of Work

Attachment

B—

Compensation

Attachment

C—

General Conditions

Attachment

D — Special Terms

Attachment

E—

Attachment

F— ( specify)

and Conditions

Rates and Reimburseables

copies of which are attached hereto and incorporated herein by this reference as if fully set forth. The term of this Agreement shall commence on the 19th day of September 2023 and shall, unless terminated as provided elsewhere in the Agreement, terminate on the 31st day of December, 2025. The County reserves the right to extend the contract for up to 1 additional 1- year period. IN WITNESS

WHEREOF,

the parties

have executed this Agreement

this

ICIday of

fi?

2023.

BOARD OF COUNTY COMMISSION WASHIN

CONSULTANT:

tit

4/ GZ' 4 YRichard ibbs &

Date:

R. Dahl, Chairman

Olson, Inc.

Print name: Richard A. Gushman Title:

RS ON

Arne Mortensen,

President

11%,__' \ \

September 11, 2023

Q f0%

ATTEST.

m %

Kelly o o t:rowsky, Clerk of the :

k,,,

J-

tp--

P. Weber, Commissioner

GO' ' O

Commissioner

NAIN,/

t II, O

II 10

CQVNLIT2

coureTv

5; ( n

I1 IIa 4 WASHVGTON IO

tii )"

a,\„ "

2 ,

11'7S . A,.

G,-

CONTRACT

HAS BEEN APPROVED

AS TO FORM

BY COWLITZ COUNTY PROSECUTING ATTORNEY 2014_ ver. 3]

ATTACHMENT

PROFESSIONAL SERVICES AGREEMENT

SCOPE

OF WORK

The County hereby engages the Consultant to serve as an independent consultant providing engineering

services to the County on the terms and conditions set forth in this Agreement. The Consultant agrees to complete the services on behalf of the County as outlined below. In the event the Consultant,

its agents or assigns,

is unable

to complete

its work as scheduled,

the contract

period and compensation may be adjusted by mutual agreement of the County and Consultant. PROJECT

DESCRIPTION

The County owns and operates an oxidation ditch wastewater secondary treatment plant located in

Toutle, Washington. The County had an Evaluation Report prepared in 2021 which recommended several plant upgrades to improve plant performance and reliability. An engineering report prepared in accordance with WAC 173- 240- 130 will be prepared for review and approval by the Washington Department of Ecology ( Ecology) and the County. This report will be the basis for the ensuing design work which will follow. The County intends to utilize American Rescue Plan Act( ARPA) funds for this project. ARPA funding

requires construction funding to be obligated by December 31, 2024 meaning the construction contract has to be executed between the County and the construction contractor by this date. Construction is required to be completed and closed out by December 31, 2026. INFORMATION

BE PROVIDED

BY COUNTY

The County will provide the following information to the Engineer for use on this project:

County' s most recent 36- months of Daily Monitoring Reports ( DMR' s); County' s O& M Manual for the Toutle wastewater treatment plant( WWTP); Record drawings showing piping, basins and other facility wastewater infrastructure including elevations as available; Any wastewater

information

lab analysis results not included in the monthly DMR' s;

Population projections for the sanitary sewer service area. ASSUMPTIONS

Engineer has utilized the following assumptions in preparing the identified scope of work and budget. If any of these assumptions are found to be invalid, Engineer reserves the right to request an amendment 1. 2.

to modify the scope of work and budget.

Drawings for report figures will be prepared in AutoCAD Civil3D 2022. Drawings and documents prepared by Engineer will be provided to the County in . pdf and CAD format.

No historical

4. 5.

A critical areas evaluation report and geotechnical investigation are not required. No field survey work will be performed by Engineer.

A recommendation

or cultural resources

for outfall

evaluation

is required.

repairs will not be included

in the Report.

SCOPE OF SERVICES:

The Engineer shall perform the following services under this Agreement. Task 1 -

Project

Management,

Administration &

Meetings:

Engineer will perform day to day management activities including oversight of Engineer' s work,

scheduling, budgeting, invoicing and preparing monthly progress reports to County. Project management will also include coordination and communication

with County and Ecology.

Page

Kickoff Meeting:

Engineer will conduct a project kickoff meeting with County staff and key members of Engineer' s project team.

Progress Meetings:

Engineer proposes conducting a progress meeting with the County every 3- 4 weeks during the project. Engineer has budgeted for a total of 3 progress meetings. Meetings with Ecology and Cowlitz County: Engineer will participate in up to 3 meetings with the County and Ecology to review report elements prior to submission of the Engineering Report to Ecology. Task

2—

Gather&

Review of Available

Information

and Data

Engineer will review County provided information. Task

3—

Outfall

Field

Visit

and

Repair

Alternatives

Evaluation

Engineer will meet with the County in the field to evaluate the condition of the outfall and discuss options for keeping it in service. A recommended plan of action will be presented to the County but will not be included in the Engineering Report. Task 4— Oxidation

Ditch

Mixing/ Aeration

Alternatives

Evaluation &

Design Criteria

Engineer will evaluate up to 4 options for providing aeration and mixing beyond the existing brush aerator system for improved efficiency. The Engineer will review the results of this evaluation with the County. A recommended alternative will be identified, and design criteria will be developed for the selected alternative.

Task

5— Effluent

Pump Station Alternatives

Evaluation &

Design

Criteria

Engineer will meet with the County to discuss potential alternatives for modifying the effluent pump station to eliminate confined space entry requirements for personnel. A recommended alternative will be identified, and design criteria will be developed for this alternative. Task

6— Evaluate &

Develop Design Criteria for Other WWTP Improvements

Engineer will meet with the County to discuss other plant improvements such as the new influent flow meter, chlorine contact chamber and chemical feed system upgrades, electrical upgrades

including

motor

control centers ( MCCs) and standby electrical generator, plant Supervisory Control and Data Acquisition SCADA) system and other miscellaneous plant improvements. Task 7 — Prepare SEPA Checklist

Engineer will prepare a SEPA checklist for the Report as an Action Item to support the Engineering Report and ensuing design and construction of the improvements. Task 8 —

Prepare an Engineering Report in Accordance with WAC 173- 240- 130

Engineer will prepare an engineering report in accordance with WAC 173- 240- 130. The report will be sufficiently complete so that design plans and specifications can be developed from it without substantial changes.

The engineering report shall include the following information: a.

Current flow and population served information.

Influent flow, waste load and population served projections for a 20- year planning horizon;

Current plant performance data and analyses.

Basic design data and sizing calculations that impact the treatment units.

A description of the existing treatment process and operation, including a flow diagram and hydraulic

All necessary maps and layout plan views, conceptual cross- sections/ profiles, and figures as

profile.

appropriate.

Page 2

A discussion of the various alternatives evaluated, recommended

alternatives with design criteria and

the reasons other alternatives evaluated are not preferred. h.

An implementation schedule for final design, permitting and construction of recommended plant upgrades.

A planning level opinion of total project cost for design, permitting, and construction of the recommended alternatives. This opinion of cost will include sales tax and an appropriate level of contingency.

The Engineering Report will be required to be reviewed and approved by both Ecology and the County.

The Engineer will provide a draft of the Engineering Report to the County for review and comment in pdf format.

The Engineer will address County review comments and will revise the draft Engineering Report as appropriate and will provide an updated draft Engineering Report to the County for submittal to Ecology for their review and comment.

The Engineer will address Ecology review comments and will revise the draft Engineering Report as

appropriate. The final Engineering Report will be reviewed with the County and will then be submitted by the County for final approval to Ecology.

The draft deliverables will be provided to the County in pdf format. Report submissions to Ecology will be electronic . pdf copies unless otherwise requested by Ecology. Task

9—

Scoping for Final Design and Permitting Engineer will prepare a proposed scope of work, schedule and budget for final design and permitting for use in amending this Agreement to advance the project at the completion of the engineering report phase.

SCHEDULE

MILESTONES

The following schedule milestones are based on Engineer receiving an executed Agreement and notice to proceed from the County by September 20, 2023, and will be adjusted on a day for day basis based on the actual Notice to Proceed Complete Outfall Repair

date if it is after September

Evaluation and Make

20, 2023.

Recommendation

County — October 26, 2023

Complete Oxidation Ditch Mixing/ Aeration Alternatives Evaluation and Make Recommendation November

to County

2, 2023

Complete Effluent Pump Station Alternatives Evaluation and Make Recommendation to County— November 16, 2023

Complete Alternatives Evaluation and Make Recommendations to County for Other VWVTP November 16, 2023

Improvements— Prepare

SEPA

Checklist and Provide to County for Review—

Submit Draft

Engineering

Report to County for Review—

Draft

Engineering

Report to Address County Review

Submit Draft

Engineering

Report to

Draft

Engineering

Report to Address

Revise

LIMITATION

Ecology for Review—

November 30, 2023

December 7, 2023 Comments—

December

Ecology Review

December

21, 2023

28, 2023

Comments—

February 29, 2024

OF LIABILITY

Engineer shall not be liable for loss or damage occasioned by delays beyond Engineer' s control, or for loss of earnings, loss of use or other incidental or consequential damages suffered by County or others, however

caused.

Page

Engineer' s liability hereunder, whether in tort or in contract, for any cause of action, inclusive of legal costs, shall be limited to 150 percent of the fee earned by Engineer under this Agreement.

Page

PROFESSIONAL

SERVICES

ATTACHMENT

AGREEMENT

COMPENSATION

FIXED

fixed fee of

FEE FOR SERVICE: DOLLARS ($

completed tasks shall be made at completion

annually;

For services rendered, the County shall pay to the Contractor a

for the completed

frequently

no more

of project;

work set forth in Attachment "

than

bi- monthly;

quarterly;

A.".

Payments

for

semi- annually;

other ( specify)

Each request for payment shall be supported by an invoice specifying the tasks completed up to the for

request

payment and the payment

amount

requested.

In no event shall payment be sought in an

amount which represents a percentage of the fee greater than the percentage of completed tasks. OR

HOURLY

For services rendered, the County shall compensate the Contractor at the

RATES:

following hourly rates: Name/

Position

Hourly Rate

See attachment

Payments

for completed

annually;

tasks

shall be

made

at completion

no more

of project;

frequently than ®

monthly;

quarterly;

semi-

other ( specify)

Each request for payment shall be supported by an invoice the name/ position of the specifying: Contractor' s employee if two or more are identified above; number of hours worked; completed tasks for

which compensation

is sought and; payment amount requested.

In no event shall Contractor be compensated in excess of EIGHTY- TWO THOUSAND AND NO/ 100THS DOLLARS ($ 82, 000. 00) for the completed

work set forth in Attachment"

A."

2. AND

a. The compensation set forth herein includes, without limitation: labor, materials, equipment, travel, telephone,

computer,

copiers

and the like.

b. The County shall reimburse the Contractor for actual expenses incurred for travel, telephone, copiers

and

computer.

Reimbursement for airfare, mileage, meals and/ or accommodations shall be at the

same rate as that applicable to county employees traveling on county business. OR

c. Other ( specify) The County, in addition to the compensation Contractor the following:

herin set forth shall provide to the

Page 1

Engr.

10 12 12 12 16

16 10 12 12 12 10

Project Man ger Prin.

100

187 $

120

210 $

240 $

Rates $ M i l e a g B U D G E T I Subtoal

Reproductin Hourly

Crite a Design Data

Descripton Metings Evalution

Report 2

Page

and

Engierng

Task

Adminstrao&

Project-

Estimae- Works

Improvents

B-

Atachment

130 240-

IEvalution& Design mprovents Crite a

TO AL

173-

WAC

W TP

with

Other

E v a l u t i o n & A l t e r n a i v s Informatin Alternaiv Critea Acordane for

P e r m i t n g A e r a t i o n Availbe Repair Mixng/ Alternaiv Design Report Design& Staion Dev lop Checklist Final Visit Ditch in

Budget Public 2023 W TP County Toutle Cowlitz Septmbr

ESTIMAED

and

Mangemt, Reviw Pump Engierng SEPA

Field

for

Project Gather& Outfal Oxidaton Efluent Evalu te& Prepare Prepare Scoping

11,

Task

2023

PROFESSIONAL

SERVICES AGREEMENT

ATTACHMENT

GENERAL

CONDITIONS

Scope of Consultant' s Services. The Consultant agrees to provide to the County services and any materials set forth in the project narrative identified as Attachment A during the agreement period. No material, labor, or facilities will be furnished by the County, except as provided for herein.

Accounting and Payment for Consultant Services. Payment to the Consultant for services rendered under

this Agreement shall be as set forth in Attachment B unless specifically stated in Attachment B, the County will not reimburse the Consultant for any costs or expenses incurred by the Consultant in the performance of this contract. 3.

Delegation and Subcontracting. Consultant' s services are deemed personal and no portion of this contract may be delegated or subcontracted to any other individual, firm or entity without the express and prior written approval of the County Project Manager.

Independent Consultant. The Consultant' s services shall be furnished independent consultant and nothing herein contained shall be construed employer/ employee

by the Consultant as an to create a relationship of

or master/ servant.

The Consultant acknowledges that the entire compensation for this Agreement is specified in Attachment

B and the Consultant is not entitled to any county benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental or other insurance benefits, or any other rights or privileges afforded to Cowlitz County employees. The Consultant represents that it maintains a separate place of business, serves clients other than the County, will report all income and expense accrued under this contract with the Internal Revenue Service on a business tax schedule, and has a tax account with the

State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington.

In the event that either the state or federal government determines that an employer/ employee or master/ servant relationship exists rather than an independent consultant relationship such that Cowlitz workers social for federal County is deemed responsible withholding, security contributions, compensation and the like, the Consultant agrees to reimburse Cowlitz County for any payments made

or required to be made by Cowlitz County. Should any payments be due to the Consultant pursuant to this Agreement, the Consultant agrees that reimbursement may be made by deducting from such future payments a pro rata share of the amount to be reimbursed.

Notwithstanding any determination by the state or federal government that an employer/ employee or master/ servant relationship

exists, the Consultant,

its officers, employees

and agents, shall not be

entitled to any benefits which Cowlitz County provides to its employees. 5.

No Guarantee of Employment. The performance of all or part of this contract by the Consultant shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any

employment of the Consultant or any employee of the Consultant or any subconsultant or any employee of any subconsultant by the County at the present time or in the future. 6.

Regulations and Requirements. This Agreement shall be subject to all federal, state and local laws, rules, and regulations.

Right to Review. This contract is subject to review by any federal or state auditor. The County shall have the right to review and monitor the financial and service components of this program by whatever means

are deemed expedient by the County Project Manager. Such review may occur with or without notice, and may include, but is not limited to, onsite inspection by County agents or employees, inspection of all records or other materials which the County deems pertinent to the Agreement and its performance, and any and all communications with or evaluations by service recipients under this Agreement. The Consultant shall preserve and maintain all financial records and records relating to the performance of

work under this Agreement for six ( 6) years after contract termination, and shall make them available Page 1

PROFESSIONAL

SERVICES

AGREEMENT

ATTACHMENT

for such review, within Cowlitz County, State of Washington, upon request, during reasonable business hours. 8.

Modifications. Either party may request changes in the Agreement. Any and all agreed modifications shall be in writing, signed by each of the parties.

Termination for Default. If the Consultant defaults by failing to perform any of the obligations of the contract

or becomes

insolvent

or is declared

bankrupt

or makes

an assignment

for the benefit

creditors, the County may, by depositing written notice to the Consultant in the U. S. Mail, postage prepaid, terminate the contract, and at the County' s option, obtain performance of the work elsewhere. If the contract is terminated for default, the Consultant shall not be entitled to receive any further payments under the contract. Any extra cost or damage to the County resulting from such default( s)

shall be deducted from any money due or coming due to the Consultant. The Consultant agrees to bear any extra expenses incurred

by the County in completing

the work, including all increased costs for

completing the work, and all damage sustained, or which may be sustained by the County by reason of such default.

If a notice of termination for default has been issued and it is later determined for any reason that the Consultant was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. 10. Termination for Public Convenience. The County may terminate the contract in whole or in part whenever the County determines, in its sole discretion that such termination is in the interests of the County. Whenever the contract is terminated in accordance with this paragraph, the Consultant shall be entitled to payment for actual work performed for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include

provision for loss of anticipated profit on deleted or uncompleted work. Termination of this contract by the County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County.

11. Termination appropriated

Due to Insufficient Funds. If sufficient funds for payment under this contract are not or allocated or are withdrawn,

reduced, or otherwise limited, the County may terminate

this contract upon thirty ( 30) days written notice to the Consultant. No penalty or expense shall accrue to the County in the event this provision applies. 12. Termination Procedure. The following provisions apply in the event that this Agreement is terminated: a) The Consultant shall cease to perform any services required hereunder as of the effective date of termination and shall comply with all reasonable instructions contained in the notice of termination, if any.

b) The Consultant shall provide the County with an accounting of authorized services provided through the effective date of termination.

c) If the Agreement has been terminated for default, the County may withhold a sum from the final payment to the Consultant that the County determines liability.

necessary to protect itself against loss or

13. Hold Harmless. Consultant shall defend, indemnify, and hold County harmless from and against all claims, demands, losses, damages, or costs, including but not limited to damages arising out of bodily injury or death to persons and damage to property, caused by or resulting from: a) The sole negligence of the Consultant, its officers, employees, agents, or subconsultants; b) The concurrent negligence of the Consultant, its officers, employees, agents, or subconsultants, only

the

extent

subconsultants;

the

negligence

of the

Consultant,

its

officers,

employees,

agents,

but or

c) The use of any design, process, or equipment that constitutes an infringement of any United States patent presently issued, or violates any other proprietary interest including copyright, trademark, and trade secret.

Page 2

PROFESSIONAL

SERVICES

AGREEMENT

ATTACHMENT

It is further agreed by and between the parties that in no event shall any County appointed or elected officer, agent, employee, or volunteer, when executing their official duties in good faith, be in any

way personally liable or responsible for any agreement or performance contained herein, whether express or implied, nor for any statement or representation made herein or in any connection with this Agreement.

14. Industrial Insurance Waiver. With respect to the performance of this Agreement and as to claims against the County, its appointed and elected officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, as now or

hereafter amended, or other worker's compensation act, disability benefit act, or other employee benefit act of any jurisdiction otherwise applicable, for injuries to its employees and agrees that the obligations

to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Consultant. Along with the other provisions of this Agreement, this waiver is mutually negotiated by the parties to this Agreement. 15. Venue and Choice of Law. In the event that any litigation should arise concerning the construction or interpretation

of any of the terms of this Agreement, the venue of such action shall be in the courts of

the State of Washington in and for the County of Cowlitz. This Agreement shall be governed by the law of the State of Washington.

16. Withholding Payment. In the event the County Project Manager determines that the Consultant has failed to perform any obligation under this Agreement within the times set forth in this Agreement, then the

County may withhold from amounts otherwise due and payable to Consultant the amount determined

by the County as necessary to cure the default, until the County Project Manager determines that such failure to perform has been cured. Withholding under this clause shall not be deemed a breach entitling Consultant to termination or damages, provided that the County promptly gives notice in writing to the Consultant of the nature of the default or failure to perform, and in no case more than ten ( 10) days after it determines to withhold amounts otherwise due. A determination of the County Project Manager set forth in a notice to the Consultant of the action required and/ or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the Consultant acts

within the times and in strict accord with the provision of the Disputes clause of this Agreement. The County may act in accordance with any determination of the County Project Manager which has become conclusive under this clause, without prejudice to any other remedy under the Agreement, to take all or any of the following actions: ( 1) cure any failure or default, ( 2) to pay any amount so required to be paid and to charge the same to the account of the Consultant, ( 3) to set off any amount paid or incurred from amounts due or to become due the Consultant.

In the event the Consultant

obtains relief upon a

claim under the Disputes clause, no penalty or damages shall accrue to the Consultant by reason of good

faith withholding by the County under this clause.

17. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available bylaw.

18. Consultant Commitments, Warranties and Representations. Any written commitment received from the Consultant concerning this Agreement shall be binding upon the Consultant, unless otherwise specifically provided herein with reference to this paragraph. Failure of the Consultant to fulfill such a commitment shall render the Consultant liable for damages to the County. A commitment includes, but is not limited to any representation

made prior to execution of this Agreement, whether or not incorporated elsewhere

herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. 19. Patent/ Copyright

Infringement.

Consultant

will

defend,

indemnify,

and save

harmless

County,

its

appointed and elected officers, agents and employees from and against all loss or expense, including but not limited to claims, demands, actions, judgments, settlements, attorneys' fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of the Consultant' s alleged infringement on any patent or copyright. The Consultant will pay those costs and damages attributable to any such claims that are finally awarded against the Page 3

PROFESSIONAL

SERVICES

AGREEMENT

ATTACHMENT

County, its appointed and elected officers, agents and employees in any action. Such defense and payments are conditioned upon the following: a) That Consultant shall be notified promptly in writing by County of any notice of such claim. b) Consultant shall have the right, hereunder, at its option and expense, to obtain for the County the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to the County. 20. Disputes.

a) General. Differences between the Consultant and the County, arising under and by virtue of the contract documents shall be brought to the attention of the County at the earliest possible time in order that such matters may be settled, or other appropriate action promptly taken. The records, orders, rulings, instructions, and decision of the County Project Manager shall be final and conclusive

thirty ( 30) days from the date of mailing unless the Consultant mails or otherwise furnishes to the County Project Manager a written notice of appeal. The notice of appeal shall include facts, law, and argument as to why the conclusions of the County Project Manager are in error.

In connection with any appeal under this clause, the Consultant and County shall have the opportunity to submit written materials and argument and to offer documentary evidence in support

of the appeal. Oral argument and live testimony will not be permitted. The decision of the County Project Manager for the determination

of such appeals shall be final and conclusive.

Reviews of the

appellate determination shall be brought in the Superior Court of Cowlitz County within fifteen ( 15) days of mailing of the written appellate determination. Pending final decision of the dispute, the Consultant shall proceed diligently with the performance of this Agreement and in accordance with the decision rendered. b) Notice of Potential Claims. The Consultant

shall not be entitled to additional

compensation

or to

extension of time for ( 1) any act or failure to act by the County Project Manager or the County, or 2) the happening of any event or occurrence, unless the Consultant has given the County a written Notice of Potential Claim within ten ( 10) days of the commencement

of the act, failure, or event

giving rise to the claim, and before final payment by the County. The written Notice of Potential Claim shall set forth the reasons for which the Consultant

believes

additional

compensation

extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. Consultant shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. c)

Detailed Claim. The Consultant shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty ( 30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by the County, the Consultant has given the County a detailed written statement of each element of cost or other compensation requested and

of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due.

