WelcometotheRedgraveTheatre
ThankyouforyourinterestinhiringtheRedgraveTheatreforyourevent The RedgraveTheatreisanintimate318seatreceivinghouseintheheartofClifton thatprogrammesawiderangeofprofessionalandcommunityproductions throughouttheyear.Wearealwayslookingtocreateadiverseprogrammeof eventsforouraudiencesandwelcomenewideasfromproducers.Wearealso availableforfilmingandlecturehire
WelookforwardtowelcomingyoutotheRedgraveTheatre!
SueEllicott
TheatreManager Contents
Page2: MakingaBooking
Page3: HireCosts
Page4: Contacts
Page5: BoxOfficeService
Page6: Marketing
Page7-8: FrontofHouseFacilities
Page9-12: TechnicalServices
Page13: SeatingPlan
Page14: StagePlan
Page15-28: TermsandConditions
Makingabooking
PleasereadthroughthisinformationpackcarefullyandcontacttheTheatre Managerifyouhaveanyquestionspriortobooking.Pleasenotethatwe typicallyprogramme12-18monthsinadvance.Aminimumof6monthsis usuallyrequiredpriortoyoureventtoallowsufficienttimeforadministration andmarketing.
Ifyourdatesareavailabletheywillbeprovisionallyheld subjectto managementdiscretion foramaximumof14days.Wereservetherightto refuseanyapplicationforhireorrequestfurtherdetails Onceyouhaveread thedocumentandarehappytoaccepttheconditionsofhire,pleasecontact theTheatreManagertoconfirm.
Onceapproved,acontractwillbeissuedtotheVisitingCompanyviaDocusign whichmustbesignedandreturnedalongwithanyduedepositstoour accountsdepartment,uponreceiptofinvoice.Pleasenotethatthetermsof thebookingcannotbechangedafterthispoint.
HireCosts2027
Allpricesvalidforshowsbetween1stJanuary2027-31stDecember2027
Dayhirerates
09:00-23:00£1500+VAT(perday)
09:00-16:00or16:30-23:00£900+VAT(perhalfday)
Additionalperformancesonsingledayhiresaresubjecttoanadditionalfeeof £380+VATtocovershowstaffing
Additionalhoursoutsideofthehiretimesarechargedat£110+VATperhour
Discounts
Companiesbooking4consecutivedaysormoreareeligiblefor:
25%offfulldayhireratesforcompanieswithcharitablestatus
10%offfulldayhireratesforcompanieswithoutcharitablestatus
Charitablestatuswillneedtobeprovidedatthetimeofbookinginorderfor discountstobeapplied.
Accessafteropeningnightis3hourspriortoperformance.Earlieraccesscan bepre-arrangedforanadditionalcostof£110+VATperhoursubjecttostaffing availability
Additionalperformancefeeswillbechargedwherethereare7performances ormorefallingwithinaconsecutiveweek
Contacts
SueEllicott-TheatreManager
Contactsue@redgravetheatre.comor01173157604
JennyMolyneux-TheatreEngagementandProductionOfficer
Contactjenny@redgravetheatre.comor01173157699
WillisOlsen-BoxOfficeManager
Contactwillis@redgravetheatre.comor01173157608
NicolaClarke-FrontofHouseManager
Contactnicola@redgravetheatre.comor01173157606
SteveBartlett-TechnicalManager
Contactproduction@redgravetheatre.com/steve@redgravetheatre.com 01173157605
TomBarge-DeputyTechnicalManager
Contactproduction@redgravetheatre.com/tom@redgravetheatre.com 01173157607
Programming
Contactprogramming@redgravetheatrecom
GemmaAllan-MarketingExecutive
Contactmarketing@redgravetheatrecomor01173157163
AmeliaBattersby-MarketingAssistant
Contactmarketing@redgravetheatrecomor01173157232
BoxOfficeService
AllticketswillbesoldbyTheRedgraveTheatreBoxOfficeService,poweredby Spektrixatacostof£1.40pertickettotheproducerand£1.50pertickettothe customer(online/phonesalesonly).Ticketsaleswillbemadeavailableonline 24/7,overthephone/inpersonMon-Fri15:00-17:30andalsoonallshowdays1 hourpriortoperformance.Companiescanrequestweeklyorbi-weeklysales reportsfromtheBoxOffice Afinalsalesreportwillbesentafterthelast performance.AllmoniestakenbytheTheatrewillbebankedandoffset againstoutstandinghirecharges.Positivebalanceswillbepaidtothehirer within30daysafterthefinalshow BoxOfficeServicesaresubjecttoVAT
Marketing
Hiredpublicperformanceswillbeincludedinthebi-annualbrochureaspartof BoxOfficeServicecosts,subjecttoavailablespaceatthetimeofgoingtoprint. TheatreManagementreservestherighttoomitcontentthatisnotappropriate. TheRedgraveTheatrewillnotproduceordistributeindividualleafletsor postersonbehalfofhirers.