21. Ownership of Items Produced and Public Disclosure. All writings, programs, data, art work, music, maps, charts, tables, illustrations, records or other written, graphic, analog or digital materials prepared by the Consultant and/ or its consultants or subconsultants, in connection with the performance of this

Agreement shall be the sole and absolute property of the County and constitute " work made for hire" as that phrase is used in federal and/ or state intellectual property laws. Except as to data or information in the public domain or previously known to Consultant or required to be disclosed by law, subpoena or other process, the following shall apply: a) Correspondence, emails, reports and other electronic or written work product will be generated between the Consultant and County during the course of this Contract. This Contract and such work product in the possession of Consultant may be deemed public records subject to disclosure under the Washington State Public Records Act, Chapter 42. 56 RCW( Public Records Act). Thus, the County shall be required, upon request, to disclose this Contract and all documents

related to it unless an Page 4

PROFESSIONAL

SERVICES

AGREEMENT

ATTACHMENT

exemption under the Public Records Act or other laws applies. Consultant shall fully cooperate with

and assist the County with respect to any request for public records received by the County related to the services performed under this Contract.

b) Should County receive a request for disclosure, County agrees to provide Consultant ten ( 10) days written notice of impending release, and to cooperate with any legal action which may be initiated

by Consultant to enjoin or otherwise prevent such release, provided that all expense of any such litigation shall be borne by Consultant, including any damages, attorney's fees or costs awarded by reason of having opposed disclosure, and further provided that County shall not be liable for any release where notice was provided and Consultant took no action to oppose the release of

information. Notice of any proposed release of information pursuant to Chapter 42. 56 RCW, shall be provided to Consultant according to the" Notice" provision herein. If the Consultant has not obtained an injunction and served the County with that injunction by the close of business on the tenth business day after the County sent notice, the County will then disclose the record unless it makes an independent determination that the record is exempt from disclosure. Notwithstanding the above, the Consultant must not take any action that would affect ( a) the County' s ability to use goods and services provided under this Contract or ( b) the Consultant obligations under this Contract. The

Consultant will fully cooperate with the County in identifying and assembling records in case of any public disclosure request.

c) Consultant' s failure to timely provide such records upon demand shall be deemed a material breach of this Contract. To the extent that the County incurs any monetary penalties, attorneys' fees, and/ or any other expenses as a result of such breach, Consultant shall fully indemnify and hold harmless

County as set forth in Section 13. For purposes of this section, the terms " public records" and agency" shall have the same meaning as defined by Chapter 42. 56 RCW, as said chapter has been construed by Washington courts. The provisions of this section shall survive the expiration or termination of this Agreement.

d) In the event the County uses the Instruments of Service without retaining the authors of the Instruments of Service, the County releases the Consultant and Consultant' s subconsultants

from all

claims and causes of action arising from such uses. The County, to the extent permitted by law, further agrees to indemnify and hold harmless Consultant and its subconsultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the County' s unauthorized the Instruments

use of

of Service.

22. Recovery of Payments to Consultant. The right of the Consultant to retain monies paid to it is contingent upon satisfactory performance of this Agreement, including the satisfactory completion of the project in the Scope of Work ( Attachment A). In the event that the Consultant fails, for any reason,

described

to perform obligations required of it by this Agreement, the Consultant may, at the County Project Manager' s sole discretion, be required to repay to the County all monies disbursed to the Consultant for those parts of the project that are rendered worthless in the opinion of the County Project Manager by such failure to perform. Interest

shall

accrue

at the

rate

of 12

percent (

12%)

per annum from the time the County Project

Manager demands repayment of funds.

23. Project Approval. The extent and character of all work and services to be performed under this Agreement by the Consultant shall be subject to the review and approval of the County Project Manager.

For purposes of this Agreement, the County Project Manager is: Name:

Gibbs&

Address:

PO Box 400

Phone:

360- 425- 0991

Olson

Longview,

WA 98632

E- Mail:

Page 5

PROFESSIONAL

SERVICES

AGREEMENT

ATTACHMENT

In the event there is a dispute with regard to the extent and character

of the work to be done, the

determination of the County Project Manager as to the extent and character of the work to be done shall govern subject to the Consultant' s right to appeal that decision as provided herein.

24. Non- Discrimination. The Consultant shall not discriminate against any person on the basis of race, creed, political ideology, color, national origin, sex, marital status, sexual orientation, age, or the presence of any sensory, mental or physical handicap. 25. Subconsultants. In the event that the Consultant employs the use of any subconsultants, the contract

between the Consultant and the subconsultant shall provide that the subconsultant is bound by the terms of this Agreement between the County and the Consultant. The Consultant shall ensure that in all subcontracts entered into, County is named as an express third- party beneficiary of such contracts with full rights as such.

26. Third Party Beneficiaries. This agreement is intended for the benefit of the County and Consultant and not for the benefit of any third parties. 27. Standard of Care. The Consultant shall perform its duties hereunder in a manner consistent with that

degree of care and skill ordinarily exercised by members of the same profession as Consultant currently practicing

under similar circumstances.

The Consultant

shall, without additional

compensation,

correct

those services not meeting such a standard.

28. Time is of the Essence. Time is of the essence in the performance of this contract unless a more specific time period is set forth in either the Special Terms and Conditions or Scope of Work.

29. Notice. Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, any notices shall be given by the Consultant to the County Project Manager. Notice to the Consultant for all purposes under this Agreement shall be given to the person executing the Agreement on behalf of the Consultant at the address identified on the signature page. 30. Severability. If any term or condition of this contract or the application thereof to any person( s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application.

To this end, the terms and

conditions of this contract are declared severable.

31. Precedence. In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: a) Applicable federal, state and local statutes, ordinances and regulations; b) Scope of Work( Attachment A) and Compensation ( Attachment B); c)

Special

Terms and Conditions ( Attachment D);

d) General Conditions ( Attachment

and

C).

32. Waiver. Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this contract shall be held to be waived, modified or deleted

except by an instrument, in writing, signed by the parties hereto. 33. Attorney Fees. In the event that litigation must be brought to enforce the terms of this agreement, the

prevailing party shall be entitled to be paid reasonable attorney fees. 34. Construction. This agreement has been mutually reviewed and negotiated by the parties and should be given a fair and reasonable interpretation and should not be construed less favorably against either party.

35. Survival. Without being exclusive, Paragraphs 4, 7, 13- 19, 21- 22 and 30- 35 of these General Conditions shall survive any termination, expiration or determination of invalidity of this Agreement in whole or in Page 6

PROFESSIONAL

SERVICES AGREEMENT

ATTACHMENT

part. Any other Paragraphs of this Agreement which, by their sense and context, are intended to survive shall also survive.

36. Contract Documents. The Contract Documents for this Agreement, except for modifications issued after

execution of this Agreement, form a contract and all are as fully a part of the contract as if attached to this Agreement

or repeated

herein.

The contract

represents

the entire and

integrated

Agreement

between the parties and supersedes any prior statements, discussions or understandings between the parties except as provided 1. Notice of Award; 2. Addenda;

herein. An enumeration

of the contract documents

is set forth below:

and

3. Agreement; and

4. Conditions of Cowlitz County Request for Qualifications published on July 5, 2023; and 5. Statement of Qualifications from Consultant dated July 27, 2023.

Page 7

PROFESSIONAL

SERVICES AGREEMENT

ATTACHMENT D

SPECIAL 1.

TERMS AND CONDITIONS

Reporting. The Consultant shall submit written progress reports to the County Project Manager as set forth below:

With each request for payment. Monthly. Quarterly. Semi- annually. Annually. Project completion. Other:

Reports shall include any problems, delays or adverse conditions which will materially affect the Consultant' s ability to meet project objectives or time schedules together with a statement of action taken or proposed to resolve the situation. Reports shall also include recommendations for changes

to the Scope of Work, if any. Payments may be withheld if reports are not submitted. 2.

Insurance. The Consultant shall maintain in full force and effect during the term of this Agreement, and until final acceptance of the work, public liability and property damage insurance with companies or through sources approved by the state insurance commissioner pursuant to RCW Title 48, as now or hereafter amended. The County, its appointed and elected officials, agents and employees, shall

be specifically named as additional insureds in a policy with the same company which insures the Consultant or by endorsement to an existing policy or with a separate carrier approved pursuant to RCW Title 48, as now or hereafter amended, and the following coverages shall be provided: COMPREHENSIVE GENERAL LIABILITY:

Bodily injury, including

death and property damage

1, 000, 000 per occurrence 2, 000, 000 Aggregate

ERRORS AND OMISSIONS or PROFESSIONAL

LIABILITY with an Extended Reporting Period Endorsement(

two- year

tail).

1, 000, 000 per occurrence 2, 000, 000 Aggregate

WORKERS COMPENSATION:

Statutory amount

AUTOMOBILE: coverage on owned, non- owned, rented and hired vehicles Bodily injury, liability, including death, and

1, 000, 000 Combined Single Limit

Property damage liability

All Consultant' s and Consultant' s subconsultants' insurance policies and additional named insured endorsements shall provide primary insurance coverage and be non- contributory. Any insurance, self- insured retention, deductible, risk retention or insurance pooling maintained or participated in by the County shall be excess and not contributory to such insurance policies. All Consultant' s and Consultant' s subconsultants' liability insurance policies must be endorsed to show this primary coverage.

Page 1

PROFESSIONAL

SERVICES

AGREEMENT

ATTACHMENT

Upon request, the Consultant shall provide a full and complete certified copy of all requested insurance policies to the County. The County reserves the right, but not the obligation, to revise any

insurance requirement, not limited to limits, coverages and endorsements, or to reject any insurance policies which fail to meet the requirements of this Agreement. Additionally, the County reserves the

right, but not the obligation, to review and reject any proposed insurer providing coverage based upon the insurer' s financial condition or licensing status in Washington. Any deductibles and/ or selfinsured

retentions

10, 000, stop loss provisions,

exceeding $

and/ or exclusions contained

in such

policies must be approved by the County in writing. For any deductibles or self-insured retentions exceeding $ 10, 000 or any stop- loss provisions, the County shall have the right to request and review the Consultant' s most recent annual financial reports and audited financial statements

as a condition

of approval.

Consultant hereby agrees to a waive subrogation with respect to each insurance policy maintained under this Agreement. When required by an insurer, or if a policy condition does not permit Consultant to enter into a pre- loss agreement to waive subrogation without an endorsement, then Consultant agrees to notify the insurer and obtain such endorsement. This requirement shall not apply to any policy which includes a condition expressly prohibiting waiver of subrogation by the insured or which voids coverage should the Consultant enter into such a waiver of subrogation

on a

pre- loss basis. The County, its departments, elected and appointed officials, employees, agents and volunteers shall be named as additional insureds on Consultant' s and Consultant' s subconsultants' insurance policies by way of endorsement for the full available limits of insurance maintained by the Consultant

and subconsultant, and all coverage shall be primary and non- contributory. A statement or notation of additional

insured

status

Certificate

of Insurance shall not satisfy these

requirements. [

This

endorsement shall not be required if the Consultant is a governmental entity and 15 insured through a governmental entity risk pool authorized by the State of Washington.] The Consultant shall, for each required insurance policy, provide a Certificate of Insurance, with endorsements

attached,

evidencing

all

required

coverages,

limits,

deductibles,

self- insured

retentions and endorsements and which is conditioned upon the County receiving thirty ( 30) days prior written notice of reduction

in coverages,

cancellation

or non- renewal.

Each Certificate of

Insurance and all insurance notices shall be provided to the attention of the project manager. This Agreement shall be void ab initio if the proof of coverage is not timely supplied. The insurance maintained under this Agreement shall not in any manner limit or qualify the liabilities or obligations of the Consultant under this Agreement. All insurance policy deductibles and self-

insured retentions for policies maintained under this Agreement shall be paid by the Consultant. Compensation and/ or payments due to the Consultant under this Agreement are expressly conditioned upon the Consultant' s strict compliance with all insurance requirements. Payment to the Consultant shall be suspended in the event of non- compliance. Upon receipt of evidence of

Consultant' s compliance, payments not otherwise subject to withholding or set- off will be released to the Consultant. This Agreement shall be void ab initio if the proof of coverage is not timely supplied.

If the Errors and Omissions or Professional Liability insurance obtained is an occurrence policy as opposed to a claims- made policy, the Extended Reporting Period Endorsement is not required.

Page 2

Attachment GIBBS& Rate&

OLSON, INC. 2023 Standard Reimburseables

Schedule

Hourly Labor

Rate

Category

240

Principal PM/ Sr. Project

210

Engineer

196

Engineer

187

Engineer

170

Engineer

III

152

Engineer

145

Engineer

130

Design Technician

115

Sr. Land Surveyor

155

Land Surveyor

120

1 Man

Crew

120

Survey Crew 3 Man Survey Crew

195

Survey

2 Man

Senior

280

Tech III/ Resident

Project

Senior Technician

II/ Resident

Project Representative

Senior

I/ Resident

Project

Technician

Representative

II. I

Technician

Grant/

Administrative

Assistant

Contract/

Financial Specialist

102

135 84

Equipment Level/

115

Environmental/

Digital

130

Rep III

Rates 10

Total Station

Robotic Total Station

GPS Equipment

GPS&

per unit

Robotic Total Station

Laser Scanner/

75 95

Sonar

16' Aluminum

Boat

Rotohammer&

Outboard Motor

125/ Day 20

Generator

ATV

125/ Day

Mileage C4) Current Expenses

0. 655

IRS Rate

12%

At Cost Plus

Subconsultants Geotech,

Elect., Structural,

Lab, Etc.) Invoice Plus

12%

Photocopying/ Plotting 8. 5"

11" black&

8. 5" x 11"

color

11"

17 black&

11"

17"

Expert Witness

per each per each

white

0. 10 0. 20 0. 20

per each

0. 40

square foot

0. 80

color

plotting per

per each

white

Fees

are

Rates subject to change

150% of listed rates above.

January 1st of following year.

Page 1

AS-14480 C. 11. BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT - Supplemental Agreement No. 3 - General Civil Engineering Services - PBS Engineering and Environmental, Inc. Submitted For: Chris Andrews, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Supplemental Agreement No. 3 to the Local Agency Consultant Agreement dated February 22, 2022 with PBS Engineering and Environmental, Inc, for on-call General Civil Engineering Services. The purpose of this Supplemental Agreement is to extend the expiration date to December 31, 2026, to revise the negotiated hourly rate and to raise the maximum amount payable from $700,000 to $800,000. The increase is required to address additional General Civil Engineering Services as the need arises. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Supplemental Agreement No. 3 to the Local Agency Standard Consultant Agreement with PBS Engineering and Environmental, Inc. and authorize the agreement to be executed.

Fiscal Impact Expenditure Required $: 100,000 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Roads Grant Y-N: Attachments Supplemental Agreement No. 3 Supplement 2 Supplemental Agreement No. 1 Local Agency Consultant Agreement Form Review Inbox Chris Andrews Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Chris Andrews Susan Eugenis Mike Moss

Date 11/05/2025 03:14 PM 11/06/2025 08:19 AM 11/17/2025 08:12 AM Started On: 11/05/2025 02:29 PM

Supplemental Agreement Number 3 Original Agreement Number

N/A

Organization and Address

PBS Engineering and Environmental, LLC 1325 SE Tech Center Dr Suite 140 Vancouver, WA 98683 Phone:

Project Number

Execution Date

Completion Date

N/A

02/22/2022

12/31/2026

Project Title

New Maximum Amount Payable

General Civil Engineering Services

$800,000.00 (Increase of $100,000)

Description of Work

No Change.

The Local Agency of Cowlitz County desires to supplement the agreement entered in to with PBS Engineering and Environmental, Inc. and executed on 2/22/2022 and identified as Agreement No. N/A All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows:

Section 1, SCOPE OF WORK, is hereby changed to read:

No Change.

II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: the term of the agreement shall be extended to December 31, 2026.

III Section V, PAYMENT, shall be amended as follows:

The maximum amount payable is increased from $700,000 to $800,000. The negotiated hourly rates are revised per the attached fee schedule. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Howard A. Wells Consultant Signature

By: Approving Authority Signature Date

DOT Form 140-063 Revised 09/2005

September 5, 2025 PBS Engineering & Environmental, LLC 2101 Gaither Rd, Ste 500 Rockville, MD 20850 Subject:

Acceptance FYE 2024 ICR – CPA Report

Dear Matt Hardesty: We have accepted your firm’s FYE 2024 Indirect Cost Rate (ICR) of 185.64% of direct labor (including FCCM of 0.56%) based on the “Independent CPA Report” prepared by Stambaugh Ness. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards,

SCHATZIE HARVEY, CPA Contract Services Manager SH: BJO

PBS Engineering and Environmental LLC Cowlitz County Civil Engineering On-call Fee Schedule Max Salary

Overhead

Hourly

185.64%

Labor Category

Calculated Profit 30%

Billing Rate

Principal Scientist/Planner

98.08

182.08 $

29.42

309.58

Principal Hydrogeologist

78.00

144.80 $

23.40

246.20

Sr. Hydrogeologist II

70.00

129.95 $

21.00

220.95

Sr. Scientist/Planner I

60.10

111.57 $

18.03

189.70

Sr. Environmental Regulatory Specialist

63.46

117.81 $

19.04

200.31

Sr. Env Compliance Monitor

69.33

128.70 $

20.80

218.83

Project Scientist/Planner I

35.36

65.64 $

10.61

111.61

Project Env. Regulatory Specialist

47.51

88.20 $

14.25

149.96

Project Env. Compliance Monitor

47.51

88.20 $

14.25

149.96

Project Geologist I

42.23

78.40 $

12.67

133.29

Project Geologist II

47.57

88.31 $

14.27

150.15

Sr. Geologist I

44.25

82.15 $

13.28

139.67

Sr. Geologist II

57.69

107.10 $

17.31

182.09

Sr. Geologist III

60.28

111.90 $

18.08

190.27

Staff Geologist I

34.00

63.12 $

10.20

107.32

Staff Geologist II

36.15

67.11 $

10.85

114.10

Staff Scientist/Planner I

36.40

67.57 $

10.92

114.89

Staff Scientist/Planner II

40.80

75.74 $

12.24

128.78

Sr. Project Manager II

52.88

98.17 $

15.86

166.91

Field Scientist/Planner

31.67

58.79 $

9.50

99.96

Public Involvement I

35.00

64.97 $

10.50

110.47

Public Involvement II

40.00

74.26 $

12.00

126.26

Public Involvement III

45.00

83.54 $

13.50

142.04

Public Involvement IV

69.71

129.41 $

20.91

220.03

Public Involvement Manager

84.49

156.85 $

25.35

266.68

Public Involvement Principal

78.23

145.23 $

23.47

246.93

Principal Engineer

130.00

241.33 $

39.00

410.33

Sr. Structural Project Manager VIII

97.12

180.29 $

29.14

306.55

Structural Project Manager VII

88.33

163.98 $

26.50

278.80

Sr. Structural Project Engineer VI

87.02

161.54 $

26.11

274.67

Structural Project Engineer V

70.19

130.30 $

21.06

221.55

Engineer VIII

98.44

182.74 $

29.53

310.72

Engineer VII

80.59

149.61 $

24.18

254.37

Engineer VI

70.17

130.26 $

21.05

221.48

Engineer V

67.52

125.34 $

20.26

213.12

Engineer IV

60.57

112.44 $

18.17

191.18

Engineer III

54.33

100.86 $

16.30

171.49

Engineer II

50.48

93.71 $

15.14

159.34

Engineer I

40.79

75.72 $

12.24

128.75

Engineering Technician I

27.81

51.63 $

8.34

87.78

Engineering Technician II

41.74

77.49 $

12.52

131.75

Design Technician IV

47.72

88.59 $

14.32

150.62

Design Technician III

40.00

74.26 $

12.00

126.26

Engineering Geologist

51.67

95.92 $

15.50

163.09

2026 Actual Rate

$ 280.00 $ 246.00 $ 190.00 $ 189.00 $ 190.00 $ 175.00 $ 111.00 $ 145.00 $ 145.00 $ 130.00 $ 150.00 $ 139.00 $ 170.00 $ 190.00 $ 105.00 $ 114.00 $ 114.00 $ 125.00 $ 166.00 $ 99.00 $ 110.00 $ 125.00 $ 140.00 $ 195.00 $ 225.00 $ 245.00 $ 330.00 $ 300.00 $ 270.00 $ 250.00 $ 225.00 $ 260.00 $ 235.00 $ 215.00 $ 205.00 $ 185.00 $ 170.00 $ 155.00 $ 125.00 $ 85.00 $ 130.00 $ 150.00 $ 125.00 $ 160.00

PBS Engineering and Environmental LLC Cowlitz County Civil Engineering On-call Fee Schedule Max Salary

Overhead

Hourly

185.64%

Labor Category

Calculated Profit 30%

Billing Rate

Landscape/Planning II

36.75

68.22 $

11.03

116.00

Landscape/Planning III

42.33

78.58 $

12.70

133.61

Landscape/Planning IV

50.48

93.71 $

15.14

159.34

Landscape/Planning V

53.82

99.91 $

16.15

169.88

Landscape/Planning VI

60.10

111.57 $

18.03

189.70

Landscape/Planning VII

64.90

120.48 $

19.47

204.85

Construction Inspector I

39.33

73.01 $

11.80

124.14

Construction Inspector II

43.33

80.44 $

13.00

136.77

Construction Inspector III

43.26

80.31 $

12.98

136.55

Construction Inspector IV

69.71

129.41 $

20.91

220.03

Construction Inspector V

57.33

106.43 $

17.20

180.96

Construction Inspector VI

63.33

117.57 $

19.00

199.89

Construction Manager III

68.99

128.07 $

20.70

217.76

Survey VII

75.00

139.23 $

22.50

236.73

Survey VI

74.28

137.89 $

22.28

234.46

Survey V

51.67

95.92 $

15.50

163.09

Survey IV

46.66

86.62 $

14.00

147.28

Survey III

39.71

73.72 $

11.91

125.34

Survey II

31.62

58.70 $

9.49

99.81

Survey I

31.80

59.03 $

9.54

100.37

Unmanned Aircraft System Operator I

50.67

94.06 $

15.20

159.93

Unmanned Aircraft System Operator II

55.00

102.10 $

16.50

173.60

Unmanned Aircraft System Operator III

65.00

120.67 $

19.50

205.17

GIS Analyst I

36.42

67.61 $

10.93

114.96

GIS Analyst II

47.80

88.74 $

14.34

150.88

GIS Analyst III

47.12

87.47 $

14.14

148.73

IT / Data Management

60.36

112.05 $

18.11

190.52

CAD Manager

51.18

95.01 $

15.35

161.54

Project Administrator II

37.08

68.84 $

11.12

117.04

Project Administrator III

41.60

77.23 $

12.48

131.31

CAD/Microstation Tech I

31.62

58.70 $

9.49

99.81

Graphic Artist

53.74

99.76 $

16.12

169.62

Writer/Editor

40.06

74.37 $

12.02

126.45

Administration

37.08

68.84 $

11.12

117.04

Survey 2-person Crew (Survey I + Survey II + Equipment)

2026 Actual Rate

$ 115.00 $ 133.00 $ 155.00 $ 165.00 $ 189.00 $ 204.00 $ 122.00 $ 132.00 $ 135.00 $ 160.00 $ 180.00 $ 198.00 $ 217.00 $ 235.00 $ 200.00 $ 163.00 $ 140.00 $ 120.00 $ 95.00 $ 90.00 $ 235.00 $ 158.00 $ 173.00 $ 205.00 $ 112.00 $ 140.00 $ 148.00 $ 150.00 $ 160.00 $ 110.00 $ 125.00 $ 98.00 $ 150.00 $ 120.00 $ 115.00

Supplemental Agreement Number 2 Original Agreement Number

N/A

Organization and Address

PBS Engineering and Environmental, Inc. 415 W. 6th Street, Suite 601 Vancouver, WA 98660 Phone:

Project Number

Execution Date

Completion Date

N/A

02/22/2022

12/31/2025

Project Title

New Maximum Amount Payable

General Civil Engineering Services

$700,000.00 (Increase of $200,000)

Description of Work

No Change.

Section 1, SCOPE OF WORK, is hereby changed to read:

No Change.

III Section V, PAYMENT, shall be amended as follows:

The maximum amount payable is increased from $500,000 to $700,000. The negotiated hourly rates are revised per the attached fee schedule. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Howard A. "Hod" Wells, Principal Consultant Signature

By: Approving Authority Signature Date

DOT Form 140-063 Revised 09/2005

July 11, 2024 PBS Engineering and Environmental, Inc. 214 E Galer St, Suite 300 Seattle, WA 98102 Subject:

Acceptance FYE 2023 ICR – CPA Report

Dear Nicole Edmondson: We have accepted your firm’s FYE 2023 Indirect Cost Rate (ICR) of 180.66% (rate includes 0.97% Facilities Capital Cost of Money) based on the “Independent CPA Report” prepared by Stambaugh Ness. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards,

SCHATZIE HARVEY, CPA Contract Services Manager SH: sms

PBS Engineering and Environmental LLC Cowlitz County Civil Engineering On-call Fee Schedule Labor Category

Max Salary

Overhead

Hourly

180.66%

Calculated Profit 30%

Billing Rate

Principal Scientist/Planner

84.81

153.22 $

25.44 $

263.47

Principal Hydrogeologist

78.00

140.91 $

23.40 $

242.31

Sr. Hydrogeologist II

70.00

126.46 $

21.00 $

217.46

Sr. Scientist/Planner I

56.49

102.05 $

16.95 $

175.49

Sr. Environmental Regulatory Specialist

56.49

102.05 $

16.95 $

175.49

Sr. Env Compliance Monitor

57.75

104.33 $

17.33 $

179.41

Project Scientist/Planner I

41.40

74.79 $

12.42 $

128.61

Project Env. Regulatory Specialist

45.00

81.30 $

13.50 $

139.80

Project Env. Compliance Monitor

45.00

81.30 $

13.50 $

139.80

Project Geologist I

36.26

65.51 $

10.88 $

112.65

Project Geologist II

46.63

84.24 $

13.99 $

144.86

Sr. Geologist I

44.25

79.94 $

13.28 $

137.47

Sr. Geologist II

47.44

85.71 $

14.23 $

147.38

Sr. Geologist III

58.24

105.22 $

17.47 $

180.93

Staff Geologist I

29.22

52.79 $

8.77

90.77

Staff Geologist II

37.24

67.28 $

11.17 $

115.69

Staff Scientist/Planner I

35.00

63.23 $

10.50 $

108.73

Staff Scientist/Planner II

40.00

72.26 $

12.00 $

124.26

Field Scientist/Planner

31.67

57.22 $

9.50

98.39

Public Involvement I

35.00

63.23 $

10.50 $

108.73

Public Involvement II

40.00

72.26 $

12.00 $

124.26

Public Involvement III

45.00

81.30 $

13.50 $

139.80

Public Involvement IV

60.58

109.44 $

18.17 $

188.20

Public Involvement Manager

70.97

128.21 $

21.29 $

220.48

Principal Engineer

117.69

212.62 $

35.31 $

365.62

Sr. Structural Project Manager VIII

90.87

164.17 $

27.26 $

282.30

Structural Project Manager VII

88.33

159.58 $

26.50 $

274.41

Sr. Structural Project Engineer VI

86.54

156.34 $

25.96 $

268.85

Structural Project Engineer V

64.90

117.25 $

19.47 $

201.62

Engineer VIII

93.75

169.37 $

28.13 $

291.24

Engineer VII

74.52

134.63 $

22.36 $

231.50

Engineer VI

66.83

120.74 $

20.05 $

207.61

Engineer V

63.70

115.08 $

19.11 $

197.89

Engineer IV

57.69

104.22 $

17.31 $

179.22

Engineer III

52.88

95.53 $

15.86 $

164.28

Engineer II

46.00

83.10 $

13.80 $

142.90

Engineer I

37.50

67.75 $

11.25 $

116.50

Engineering Technician I

25.00

45.17 $

7.50

77.67

Engineering Technician II

39.75

71.81 $

11.93 $

123.49

Design Technician IV

50.00

90.33 $

15.00 $

155.33

Design Technician III

47.33

85.51 $

14.20 $

147.04

Engineering Geologist

51.67

93.35 $

15.50 $

160.52

Landscape/Planning II

35.00

63.23 $

10.50 $

108.73

Landscape/Planning III

42.33

76.47 $

12.70 $

131.50

Landscape/Planning IV

47.33

85.51 $

14.20 $

147.04

Landscape/Planning V

54.09

97.72 $

16.23 $

168.04

Landscape/Planning VI

61.67

111.41 $

18.50 $

191.58

Landscape/Planning VII

64.90

117.25 $

19.47 $

201.62

Construction Inspector I

39.33

71.05 $

11.80 $

122.18

Construction Inspector II

43.33

78.28 $

13.00 $

134.61

Construction Inspector III

41.20

74.43 $

12.36 $

127.99

Construction Inspector IV

50.00

90.33 $

15.00 $

155.33

Construction Inspector V

57.33

103.57 $

17.20 $

178.10

Construction Inspector VI

63.33

114.41 $

19.00 $

196.74

Construction Manager III

68.99

124.64 $

20.70 $

214.32

Survey VII

75.00

135.50 $

22.50 $

233.00

Survey VI

72.12

130.29 $

21.64 $

224.05

Survey V

51.67

93.35 $

15.50 $

160.52

2025 Actual Rate

$ 260.00 $ 240.00 $ 185.00 $ 175.00 $ 175.00 $ 160.00 $ 125.00 $ 138.00 $ 138.00 $ 112.00 $ 144.00 $ 135.00 $ 147.00 $ 180.00 $ 90.00 $ 115.00 $ 108.00 $ 120.00 $ 98.00 $ 108.00 $ 124.00 $ 138.00 $ 160.00 $ 180.00 $ 280.00 $ 270.00 $ 255.00 $ 235.00 $ 215.00 $ 250.00 $ 230.00 $ 205.00 $ 195.00 $ 178.00 $ 164.00 $ 142.00 $ 116.00 $ 77.00 $ 122.00 $ 155.00 $ 145.00 $ 155.00 $ 108.00 $ 130.00 $ 145.00 $ 165.00 $ 190.00 $ 200.00 $ 120.00 $ 130.00 $ 127.00 $ 155.00 $ 175.00 $ 195.00 $ 210.00 $ 210.00 $ 180.00 $ 160.00

PBS Engineering and Environmental LLC Cowlitz County Civil Engineering On-call Fee Schedule Labor Category

Max Salary

Overhead

Hourly

180.66%

Calculated Profit 30%

Billing Rate

Survey IV

44.23

79.91 $

13.27 $

137.40

Survey III

38.00

68.65 $

11.40 $

118.05

Survey II

27.50

49.68 $

8.25

85.43

Survey I

25.00

45.17 $

7.50

77.67

Unmanned Aircraft System Operator I

50.67

91.54 $

15.20 $

157.41

Unmanned Aircraft System Operator II

55.00

99.36 $

16.50 $

170.86

Unmanned Aircraft System Operator III

65.00

117.43 $

19.50 $

201.93

GIS Analyst I

36.42

65.80 $

10.93 $

113.14

GIS Analyst II

45.96

83.03 $

13.79 $

142.78

IT / Data Management

58.61

105.88 $

17.58 $

182.08

CAD Manager

50.17

90.64 $

15.05 $

155.86

Project Administrator II

34.00

61.42 $

10.20 $

105.62

Project Administrator III

38.52

69.59 $

11.56 $

119.67

CAD/Microstation Tech I

32.00

57.81 $

9.60

99.41

Graphic Artist

48.54

87.69 $

14.56 $

150.79

Writer/Editor

37.00

66.84 $

11.10 $

114.94

Administration

34.00

61.42 $

10.20 $

105.62

Survey 2-person Crew (Survey I + Survey II + Equipment)

2025 Actual Rate

$ 135.00 $ 118.00 $ 85.00 $ 77.00 $ 225.00 $ 155.00 $ 170.00 $ 200.00 $ 112.00 $ 140.00 $ 135.00 $ 150.00 $ 105.00 $ 118.00 $ 95.00 $ 125.00 $ 114.00 $ 105.00

AS-14496 C. 12. BOCC Agenda Meeting Date: 11/25/2025 AMENDMENT NO. 3 - Ryderwood Supplemental Water Source - Phase 2 - RH2 Engineering, Inc. - Project No. 2948 Submitted For: Chris Andrews, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Amendment No. 3 to the Professional Services Agreement with RH2 Engineering for the Ryderwood Supplemental Water Source Project. The purpose of the amendment is to revise the expiration date to December 31, 2027. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Amendment No. 3, to the Professional Services Agreement, with RH2 Engineering, Inc., for Phase two of the Ryderwood Supplemental Water Source Project.

Attachments Amendment No. 3 to PSA Amendment No. 2 to PSA Amendment No. 1 to PSA PSA RH2 Engineering Form Review Inbox Chris Andrews Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Chris Andrews Susan Eugenis Mike Moss

Date 11/13/2025 01:28 PM 11/13/2025 05:18 PM 11/17/2025 08:12 AM Started On: 11/13/2025 12:55 PM

AMENDMENT NO. 3 To Cowlitz County Personal Services Agreement With RH2 Engineering, Inc.

1. This Amendment No. 3 to Agreement between Cowlitz County, Washington (“COUNTY”) and RH2 Engineering, Inc. (“CONTRACTOR”) shall take effect and be in force on the below stated date of authorization as agreed to by COUNTY and CONTRACTOR. 2. COUNTY AND CONTRACTOR entered into an Agreement for personal services to wit: Board agenda item AS-12215, approved and executed by the Board of County Commissioners on August 9, 2022, which Agreement would expire on December 31, 2023. 3. COUNTY AND CONTRACTOR have amended the Agreement with Amendment No. 1, to wit: Board agenda item AS-13004, approved and executed by the Board of County Commissioners on September 5, 2023, which increased the Compensation from $50,000 to an authorized amount of $261,730 and extended the expiration date to December 31, 2024. 4. COUNTY AND CONTRACTOR have amended the Agreement with Amendment No. 2, to wit: Board agenda item AS-13875, approved and executed by the Board of County Commissioners on December 10, 2024, which increased the Compensation from $261,730 to an authorized amount of $291,730 and extended the expiration date to December 31, 2025. 5. COUNTY is now in need of continuing professional services under the original Agreement, Amendment No. 1, and Amendment No. 2, and CONTRACTOR is amenable to extending his/her personal services to COUNTY under the same terms and conditions of the original Agreement, Amendment #1, and Amendment No. 2 and as set forth below. 6. Both COUNTY and CONTRACTOR agree to modify the original Agreement as in the parties’ best interests and in furtherance of the purposes and intent of this Amendment, as set forth below: a. Extending contract to December 31, 2027. 7. Except as provided above in this Amendment No. 3, all terms, conditions, duties, obligations and provisions of the original Agreement and any prior Amendment(s) shall remain in full force and effect. The parties hereto have executed this Agreement on this ____ day of ______________, 2025, and each signatory to this Amendment No. 3 warrants that he/she is duly authorized and executes this Amendment for and on behalf of the below-inscribed parties hereto.

For:

RH2 ENGINEERING, INC.

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON

By:

______________________________ Geoffrey G. Dillard

____________________________________ Richard R. Dahl, Chairman ____________________________________ Steven L. Ferrell, Commissioner

ATTEST: ____________________________________ Kelly Grayson, Clerk of the Board

____________________________________ Steve Rader, Commissioner

AS-14497 C. 13. BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT - Supplemental Agreement No. 1 - Exeltech Consulting - Rose Valley Road Culvert Replacement - Project No. 1086 Submitted For: Roger Maurer, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Supplemental Agreement No. 1 to the Local Agency Consultant Agreement dated July 2, 2024, with Exeltech, a Bowman Company, for the Rose Valley Road Culvert Replacement Project. The purpose of this Supplemental Agreement is to extend the agreement one year to December 31, 2026, in order to complete the design. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Supplemental Agreement No. 1 to the Local Agency Standard Consultant Agreement with Exeltech, a Bowman Company, and authorize the agreement to be executed.

Attachments Supplemental Agreement No. 1 Agreement Form Review Inbox Roger Maurer Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Roger Maurer Susan Eugenis Mike Moss

Date 11/13/2025 02:31 PM 11/13/2025 05:17 PM 11/17/2025 08:12 AM Started On: 11/13/2025 02:21 PM

Supplemental Agreement Number 1 Original Agreement Number

N/A

Organization and Address

Exeltech, a Bowman Company 8729 Commerce Place Drive NE, Suite A Lacey, WA 98516 Phone: (503) 470-6063

Project Number

Execution Date

Completion Date

County Proj No 1086; Fed Aid No ER-2203(005)

July 2, 2024

December 31, 2026

Project Title

New Maximum Amount Payable

Rose Valley Road Culvert Replacement

$296,061.93

Description of Work

No change.

The Local Agency of Cowlitz County desires to supplement the agreement entered in to with Exeltech, a Bowman Company and executed on July 2, 2024 and identified as Agreement No. N/A All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows:

I Section 1, SCOPE OF WORK, is hereby changed to read:

No change.

II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The term of the Agreement shall be extended to December 31, 2026.

III Section V, PAYMENT, shall be amended as follows:

No change.

as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By:

By:

Consultant Signature

Approving Authority Signature Date

DOT Form 140-063 Revised 09/2005

AS-14508 Consent C. 14. BOCC Agenda Meeting Date: 11/25/2025 Amendment No. 6 Interlocal Agreement with the Lower Columbia Fish Recovery Board (LCFRB) Submitted For: Kelly Grayson, Clerk of the Board Submitted By: Kelly Grayson, Clerk of the Board Department: Commissioners Office Information Subject and Summary Statement Amendment No. 6 to the Interlocal Agreement with the Lower Columbia Fish Recovery Board to extend the Agreement until December 31, 2030. Will Staff Attend - NAME OF STAFF Department Recommendation Approved:_____________________ BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON ____________________________ Richard R. Dahl, Chairman ____________________________ Steve Rader, Commissioner ___________________________ Steven L. Ferrell, Commissioner Attest:______________________ Clerk of the Board

Attachments Interlocal Agreement Amendment No. 6 Form Review Form Started By: Kelly Grayson Final Approval Date: 11/18/2025

Started On: 11/18/2025 04:08 PM

Lower Columbia Fish Recovery Board Interlocal Agreement Between Clark, Cowlitz, Lewis, Skamania, and Wahkiakum Counties Amendment #6 Amendment Type: Change in Duration Background: The counties represented on the Lower Columbia Fish Recovery Board (Board) entered into an agreement for the purpose of providing for the operation, funding, and support of the management board established by RCW 75.56.050 (subsequently changed to RCW 77.85.200). Under the original Interlocal Agreement, the Board was expected to sunset on June 30, 2002.  Amendment #1: During the 2001 legislative session, the Governor signed a bill extending the sunset date of the Board to June 30, 2006.  Amendment #2: During the 2005 legislative session, the Governor signed a bill extending the sunset date of the Board to June 30, 2010.  During the 2009 Regular Legislative Session, House Bill 1063 was signed by the Governor on April 24, 2009 to remove the sunset date clause from the legislation.  Amendment #3: In 2010, the counties agreed to amend the interlocal agreement to be reconsidered no later than July 1, 2015.  Amendment #4: In 2015, the counties agreed to amend the interlocal agreement to be reconsidered no later than December 31, 2020.  Amendment #5: In 2020, the counties agreed to amend the interlocal agreement to be reconsidered no later than December 31, 2025. Given the Board continues to secure funding for their staff and operations from federal and state agencies to implement the salmon recovery and watershed management plans, the counties agree to continue the Interlocal Agreement. It is agreed by the counties that the Interlocal Agreement shall be amended as follows in Section 10 to read: Section 10. Duration. Given that the sunset date has been removed from the law, the counties agree to enforce this agreement and shall reconsider it no later than December 31, 2030. In all other respects the Agreement, to which this is an amendment shall remain in full force and effect.

1 of 6

LCFRB Interlocal Agreement – Amendment #6

10/20/2025

In witness whereof the parties hereto have executed this amendment, BOARD OF COUNTY COUNCILORS FOR CLARK COUNTY

Attest:

_________________________ Clerk to the Board

By: _______________________________ Chair

APPROVED AS TO FORM ONLY: Prosecuting Attorney

Date: _____________________________

By: ______________________

2 of 6

LCFRB Interlocal Agreement – Amendment #6

10/20/2025

BOARD OF COUNTY COMMISSIONERS FOR COWLITZ COUNTY

Attest:

_________________________ Clerk to the Board

By: _______________________________ Chair

APPROVED AS TO FORM ONLY: Prosecuting Attorney

Date: _____________________________

By: ______________________

3 of 6

LCFRB Interlocal Agreement – Amendment #6

10/20/2025

BOARD OF COUNTY COMMISSIONERS FOR LEWIS COUNTY

Attest:

_________________________ Clerk to the Board

By: _______________________________ Chair

APPROVED AS TO FORM ONLY: Prosecuting Attorney

Date: _____________________________

By: ______________________

4 of 6

LCFRB Interlocal Agreement – Amendment #6

10/20/2025

BOARD OF COUNTY COMMISSIONERS FOR SKAMANIA COUNTY

Attest:

_________________________ Clerk to the Board

By: _______________________________ Chair

APPROVED AS TO FORM ONLY: Prosecuting Attorney

Date: _____________________________

By: ______________________

5 of 6

LCFRB Interlocal Agreement – Amendment #6

10/20/2025

BOARD OF COUNTY COMMISSIONERS FOR WAHKIAKUM COUNTY

Attest:

_________________________ Clerk to the Board

By: _______________________________ Chair

APPROVED AS TO FORM ONLY: Prosecuting Attorney

Date: _____________________________

By: ______________________

6 of 6

LCFRB Interlocal Agreement – Amendment #6

10/20/2025

AS-14512 BOCC Agenda Meeting Date: 11/25/2025 Software License Renewal – Cisco Duo Security Submitted For: Travis Foschini, IT Director Submitted By: Kelly Grayson, Clerk of the Board Department: Information Technology

Consent

C. 15.

Information Subject and Summary Statement This is a proposal to renew Duo Security licenses. Duo Security is a cybersecurity company (part of Cisco). We use this product for Multi-Factor Authentication (MFA). MFA Ensures users prove their identity with a second factor (e.g., mobile app push, SMS, hardware key) before accessing systems. The cost for a 1-year term beginning 12/2/2025 is $56,039.04, including tax. This renewal is available without a cost increase. Will Staff Attend - NAME OF STAFF Yes: Travis

Department Recommendation The Information Technology Department recommends that the Board of County Commissioners move to approve and authorize this purchase. Approved:_____________________ BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON ____________________________ Richard R. Dahl, Chairman ____________________________ Steve Rader, Commissioner ___________________________ Steven L. Ferrell, Commissioner Attest:______________________ Clerk of the Board

Attachments Quote Form Review Form Started By: Kelly Grayson Final Approval Date: 11/19/2025

Started On: 11/19/2025 04:56 PM

Quote # 31944 v. 1 Date Issued: 11/10/25 Expire Date: 12/10/25

Cisco Due Renewal -- Subscription End Date: 12/01/2025

Prepared By:

Bill to:

Ship to:

Joel Newman

Cowlitz County

Mike Bamford 207 4th Ave North

Mike Bamford 207 4th Ave North Room 307 / attn: IT Req ADMIN_307

Kelso, WA, 98626

3475 Piedmont Road NE Suite 900 Atlanta, Georgia, 30305 P: +19498703508

Kelso, WA, 98626 P: +1360573024 E: BamfordM@Cowlitzwa.gov

P: +13605773024 E: BamfordM@Cowlitzwa.gov

E: jnewman@blueally.com

Cisco Due Renewal -- Subscription End Date: 12/01/2025 Qty

Manufacturer Part Number

Product Description

Price

Ext. Price

800

DUO-ADVANTAGE

Cisco Systems:Cisco Duo Advantage edition (formerly Access)

$64.80

$51,840.00

DUO-SUB

Cisco Duo Security - Subscription license

$0.00

SVS-DUO-SUP-B

Cisco Duo Security Basic - Technical support - phone consulting - 24x7

$0.00

Subtotal:

$51,840.00

Sub1697284 -- 12/2/2025 - 12/1/2026

Quote Summary

Amount

Cisco Due Renewal -- Subscription End Date: 12/01/2025

$51,840.00 Subtotal:

$51,840.00

Estimated Tax:

$4,199.04

Total:

$56,039.04

Ask your BlueAlly Sales Representative about Managed Services! The information contained herein is the intellectual property of BlueAlly. This quotation is an invitation to offer only. The prices quoted shall remain firm for 30 days from the date hereof, unless modified in writing by BlueAlly. The customer is obligated to pay for this purchase within 30 days of original invoice. Payment may be made either through third party financing or by payment from the customer. FOB - Freight collect. This quote includes a 3% discount for payment by cash or check on agreed terms. Payment through credit card will result in the loss of this additional discount. Please Reference Quote Number on all Purchase Orders To manage the current dynamic tariff situation and in response to market fluctuations, we will be strictly adhering to quote expiration dates. Any extension will require item pricing to be verified with a likelihood for changes based on the evolving tariff/economic situation. Acceptance BlueAlly

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Joel Newman Signature / Name

Signature / Name

Initials

11/10/2025 Date

Quote #031944 v1

Date

Page: 1 of 1

AS-14476 Consent 14. BOCC Agenda Meeting Date: 11/25/2025 Resolution Cowlitz County Fire District No. 1 Annexation Submitted For: Jason Laurine Submitted By: Kelly Grayson, Clerk of the Board Department: Prosecuting Attorney Information Subject and Summary Statement On September 13, 2022, the Board of Commissioners for the Cowlitz County Fire District No. 1 authorized the annexation of certain territory to be annexed pursuant to Resolution No. 091322, and the Auditor certified the petition for sufficiency on October 28, 2025, the Board of Commissioners need to perform its ministerial duties and follow the will of the landowners to annex and incorporate the land into the fire protection district. Will Staff Attend - NAME OF STAFF Jason Laurine Department Recommendation Approve the resolution

Attachments Resolution Form Review Form Started By: Kelly Grayson Final Approval Date: 11/04/2025

Started On: 11/04/2025 03:55 PM

AS-14479 Consent 15. BOCC Agenda Meeting Date: 11/25/2025 Resolution Rescinding Resolution #22-133 Travel Policy and Establishing a new Allowable Expenses and Reimbursement Policy Submitted For: Kelly Grayson, Clerk of the Board Submitted By: Kelly Grayson, Clerk of the Board Department: Commissioners Office Information Subject and Summary Statement Resolution Rescinding Resolution No. 22-133 Travel Policy and Establishing a New Allowable Expenses and Reimbursement Policy. Will Staff Attend - NAME OF STAFF Yes - Auditor and Commissioners Department Recommendation Approve the resolution to establish a new allowable expenses and reimbursement policy.

Attachments Resolution Travel Policy Allowable Expenses and Reimbursement Policy Form Review Form Started By: Kelly Grayson Final Approval Date: 11/05/2025

Started On: 11/05/2025 08:06 AM

BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON In the Matter of Rescinding Resolution #22-133 and Establishing A New Allowable Expenses and Reimbursement Policy

RESOLUTION NO. __________________

WHEREAS, the Cowlitz County Board of Commissioners previously adopted Resolution No. 22-133, which established a Travel Policy to govern travel-related expenditures and reimbursements for officials, employees, and volunteers; and WHEREAS, the Cowlitz County Board of Commissioners have reviewed the Travel Policy and determined that a more comprehensive policy is necessary to address not only travel-related expenses but all allowable business-related expenditures and reimbursements; and WHEREAS, the proposed Allowable Expenses and Reimbursement Policy provide updated guidelines to ensure guidance for the reimbursement of ordinary and reasonable expenses incurred by officers, employees, and volunteers in the conduct of official county business; and WHEREAS, the policy ensures consistency, accountability, transparency, and compliance with applicable laws and regulations in the use of public funds. NOW, THEREFORE, BE IT RESOLVED, the Cowlitz County Board of County Commissioners, as follows:  

Resolution No. 22-133, the Travel Policy, is hereby rescinded in its entirety and shall be of no further force or effect. The Allowable Expenses and Reimbursement Policy is hereby adopted as the official policy of Cowlitz County, governing the reimbursement of expenses incurred in the course of official county business.