Werequireaminimumof250A5flyersand6A3professionalqualityposters fordisplayinthetheatrefoyer,aminimumof3monthspriortotheevent. Postersandflyersnotdeemedtobeofhighqualitymaynotbedisplayed.We haveverylimitedspaceforrollerandexternalbanners,pleasecontacttheBox Officetodiscussyourrequirements.
AlsoincludedinyourhirewewillprovidethefollowingMarketingPlanto promoteyourshow:
RedgraveTheatrewebsitelisting
OrganicsocialmediapoststoInstagram,FacebookandYouTube
What’sComingUpattheRedgraveTheatremailout-atleasttwopershow (26k+subscribers)
A ⅓ pagelistinginourseasonalbrochureisincluded,providedthecontentis submittedbytheprintdeadline.Ifyou’dlikegreatervisibility,weoffera ⅔ page listingfor£300+VAT,subjecttoavailability
DigitallistingsonVisitBristol,Facebook,Google,What’sOnBristolandEnts24
FoyerposterandleafletdisplayA3andA5
Foyerandoutsidescreendisplay(1280pxx720px/1080pxx1920px)
Distributionofflyersandposterstocommunityspaces
Exitflyeringotherrelevantshows
Ifyourequireadditionalmarketingactivities,wecanalsoofferthefollowing: Solusmailshots(reach25K+subscribers)£90+VAT
Bristol24/7onlinelistingfor1monthandlistinginB24/7bi-monthlypublication £80+VAT
Meta/Facebookads(Dependentonindividualshowbudgets)
Featuredeventonourwebsitelandingpage(35,000monthlywebsiteuserson average)£65+VATpermonth(subjecttoavailability)
IfyouwouldliketodiscussamarketingcampaignpleaseemailGemma Allanatmarketing@redgravetheatre.com
FrontofHouseFacilities
Bar
Thetheatrefoyerhasabarlicensedtosellalcoholic/non-alcoholicdrinksand snacksdaily11am-11pm.Aspartofyourhirewewillprovideafullbarservice forallperformances(subjecttorequirements).Hirersarenotpermittedtosell anyoftheirownalcoholinthetheatre.Profitfromthebarwillnotbeshared withhirersinanycircumstance.
Staffing
Forperformances,FrontofHousestaffareprovidedtomeetthelegal requirementsintheeventofanemergencyevacuationincluding1Duty Manager,2-3BarStaff&1BoxOfficeStaffplusushers(allstaffsubjectto requirementsofeachindividualperformance/event,additionalstaffcanbe madeavailablewithsufficientnotice)
Babychange
Babychangingfacilitiesareavailableinboththeaccessibleandladiestoilets situatedFrontofHouse.
Accessibility
Themainaccesstotheauditoriumisviatwostaircases,howevergroundlevel accesstothefrontoftheauditoriumisavailableviathesidedoortotheleftof thebuilding AccesstoRowsA&Baretheonlyrowsthatdon'trequireany steps.Accesstothetheatrefoyerisviaapermanentramp.Anaccessibletoilet issituatedinthefoyer.
Security
TheTheatredoesnotprovidesecuritystaff.Ifahirerorthevenuefeelsthat
securitystaffarerequired,thismustbediscussedatthetimeofbookingand anycostsaretobecoveredbytheVisitingCompany.
Merchandise
TheRedgravedoesnotprovidestafftosellmerchandiseaspartofthehire, additionalstaffcanbehiredwithsufficientnotice Ifmerchandiseissoldbythe venue,20%commissionwillbechargedonsalesor10%ifsoldbythecompany themselves.Foyerspaceisverylimitedsopleasediscussyourrequirements priortotheevent.Wecanprovideasingle6’tableinthefoyertopresentyour merchandise.Thebarareacanalsobesetuptosellmerchandise,particularly onfamily/children’sshows Ifanymerchandiseisgoingtobesoldpleasemake usawareonthecontractatthetimeofbooking.Wereservetherighttorefuse salesofmerchandiseincircumstancesofmessy,dangerousorinappropriate itemsbeingsold.
TechnicalServices
Thefollowingitemsareincludedasstandardwiththehireofthevenue:
● Utilitiesincludingwater,electrics,lighting&heatingwithinacceptable usage
● GenericHouseRig;detailscanbefoundintheTechnicalPack.
● TheHousePA;detailscanbefoundintheTechnicalPack.
● Useofalltechnical‘generic’items.Genericitemdetailscanbefoundin theTechnicalPack(allitemssubjecttoavailabilityandatthediscretion oftheTechnicalManager)
● Onememberoftechnicalstafftosuperviseyourget-ins,performances andget-outs.Thismemberofstaffwillbeondutytosuperviseandassist asrequiredtoensuresafeworkingpracticeisadheredtoatalltimes andtogetyoureventready.Theywillnotoperateyourshowforyou,if thisisrequiredpleasecontacttheTechnicalManager(willincur additionalcost).