DATED this ____ day of November 2025

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON ____________________________ Richard R. Dahl, Chairman

Attest: _______________________________ Kelly Grayson, Clerk of the Board

____________________________ Steve Rader, Commissioner ___________________________ Steven L. Ferrell, Commissioner

Cowlitz County Policy Reimbursement of Expenses

Policy #9.1 Department: Auditor Reviewer: Auditor

9.1.1 Policy This policy addresses the reimbursement of ordinary and reasonable expenses incurred by county officers, employees, and volunteers in the conduct of official county business.

9.1.2 Definitions

9.1.2.1 Employee The term employee defined as County elected and appointed officials, employees, quasi-employees, members of county boards, commissions and citizen advisory committees, are covered by this policy and are collectively referred to herein as "employees”. 9.1.2.2 Work Area The primary physical location (county facility(s), community, or remote location) where an employee is located while performing their official duties on a recurring basis. 9.1.2.3 Expenses Expenses are the necessary and reasonable costs incurred by an employee in the course of performing their official duties or conducting business on behalf of the organization. These can include, but are not limited to, travel-related costs (e.g., transportation, lodging, meals), supplies, equipment, and other incidental costs directly associated with county business. To be eligible for reimbursement, expenses must comply with applicable policies, including supporting documentation and prior approval requirements.

9.1.3 Procedures.

9.1.3.1 Approval of Expense Reimbursement of expenses shall be approved through one of the following methods: A. Annual or Biennial Budget Process 1. The County Commissioners shall approve expense reimbursements through the annual or biennial budget process B. Authorization by Designated Officials 1. County Commissioner shall serve as the designated authority for Department Heads 2. Superior Court Judge shall serve as the designated authority for County Commissioners 3. Elected Official, Department Heads shall serve as the designated authority for all other county employees 9.1.3.2 Payment Methods for Authorized Expenses The county provides three methods for covering the cost of authorized expenses: A. County-issued P-Card

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

1. Department Heads, Elected Officials, and regular full-time County employees may be issued a County PCard solely for covering expenses related to official County business, in accordance with the County’s P-Card Policy. Note: Disallowed or unidentifiable charges must be repaid by the employee prior to the P-Card billing due date. Failure to do so will result in the employee being personally liable for the unpaid amount, including any applicable interest at the rate charged by the issuing bank. If such charges remain unpaid, the County reserves the right to withhold an amount equal to the outstanding balance, plus interest from any wages or other funds payable to the employee. B. Accounts Payable Process 1. Employees are expected to plan ahead for related expenses, which can typically be paid directly by the County through the regular accounts payable system C. Reimbursement of Personal Funds 1. Approved claims will be processed during the next accounts payable cycle 2. Travel/Training reimbursement shall be upon completion of travel a. Employees must submit a completed Travel Expense Claim form along with all required itemized receipts 9.1.3.3 Required Documentation for Approved Expenses Reimbursement will not be processed without proper documentation. All claims must be supported by itemized receipts and agendas or an acceptable substitute, as detailed below: A. All travel or training-related reimbursement must be submitted using a Travel Expense Claim form B. If receipts are missing, a Missing or No Receipt Certification Form (available on the County intranet) must be submitted in place of the missing documentation C. Expenses on Behalf of Others: If an employee incurs travel or related expenses on behalf of another individual, the reimbursement claim must include: 1. The name(s) of the person(s) for whom the expenses were incurred (employee or non-employee) 2. Whether each individual is a County employee. If not, describe their relationship with County business 3. A breakdown of each type of expense by individual, including the claimant D. Any charge that could reasonably raise concern must be accompanied by a written explanation justifying the expense 9.1.3.4 Lodging Reimbursement Reimbursement for lodging expenses will be provided for employees who incur lodging expenses while traveling outside of Cowlitz County to conduct official business or participate in training on behalf of Cowlitz County, as required by their job duties. Reimbursement will be made provided the claim meets the criteria outlined below. Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

A. Overnight Accommodations 1. With advanced approval by the Elected Official or Department Head, employees may be reimbursed for overnight accommodation costs under the following conditions: a. Employees must secure the most cost-effective government or internet rate available, either at the venue hosting the conference or near the meeting place. b. Any expense exceeding the lowest available rate will be the responsibility of the employee. c. Travel is required for official business more than 60 miles one-way from the employee’s assigned work area. B. Examples of ineligible expenses related to lodging but not limited to: 1. Expenses for lodging within commuting distance (within 60 miles one-way from the employee’s assigned work area). 2. Lodging expenses for peer-to-peer property rentals (e.g. rental properties owned by a friend or relative) 3. Valet Services (unless mandatory at lodging or business location) 4. Personal telephone calls 5. If a family member or guest accompanies the employee, the employee must cover the cost difference between a single accommodation and the total accommodation cost 6. If additional days are required due to the employee's decision to use a personal vehicle instead of air travel, lodging expenses for those additional days are not eligible for reimbursement 7. Lodging expenses paid by any other individual or organization 8. Internet connections for personal use are not eligible for reimbursement 9. Lodging upgrades or additional lodging costs incurred due to employee dissatisfaction with original accommodation will not be eligible for reimbursement C. All claims must include a detailed, itemized receipt that contains the following information: 1. Total amount paid 2. Number of occupants 3. Single room rate Note: If lodging is shared between employees, the employee who paid may claim reimbursement for all involved, provided the claim is fully documented. 4. Parking fees 9.1.3.5 Meal Reimbursement Reimbursement of meals will be provided for employees who consume meals while conducting official business or participating in training on behalf of Cowlitz County, as required by their job duties, provided the claim for reimbursement meets the criteria outlined below.

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

A. Overnight Travel: With advanced approval by the Elected Official or Department Head, meal expenses incurred during overnight travel are eligible for reimbursement in one of the following ways: 1. At the current U.S. General Services Administration (GSA.gov) per diem rate without a receipt, or 2. For actual expenses incurred (including taxes, tips and incidental expenses), not to exceed the per diem rate Tips should not exceed recommended GSA percentage, with a maximum of 20% Note: The employee, officer, or volunteer may choose either the per diem rate or actual cost reimbursement with itemized receipts for a single trip - but not both Note: Meal expenses incurred while traveling to or working at their assigned County worksite are not reimbursed, regardless of travel method or distance. Meals may only be reimbursed if travel is for training, conferences, or other official duties outside the employees’ work area and outside Cowlitz County. B. Other Meal Reimbursement (Non-Overnight Travel): Reimbursement is at the discretion of the elected official or department head, who shall determine eligibility on a case-by-case basis. The following guidelines are recommended: 1. Reimbursement for Breakfast. To qualify for reimbursement for breakfast the trip must start one hour before the employee normally leaves home for work. For example, an employee who works from 8:00 a.m. to 4:30 p.m. must start the trip by 7:00 a.m. 2. Reimbursement for Lunch. To qualify for reimbursement for lunch the trip must start one hour before the employee’s regular lunchtime. For example, an employee who usually takes lunch at noon must start the trip by 11:00 a.m. to qualify for reimbursement 3. Reimbursement for Dinner. To qualify for reimbursement for dinner the trip must start by 4:00 p.m. or conclude with the arrival at home after 8:00 p.m. C. Meal expenses during non-overnight travel are eligible for reimbursement in one of the following ways: 1. At the current GSA.gov per diem rate without a receipt, or 2. For actual expenses incurred, (including taxes, tips, and incidental expenses), not to exceed the per diem rate. Tips should not exceed recommended GSA percentage, with a maximum of 20% Note: The officer, employee, or volunteer may choose either the per diem rate or actual cost reimbursement with receipts, but not both D. Examples of eligible meal reimbursements for overnight and non-overnight travel (not limited to): 1. Attending a full-day conference, seminar, or training session 2. Making an official presentation on behalf of the county (if meals are not provided by the hosting association) 3. Travel to another city or county, outside of Cowlitz County, for a single-day official duty 4. Emergency response situations 5. County-sponsored training sessions or a business meeting:  Training session is more than 4 hours long Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

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Accompanied by documentation: o Sign in/Sign out sheet o Date of training o Agenda and description of training topic

E. Examples of ineligible meal reimbursements for overnight and non-overnight travel (not limited to): 1. Meals provided as part of a convention seminar, lodging package, or included in a registration fee are not eligible for separate reimbursement as travel expenses 2. Alcoholic beverages (liquor) 3. Tobacco products 4. Meals purchased during additional days related to the personal component 5. Meals purchased for or on behalf of others, such as outside consultants, vendors, or even fellow employees 6. Meal expenses for additional days resulting from the employee’s decision to use a personal vehicle instead of air travel 7. Meals consumed in Cowlitz County (see eligible meal reimbursement) 8. Meals served during a normal office or staff meeting 9. Meal expenses considered unreasonable by the Elected Official or Department Head 10. Meal expenses paid for by any other individual or organization 11. Hosting expenses, such as meals, entertainment, or other hospitality paid by an employee on behalf of others—such as guests, clients, or colleagues—while conducting official business, are not eligible for reimbursement F. All claims must include a detailed, itemized receipt that contains the following information: 1. The date(s) 2. The amount of the meal 3. The location and business purpose of the meeting or trip Note: When claiming per diem for meal reimbursement, receipts are not required for approval. 9.1.3.6 Transportation Reimbursement Reimbursement for transportation expenses will be provided for employees who incur transportation expenses while traveling outside of Cowlitz County to conduct official business or participate in training on behalf of Cowlitz County, as required by their job duties. Reimbursement will be made provided the claim meets the criteria outlined below. A. General Transportation 1. With prior approval from the Elected Official or Department Head, actual costs for transportation, including bus or train travel, taxi or shuttle services (including customary tips or gratuities not to exceed recommended GSA percentage, with a maximum of 20%), rental vehicles, parking fees, ferry fares, tolls, and air travel—are eligible for reimbursement.

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

3. 4.

5. 6.

2. Transportation expenses are reimbursable when travel is required for official County business, regardless of whether the trip originates from the employee’s residence or assigned worksite. If the employee’s primary work area is more than 60 miles one-way from the assigned alternate work location or business destination, airfare and other long-distance travel modes may be authorized when cost-effective. Travel plans must be approved in advance by Department Head or Elected Official. Airfare, train, ferry fares, and bus travel will be reimbursed based on the lowest applicable round-trip coach fare from the employee’s official work location (residence or County Facility) to the business destination. Only coach or main cabin airfare tickets are eligible for reimbursement. Under no circumstances will the County reimburse upgraded or first-class airfare tickets. Note: If an employee elects to purchase a ticket in a higher class, the employee is personally responsible for any cost difference above the coach or main fare. When travel includes both business and personal components, only the expenses directly related to the business portion of the trip are eligible for reimbursement. Employees shall be liable to reimburse the County for the cost of any unused ticket if the employee fails to use it, unless the inability to use the ticket was due to circumstances beyond the employee’s control. Note: Circumstances beyond the employee’s control may include but are not limited to personal or family medical emergencies, natural disasters, flight cancellations by the airline, or a directive from a supervisor or the County Commissioners to cancel or postpone travel. Trip insurance or travel protection plans are eligible for reimbursement.

B. Rental Vehicle Use 1. County Employees may rent vehicles for official County business only when such use is pre-approved and cost-effective compared to alternative (e.g., use of a County fleet vehicle or mileage reimbursement). 2. Employees who travel more than 60 miles one-way from their assigned primary work area and must travel by air for official County business may be authorized to rent a vehicle upon arrival. Any additional rental fees (mileage, days, etc.) for personal travel beyond the fees required for business purposes must be documented and reimbursed to the county. 3. Employees must use the County’s approved rental vehicle vendor(s) when available, and booked through official channels, such as direct billing account, to ensure inclusion of negotiated insurance terms. 4. Only economy or compact class vehicles are reimbursable unless a different class is the same or justified for business reasons (e.g., transporting equipment or multiple employees) and approved by the appropriate Department Head or Elected Official in advance. 5. County P-cards or approved county accounts should be used to rent vehicles whenever possible. If a personal credit card needs to be used as a last resort, such as when the P-card is declined or unavailable, notify a supervisor as soon as possible. 6. Employees are expected to refuel the vehicle prior to return to avoid excessive refueling charges. 7. Insurance Coverage Requirements a. Cowlitz County requires the following insurance coverage for any rental vehicle used on official business:

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

Coverage Type

Requirement

Notes

Liability Insurance

Required

Covers damage or injury to others. If not included, must be purchased at the counter.

Loss Damage Waiver (LDW) / Collision Damage Waiver (CDW)

Required

Covers damage to the rental vehicle. Often included in government or corporate rates.

Personal Accident Insurance (PAI)

Not required

Covers driver/passenger injuries—generally unnecessary due to L&I or personal medical coverage.

Personal Effects Coverage (PEC)

Not required Employees are responsible for personal items stored in vehicles.

C. Privately-Owned Vehicle Use 1. Employees using a privately-owned vehicle for official county business are eligible for mileage reimbursement. 2. Mileage will be reimbursed at the current GSA.gov Standard Mileage Rate. 3. Employees must receive prior approval from their Elected Official or Department Head to use their personal vehicle for county business if reimbursement is requested. D. County-Owned Vehicle Use 1. Employees using a County-owned vehicle must use a County P-Card for purchases such as gasoline, oil, and emergency repairs. E. Ridesharing Services (taxi, Uber, Lyft, or local alternatives): 1. Employees who have traveled to a county-approved business location by air, train, bus or ferry are eligible for reimbursement for ride-sharing services used to travel to off-site meetings, conferences, or other business-related events, if a rental vehicle, personal vehicle, or public transportation is not available or practical. 2. Examples of eligible expenses related to ridesharing but not limited to: a. Travel from the airport, train station, bus terminal, or ferry terminal to the hotel or the meeting/conference venue. b. Travel between the hotel and the meeting/conference venue. c. Travel from the meeting/conference venue to another business meeting, workshop, or team-building event. d. Travel to and from meal destinations that are not included in the meeting, conference, or event. F. Examples of ineligible expenses related to transportation but not limited to: 1. Airfare purchased using an employee’s personal frequent flyer miles is not eligible for reimbursement. a. Example: If you have an Alaska Airlines credit card and sufficient miles to fully pay for your flight, you cannot redeem those miles and also receive reimbursement from the department for the flight expense.

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

For instance, if your flight costs $300 and your miles cover the entire amount, you won't be eligible for a $300 reimbursement. 2. Travel between an employee’s usual place of residence and their usual place of work for normal commuting purposes is not eligible for mileage reimbursement. 3. Mileage reimbursement due to personal preference to use a personal vehicle instead of air travel shall not exceed the sum of the roundtrip coach airfare. 4. Mileage expenses paid for by any other individual or organization. 5. Employees traveling as passengers in a privately owned vehicle driven by someone else attending the event, whether employee or not an employee. Only one person per vehicle may receive mileage reimbursement, regardless of whether the reimbursement is being provided by Cowlitz County or another agency. 6. Rental vehicle fuel service charges (unless justified) 7. Rental vehicle upgrades like GPS, satellite radio, or other optional upgrades 8. Non-business-related use of a rental vehicle before or after event. 9. Damage to rental vehicle while use for unnecessary personal errands, transporting unauthorized passengers, driving while under the influence of drugs or alcohol, allowing unapproved individuals drive the rental vehicle, and/or off-road or hazardous use of the rental vehicle. 10. Tour bus fees for sightseeing or recreational activities are not eligible for reimbursement. 11. Fines for parking violations or traffic violations are not eligible for reimbursement. 12. Nonbusiness-related trips during the event using a rental vehicle (over 60 miles from place of lodging) or ridesharing services (e.g. personal detours or family visits). 13. Cost for premium or luxury ride option using ridesharing services. If an employee chooses to use a premium or luxury ride option, they will be personally responsible for any cost difference. 14. Parking fees incurred on personal days are not eligible for reimbursement. G. All claims must include a detailed, itemized receipt that contains the following information: 1. Airfare, Train, Ferry, or Bus: a. A copy of the itinerary and/or booking confirmation, showing:  Passenger Name  Travel Dates  Departure and arrival locations  Ticket class  Total cost of ticket b. Proof of payment c. For employees working from remote locations, proof of distance from residence to worksite. d. If a higher-class fair (e.g. business or first class) was selected, the employee must include documentation of the cost difference and pay the difference personally. 2. Rental Vehicle Reimbursement

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

a. A copy of the rental agreement or invoice showing the rental dates, vehicle class, insurance documentation, and total cost b. Proof of payment c. A brief business purpose for the rental d. For employees working from remote locations, proof of distance from residence to worksite. 3. Mileage Reimbursement a. Date(s) of travel b. Start and end locations (places traveled). This is from place of work or place of residence, whichever is shorter c. Purpose of travel d. Total miles traveled or an odometer log e. For employees working from remote locations, proof of distance from residence to worksite. f. Map or mileage verification  A printed map or screenshot (e.g. from Google Maps) showing mileage may be required for nonroutine travel. 4. Ride-Sharing Services a. Detailed receipt showing:  Pickup and drop-off locations  Total fare  Date and Time  Any extra charges (e.g. tips, tolls)  Brief justification for travel b. For employees working from remote locations, proof of distance from residence to worksite. 9.1.3.7 Department Recognition, Morale-Building Events, and Incentive Department recognition, morale-building events, and incentive policies can be established for each department so long as the written policy is based on performance goals in excess of normal employee performance requirements. Examples include: 1. Above and beyond: Performance goals should exceed normal employment requirements typically outlined in a job description 2. Individually based: Goals need to be specific to the employee’s performance and how the award will contribute to the goal and exceed normal job expectations 3. Measurable outcomes: Policies should establish measurable outcomes upon which to evaluate whether the employee attained the goal. For example, if the goal is exemplary customer service, this might be measured with client satisfaction survey results. A. Attach your policy when submitting for reimbursement.

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

B. Gift cards are not an allowable form of employee recognition. According to IRS regulations, gift cards are considered cash equivalents and are therefore taxable. C. Examples of ineligible expenses related to department recognition, morale-building events, and incentives: 1. Meals provided for an entire department without first writing a department policy and then achieving the goal or metric in that policy. 2. Bringing snacks such as donuts or coffee to a regularly scheduled meeting. 9.1.3.8 Miscellaneous Business Expense County employees may be reimbursed for expenses incurred in the course of official county business provided that the following conditions are met: A. All claims for reimbursement must be supported by itemized receipts and agendas, or acceptable substitutes. The claim should include a detailed breakdown of the amounts claimed and the corresponding dates B. Examples of eligible expenses related to miscellaneous business expenses (but not limited to): 1. Registration Fees required for attendance at trainings, conventions, seminars, conferences and official meetings 2. Office supplies 3. Postage and Shipping Fees 4. Printing and Copying 5. Communication Costs 6. Software or Subscriptions required for County business, trainings, or meetings. 7. Conference or training materials 8. Equipment rental or purchases directly related to county business 9. Other incidental expenses that are directly tied to performing official county duties C. A clear and explicit statement must accompany the claim to describe the county business purpose associated with the expense to ensure that the expenditure was necessary and relevant to county operations D. All reimbursement requests must be approved by the employee’s Department Head or Elected Official E. Examples of ineligible expenses related to miscellaneous business expense (but not limited to): 1. General expenses related to holiday celebrations, baby showers, retirement parties, etc. F. All claims must include a detailed, itemized receipt that contains the following information: 1. Date of purchase 2. Vendor name 3. Description of the item(s) or service(s) purchased Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

4. Total cost 5. A clear business justification explaining the purpose of the expense and how it relates to county operations or duties 6. Proof of payment 7. For registration fees, a copy of the agenda or itinerary must also be submitted with the Travel Expense Claim form 9.1.3.9 Post-travel Requirements Submission of Travel Forms A. Regardless of the payment method used, each employee is required to submit their own Travel Expense Claim form, documenting reimbursable expenses actually incurred and attaching all required itemized receipts B. Each expense shall be itemized separately with the original corresponding itemized P-Card receipt attached C. The reconciliation must be submitted no later than 15 days after the return from travel or payment date D. The county can deny any reimbursements turned in after 90 days. 9.1.3.10 Cancellations: Pre-Paid Conferences, Seminars, or County Business Functions A. The appropriate Department Head or Elected Official will consider reimbursement for unattended pre-paid seminars, conferences, or County business functions only in the event of: 1. An emergency that prevents the employee from attending; or 2. A decision by the appropriate Department Head or Elected Official to cancel or direct the employee not to attend B. If an employee is unable to attend a scheduled event due to an emergency, the employee or Department Head must make every reasonable effort to identify a replacement attendee—provided the seminar or event content is directly relevant to the replacement’s job duties.

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy Travel – Travel Expenses

Policy #9.1 Department: Auditor Reviewer: Auditor Review Date: December 31, 2024

9.1 TRAVEL EXPENSES 9.1.1 Policy This policy addresses reimbursement of travel expenses incurred in the conduct of official County business

9.1.2 Definitions. The term employee defined as County elected and appointed officials, employees, quasi-employees, members of county boards, commissions and citizen advisory committees, are covered by this policy and are collectively referred to herein as "employees.”

9.1.3 Procedures. 9.1.3.1 Authority and Approval – Getting Permission to Travel. All travel by County employees shall be approved in one of the following methods: 1) travel/training approval forms, submitted and approved during the annual/biennial budget process; or 2) authorized by a Designee. A. Pre-approval Formal Public Meeting: For the Cowlitz County Commissioners, through the submittal of Commissioner Travel form, travel to be charged to the County shall be pre-approved during a formal public meeting in which the merits and expenses of the travel are discussed. The expenses must conform to the travel policy. B. Via Travel/Training Budget Forms 1. The Board of County Commissioners, through the submittal of travel/training approval forms, shall approve travel for County employees during the annual/biennial budget process. C. Designee Authorization 1. Reimbursement for travel expenditures and credit card charges shall be made pursuant to the Travel Expense Claim form duly verified by the claimant, and submitted for final approval by Designee, as listed below: a. County Commissioner shall be the Designee for Department Heads; b. Superior Court Judge shall be Designee for County Commissioners; c. E-Board Chair or Vice-Chair shall be Designee for Director of Communications Center 9-1-1; d. Department Head, Elected Official or their designee shall be Designee for all other County Employees.

9.1.3.2 What to do before travel commences A. Travel Arrangements 1. When employees are making travel arrangements, it shall be the responsibility of the employee to obtain, whenever available, government discount rates. Employees are expected to make travel reservations in advance whenever possible and to take other actions to ensure that travel is secured at the most reasonable rate possible. B. Know what an eligible travel is expense 1. The following travel expenses are allowable if incurred in conjunction with authorized travel for official County business. a. Registration (1) Registration fees required for attendance at conventions, seminars, conferences and official meetings. b. Lodging: (1) Actual cost of hotel or motel accommodations. If a family member or guest accompanies the employee, the employee shall pay for the amount over that of a single accommodation. Employee shall always secure the most cost effective government or Internet rate available. Upon submission of receipts for

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

hotel or motel accommodations, based on single occupancy, including parking fees itemized in any hotel or motel bill, actual costs will be reimbursed. c. Meals: (1) Meal and incidental expenses shall be allowed in accordance with current Washington State Per Diem rates (see http://www.ofm.wa.gov/policy/10.40.htm#10.90.20). Meals will only be reimbursed when travel is a part of the employee’s county-related business or training. Meal and incidental expense rates shall be based on the primary destination of the traveler. See County Intranet for the current reimbursement rates and Travel Expense Voucher form. (2) Meal Per Diem includes the following costs:  The basic cost of the meal,  Any incidental expenses (fees or tips for personal services received),  Any applicable taxes, and  Any customary tip or gratuity. (3) Overnight travel is required to be eligible to receive the current State of Washington Office of Financial Management’s Per Diem Rate for meals, which includes taxes, tips and incidental expenses. (4) For non-overnight travel, eligible meal expenses shall be allowed and employees may receive reimbursement for meals based on an actual cost basis not to exceed the current State Meal Rates (see County Intranet for the current State of Washington Office of Financial Management’s reimbursement rates and the Cowlitz County Travel Expense Voucher form). Itemized receipts for actual expenses are required for reimbursement of meals. (5) Meals that are included in a convention seminar, lodging payment, or other registration fee are not eligible travel expenses. d. Transportation (1) Actual costs for bus travel, train travel, taxi/shuttle (including a customary tip or gratuity), car rentals, parking fees, and air travel are eligible. Every effort will be made to obtain the most cost-effective rate for travel. Vehicle rentals shall be pre-approved by the Designee and shall be necessary for the most cost efficient travel (Example: vehicle rental is less expensive than alternative travel source such as taxi or shuttle to and from airport to hotel). (2) The mileage reimbursement allowed for County employees when using their personal vehicles in connection with County business shall be the allowable current State of Washington’s Office of Financial Management Standard Mileage Rate (see http://www.ofm.wa.gov/policy/10.90.htm #10.90.20). See the County Intranet for the current State reimbursement rates and Cowlitz County’s Travel Expense Voucher form. The following conditions must be met:  Employee must receive permission from Designee to use their personal vehicle on County business if reimbursement is to be requested.  Reimbursement for mileage shall not exceed the sum of the round trip coach airfare of a common carrier, needed local mileage/ground transportation, and other related costs for the destination.  Actual reimbursement for mileage will be reimbursed point to point. The employee shall pay any additional costs due to side trips.

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy



Reimbursement for mileage shall be prohibited for travel between the usual place of residence and the usual place of work for normal commuting purposes. (3) Expenses incurred on a combined business/personal trip will be reimbursed to the extent of the business component. Airfare will be reimbursed based on the lowest applicable round trip coach fare from the traveler’s official work location to the business destination. e. Telephone: (1) Charges for telephone calls are eligible for reimbursement for County business. Employees traveling overnight may submit for reimbursement the cost of all telephone calls made while conducting County business. C. Know what an ineligible travel is expense 1. Employees are expected to exercise prudent judgment in incurring travel expenses. Excessive or unnecessary expenses will not be approved or reimbursed. The following are ineligible travel expenses: a. Travel paid for by any other individual or organization b. Liquor c. Valet Services (unless mandatory at lodging or business location) d. Any expenses for spouse or guest e. Tour bus fees for sightseeing tours f. Mileage if traveling as a passenger in a privately owned car g. Trip insurance h. Hosting i. Any personal expenditure for entertainment or other purposes j. Personal phone calls k. Internet Connections for Personal Use l. Fines for parking violations or traffic violations m. Meals for employees while conducting routine business at local restaurants when such business could reasonably be conducted at County facilities or other site n. Personal mileage incurred at the business destination such as sightseeing o. Damage to personal vehicle used on county business. 2. Travel expenses will be reimbursed during the length of time that the employee is on County business. Travel expenses incurred during additional travel days relating to any personal component of the trip are the expense of the employee. In instances where additional travel days result from the employee’s decision to use a personal vehicle rather than air travel, no reimbursement will be allowed for meals, lodging or parking associated with the additional days unless approved in advance by the Designee. D. How is Travel Paid for? 1. There are three methods the County pas for authorized travel: a. County credit card b. Accounts payable c. personal funds to be reimbursed at completion of travel 2. County credit card:

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

a. Department Heads, Elected Officials and regular full-time County employees may hold a County credit card for the sole purpose of covering expenses incidental to conducting County official business pursuant to the County’s Credit Card Policy. b. Employees using a County-owned vehicle for travel shall secure a County credit card and use that for purchases of gasoline, oil, emergency repairs, etc. c. Credit card reconciliation of the expenses shall require the completion of a Travel Expense Claim form. Each expense shall be itemized separately with the original corresponding itemized credit card receipt attached. This reconciliation must be submitted no later than 15 days after the return from travel. d. Disallowed charges or charges not properly identified will be paid by the employee before the charge card billing is due. Failure to do so will render the employee personally liable for the unpaid amount plus interest at the rate charged by the bank that issued the credit card. If, for any reason, disallowed charges are not repaid before the credit card billing is due and payable, the County shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the employee in the amount of the disallowed charges, plus interest. 3. Accounts payable process: a. Employees are expected to plan ahead for travel expenses, such as conference or seminar pre-registration fees, that can normally be billed to the County or paid through the regular accounts payable system. 4. Reimbursement of personal funds: a. Request for reimbursement of allowable travel expenses shall be prepared by the employee claiming reimbursement on the Travel Expense Claim form with all of the required receipts. Reimbursement will not be made if the required receipts are not attached. The Travel Expense Claim form will then be processed through the next accounts payable cycle. If registration fees were a part of the travel, an agenda/itinerary must be submitted with the travel expense claim form. E. What documentation should I keep? 1. Receipts: a. Each claim for reimbursement must be accompanied by a Travel Expense Claim and be supported by all original, itemized receipt(s) or acceptable substitute, except for the following expenses: (1) Meals for overnight travel (non-overnight travel and meals charged on a County credit card require an itemized receipt) (2) Transit fares, ferry fares, bridge and road tolls (3) Taxi and limousine fares (4) Parking fees (5) Baggage fees b. Specific Requirements (1) Lodging:  Lodging receipts must clearly identify the amounts paid, the number of occupants and the single room rate. If lodging accommodations are shared between two or more employees, the employee paying the bill may submit the lodging portion of the bill for all such employees. (2) Airfare:  An itinerary and/or confirmation must accompany a travel expense claim for air travel. Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

Cowlitz County Policy

(3) Questionable Charges:  Claim of any questionable charge that could reasonably raise a question should be accompanied by an explanation of such charge. (4) Expenses Incurred on Behalf of Another:  When an employee claims reimbursement for travel or other expenses incurred on behalf of another, in addition to other requirements, a detailed accounting must be attached to the reimbursement claim which includes at least the following: 1. Name of the person, employee(s) and/or non-employee(s), on whose behalf the expenses were incurred. 2. Whether the person is a County employee and, if not, the nature of his or her connection with County business. 3. A breakdown of each type of expense for each person, including the claimant, for whom reimbursement is claimed. 2. What to do after travel is completed. 1. Complete travel form: a. Regardless of payment method used, each employee is required to submit his/her own travel expense voucher reflecting reimbursable expenses actually incurred, with required itemized receipts attached. b. For the Cowlitz County Commissioners, the Commissioner’s Travel form, outlining the accomplishments at the meeting, will be filed with the Clerk of the Board. 3. What happens if I can’t attend pre-paid conferences, seminars, or County business functions? 1. The Board of County Commissioners will approve for reimbursement of unattended seminars, conferences or County business functions only in the event of an emergency occurring where the employee cannot attend or where the Board of County Commissioners approves or directs the employee not to attend. 2. When an employee is unable to attend a scheduled seminar, conference or County business function due to an emergency, the employee/department head must make every attempt to find someone else to attend in that employee’s place, provided the seminar topic is directly related to the job functions of the replacement employee. In the event this fails, documentation must be provided indicating what fees and charges cannot be refunded, before the County will consider reimbursement of these fees to the employee or release the employee from reimbursing the County, for prepaid fees, made by the County. Documentation and written request for reimbursement should be provided to the Board of County Commissioners for their approval by the respective Elected Official or Department Head. (Res. 03-009, 1-21-03; Res. 04-083, 5-4-04; Res 12-083, 6-26-12; Res 12-125, 9-25-12; Res 15-104, 12-1-15)

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 12/13/2022 Resolution #22-133

AS-14501 16. BOCC Agenda Meeting Date: 11/25/2025 RESOLUTION DESIGNATING APPLICANT AGENT - United States Department of Agriculture - Federal Financial Assistance Submitted For: Chris Andrews, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement The attached resolution authorizes Susan Eugenis and/or her alternate Christopher Andrews to sign and submit the United States Department of Agriculture grant application to receive federal financial assistance. Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board approves this resolution and authorizes applying for United States Department of Agriculture federal financial assistance.

Attachments Resolution Form Review Inbox Chris Andrews Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Chris Andrews Susan Eugenis Mike Moss

Date 11/17/2025 12:04 PM 11/17/2025 12:49 PM 11/17/2025 01:56 PM Started On: 11/17/2025 11:08 AM

BEFORE THE BOARD OF COMMISSIONERS FOR COWLITZ COUNTY Resolution Designating Applicant Agent Res. #__________ For United States Department of Agriculture Grants: BE IT RESOLVED THAT

Susan Eugenis, PE, County Engineer___ (Print Name and Title)

OR HIS/HER ALTERNATE

Chris Andrews, PE, Senior Engineer___ (Print Name and Title)

Is hereby authorized to execute for and on behalf of Cowlitz County, a local government entity established under the laws of the state of Washington, this application, grant agreement, and payment requests for the purpose of obtaining and administering federal financial assistance. That the Board of County Commissioners of Cowlitz County, hereby authorizes its agent to provide to the United States Department of Agriculture (USDA) assurances and agreements required for all matters related to USDA grants. Passed and approved this ______ day of ______, 2025

___________________________________

Richard R. Dahl, Chairman___________

Signature

Print Name and Title [Signed pursuant to Board approval and RCW 36.32.100]

*Note: Applicant agent designation is made by a county executive or governing board. An individual cannot designate himself/herself as the Applicant Agent.

AS-14475 Consent 19. a. BOCC Agenda Meeting Date: 11/25/2025 Federal Energy Regulatory Commission (FERC) Notice dated 11/03/2025 regarding the Drilling Program Plan for Embankment Stability Analyses, Swift No. 2 Project Submitted For: Pervie Nancy Reed Submitted By: Pervie Nancy Reed Department: Commissioners Office Information Subject and Summary Statement Federal Energy Regulatory Commission (FERC) Notice dated 11/03/2025 regarding the Drilling Program Plan for Embankment Stability Analyses, Swift No. 2 Project Will Staff Attend - NAME OF STAFF Department Recommendation Attachments FERC Form Review Form Started By: Pervie Nancy Reed Final Approval Date: 11/03/2025

Started On: 11/03/2025 04:44 PM

AS-14492 Consent 19. b. BOCC Agenda Meeting Date: 11/25/2025 Federal Energy Regulatory Commission (FERC) Notice dated11/10/2025 regarding the EAP Functional Exercise, Merwin, Yale and Swift No. 1 Projects Submitted For: Pervie Nancy Reed Submitted By: Pervie Nancy Reed Department: Commissioners Office Information Subject and Summary Statement Federal Energy Regulatory Commission (FERC) Notice dated11/10/2025 regarding the EAP Functional Exercise, Merwin, Yale and Swift No. 1 Projects Will Staff Attend - NAME OF STAFF Department Recommendation Attachments FERC Form Review Form Started By: Pervie Nancy Reed Final Approval Date: 11/13/2025

Started On: 11/13/2025 08:33 AM

FEDERAL ENERGY REGULATORY COMMISSION

Office of Energy Projects Division

of Dam

Safety and Inspections — Portland Regional Office

11/ 5/ 2025

In reply refer to: P- 935, P- 2071, P- 2111

VIA Electronic Mr. William

Mail

pEoFNED

NUV 10 2025

Shallenberger

Vice President, Renewable

Resources

COMMISSIONERS OFFICE

PacifiCorp

will.shallenberger@pacificorp.com Subject:

EAP Functional Exercise, Merwin, Yale and Swift No. 1 Projects

Dear Mr. Shallenberger:

We appreciate your cooperation in conducting the October 29, 2025 combined Functional Exercise of the Emergency Action Plans ( FEAP) for the Merwin, Yale and

Swift No. 1 Projects, FERC Nos. 935, 2071 and 2111, respectively. Your staff are to be commended for their preparation and participation in the exercise. Messrs. Justin Nettle,

Jeffrey Ballantine, Tel Jensen, and Samuel Manson, of this office, attended the functional exercise.

The FEAP should help each participant understand their individual responsibilities and capabilities and help identify any areas of opportunity to improve the Emergency Action Plan ( EAP). The exercise was conducted in a spirit of cooperation conducive to

sharing knowledge. However, as discussed below, we are concerned that the exercise may not have fulfilled the expectations that are described in Chapter 6 of the Engineering Guidelines. We have the following comments based on our observations of the exercise: 1.

The setting and setup of the exercise could be improved to provide a more realistic and engaging simulation of a dam safety emergency. Enclosure 2 with this letter discusses specific observations

and issues that should be addressed in future

exercises.

It was noted that your Chief Dam Safety Engineer (CDSE) did not attend the FEAP. We understand schedule conflicts can result in personnel not being able to attend and we appreciate that Mr. Peter Martins, the Director of Civil Engineering

and Dam Safety, attended since the CDSE was unavailable to attend this exercise. If possible, we encourage the CDSE to attend future FEAPs given their critical role in the exercise, familiarity with Potential Failure Modes, project understanding,

and position

within the

dam safety engineering

group.

Due to the issues noted, our staff s observations during the exercise, and the

limited feedback provided by participants during the Hot Wash, it is not clear that the FEAP achieved all of the required goals and objectives as outlined in Section 6- 4. 4 of Chapter 6 of the Engineering Guidelines. We will closely review your FEAP evaluation report, as well as all feedback provided by the participants and

evaluators, to determine whether the FEAP adequately meets the intent of EAP exercise requirements outlined in Chapter 6. If we cannot determine that the FEAP

achieved goals and objectives, we may require that you redo the FEAP sooner than the typical five- year interval. 4.

Regardless of our determination regarding the adequacy of the subject FEAP, all issues noted in comments

1 and 2 above should be incorporated into all future

PacifiCorp FEAPs as appropriate.

As follow-up to the FEAP, you must submit an evaluation report of the exercise, including comments from participants and any recommendations for modifications to the EAP. A recommended outline for this report is included in Chapter 6 of the

Commission' s Engineering Guidelines and is provided as Enclosure 1 with this letter. If you choose to not use this outline, ensure that the content is included in the report. This report along with a plan and schedule to address any recommendations in the report should be submitted to this office within 60 days from the date of this letter. In addition

to ensuring that each of the above comments is addressed by information provided in the evaluation report, please ensure that your transmittal letter responds to each of the above comments.

File your submittal using the Commission' s eFiling system at

hrips: llwww. ferc, gov/ ferc- online/ overview. When eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling, contact FERC Online Support at FERCOntineSupportAferc. gov, ( 866) 208- 3676 ( toll free), or ( 202) 502- 8659 TTY).

Thank you for your continued cooperation and interest in dam safety and emergency planning. If you have any questions, please contact Mr. Justin Nettle of this office at ( 503) 552- 2714.

Sincerely,

ERIC

signed

ERICIlyKENNEDYy Date: 2025. 11. 05

KE N N E DY 15: 30: 39 - 08 00 Eric Kennedy, P. E. Acting Regional Engineer

Enclosures: 1.

FEAP Report Outline

Observations

During Lewis River FEAP

Enclosure 1: FEAP Report Outline

Report on (Tabletop, Functional, Full-Scale) EAP Exercise Name of Project

Project Owner FERC Project Number

National Inventory of Dams Number 1.

Exercise Overview A.

Type of exercise, date, duration, location

Participating Organizations Planning Team Members

Exercise Design Summary A.

Exercise

Purpose

Exercise Design ( who organized and developed the exercise)

Exercise Objectives

Scenario Summary

Analysis of Capabilities A.

Ability of the licensee to timely recognize and address problems at the dam and notify appropriate agencies/ organizations Ability of agencies to timely react to the situation, provide warning, execute evacuations, and set up shelters

Ability of licensee and agencies to coordinate information during the emergency and provide public information Any other capabilities tested

Table Summarizing Hotwash Oral and Written Comments

Lessons

Recommendations

Plan and Schedule for Follow- Up Actions

Learned

for Improvement

Appendices A.

List of participants

Exercise handouts

MSEL

Copies of Hot Wash written comments

Acronyms

table ( if needed)

Enclosure 2: Observations During Lewis River FEAP The comments below are specific observations made during the Lewis River FEAP and should be considered as sub- comments to comment

no.

1 in our letter ( i. e., item " a"

below should be referred to as " comment La"). a.

The room utilized for the exercise was relatively small with little space between

participants and no physical separation of spaces utilized by different groups and agencies. This resulted in significant noise and information bleeding over between

groups that would be separated in a real emergency. It is recommended that in future exercises that a space that can accommodate more separation and privacy between

different groups be provided. This could be separate rooms, cubicles, or curtained off areas, or more space between tables. b.

There were no clearly identifiable name tags or table placards that displayed participants' represented group/ agency. This made it difficult to identify individual participants, who they represented, and where messages were meant to be delivered. It is recommended that in future exercises that name tags be provided to each participate that include the person' s name and who they represent. In addition, it is

recommended that each space assigned to a group/ agency be provided with a placard identifying the group assigned to the space. c.

During the exercise, phone calls were simulated by having participants walk between tables to verbally relay information to the intended recipient. While this

method is technically acceptable, considering the issue discussed in the above comment, it did not provide a realistic simulation of utilizing the EAP notification flowcharts to make actual calls to the other participants. In addition, it limited the amount of injects that could be delivered to each player during the exercise due to

the logistics of people moving around the limited space in the room. It is recommended for future exercises that a setup that allows actual calls to be made

between participants be considered. This can be accomplished by utilizing an internal phone system or mock notification flowcharts with personal cell numbers,

to be used only during the drill, to avoid accidental outside communication. d.

The timekeeping of the exercise was difficult to track and follow. There was no overall clock provided indicating what the exercise time was in relation to actual time. It also appeared that time jumps were occurring during the exercise, but there

were no clear indications provided to the entire room when those jumps were occurring or where the overall exercise stood timewise. Future exercises should

include better overall time control, time keeping, and distinct group communication to ensure all participants and observers clearly understand where the exercise stands timewise. e.

The failure scenario chosen did not provide a realistic test of a viable dam safety emergency. Considering FEAPs only occur every five years, it is preferrable to test

personnel utilizing a realistic scenario related to previously identified credible potential failure modes ( PFMs) associated with the project features. This will allow personnel to exercise not only their knowledge of the EAP but also their

Enclosure 2: Observations During Lewis River FEAP

understanding of the actual PFMs associated with the project feature and how those PFMs might be detected, evaluated, and responded to in a real emergency. f.

The overall time provided for the FEAP was not considered adequate to fully test the EAPs for projects as large and consequential as the Merwin, Yale, and Swift No. I Projects. These dams have very large inundation zones that impact many communities and critical infrastructure. The duration of the scenario from the start

to the end of the simulation was less than two hours with the full exercise lasting a

total of three hours, including the post exercise Hot Wash. Two hours is not considered adequate time to fully simulate a dam failure emergency and engage all of the participants. While a simulated emergency during a FEAP is not expected extend the full real- time equivalent of an actual dam failure and complete

downstream inundation, there should be adequate time provided with the use of strategic time jumps to fully engage all participants that would experience the effects of the scenario. g.

The overall number of injects provided during the FEAP was not considered

adequate to fully engage and maintain realistic stress level for the participants during the exercise. Based on our observations during the FEAP, there appeared to be significant periods of time when some participants did not appear engaged in the exercise and were not receiving new information or situations to engage them in additional actions. For future FEAPs, there should be more messages and calls

pertaining to the scenario that allows participants to remain fully engaged in the exercise. The injects should provide enough stressful situations to give them a realistic sense of what a real emergency entails ( for example, the unexpected loss of a key access route that then forces EMA personnel to review the inundation maps to determine

an alternate).

It was not apparent to our staff observing the FEAP whether the exercise simulated the forming of an Emergency Operations Center ( EOC) at the state or local level. The simulation of an EOC is encouraged during the FEAP so members can practice a coordinated, effective response in a time- pressured, realistic emergency situation.

If this did occur during the FEAP and was not observed by our staff, please discuss the EOC' s role and actions in your FEAP evaluation report. If this did not occur, please ensure future FEAPs notify participants of the option to simulate an EOC, as appropriate ( e. g.,

this is sometimes accomplished by setting aside one or more tables

for this purpose and announcing to participants, in the introductory presentation, that the space is available if desired). i.

The simulated dam failure did not occur until shortly before the end of the FEAP and very little time or additional injects were provided to participants following the simulated failure. Typically, it is expected that failure is simulated early enough in a FEAP so that the simulated flood wave has time to travel through the inundation

zone. This gives each impacted EMA the opportunity to fully utilize the provided _ inundation

maps

and plan/ simulate

evacuations

and

shelter

locations while also

Enclosure 2: Observations During Lewis River FEAP

receiving additional stress- inducing injects. Extending the exercise through the entire inundation zone will also give EMAs the opportunity to consider and practice post- emergency actions. As noted above, strategically placed time jumps can be used to fully simulate flood waves movement through the inundation zone. j.

The method used to solicit

to a feedback form to be filled out

after

from participants—

a QR code linked leaving the exercise— may result in a lower

written comments

response rate than paper forms distributed to each person for immediate completion and collection following the exercise. We note that it appears the intent was to have forms to fill out on site as well, but those were not available. The evaluation report

should include a table listing participants and indicating whether written comments were received. We encourage you to follow up with participants who have not submitted written comments to ensure their feedback is incorporated.

AS-14493 Consent 19. c. BOCC Agenda Meeting Date: 11/25/2025 Federal Energy Regulatory Commission (FERC) Notice dated 11/10/2025 regarding the Sixth Parth 12D CSIR Recommendations, Swift No. 2 Project Submitted For: Pervie Nancy Reed Submitted By: Pervie Nancy Reed Department: Commissioners Office Information Subject and Summary Statement Federal Energy Regulatory Commission (FERC) Notice dated 11/10/2025 regarding the Sixth Parth 12D CSIR Recommendations, Swift No. 2 Project Will Staff Attend - NAME OF STAFF Department Recommendation Attachments FERC Form Review Form Started By: Pervie Nancy Reed Final Approval Date: 11/13/2025

Started On: 11/13/2025 08:36 AM

FEDERAL ENERGY REGULATORY COMMISSION Division of Dam

Office of Energy Projects Safety and Inspections — Portland Regional Office 11/ 6/ 2025

In reply refer to: P- 2213

VIA Electronic Mail

RECEIVED Nov 10 2025

Mr. Chris Velat or of Power

DirectPublic Utility Distrianagement ct No. I

Util

of Cowlitz

C0l111MIS510NER OFFICE

County

cvelat@cowlitzpud.org

Subject:

Sixth Part 12D CSIR Recommendations,

Swift No. 2 Project

Dear Mr. Velat:

This letter is to acknowledge your July 25, 2024 letter transmitting the Sixth Part 12D CSIR Recommendation Follow- up responses for the Swift No. 2 Project, FERC No.