Backstage
Useofthedressingrooms&greenroom(exclusivitysubjecttoavailability). Thereare2chorusdressingrooms(15people)and1greenroom(4-6people), andasmallmake-up/dressingarea(6people).Cleaningonadailybasis (usuallymorning)oftheauditoriumandallfrontofhouseandbackstage areasincludingtoilets.Pleasenotedressingroomswillnotbecleanedifthey areleftinanundesirablestate.
Laundry
Thetheatrehasa10kgwashingmachineandtumbledryeravailableforuseby visitingcompanies.Thechargeforusingthelaundryfacilitiesis£10+VATper dayofuse.Non-biologicaldetergentisavailableat50pperwash,oryoumay bringyourown.
SubstageandthePit
TheTheatrehasagoodsizedareaonthebasementlevelforshowswith musicians.Thisareaisapproximately21m2 (7mx3m).ThePitisalsoavailable butissubjecttolimitations.PleasecontacttheTechnicalManagertodiscuss.If yourequirethepitopenforyourperformance,thiswillneedtobestatedatthe contractingstage
RiskAssessmentsandTechnicalRiders
Inordertoprovidethebestpossibleservice,allproductioncompaniesare requiredtosubmittheirtechnicalridersandriskassessments. Thetechnical ridersshouldcontainthedetailsofapointofcontactfortheproduction,any lighting,soundandstagingrequirements,andanapproximateorderof proceedings.Theriskassessmentshouldcoverallactivitiesandrisksrelatedto theproduction. Boththetechnicalriderandtheriskassessmentsshouldbe sentelectronicallytoproduction@redgravetheatre.comnolessthanthree weekspriortothebeginningoftheirhireperiod. Failuretodosomayrestrict theactivitiesthatcanbecompletedinthevenue
Hirerswithmultipledaysofoccupancyarerequestedtosubmitaproduction scheduleattheearliestopportunitytoassistwiththeplanningoftheatre cleaningandstaffing
Furthermore,foranyhirein whichthereisanelementofscenicconstruction, thecompanyisrequiredtosubmitaconstructionplaninordertocomplywith constructionregulations
PleasecontacttheTechnicalManagerforguidancewithanyoftheabove.
LightingandSoundDesign
TheRedgraveTheatreishometoa numberoftalentedlightingandsound designersthatcanbecontractedforyourproduction. Designworkissubject toavailability. PleasecontacttheTechnicalManagerforfurtherdetails.
ChildProtection
Ifyourproductionincludesunder18’s thentheVisitingCompanymustensure thatallrelevantChildProtectionProceduresandchecksincludinglicensing andchaperonesareinplacepriortocommencementoftheirbookingand provideevidenceofthesametothetheatrenolaterthan12weekspriortothe event.
Dogsonsite
Thevisitingcompanyisrequiredtoinformthetheatreasearlyaspossibleif theywouldlike tobringadogonsiteaspartoftheirshow.Thetheatrewill thenconsultCliftonCollegeonacasebycasebasisandadecisionwillbe made.Itistheresponsibilityofthevisitingcompanytoensurethatthedoghas nohistoryofaggressivebehaviour,isappropriatelytoilettrainedandhasfull insurance Thevisiting companywillberesponsibleforthedogatalltimes whilstonthepremisesandareresponsibleforensuringthatthetheatreisleft inacleancondition.Ifthefollowingisnotadheredtoacleaningfeeof£100+ VATwillbecharged.
Location
CarParking
Theonlyparkingavailableisonstreet–pleaseplanyourjourneystoensure youwillhaveenoughtimetofindasuitableparkingspot.Parkingisfreeafter 5pmMondaytoFridayandalldaySaturdayandSunday.Disabledbadge holdersmayparktheirvehiclesonthedoubleyellowlinesinfrontofthe theatre Noparkingisprovidedbythevenue
PublicTransport
Train–ThecloseststationisCliftonDown,situateda20minutewalkfromthe theatre Bus–Thenumber8busrunsfromTempleMeadsTrainStationviathe citycentretoClifton.The505busrunsbetweenSouthmeadHospitalandLong AshtonP&R.
RedgraveSeatingPlan
B17Wheelchairspace(x1) LightRed-Flatseating Red-Tieredseating
Capacity
Withoutsounddeskintheauditorium-315seats (excludes2usherseats,2houseseatsand1wheelchairspace)
Withsounddeskintheauditorium-307seats (excludes8blockedoutseatsforthesounddesk,2usherseats,2houseseats and1wheelchairspace )
p
Backwallwidth:9.9m
ProsceniumMaximumwidth: 10.4m
PitOpening:4.67x0.93m
SafeWorkingDynamicLoad:7.5 kN/m2
ProsceniumHeight:4.1m
ProsceniumStandardWidth: 9.2m
SafeWorkingStaticLoad: 760Kg/m2