2213. We have reviewed the information provided which adequately addresses Recommendations 1. 3. 3 and 1. 3. 6. During the next update to your Dam Safety Surveillance and Monitoring Plan ( DSSMP), update the DSSMP as needed to reflect the

new software and any procedural changes.

No response to this letter is required at this time. File your submittal using the s eFiling system at https:// www.ferc. gov/ ferc- online/ overview. When

Commission'

eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu.

The cover page of the filing must indicate that the material was eFiled. For assistance with eFiling,

contact FERC

Online Support at FERCOnlineSupportpferc.

gov, ( 866)

208-

3676 ( toll free), or ( 202) 502- 8659 ( TTY).

Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Joseph Glossop of this office at ( 503) 552- 2717. Sincerely,

ERIC KE N N E DY

Digitally signed by ERIC KENNEDY

Date: 2025. 11. 06 15: 21: 30 - 08' 00'

Eric Kennedy, P. E. Acting Regional Engineer

AS-14506 Consent 19 d. BOCC Agenda Meeting Date: 11/25/2025 Letter dated 11/25/25 to Claire Pang Reappointing to Mosquito Control District representing District 2 Submitted For: Kelly Grayson, Clerk of the Board Submitted By: Kelly Grayson, Clerk of the Board Department: Commissioners Office Information Subject and Summary Statement Letter dated 11/25/25 to Claire Pang reappointing her to the Mosquito Control District representing District 2. This is a 2-year term that expires February 28, 2028. Will Staff Attend - NAME OF STAFF Department Recommendation Attachments Letter Form Review Form Started By: Kelly Grayson Final Approval Date: 11/18/2025

Started On: 11/18/2025 03:33 PM

Board of Cowlitz County Commissioners

RichardR.Dahl,Chairman District 3 Steve Rader,CommissionerDistrict1 StevenL. Ferrell,Commissioner District2 Kelly Grayson, Clerkofthe Board

November 25, 2025 Ms. Claire Pang Dear Ms. Pang , The Cowlitz County Board of Commissioners is pleased to reappoint you to the Mosquito Control District representing District 2 for a 2-year term, expiring on February 28, 2028. We sincerely appreciate your willingness to serve in this important role and are delighted by your commitment. Please also the Completion Certificate for the Open Public Meetings Act (OPMA) and Public Records Act (PRA) Training, either by mail or via email at cowlitz@cowlitzwa.gov. As a reminder, as part of your new role, any records created or maintained in relation to your government duties, including through personal email or phone, are subject to the Public Records Act. Should you have any questions regarding this, feel free to contact our Public Records Department at 360-577-3020. Sincerely, Board of County Commissioners of Cowlitz County, Washington ____________________________________ Richard R. Dahl, Chairman ____________________________________ Steve Rader, Commissioner ____________________________________ Steven L. Ferrell, Commissioner cc:

Commissioner’s Record Cowlitz County Mosquito Control District

Cowlitz County Board of Commissioners 207 North 4th Avenue cowlitz@cowlitzwa.gov Kelso, WA 98626

(360)577-3020 Fax (360) 423-9987 www.co.cowlitz.wa.us

AS-14507 Consent 19 e. BOCC Agenda Meeting Date: 11/25/2025 Letter dated 11/25/25 to Andriy Boyko reappointing to the Mosquito Control District representing District 1 Submitted For: Kelly Grayson, Clerk of the Board Submitted By: Kelly Grayson, Clerk of the Board Department: Commissioners Office Information Subject and Summary Statement Letter dated 11/25/25 to Andriy Boyko reappointing him to the Mosquito Control District representing District 1. This is a 2-year term that expires February 28, 2028. Will Staff Attend - NAME OF STAFF Department Recommendation Attachments Letter Form Review Form Started By: Kelly Grayson Final Approval Date: 11/18/2025

Started On: 11/18/2025 03:35 PM

Board of Cowlitz County Commissioners

RichardR.Dahl,Chairman District 3 Steve Rader,CommissionerDistrict1 StevenL. Ferrell,Commissioner District2 Kelly Grayson, Clerkofthe Board

November 25, 2025 Mr. Andriy Boyko Dear Mr. Boyko , The Cowlitz County Board of Commissioners is pleased to reappoint you to the Mosquito Control District representing District 1 for a 2-year term, expiring on February 28, 2028. We sincerely appreciate your willingness to serve in this important role and are delighted by your commitment. Please also the Completion Certificate for the Open Public Meetings Act (OPMA) and Public Records Act (PRA) Training, either by mail or via email at cowlitz@cowlitzwa.gov. As a reminder, as part of your new role, any records created or maintained in relation to your government duties, including through personal email or phone, are subject to the Public Records Act. Should you have any questions regarding this, feel free to contact our Public Records Department at 360-577-3020. Sincerely, Board of County Commissioners of Cowlitz County, Washington ____________________________________ Richard R. Dahl, Chairman ____________________________________ Steve Rader, Commissioner ____________________________________ Steven L. Ferrell, Commissioner cc:

Commissioner’s Record Cowlitz County Mosquito Control District

Cowlitz County Board of Commissioners 207 North 4th Avenue cowlitz@cowlitzwa.gov Kelso, WA 98626

(360)577-3020 Fax (360) 423-9987 www.co.cowlitz.wa.us

AS-14477 BOCC Agenda Meeting Date: 11/25/2025 Signed Varonis SaaS Agreement Submitted For: Travis Foschini, IT Director Submitted By: Kelly Grayson, Clerk of the Board Department: Information Technology

Consent

20a.

Information Subject and Summary Statement On 10/29/2025, the Board approved for the Chairman to sign the Agreement with Varonis SaaS service for the next year. We previously purchased hardware and software licenses to install and manage. This is a move to SaaS where Varonis will provide the application and services in the cloud as a service at a lower cost. IT recommends approving the acquisition of Varonis for $99,240 for the next year. Last year we paid $163,706 + additional expense for hardware.

Will Staff Attend - NAME OF STAFF No Department Recommendation Attachments Agreement Form Review Form Started By: Kelly Grayson Final Approval Date: 11/04/2025

Started On: 11/04/2025 05:04 PM

AS-14495 BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT: Supplemental Agreement No. 2 - Jacobs Associates Inc. dba Delve Underground Submitted For: Ronald Boursaw, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works

21.

Information Subject and Summary Statement Attached is Supplement Agreement No. 2 to the Local Agency Consultant Agreement dated February 7, 2023, with Jacobs Associates dba Delve Underground for On-Call As-Needed Geotechnical and Geological Services. The purpose of this Supplement Agreement is to extend the expiration date to December 31, 2027, to revise the negotiated hourly rate and to raise the maximum amount payable from $300,000 to $600,000. The increase is required to address additional Geotechnical and Geological Services as the need arises.

Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Supplemental Agreement No. 2 with Jacobs Associates Inc. dba Delve Underground and authorize the document to be executed.

Fiscal Impact Expenditure Required $: 300,000 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Roads Grant Y-N: Attachments Supplement 2 Supplement 1 Original PSA Form Review Inbox Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Susan Eugenis Mike Moss

Date 11/13/2025 05:19 PM 11/17/2025 08:12 AM Started On: 11/13/2025 12:44 PM

May 22, 2025

Jacobs Associates dba Delve Underground 1011 Western Avenue, Suite 706 Seattle, WA 98104 Subject:

Acceptance Prime Annual ANTE Rate Table

Dear James Wonneberg: Washington State Department of Transportation (WSDOT) has reviewed and accepted your proposed Annual ANTE rate table for Agreement Number Y-12928 effective June 1, 2025. This acceptance is in accordance with the terms of your agreement with WSDOT. This Annual ANTE rate table may be subject to additional review if considered necessary by WSDOT. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards,

SCHATZIE HARVEY, CPA Contract Services Manager SH:ah Enclosure: Prime Accepted Annual ANTE Rate Table Cc:

Ioanna Kladou

Actuals Not To Exceed Table (ANTE) WSDOT Agreement: Y-12928 Jacobs Associates, Inc. dba Delve Underground 1011 Western Avenue, Suite 706 Seattle, WA 98104 Home Office Rate Rate Effective Date: June 1, 2025 - May 31, 202

Job Classifications

Direct Labor Hourly Billing Rate NTE

Overhead NTE 184.04%

Fixed Fee NTE 29.47%

All Inclusive Hourly Billing Rate NTE

Principal Senior Associate Lead Associate Associate Senior Project Engineer/Geologist Project Engineer/Geologist Senior/Staff Engineer/Geologist Design Technology Specialist III/IV Design Technology Specialist I/II Project Controls Specialist/Coordinator Project Controls Manager

127.42 103.83 89.44 71.47 71.47 52.74 42.74 59.38 51.85 52.50 79.26

$234.50 $191.09 $164.61 $131.53 $131.53 $97.06 $78.66 $109.28 $95.42 $96.62 $145.87

$37.55 $30.60 $26.36 $21.06 $21.06 $15.54 $12.60 $17.50 $15.28 $15.47 $23.36

$399.47 $325.52 $280.40 $224.07 $224.07 $165.35 $133.99 $186.16 $162.55 $164.59 $248.49

WSDOT Agreement Y-12928 Exhibit E Page 1 of 2

Actuals Not To Exceed Table (ANTE) WSDOT Agreement: Y-12928 Jacobs Associates, Inc. dba Delve Underground 1011 Western Avenue, Suite 706 Seattle, WA 98104 Field Office Rate Rate Effective Date: June 1, 2025 - May 31, 202

Job Classifications

Direct Labor Hourly Billing Rate NTE

Overhead NTE 141.39%

Fixed Fee NTE 29.47%

All Inclusive Hourly Billing Rate NTE

127.42 103.83 89.44 71.47 71.47 52.74 42.74 59.38 51.85 52.50 79.26

$180.16 $146.81 $126.46 $101.05 $101.05 $74.57 $60.43 $83.96 $73.31 $74.23 $112.07

$37.55 $30.60 $26.36 $21.06 $21.06 $15.54 $12.60 $17.50 $15.28 $15.47 $23.36

$345.13 $281.23 $242.26 $193.58 $193.58 $142.85 $115.77 $160.84 $140.44 $142.20 $214.68

WSDOT Agreement Y-12928 Exhibit E Page 2 of 2

May 21, 2025 Jacobs Associates & Subsidiaries dba Delve Underground’s 1011 Western Ave, Suite 706 Seattle, WA 98104 Subject:

Acceptance FYE 2024 ICR – CPA Report

Dear Tom Brown: We have accepted your firm’s FYE 2024 Indirect Cost Rate (ICR) based on the “Independent CPA Report” prepared by Harris CPA’s PS, as follows: Home Office 184.04% (including 0.21% facilities cost of capital) Field 141.39% (including 0.21% facilities cost of capital) This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards,

SCHATZIE HARVEY, CPA Contract Services Manager SH: kb

Docusign Envelope ID: 4CB21C32-BB23-400C-9DFB-D74B722E5B32

Supplemental Agreement Number 1 Original Agreement Number

N/A

Organization and Address Jacobs Associates dba Delve Underground 1011 Western Ave, #706 Seattle, WA 98104 Phone:

Project Number

Execution Date

Completion Date

N/A

02/07/2023

12/31/2025

Project Title

New Maximum Amount Payable

As-Needed Geotechnical and Geologcal Services

$300,000.00 (Increase of $100,000)

Description of Work

No Change.

The Local Agency of Cowlitz County desires to supplement the agreement entered in to with Jacobs Associates dba Delve Underground and executed on 2/07/2023 and identified as Agreement No. N/A All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows:

Section 1, SCOPE OF WORK, is hereby changed to read:

No Change.

III Section V, PAYMENT, shall be amended as follows:

The maximum amount payable is increased from $200,000 to $300,000. The negotiated hourly rates are revised per the attached fee schedule. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By:

Mark Havekost

By: Consultant Signature

Approving Authority Signature Date

DOT Form 140-063 Revised 09/2005

Certificate Of Completion Envelope Id: 4CB21C32BB23400C9DFBD74B722E5B32

Status: Completed

Subject: Complete with Docusign: 140-063 Supplement 1 -Delve on -call 2024.pdf Source Envelope: Document Pages: 1

Signatures: 1

Envelope Originator:

Certificate Pages: 4

Initials: 0

Lori Lyons-Lachman

AutoNav: Enabled

1011 Western Ave, Suite 706

EnvelopeId Stamping: Enabled

Seattle, WA 98104

Time Zone: (UTC-08:00) Pacific Time (US & Canada)

lyons-lachman@delveunderground.com IP Address: 65.140.237.170

Record Tracking Status: Original

Holder: Lori Lyons-Lachman

11/4/2024 2:35:26 PM

Signer Events

Location: DocuSign

lyons-lachman@delveunderground.com

Signature

Timestamp

Mark Havekost

Sent: 11/4/2024 2:36:31 PM

Havekost@delveunderground.com

Viewed: 11/4/2024 2:37:28 PM

Vice President

Signed: 11/4/2024 2:37:51 PM

Delve Underground Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style Using IP Address: 65.140.237.170

Electronic Record and Signature Disclosure: Accepted: 11/4/2024 2:37:28 PM ID: ef536016-b3a6-486b-8d39-1b7cbf9b9a41

In Person Signer Events

Signature

Timestamp

Editor Delivery Events

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Timestamp

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Status

Timestamp

Intermediary Delivery Events

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Timestamp

Certified Delivery Events

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Timestamp

Carbon Copy Events

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Witness Events

Signature

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Notary Events

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Envelope Summary Events

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11/4/2024 2:36:31 PM

Certified Delivered

Security Checked

11/4/2024 2:37:28 PM

Signing Complete

Security Checked

11/4/2024 2:37:51 PM

Completed

Security Checked

11/4/2024 2:37:51 PM

Payment Events

Status

Timestamps

Electronic Record and Signature Disclosure

Electronic Record and Signature Disclosure created on: 1/5/2024 10:34:41 AM Parties agreed to: Mark Havekost

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Delve Underground (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact Delve Underground: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: mott@delveunderground.com

To advise Delve Underground of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at mott@delveunderground.com and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from Delve Underground To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to mott@delveunderground.com and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with Delve Underground To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to mott@delveunderground.com and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:  

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You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Delve Underground as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Delve Underground during the course of your relationship with Delve Underground.

May 17, 2024 Jacobs Associates and Subsidiaries dba Delve Underground 1011 Western Ave, Suite 706 Seattle, WA 98104 Subject:

Acceptance FYE 2023 ICR – CPA Report

Dear Tom Brown: We have accepted your firm’s FYE 2023 Indirect Cost Rate (ICR) based on the “Independent CPA Report” prepared by Harris CPAs, as follows: Home Office Rate: 175.45% of direct labor (rate includes 0.12% Facilities Capital Cost of Money). Field Office Rate: 133.81% of direct labor (rate includes 0.12% Facilities Capital Cost of Money). This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards,

SCHATZIE HARVEY, CPA Contract Services Manager SH: sms

Cowlitz County As-Needed Geotechnical and Geological Services

Rate Schedule Firm Name:

Jacobs Associates, Inc. dba Delve Underground

Effective date:

January 1, 2025

Multipliers Overhead Fee Escalation Per Year

175.45% 15.00% 0.00%

Classification*

Direct (Raw) Rate

Indirect Cost Rate

Fee (Profit)

2025 Loaded Rate

Principal

100.60

176.50

41.57

318.67

Senior Associate

82.18

144.18

33.95

260.32

Lead Associate

76.55

134.31

31.63

242.49

Associate

66.48

116.64

27.47

210.59

Senior Project Engineer/Geologist

61.75

108.34

25.51

195.60

Project Engineer/Geologist

51.95

91.15

21.46

164.56

Senior Staff Engineer/Geologist

47.81

83.88

19.75

151.45

Staff Engineer/Geologist

38.77

68.02

16.02

122.81

Design Technology Specialist

46.21

81.08

19.09

146.38

Project Controls Coordinator

40.77

71.53

16.85

129.15

Project Controls Assistant/Admin

30.00

52.64

12.40

95.03

AS-14478 22. BOCC Agenda Meeting Date: 11/25/2025 AGREEMENT: Supplemental Agreement No. 2 - Otak, Inc. - Allender Road Bridge Replacement - Project Number 1810 Submitted For: Chris Andrews, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement Attached is Supplement No. 2 to the Local Agency Standard Consultant Agreement with OTAK for construction administration and inspection services for the Allender Road Bridge Replacement Project. Supplement No. 2 adds construction phase engineering services, extends the term of the original agreement to December 31, 2027 and increases the maximum amount payable by $100,000 to a new maximum amount payable of $462,069.00. Construction services were included in the Request for Qualifications but are being added at this time instead of prior to design to align the services with the needs of the County at the time of construction.

Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve Supplemental Agreement No. 2 with Otak, Inc. for the Allender Road Bridge Replacement Project and authorize the document to be executed.

Fiscal Impact Expenditure Required $: 100,000 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Roads Grant Y-N: Attachments Supplemental Agreement No. 2 Supplemental Agreement No. 1 Local Agency Agreement Form Review Inbox Chris Andrews Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe

Reviewed By Chris Andrews Susan Eugenis Mike Moss

Date 11/05/2025 07:42 AM 11/06/2025 08:16 AM 11/17/2025 08:12 AM Started On: 11/05/2025 06:40 AM

Final Approval Date: 11/17/2025

Supplemental Agreement Number 2 Original Agreement Number

N/A

Organization and Address

Otak, Inc. 805 Broadway Street, Suite 130 Vancouver, WA 98660 Phone: 360 (990-4193)

Project Number

Execution Date

Completion Date

1810

6/22/21

12/31/27

Project Title

New Maximum Amount Payable

Allender Road Bridge Replacement Project

462,069.00 ($100,000 increase)

Description of Work

No change.

The Local Agency of Cowlitz County desires to supplement the agreement entered in to with Otak, Inc. and executed on 6/22/21 and identified as Agreement No. N/A All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows:

Section 1, SCOPE OF WORK, is hereby changed to read:

Provide construction administration and inspection services during the construction phase per the attached Construction Oversight Scope of Work and Fee estimate.

II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The term of the agreement shall be extended to 12/31/27.

III Section V, PAYMENT, shall be amended as follows:

The negotiated hourly rates are revised per the attached Actual Not to Exceed (ANTE) table. An additional $100,000 has been allocated to the New Maximum Amount Payable. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Douglas Sarkkinen Consultant Signature

By: Approving Authority Signature Date

DOT Form 140-063 Revised 09/2005

Scope of Work

Exhibit A - Scope of Work

Cowlitz County, WA Allender Road Bridge Replacement Project Services During Construction Federal Aid Number BRO5-2008(033) Otak Project No. 019982.000 October 31, 2025

Description of Project This scope is for Engineer of Record Services during Construction for the Allender Road Bridge Replacement Project. The project is being led by Cowlitz County who has received Federal Aid for the bridge replacement. The scope of work assumes the construction phase will be 21 weeks for active construction. Reference to the ‘Consultant’ refers to Otak, Inc. or any of their subconsultants. Reference to the ‘County’ includes any of Cowlitz County staff. There will be one subconsultant to Otak for this scope of work and it will be RhinoOne Geotechnical for geotechnical engineering and inspection services. The following items are not included in the scope of work but will be provided or led by Cowlitz County: ▪ Survey control ▪ All reporting to WSDOT Local Programs ▪ Construction Management and Inspection ▪ Materials Testing (Terracon) ▪ Contact and coordination with Utility purveyors ▪ Inspection of the Precast Girders at the Fabrication Plant (WSDOT) ▪ NBIS Bridge Inspection and Reporting

805 Broadway Street, Suite 130 | Vancouver, WA 98660 | Phone 360.737.9613 | otak.com o:\project\19900\19982\contract\supplement 2\revised 10-14-2025\019982.000_otak_allender road bridge constr phase sow_20251031.docx

Scope of Work continued Scope of Work Index 1.0 Construction Phase Project Management 1.1 Coordination and Reporting 2.0 Geotechnical Engineering Services During Construction 2.1 Geotechnical Engineering Services During Construction 3.0 Construction Engineering Support 3.1 Meetings 3.2 Site Visits 3.3 Submittal and Shop Drawing Review 3.4 Requests for Information, Requested Design Changes 4.0 Project Closeout 4.1 Final Inspections and Punchlist Items 4.2 As-built plans 4.3 Bridge Load Rating 5.0 Construction Inspections 5.1 As-requested inspections during construction

Scope of Work 1.0

Construction Phase Project Management

These tasks will be performed by the consultant team and will include:

1.1.

Coordination and Reporting

The Project Team will plan, manage, and execute the tasks described herein in accordance with the schedule, budget, and quality expectations that are established. This project management task includes the following work activities: ▪ Management, coordination, and direction to the project team including workload balancing, budget monitoring, and schedule adherence. ▪ Monthly progress reports to be submitted with invoices. Monthly progress reports will reflect each task’s percent complete, each task’s budget remaining, activities completed in the previous billing period, activities anticipated for the coming weeks. TASK 1 DELIVERABLES ▪ Monthly status reports and invoices.

2.0

Geotechnical Engineering Services During Construction

Allender Road Bridge Replacement Project – Construction Oversight

Page 2 of 5

Scope of Work continued This task includes coordination, submittal review, full time monitoring, and inspections during drilled shaft installation and periodic geotechnical special inspections during roadway construction to inspect the subbase.

2.1.

Geotechnical Engineering Services During Construction

This subtask includes the following: ▪ Provide submittal review, respond to request for information (RFI’s) and written input regarding changed conditions as needed. ▪ Attend pre-construction meeting. ▪ Provide full-time observation drilled shaft installation. ▪ Provide part-time observation of other geotechnical items as requested. ▪ Prepare daily field reports (DFR) of our observations and testing. Provide these reports to you on a weekly basis. ▪ Prepare a summary letter for construction observation activities at the completion of the geotechnical portion of the construction.

TASK 2.1 ASSUMPTIONS ▪ 15 hours of consultation time for review of submittals and other geotechnical input. ▪ 10 full time site visits during drilled shaft construction (11 hours each). ▪ 5 part time site visits for the site preconstruction meeting and other geotechnical items as requested (5 hours total each). TASK 2.1 DELIVERABLES ▪ Daily Field Reports and drilled shaft installation logs. ▪ Written input for RFI’s and other geotechnical items.

3.0

Construction Engineering Support

This task involves the work for associated Engineering staff to support the construction phase.

3.1.

Meetings

TASK 3.1 ASSUMPTIONS ▪ One pre-construction meeting attendance. ▪ Attendance at 5 weekly progress meetings as necessitated. ▪ Attendance at 4 other meetings requiring technical staff. TASK 3.1 DELIVERABLES ▪ Meeting notes when needed.

3.2.

Site Visits

TASK 3.2 ASSUMPTIONS ▪ Up to four (4) site visits by various Consultant Technical staff.

Allender Road Bridge Replacement Project – Construction Oversight

Page 3 of 5

Scope of Work continued TASK 3.2 DELIVERABLES ▪ Site visit reports.

3.3.

Submittal and Shop Drawing Review

Consultant will review material submittals (Manufacturers Certificates of Compliance, Certificates of Material Origin, cut sheets, Qualified Product List sheets, etc.), construction sequence schedules, shop drawings, and other items required from the Contractor. Consultant will maintain a documented record of all material submittals in accordance with the Record of Materials and will review, approve and track all Requests for Approval of Materials (RAM). Consultant will log in, review, approve, and track and return each submittal within the timeframe established in the Standard Specifications. TASK 3.3 ASSUMPTIONS ▪ Up to 10 submittals to review. ▪ Up to 5 shop drawings to review. TASK 3.3 DELIVERABLES ▪ Submittals and shop drawings returned with comments and/or approval.

3.4.

Requests for Information, Requested Design Changes

Consultant will respond to requests for information by the Contractor and provide supplemental information as needed to maintain progress of the work. If field adjustments are required as the result of a change of conditions or a desired change by the owner, Consultant will prepare necessary change order documents and plan revisions. TASK 3.4 ASSUMPTIONS ▪ Up to 14 hours of time for RFI responses. ▪ Up to 14 hours of clarifications, answering questions. ▪ Up to 14 hours of design time for changes that are requested. TASK 3.4 DELIVERABLES ▪ Updated drawings and details reflecting design changes. ▪ Log of RFI responses and field changes. ▪ Updated structural calculations. ▪ Updated drawings. ▪ Updated quantities.

4.0

Project Closeout

4.1.

Final Inspection and Punchlist Items

This task develops the punchlist based on the final inspection, then review and documentation after the punchlist items are complete. The task included two inspections, one to develop the punchlist and one final inspection after the punchlist items are complete. TASK 4.1 ASSUMPTIONS ▪ The punchlist items will be complete no more than 30 days after opening the bridge and road to traffic.

Allender Road Bridge Replacement Project – Construction Oversight

Page 4 of 5

Scope of Work continued TASK 4.1 DELIVERABLES ▪ Punchlist of items needing to be completed. ▪ Final list noting that each item on the punchlist is finished. ▪ Signed letter from the EOR stating the project is complete and all final documentation has been provided to Cowlitz County.

4.2.

As-Built Plans

This task creates the as-constructed plans for record keeping for Cowlitz County. All applicable changes will be incorporated and the County supplied with both pdf and CAD files of the drawings. TASK 4.2 ASSUMPTIONS ▪ Contractor and Construction Inspector will keep accurate and clear records of all changes during construction and deliver them to the Consultant at the close of construction. TASK 4.2 DELIVERABLES ▪ Construction plans with as-built survey information. ▪ Record Drawings incorporating redline changes in an AutoCad format.

4.3.

Bridge Load Rating

After the bridge is constructed, a load rating of the bridge will be performed. The load rating will conform to WSDOT and AASHTO standards and will include the set of legal loads, overloads as well as the EV vehicles. The load rating will be stamped and sealed by a licensed professional engineer in the State of Washington. TASK 4.3 ASSUMPTIONS ▪ Load rating will be per the AASHTO LRFR methodology. TASK 4.3 DELIVERABLES ▪ Draft and Final Stamped Load Rating Report.

5.0

Construction Inspections

5.1.

As-requested Construction Inspections

This task includes as-requested inspections for the following items: -

Checking rebar placement prior to concrete pours

Inspections during girder placement

Inspection for grout keys and weld ties

Inspections during the temporary bridge placement

TASK 5.1 ASSUMPTIONS ▪ 20 days of construction inspection are included at 8 hrs per day including travel. TASK 5.1 DELIVERABLES ▪ Daily inspection reports.

Allender Road Bridge Replacement Project – Construction Oversight

Page 5 of 5

Allender Road Bridge Replacement Project Services during Construction

Estimated Start Substantial 1/15/2026

10/1/2026

Physical

Days Lodge/PD

11/30/2026

Travel hours

2 hrs per day

Travel miles

70 miles one way

Fee Estimate EXHIBIT B Otak Project # 019982.000 Sarkkinen Task

PIC/Sr. PM Civil

Description

1.0 1.1

Construction Management Coordination and Reporting

2.0 2.1

Geotechnical Services during Construction Geotechnical Services During Construction

3.0 3.1 3.2 3.3 3.4

Construction Engineering Support Meetings Site Visits Submittal and Shop Drawing Review Requests for Information and Requested Design Changes

4.0 4.1 4.2 4.3

Project Closeout Final Inspections and Punchlist Items As-Built Plans Bridge Load Rating

5.0 5.1

Construction Inspection As-Requested Construction Inspections

Brown

Cook

Civil Engineer Civil Engineer V VII

Hymas

Pyles

Dahlgren

Letcher

Lugo

Subconsultants

Civil Engineer VIII

Engineering Designer II

Landscape Architect II

Field Rep V

Project Coordinator II

RhinoOne

7 3 3

8 6 10 16

20 6 32

4 6 5 8

2 2

4 6 8 8

3 6 4 4

6 4 3

2 4

160

Direct Expenses (Otak ) Contingency Project Total

41 $293.83 $12,046.91

98 $142.73 $13,987.52

$4,200

O:\PROJECT\19900\19982\Contract\Supplement 2\Revised 10-14-2025\019982_Otak Constr Phase Fee Estimate Allender Road Bridge_20251031

27 $189.06 $5,104.59

28 $204.04 $5,713.01

21 $114.07 $2,395.57

7 $123.31 $863.19

166 $108.25 $17,969.50

16 $152.97 $2,447.48

Total Budget by Task $9,499.33 $9,499.33 $19,875.00 $19,875.00

$19,875

2 2

Total Hours Billing Rate Total Labor Cost

Total Hours

32 24 34 42

$22,634.19 $5,762.73 $3,899.40 $5,835.91 $7,136.15

24 14 34

$11,074.24 $3,640.78 $2,278.45 $5,155.01

160

$17,320.00 $17,320.00

404 $19,875.00

x-check $80,402.76

x-check

$4,200.00 $15,397.24 $100,000.00

Page 1 of 1 10/31/2025

COST INFORMATION BREAKDOWN OF BILLING RATES AND DIRECT NONLABOR RATES Otak Actuals Not To Exceed (ANTE) DIRECT LABOR COSTS Classification

Overhead Type

Max Direct Salary Rate

Overhead Office: 173.21% Field: 123.36%

Profit 30.00%

Max Billing Rate 3.0321 Office Net Mult. 2.5336 Field Net Mult.

Sr. PIC/Sr. PM Civil PIC/Sr. PM Civil Civil Engineer X Civil Engineer IX Civil Engineer VIII Civil Engineer VII Civil Engineer VI Civil Engineer V Civil Engineer IV Civil Engineer III Civil Engineer II Civil Engineer I Engineering Designer V Engineering Designer IV Engineering Designer III Engineering Designer II Engineering Designer I Engineering Technician VII Engineering Technician VI Engineering Technician V Engineering Technician IV Engineering Technician III Engineering Technician II Engineering Technician I

Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office

$115.00 $96.00 $80.00 $77.17 $70.36 $67.16 $60.96 $56.00 $52.09 $47.09 $44.23 $40.21 $52.25 $46.77 $40.80 $36.87 $33.52 $54.56 $47.50 $43.45 $40.82 $37.11 $30.00 $27.27

$199.19 $166.28 $138.57 $133.67 $121.87 $116.33 $105.59 $97.00 $90.22 $81.56 $76.61 $69.65 $90.50 $81.02 $70.67 $63.87 $58.06 $94.50 $82.27 $75.26 $70.71 $64.28 $51.96 $47.24

$34.50 $28.80 $24.00 $23.15 $21.11 $20.15 $18.29 $16.80 $15.63 $14.13 $13.27 $12.06 $15.67 $14.03 $12.24 $11.06 $10.06 $16.37 $14.25 $13.03 $12.25 $11.13 $9.00 $8.18

$348.69 $291.08 $242.57 $233.99 $213.33 $203.64 $184.84 $169.80 $157.93 $142.78 $134.11 $121.92 $158.42 $141.82 $123.72 $111.80 $101.64 $165.43 $144.02 $131.74 $123.77 $112.52 $90.96 $82.69

PIC/Scientist Scientist VI Scientist V Scientist IV Scientist III Scientist II Scientist I Environmental Specialist

Office Office Office Office Office Office Office Office

$80.28 $69.97 $55.40 $49.76 $45.24 $41.12 $37.39 $44.77

$139.05 $121.19 $95.96 $86.19 $78.35 $71.23 $64.75 $77.55

$24.08 $20.99 $16.62 $14.93 $13.57 $12.34 $11.22 $13.43

$243.40 $212.14 $167.99 $150.88 $137.16 $124.69 $113.36 $135.75

Construction Manager VI Construction Manager V Construction Manager IV Construction Manager III Construction Manager II Construction Manager I Field Representative VII Field Representative VI Field Representative V

Field Field Field Field Field Field Field Field Field

$73.45 $68.31 $63.96 $55.62 $48.37 $42.06 $60.83 $55.89 $50.66

$90.61 $84.27 $78.90 $68.61 $59.66 $51.88 $75.04 $68.95 $62.50

$22.04 $20.49 $19.19 $16.69 $14.51 $12.62 $18.25 $16.77 $15.20

$186.10 $173.07 $162.06 $140.92 $122.54 $106.55 $154.11 $141.60 $128.36

Otak Actuals Not to Exceed (ANTE)

Page 1 of 3

COST INFORMATION BREAKDOWN OF BILLING RATES AND DIRECT NONLABOR RATES Otak Actuals Not To Exceed (ANTE) DIRECT LABOR COSTS Classification

Overhead Type

Max Direct Salary Rate

Overhead Office: 173.21% Field: 123.36%

Profit 30.00%

Max Billing Rate 3.0321 Office Net Mult. 2.5336 Field Net Mult.

Field Representative IV Field Representative III Field Representative II Field Representative I

Field Field Field Field

$44.06 $38.31 $33.31 $28.97

Sr. PIC/PLS Sr. Manager PIC/PLS Sr. Manager Professional Land Surveyor V Professional Land Surveyor IV Professional Land Surveyor III Professional Land Surveyor II Professional Land Surveyor I Survey Crew Chief III Survey Crew Chief II Survey Crew Chief I Survey Office Technician IV Survey Office Technician III Survey Office Technician II Survey Office Technician I Survey Field Technician III Survey Field Technician II Survey Field Technician I

Field Field Field Field Field Field Field Field Field Field Field Field Field Field Field Field Field

$108.41 $85.05 $77.89 $63.43 $58.21 $52.92 $49.45 $49.45 $41.49 $32.05 $47.77 $39.51 $31.91 $28.00 $28.78 $27.41 $23.24

$133.73 $104.92 $96.09 $78.25 $71.81 $65.28 $61.00 $61.00 $51.19 $39.54 $58.92 $48.74 $39.36 $34.54 $35.51 $33.81 $28.66

$32.52 $25.52 $23.37 $19.03 $17.46 $15.88 $14.84 $14.84 $12.45 $9.62 $14.33 $11.85 $9.57 $8.40 $8.64 $8.22 $6.97

$274.67 $215.48 $197.34 $160.71 $147.49 $134.08 $125.29 $125.29 $105.13 $81.21 $121.02 $100.10 $80.85 $70.94 $72.93 $69.44 $58.87

Sr. PIC/Sr. PM LA/Master Planner PIC/Sr. PM LA/Master Planner Landscape Architect VII Landscape Architect VI Landscape Architect V Landscape Architect IV Landscape Architect III Landscape Architect II Landscape Architect I Landscape Technician III Landscape Technician II Landscape Technician I Planner VI Planner V Planner IV Planner III Planner II Planner I Planner Associate IV Planner Associate III

Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office Office

$115.00 $93.15 $69.71 $60.00 $55.00 $53.44 $47.00 $43.37 $39.42 $36.75 $33.41 $30.37 $66.29 $60.00 $53.00 $51.92 $43.51 $39.18 $38.50 $35.00

$199.19 $161.34 $120.74 $103.93 $95.27 $92.56 $81.41 $75.11 $68.29 $63.65 $57.87 $52.61 $114.82 $103.93 $91.80 $89.93 $75.36 $67.86 $66.69 $60.62

$34.50 $27.94 $20.91 $18.00 $16.50 $16.03 $14.10 $13.01 $11.83 $11.03 $10.02 $9.11 $19.89 $18.00 $15.90 $15.58 $13.05 $11.75 $11.55 $10.50

$348.69 $282.44 $211.36 $181.93 $166.77 $162.04 $142.51 $131.49 $119.54 $111.43 $101.30 $92.09 $201.00 $181.93 $160.70 $157.43 $131.93 $118.80 $116.74 $106.12

Otak Actuals Not to Exceed (ANTE)

$54.35 $47.26 $41.09 $35.73

$13.22 $11.49 $9.99 $8.69

$111.62 $97.06 $84.40 $73.39

Page 2 of 3

COST INFORMATION BREAKDOWN OF BILLING RATES AND DIRECT NONLABOR RATES Otak Actuals Not To Exceed (ANTE) DIRECT LABOR COSTS Classification

Overhead Type

Max Direct Salary Rate

Overhead Office: 173.21% Field: 123.36%

Profit 30.00%

Max Billing Rate 3.0321 Office Net Mult. 2.5336 Field Net Mult.

Planner Associate II Planner Associate I Sr. GIS Specialist - Planner GIS Specialist - Planner

Office Office Office Office

$30.00 $26.00 $50.00 $40.00

Sr. PIC/Sr. PM Architecture Architect VII Architect VI Architect V Architect IV Architect III Architect II Architect I Technician VI Technician V Technician IV Technician III Technician II Technician I

Office Office Office Office Office Office Office Office Office Office Office Office Office Office

$104.50 $89.64 $81.73 $73.90 $59.92 $50.72 $41.30 $36.11 $60.55 $44.12 $38.49 $34.98 $30.00 $28.82

$181.00 $155.27 $141.56 $128.00 $103.78 $87.84 $71.54 $62.55 $104.88 $76.42 $66.67 $60.59 $51.96 $49.92

$31.35 $26.89 $24.52 $22.17 $17.97 $15.21 $12.39 $10.83 $18.17 $13.24 $11.55 $10.49 $9.00 $8.65

$316.84 $271.80 $247.81 $224.07 $181.67 $153.77 $125.23 $109.49 $183.59 $133.78 $116.71 $106.07 $90.96 $87.39

Project Coordinator III Project Coordinator II Project Coordinator I Project Administrative Assistant Graphics Specialist

Office Office Office Office Office

$53.79 $49.76 $41.83 $37.78 $43.42

$93.18 $86.19 $72.46 $65.43 $75.20

$16.14 $14.93 $12.55 $11.33 $13.02

$163.11 $150.88 $126.85 $114.55 $131.64

$51.96 $45.03 $86.61 $69.28

$9.00 $7.80 $15.00 $12.00

$90.96 $78.83 $151.61 $121.28

The Indirect Cost Rate (ICR), profit, and max rate per hour listed above are the maximum rates payable under this Agreement. Rates invoiced shall be based on the direct salary of the individual employee plus ICR plus profit and shall not exceed the Max Billing Rate for each Classification listed. Direct Non-Salary Costs, including subconsultant fees, will be reimbursed at actual cost. All travel will be invoiced per WSDOT Travel Regulations.

Otak Actuals Not to Exceed (ANTE)

Page 3 of 3

July 29, 2025 Otak, Inc 808 SW Third Ave Ste 800 Portland, OR 97204 Subject:

Acceptance FYE 2024 ICR – CPA Report

Dear Justin Monahan: We have accepted your firm’s FYE 2024 Indirect Cost Rate (ICR) based on the “Independent CPA Report” prepared by D.L. Purvine, CPA, PLLC, as follows: Home Office: 173.21% of direct labor (rate includes 0.34% Facilities Capital Cost of Money) Field Office: 123.36% of direct labor (rate includes 0.26% Facilities Capital Cost of Money) This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 704-6397 or via email consultantrates@wsdot.wa.gov. Regards,

SCHATZIE HARVEY, CPA Contract Services Manager SH: kb

AS-14491 23. BOCC Agenda Meeting Date: 11/25/2025 Local Agency Agreement & Federal Aid Project Prospectus - Coal Creek Road Improvements - Project No. 1517 Submitted For: Ronald Boursaw, Public Works Submitted By: Lynn Ruffe, Public Works Department: Public Works Information Subject and Summary Statement The County was awarded STP funds to upgrade Coal Creek Road from milepost 1.44 to milepost 2.00. The estimated total cost of the project is $3,600,000. Attached are the Local Agency Federal Aid Project Prospectus and Local Agency Agreement for Coal Creek Phase 1 Project. At this time, staff is requesting authorization to obligate the preliminary engineering phase is the amount of $399,500 and right of way in the amount of $100,000. $259,500 of the funds requested is provided by the Federal Highway Administration Surface Transportation Block Grant Program with the remaining $240,000 coming from County Road Funds. . Will Staff Attend - NAME OF STAFF or No Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve the Local Agency Federal Aid Project Prospectus and authorize execution of the Local Agency Agreement for submittal to WSDOT.

Fiscal Impact Expenditure Required $: 499,500 Budget Sufficient Y-N: Y Amendment Required Y-N: N Source of Funds - What Dept ? : Roads Grant Y-N: Attachments Local Agency Federal Aid Prospectus Local Agency Agreement CRP No. 816 Vicinity Map Form Review Inbox Susan Eugenis Mike Moss, Public Works Form Started By: Lynn Ruffe Final Approval Date: 11/17/2025

Reviewed By Susan Eugenis Mike Moss

Date 11/13/2025 05:21 PM 11/17/2025 08:12 AM Started On: 11/13/2025 08:19 AM

Washington State Department of Transportation Agency Cowlitz County Public Works

1600 13th Ave S Address Kelso, WA 98626-2851

Local Agency Agreement ALN No. 20.205 - Highway Planning and Construction (Assistance Listing Number) Federal Highway Administration (FHWA)

Project Number Agreement Number For WSDOT Use Only

The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23, U.S. Code Highways, (2) the regulations issued pursuant thereto, (3) 2 CFR Part 200, (4) 2 CFR Part 180 – certifying that the local agency is not excluded from receiving Federal funds by a Federal suspension or debarment, (5) the policies and procedures promulgated by the Washington State Department of Transportation, and (6) the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Length 0.56

Name Coal Creek Road Phase 1 Termini 1.44-2.00 Description of Work

The project will widen the roadway to meet rural minor arterial standards. which includes 12-foot-wide thru lanes and 6 foot wide paved shoulders. This will improve safety for bicycles and pedestrians. It will also improve sight distance by clearing vegetation and other obstructions along the insides of curves. Project Agreement End Date 12/31/2028

Indirect Cost Rate Yes No

Advertisement Date

Type of Work PE

86.5

Federal Aid Participation Ratio(s) for PE Right of Way 0 % Federal Aid Participation Ratio(s) for RW CN

Federal Aid Participation Ratio(s) for CN

a. Agency b. Other elig. nonfed c. Other d. State Services e. Total PE Cost Estimate f. Agency g. Other h. Other i. State Services j. Total R/W Cost Estimate k. Contract l. Other m. Other n. Other o. Agency p. State Services q. Total CN Cost Estimate r. Total Project Cost Estimate

(1) Estimated Total Project Funds 300,000.00 98,500.00

Estimate of Funding (2) Estimated Agency Funds 40,500.00 98,500.00

(3) Estimated Federal Funds 259,500.00

1,000.00

399,500.00

140,000.00

100,000.00

0.00

0.00 499,500.00

0.00 240,000.00

0.00 259,500.00

259,500.00

Agency Official

Washington State Department of Transportation

Title

Director, Local Programs

Agency Date

Date Executed

DOT Form 140-039LP Revised 09/2025 ● Previous Versions Obsolete ●

Page 1

Construction Method of Financing (Check Method Selected)

State Ad and Award Method A - Advance Payment - Agency Share of total construction cost (based on contract award) Method B - Withhold from gas tax the Agency’s share of total construction coast (line 5, column 2) in the amount of $ at $ per month for months. Local Force or Local Ad and Award Method C - Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action on , , Resolution/Ordinance No.

Provisions

I. Scope of Work The Agency shall provide all the work, labor, materials, and services necessary to perform the project which is described and set forth in detail in the “Project Description” and “Type of Work.” When the State acts for and on behalf of the Agency, the State shall be deemed an agent of the Agency and shall perform the services described and indicated in “Type of Work” on the face of this agreement, in accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency, the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. II. Delegation of Authority The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project. The Agency agrees that the State shall have the full authority to carry out this administration. The State shall review, process, and approve documents required for federal aid reimbursement in accordance with federal requirements. If the State advertises and awards the contract, the State will further act for the Agency in all matters concerning the project as requested by the Agency. If the Local Agency advertises and awards the project, the State shall review the work to ensure conformity with the approved plans and specifications. III. Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above. In addition, the State will furnish qualified personnel for the supervision and inspection of the work in progress. On Local Agency advertised and awarded projects, the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans, specifications, and federal aid requirements. The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof. All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV. Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor’s Office, the U.S. Department of Transportation, and the Washington State Department of Transportation. The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency. Copies of said records shall be furnished to the State and/or Federal Government upon request. V. Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification. The classifications of work for projects are: 1. Preliminary engineering. 2. Right of way acquisition. 3. Project construction. Once written authorization is given, the Agency agrees to show continuous progress through monthly billings. Failure to show continuous progress may result the Agency’s project becoming inactive, as described in 23 CFR 630, and subject to de-obligation of federal aid funds and/or agreement closure. If right of way acquisition, or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). DOT Form 140-039LP Revised 09/2025 ● Previous Versions Obsolete ●

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The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects, the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. Method A – The Agency will place with the State, within (20) days after the execution of the construction contract, an advance in the amount of the Agency’s share of the total construction cost based on the contract award. The State will notify the Agency of the exact amount to be deposited with the State. The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor. Following such payments, the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is substantially completed and final actual costs of the project can be determined, the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency. This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B – The Agency’s share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments. The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month. The extent of withholding will be confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C – The Agency may submit vouchers to the State in the format prescribed by the State, in duplicate, not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement. At the time of audit, the Agency will provide documentation of all costs incurred on the project. The State shall bill the Agency for all costs incurred by the State relative to the project. The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant’s records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 - Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations. A subrecipient who expends $1,000,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. DOT Form 140-039LP Revised 09/2025 ● Previous Versions Obsolete ●

Page 3

IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State’s billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 60 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X. Traffic Control, Signing, Marking, and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration. The Agency will not install or permit to be installed any signs, signals, or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD. The Agency will, at its own expense, maintain the improvement covered by this agreement. XI. Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims, demands, or suits, whether at law or equity brought against the Agency, State, or Federal Government, arising from the Agency’s execution, performance, or failure to perform any of the provisions of this agreement, or of any other agreement or contract connected with this agreement, or arising by reason of the participation of the State or Federal Government in the project, PROVIDED, nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII. Nondiscrimination Provision No liability shall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOTassisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements. The WSDOT’s DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Agency of its failure to carry out its approved program, the Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S. C. 3801 et seq.). The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee or understanding pursuant to any federal program involving such grant, contract, loan, insurance, or guarantee, the required contract provisions for Federal-Aid Contracts (FHWA 1273), located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or Local Government, the above equal opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules, regulations, and relevant orders of the Secretary of Labor. (2) To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3) To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, government contracts and federally assisted construction contracts pursuant to the Executive Order. (4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. In addition, the Agency agrees that if it fails or refuses to comply with these undertakings, the State may take any or all of the following actions: (a) Cancel, terminate, or suspend this agreement in whole or in part; (b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c) Refer the case to the Department of Justice for appropriate legal proceedings. DOT Form 140-039LP Revised 09/2025 ● Previous Versions Obsolete ●

Page 4

XIII. Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635, Subpart 127, as supplemented, relative to the amount of Federal participation in the project cost, shall be applicable in the event the contractor fails to complete the contract within the contract time. Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV. Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole, or from time to time in part, whenever: (1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense, or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3) The contractor is prevented from proceeding with the work by reason of a preliminary, special, or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4) The Secretary is notified by the Federal Highway Administration that the project is inactive. (5) The Secretary determines that such termination is in the best interests of the State. XV. Venue for Claims and/or Causes of Action For the convenience of the parties to this contract, it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington, growing out of this contract or the project with which it is concerned, shall be brought only in the Superior Court for Thurston County. XVI. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies, to the best of his or her knowledge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, and contracts and subcontracts under grants, subgrants, loans, and cooperative agreements) which exceed $100,000, and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII. Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities, and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA).

Additional Provisions

DOT Form 140-039LP Revised 09/2025 ● Previous Versions Obsolete ●

Page 5

Instructions 1. Agency Name and Billing Address – Enter the Agency of primary interest which will become a party to the agreement. 2. Project Number – Leave blank. This number will be assigned by WSDOT. Not including all fund program prefixes (ex. “STBGR”), Project Number is defined as the Federal Award Identification Number (FAIN). 3. Agreement Number – Leave blank. This number will be assigned by WSDOT. 4. a. Project Description – Enter the project name, total length of the project (in miles), and a brief description of the termini. Data entered here must be consistent with the name, length, and termini noted in the STIP and Project Prospectus Example: (Name) “Regal Road”, (Length) “1.2 miles”, (Termini) “Smith Road to Main Street” b. Description of Work – Enter a concise statement of the major items of work to be performed. Statement must be consistent with the description of work noted in the STIP and Project Prospectus. Example: “Overlay Regal Road; install curb, gutter, and sidewalk; illumination; and traffic signal at the intersection of Regal Road and Dakota Avenue.” c. Project Agreement End Date – Enter the Project Agreement End Date (mm/dd/yy). This date is based on the project’s Period of Performance (2 CFR 200.309). For Planning Only projects – WSDOT recommends agencies estimate the end of the project’s period of performance and add three years to determine the “Project Agreement End Date”. For PE and RW – WSDOT recommends agencies estimate when the phase will be completed and add three years to determine the “Project Agreement End Date”. For Construction – WSDOT recommends agencies estimate when construction will be completed and add three years to determine the “Project Agreement End Date”. d. Advertisement Date – At construction authorization only, enter the proposed project advertisement date (mm/dd/yy). e. Claiming Indirect Cost Rate – Check the Yes box if the agency will be claiming indirect costs on the project. For those projects claiming indirect costs, supporting documentation that clearly shows the indirect cost rate being utilized must be provided with the local agency agreement. Indirect cost rate approval by your cognizant agency or through your agency’s self-certification and supporting documentation is required to be available for review by FHWA, WSDOT and /or State Auditor. Check the No box if the agency will not be claiming indirect costs on the project. See section 23.5 for additional guidance. 4. Type of Work and Funding (Round all dollar amounts to the nearest whole dollar) a. PE – Lines a through d show Preliminary Engineering costs for the project by type of work (e.g., consultant, agency, state services, etc.). *Federal aid participation ratio for PE – enter ratio for PE lines with amounts in column 3. • Line a – Enter the estimated amount of agency work in columns 1 through 3. • Line b & c – Identify user, consultant, etc., and enter the estimated amounts in columns 1 through 3. • Line d – State Services. Every project must have funding for state services. Enter the estimated amounts in columns 1 through 3. • Line e – Total of lines a + b + c + d. b. Right of Way – If a Right of Way phase is authorized on the project, the appropriate costs are shown in lines f through i. *Federal aid participation ratio for RW – enter ratio for RW lines with amounts in column 3. • Line f – Enter the estimated amount of agency work in columns 1 through 3. • Line g & h – Identify user, consultant, etc., and enter the estimated amounts in columns 1 through 3. • Line i – State Services. Every project must have funding for state services. Enter the estimated amounts in columns 1 through 3. • Line j – Total of lines f + g + h + i. c. Construction – Lines k through p show construction costs for the project by type of work (e.g., contract, consultant, agency, state services, etc.). DOT Form 140-039LP Revised 09/2025 ● Previous Versions Obsolete ●

Page 6

*Federal aid participation ratio for CN – enter ratio for CN lines with amounts in column 3. • Line k – Enter the estimated cost of the contract. • Lines l, m, & n – Enter other estimated costs such as utility and construction contracts or non-federally matched contract costs. • Line o – Enter estimated costs of all construction related agency work. • Line p – State Services. Every project must have funding for state services. Enter the estimated amounts in columns 1 through 3. • Line q – Total Construction Cost Estimate. Total of lines k + l + m + n + o +p. d. Total Project Cost Estimate • Line r – Total Cost Estimate of the Project. Total of lines e + j + q. *Please remember, if the federal aid participation rate entered is not the maximum rate allowed by FHWA, then the participation rate entered becomes the maximum rate allowed. 6. Signatures – An authorized official of the local agency signs the agreement and enters their title and date of signature (mm/dd/ yy). Note: Do NOT enter a date on the Date Executed line. 7. Method of Construction Financing – Choose the method of financing for the construction portion of the project. a. Method “A” is used when the state administers the contract for the agency. b. Method “B” is also used when the state administers the contract for the agency. c. Method “C” is used with projects administered by the local agency. The agency will submit billings monthly through the state to FHWA for all eligible costs. The billings must document the payment requests from the contractor. If state-force work, such as audit and construction engineering, is to receive federal participation, it will be billed to the agency and FHWA simultaneously at the indicated ratio. To show continuous progress agencies should bill monthly until agreement is closed. 8. Resolutions/Ordinances – When someone other than the County Executive/Chairman, County Commissioners/Mayor is authorized to sign the agreement, the agency must submit to WSDOT with the agreement a copy of the Resolution/Ordinance designating that individual.

DOT Form 140-039LP Revised 09/2025 ● Previous Versions Obsolete ●

Page 7

Resolution No. ___________

BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON In the Matter of Initiating a County Road Project Designated as C.R.P. No. 816; Project No.

1517

IT IS HEREBY RESOLVED THAT (Coal Creek Road Improvement Project), State Road Log No. 22740 from Milepost 1.44 to Milepost 2.00 be improved as provided below: ) Arterial ( X ) ) Collector ( ) ) Access ( )

Widen Coal Creek Road to meet rural minor arterial standards.

This project is hereby declared to be a public necessity and the County Road Engineer is hereby ordered and authorized to report and proceed thereon as by law provided. (RCW 36.75.050, 36.80.030, 36.80.070) IT IS FURTHER RESOLVED THAT an appropriation from the officially adopted road fund budget and based on the County Engineer's estimate is hereby made in the amounts and for the purposes shown: PURPOSE

AMOUNT OF APPROPRIATION

Engineering

300,000.00

Right of Way Acquisition

100,000.00

TOTAL (Not subject to 36.77.060)

400,000.00

TOTAL PROJECT COST

2,600,000.00

Less Contributions from Other Funds

1,252,544.00

TOTAL COUNTY ROAD FUND ALLOCATION

1,347,456.00

Construction

2,200,000.00

(X ) This project is included in the officially adopted annual road program as Item _31_. ( _ ) The project is hereby made a part of the officially adopted annual road program in accordance with RCW 36.81.130. IT IS FURTHER RESOLVED THAT: (X ) The construction is to be accomplished by contract in accordance with RCW 36.77.020. et.seq. ( ) The construction is to be accomplished by county forces in accordance with RCW 36.77.060 and WAC 136-18.816 ADOPTED this ______ day of _________________, 2024.

ATTEST: _________________________________ Kelly Dombrowsky Clerk of the Board

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON __________________________________ Arne Mortensen, Chairman __________________________________ Dennis P. Weber, Commissioner __________________________________ Richard R. Dahl, Commissioner

SITE

LONGVIEW D.J.B. DESIGNED BY

D.J.B. DRAWN BY

R.E.M.

APPROVED BY

11/30/2023 DATE

COAL CREEK ROAD IMPROVEMENT PROJECT M.P. 1.44 TO M.P. 2.00 SCALE: 1" = 3000'

DEPARTMENT OF PUBLIC WORKS

SHEET

1600 13th AVENUE SOUTH KELSO, WASHINGTON 98626

1 1

AS-14503 Timed Items BOCC Agenda Meeting Date: 11/25/2025 Certification for Levy- Cowlitz County General Fund and Roads Fund Submitted For: Kathy Funk-Baxter Submitted By: Taunya Richardson Department: Office of Financial Management

24.

Information Subject and Summary Statement Cowlitz County Board of Commissioners need to hold a public hearing to consider property taxes and assessments for 2026 to support the County General Fund, Mental Health Services, Veterans' Relief Services and County Road Fund. Will Staff Attend - NAME OF STAFF Kathy Funk Baxter, Finance Director Department Recommendation Department recommends the Board sign the resolutions and levy certifications for the County General Fund, Mental Health Services, Veterans' Relief services, and County Road Fund.

Attachments Notice General Fund Levy General Fund Resolution Roads Levy Roads Resolution Form Review Form Started By: Taunya Richardson

Started On: 11/18/2025 09:26 AM

NOTICE OF FILING COWLITZ COUNTY BIENNIUM BUDGET 2026 AND 2027 NOTICE OF BUDGET WORKSHOPS & PUBLIC HEARINGS PURSUANT TO RCW 36.40.60, NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Cowlitz County, WA received departmental expenditures requests and revenue estimates for the years 2026-2027 and has placed the same on file with the Clerk of the Board. A copy of expenditures requests and revenue estimates will be furnished to any citizen who makes a request for same at Office of Admin Services, Room 308, 207 Fourth Avenue North, Kelso; and budget workshops will commence starting September 16, 2025. A schedule for workshops will be furnished upon request; and NOTICE IS GIVEN pursuant to R.C.W. 36.40.250 that on 11/25/25 at 9:30 a.m. the Board of County Commissioners will hold a public hearing to consider property taxes and assessments for 2026 to support the County General Fund, Mental Health Services, Veterans’ Relief Services, County Road Fund.

NOTICE IS FURTHER GIVEN that the Board of County Commissioners will hold a public hearing on setting of fees, five-year county capital program, the six-year Road program, dissolving funds and the 2026 and 2027 budget on 12/2/25 at 9:30 a.m. in the Commissioners’ Hearing Room in the County Admin Building at Kelso, WA. The hearing may be continued from time to time. At said hearing any person may appear and be heard for or against any part of the fees, capital program or proposed budget. The Clerk of the Board will accept written testimony concerning the proposed budget until 11/25/25 at noon PST. The Cowlitz County Administration Building is accessible for persons with disabilities. Advise the Clerk of the Board at 360-577-3020 if you will need special accommodations to attend the meetings. DATED September 9, 2025 Board of County Commissioners Of Cowlitz County, Washington

Publish on 9/16/25 & 9/23/25 PUBLICATION REQUIREMENT: To be published in two (2) issues: 9/16/25 & 9/23/25

BILLING INFORMATION: 1) AFFIDAVITS TO: THREE (3)

2) BILL TO:

Cowlitz County Commissioners ATTN: Clerk of the Board 207 Fourth Avenue North, Room 305 Kelso, WA 98626 Cowlitz County Office of Financial Management Attn: Ridge Moss 207 Fourth Avenue North, Room 308 Kelso, WA 98626

Department of

Revenue

Levy Certification

Submit this document, or something similar, to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected.

Woshin8ton Stote

Form 54 01fl)

Courtesy copy may be provided to the county assessor. This form is not designed for the certification of levies under RCW 84.52.070.

ln accordance with RCW 84.52.020, I

nb(Title), for Cout I I L c DI' h

Aruncc hirc<.trr do hereby certify to the Cow\it:that the

comnal<st u'r,tr<

(Nome),

6eru.at Pund

(District name),

(Nome of county) County legislative authority

(commissioners, Council, Boord, etc./ of said district requests

LrZb (Yeor of collection/ as provided in the district's (Dote of public heoring) budget, which was adopted following a public hearing held on lt-e.s-zq

that the following levy amounts be collected in

Regular levies Other levyi

General levy

Levy

Total certified levy request amount, which includes the amounts below.

ZltLlq fiVb,g

Administrative refund amount

14ftzo.E

Non-voted bond debt amount

Other*

Excess levies Levy

General (n/a for school d istricts)

Enrichment Eond

(schoo I d istricts only)

o proiect o Cap.

Other levy+

Total certified lew request amount, which includes the amounts below. Administrative refund amount

Other* *Examples of other levy types may include EMS, school district transportation, or construction levies. Examples of other amounts may include levy error correction or adjudicated refund amount. Please include a description wh en ustn the "other" options.

Signature:

Date: ll

ment in an alternate format, please complete the form dor.wa.gov/AccessibilityReouest or call 360-705-6705. Teletype (TTY) users please dial 7 t I .

To request this d

REV 64 0100 (8/23122)

Page 1 of 1

oo*o

% ffi

Cowlitz County Assessor CERTIFICATION OF VALUE Assessment Year

for County Cunent Expense

2025 Tax Year 2025

certificotionDote: 11/18/2025 s 20,41s,500,828

CERTIFIED VATUE FOR 2025 ASSESSMENT: HIGHEST I.AWFUt I.EVY CATCUI.ATION

21,446,102 x

Highen law'ul Levy since 1985:

21,660,563

101%

Plus additional Levv capaciv where applicable:

NewCon5truction 342.345,758

New Const AV

TIF tuea

lncree (il ony)

St teAssdvalu€

20,415,600,E2E x

362,045

1.0575433116 + 10oo

Lost Yeofs Levy Roae

1.0575433116 + 10o()

tnscose (il ony)

Annexation

1.0575433115 + 1000 Lost Yeofs Levy Roae

Lrst Yeols Levy Rste

0.0000000000 + looo

Regular Levy Limit:

22,O22,@a

Statutory Mar Limit:

36,7/l8,081

HIGHEST LAwFUt l"EvY for 2025 Payable:

22,022,604

1.8m000

s1,000

REFUND TEVY As provided in RCW 84.69.180, a taxing district may levy for refunds paid to taxpayers, plus an amount for abated or cancelled taxes,

offset by supplemental taxes (see WAC 458-19-085 for details). Although a refund levy is outside of the Regular Levy Limit, the final district lew cannot exceed the Statutory Maximum Limit. For the 12-monrh

period OA/0 2024 - O7l3fl2025

Amount Eligible for Relund Levyi

79,O20 Cur E p. t76,1O2 + Hun. Svc A

' f the district intends to lew rot o rclund, it nust be explicitly stoted on the district', Levy CettiJicdtion.

VeL t2,618

Respedfillly submifled this 18th dnA of Novenber, 2025

Emilg Wllax, C.oulilz C.ountg Assessor This tection is intended to help the dindct with colculotions; you do g9! need to rcturn this lorfi with your Levy CeniFtcotion dxuments.

Taxing districts intending to collect a levy through property taxes in 2025 murt submit a Certified Levy to the County no later than Ngy-

30;e92! The recommended Department of Revenue form REV 54 0100 is included with this report. Taxing districts intending to ll{CRf{SE their levy over last year 9I BANr lrVY CAPAOTY must also submit a separate resolution or ordinance stating the dollar and percent increase this represents over the prior year's octuol revy, even if it is a 'zero'increase. This

section is intended as a template to assist districts in the preparatior of such a documentStcp 1- ENTERthe total desied LAnl (dollot omount, forthe CIJRREI{Tyear: include ony Administtotive Relund Levy ot this step. Do

EI;.i[sr-fqEl

StGp Z - SUBTRACT the

followin8:

New Const ollowonce lfrcm obove)

362,045

TIF ollowonce Urcm obovel

0 0 0

Stote Assd ollowonce (lrom obole)

Annexotion ollowonce Oom obove)

Lost Yeor's AC':UAL

lIlfl ('.bt irrdt dt,g ony Relund Levy)

20,833,701

Thii ir the DOUAR INCREASE frpm last year: St.p 3 - Divide the Dolla. lncrease by Lan Year's Adual LeW

-..-

Move the decimol wo ploces to the fight to convert to percentoge, lot exomPle O-O7 = 1.OO% This b th€ PERCEIT CREASE trom lasr year:

Zzf

' WAC 45&19{85 The base Ior co.nputing lhe folb*ing ye€/s l€vy limil does nd indude th€ rBfurld levy amount

BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON A Resolution of the Board of Commissioners, ) Cowlitz County, WA for the Purposes of Setting ) the Limit for a Property Tax Levy for ) 2026 Cowlitz County General Fund )

RESOLUTION NO. _______________________

NOW THEREFORE, IT IS HERBY RESOLVED that the County will increase the regular property tax levy of 0% (zero dollar amount), in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of state- assessed property, and any increase due to re- levying for any refunds.

Resolution No. _______________ continued NOW, THEREFORE, THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: The tax levy for the general fund to be collected in 2026 will be $21,274,766 including new construction and improvements to property and any increase in the value of state-assessed property, and any increase due to re-levy for any refunds.

Adopted this 25th day of November, 2025. Attest: _______________________________ Clerk of the Board

BOARD OF COMMISSIONERS COWLITZ COUNTY, WASHINGTON ________________________________________ Rich Dahl, Chair ________________________________________ Steven L. Ferrel, Commissioner ________________________________________ Steve Rader, Commissioner

Levy Certification

Ra"fiffl[(a

Submit this document, or something similat to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected.

Woshingtor Stote

Form 54 0100

courtesy copy may be provided to the county assessor. This form is not designed for the certification of levies under RCW 84.52.070.

ln accordance with RCW 84.52.020, I

ftnancg Diyc.ckbr do hereby certify to the

that the

(Name),

(Title), for

d una

Cou

Cootrtz

(District nome),

(Nome of county) County legislative authority

Convn\<5lDn{f5

(Commissioners, Council, Boord, etc.,l of said district requests

that the following levy amounts be collected in

z|zb

(Year of collection,l as provided in the district's

budget, which was adopted following a public hearing held on

1t-25-25 (Dote oJ public heoring).

Regular Ievies General levy

Levy

Total certified levy request amount, which includes the amounts below.

Other levy+

14PQL,e61g'@

Ad min istrative refund amount

5l1Otc<.69

Non-voted bond debt amount

Other*

Excess levies Levy

General (n/a for school districts)

Bond

Enrichment (school dlstricts only)

Cap. project

Total certified levy request amount, which includes the amounts below Ad m inistrative refund a mount

l-J Other I

Oth e r*

*Examples of other levy types may include EMS, school district transportation, or construction levies. Examples of other amounts may include levy error correction or adjudicated refund amount. Please include a descripti on when usin

Signature:

the "othe " options.

D.r., tll?g,l#L4

To request this doc um ent in an alternate format, please complete the form dor.wa.gov/AccessibilityRequest or call 360-705-6705. Teletype (TTY) users please dial 711. REv 64 OIOO (8123/22l.

Page 1 of 1

"ffi"

Cowlitz County Assessor

for County Roads

CERTIFICATION OF VALUE Assessment Year

2025 Tax Year 2025

CedificotionDote: 11/18/2025 s 11,235,333,653

CERTIFIED VALUE FOR 2025 ASSESSMENT: HIGHEST TAWFUL IEVY CATCUTATION Highest Ladul Levy since 1985:

74,492,336

t4,537,259

x ___!91I_

Plus additional Levy Capacity where applicable:

NewConstruction 22O,09L,720

1.3157755496 i 1000

*_391:91_

1.315775t496 + 1000

l{€s Const av

nFAreaAV

tn .eose (il ony)

State Ard

value

Lost Ycor't Ley llol

1.3157755495 :lom

lnotdr. (il ony)

Annexation 11,235,333,553 x

0.0000000000 + 1000

Retular Levy Limit:

14,926,851

Statutory Max Limit:

25,279,fi|

HIGHESI tAwFUL tE\rY for 2026 Payable:

14,926,851

2.250000

S1,ooo

REFUND TEVY As provided in RCW 84.69.180, a taxing district may lew for refunds paid to taxpayers, plus an amount for abated or cancelled taxes,

offset by supplemental taxes (see WAC 458-19-085 for details). Ahhough a refund lew is outside of the Regular Levy Limit, the final district levy cannot exceed the Statutory Maximum Limit. For the 12-month pe riod OglO7l2O24 - Ol 13!2025 Amount Eligible tor Relund Levy: ' fthe disttict intends to levy fot o refund, it hust be exphcitly stoted on the disttict's Levy Ceftificotion.

s1,028

RespeclfuUy submitted this 1&h dag of NotEnber, 2025

Emilg Wil@* Coulitz Counta As-sessor This section is intended to help the disttict with colculotions; you do 09! need to rcturn this fom with yow Levy Certficotion documents.

Taxing districts intending to collect a levy through property taxes in 2025 must submit a Certified Lelry to the County no laterthan

30-295 The recommended Department of Revenue form REV 64 0100 is included with this report.

CREAIiE their levy over la5t year 9! BrIXX lfVY CAPAOTY must also submita separate resolution or ordinance statinB the dollar and percent increase this represents over th€ prior year's actual levy, even if it is a 'zero' increase. This section is intended as a template to assist districts in the preparation ofsuch a document.

Taxing districts intending to

Step 1- ENTER the total desked L N (dollot onourt, for the CURRENT y€ar: Do @! include ony Administtotive Refund Levy ot this step. Stcp 2 - SUSTRACT the

tollowing:

nt,-6[ifqtl

New Const ollowonce Ardrl obovel

289 ,59 1

TIF ollowonce (Ircm obove)

0 0 o

Stote assd ollowonce Arcm obove) Annexotion ollowonce (lrom obove) Lost Yeo.'s ACIUAL LAIY l'mt h&dhe ony Relund Levyl

Thlr b the oouAn l cREAs€ from lart year:

14,

3i-

Step 3 - Dividethe Dollar lncreas€ by last Year's Actual Lel,y Move the decimol two ploces to the ight to conveft to pe.centoge, lor exomple O.01 = 7-00%

Thir ir the PERCCNT INCREASE from last year:

' WAC 458-19{85 The base for computing lhe following yea/s levy limit does not include the refund lovy amount.

lgy-

RESOLUTION NO. _______________________

WHEREAS, RCW 84.55.010 provides that a taxing jurisdiction may levy taxes in an amount no more than the limit factor multiplied by the highest levy of the most recent three years plus additional amounts resulting from new construction and improvements to property, newly construction wind turbines, and any increase in the value of state-assessed utility property; and WHEREAS, under RCW 84.55.005(2)©, the limit factor for taxing jurisdiction with a population of 10,000 or over is the lesser of 101 percent or 100 percent plus inflation; and WHEREAS, the County, after hearing, and after duly considering all relevant evidence and testimony presented, has determined that the County does not require an increase in real property tax revenue from the previous year, but will “bank” the amount of $ 285,008 until required at a future date for the obligations of the County and in its best interest; WHEREAS, the County, after hearing, and after duly considering all relevant evidence and testimony presented, has determined that the County requires no increase in real property tax revenue from the previous year, NOW THEREFORE, IT IS HERBY RESOLVED that the County will increase the regular property tax levy by zero dollar amount and 0% from previous year, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of state- assessed property, and any increase due to re- levying for any refunds made in the previous year, is hereby authorized for the 2026 levy in amounts as follows: There is hereby levied upon all taxable property in Cowlitz County, for the tax collection year of 2026, the sum of $14,692,870 dollars as a property tax levy for county road fund, this amount is inclusive of any amount resulting from the addition of new construction and improvements to property and any increase in the value of state- assessed property, and any increase due to re-levying for any refunds and cancellations/ supplementals made in the previous year.

Resolution NO ____________________Continued

Adopted this 25th day of November, 2025. Attest: _______________________________ Clerk of the Board

BOARD OF COMMISSIONERS COWLITZ COUNTY, WASHINGTON ________________________________________ Rich Dahl, Chair ________________________________________ Steven L. Ferrell, Commissioner ________________________________________ Steve Rader, Commissioner