City of Coral Gables' Innovation & Technology Department (CGIT) FY26 Project Milestones Project/Milestone Enterprise Systems and Smart Platforms Projects: CloudSuite ERP FSM & SCM Optimization CloudSuite ERP Data analytics, BI, AI automation and reporting enhancem. ERP Budget module optimization EPL BTR Licensing, CU and Fire Inspection System Migration/Upgrade EPL system and process optimization CRM & Multichannel Marketing Cloud enhancements/optimization Smart parking permit system , curbside parking management & data analytics New Intranet 365 portal go-live, homegrown AI agents Fleet Management GPS & Fuel Station Upgrades and Optimization SOP platform extension rollout Project Management & CIP cloud platform Public Safety data analytics platform, integration and BI New Granicus modules: short-term rentals, and City Clerk add-ons Lobbyists system upgrade (CCO & IT) Fire inspection system upgrade GIS Backend/Server Infrastructure Reengineering/Rebuilding LiDAR system and ROW asset data collection go-live AutonomIA trafic digital twin integration with the City's Smart City Hub Urban Analytics IoT platform enhancements / integrations Energy & Water AI data dashboards and API, Smart City Hub integration Gables Go! Centennial Web3/XR immersive portal ITSM Warehouse RFID Inventory System integration Smart Buildings/Facilities and Network Infrastructure Projects: New Offices - City Commission (temp. at Minorca) New Offices - City Officials & Finance (temp. at 2020 Ponce) New Offices - Code Enforcement (475 Biltmore) DSC building remodeling/additions EOC Rewiring City Hall & Annex renovation, network/tech provisioning FS4 tech provisioning FS3 network/tech upgrades, Locution, PA, AV, Phones, PCs, etc. Parks tech provisioning + public safety emergency poles + CCTV, Wi-Fi PARCS parking garage smart parking/revenue system CIC Backend/Frontend Hardware & AI-Powered Software Upgrade Youth Center network upgrades APM/NMS Upgrade 911 PSAP Upgrade Datacenter/Network, VMS, AV & Video Analytics Systems upgrades Citywide computer upgrades (office, field, fleet) Wi-Fi network upgrades CCTV/ALPR network nodes upgrades Smart Districts Infrastructure & Field Technology Projects: Fiber corridors exp. ph. 5-6: US-1/Underline/Passport/FS2/PSAP/Trolley, North WP2P links upgrades New Smart Poles expansion Downtown Emergency Poles upgrade Smart Lights upgrade Upgrade/extension of water/flood sensors / smart bouys
FY2026 -> Q1 - Oct '25
GL/COA/FY-End Optimization Financial Reports, Dashboards Capital Projects, projections -> BPR Analysis and prototyping -> Syst. config. optimization Ph. 1 Planning, BPR, & system design BPR Analysis, design Config and go-live (soft-launch) Phase-2 modules procurement -> Police, Fire, IT Config & testing Config and cloud provisioning Procurement & kickoff R&D, analysis -> Demos Backend upgrade, Ph-1 migrated Data collection, analysis, UX -> AutonomIA traffic digital twin Analysis R&D and design completed -> AI-powered ITSM system Wiring & network provisioning Fiber procurement Design Phase-1 additions completed Annex phase 1 completed Network, CCTV, Access Ctrl, PA Procurement done Maggiore permit, Bark design Evaluation, analysis, site visits -> Analysis, research, demos -> Network provisioning -> Research and procurement Planning Research & Planning -> 75% devices completed Research & Planning Research & Planning -> Preliminary design & surveys 2 new poles design, permit Demos & eveluation
Prepared by: Raimundo Rodulfo, P.E., PMP, MSEM - Director of Innovation and Technology / Chief Innovation Officer
Completed
In progress
Not started yet
Q2 - Jan '26
Q3 - Apr '26
Q4 - Jul '26 ->
AP Process Optimization Dashboards, RPA, AI workflows
AR Process Optimization AI Digital Assistant / Chatbot
SCM optimization, re-training Additional AI features Budget Book Portal Planning Decommission previous portals Go-live improvements & AI tools Post-go-live optimization
Config & Testing BPR Analysis, Phase 2 Mkt Cloud config, test, go-live Implementation, testing Optimize, retire previous sys. BPR analysis & optimization Community Recreation Implementation Testing and Go-live Implementation Procurement Migrate Phase-2 GIS services -> Data QA, Paser QA, Tree data QA SCHub Integration plan./design Dev team kickoff with IT Lab Development and integration -> Tune-up / Launch / go-live -> ITAM inventory system -> AV, Access, Wi-Fi provisioning Fiber & low-voltage provisioning Procurement, fiber run Phase-2 additions Cost estimate, Design, Proc. Design -> Intercom & door Implementation Maggiore & Philips
Implementation, usr trn & go-live Tune-up changes, AI use cases Econ. Dev. B2B cloud go-live Go live, tune-up SaaS Implementation -> Other depts. (DS, PW, ED, HR) -> Go-live
Budget Book Portal Execution Adt'l AI RPA's and chatbots CRM systems optimization
Fuel sys. & new fleet GPS Go live -> Other depts. (DS, PW, ED, HR)
Go-Live Execution (CCO & IT) -> Implementation ->
-> Implement., training, go-live Decommission previous servers
Customer acceptance & go-live SCHub integration dev. -> R&D & Dev
New APIs & SCHub dashboards Go-live
Provisioning Full remodel tech design -> Implementation
-> New APIs & SCHub dashb.
Remodeling/provisioning Kickoff
Implementation & go-live Philips & Bark -> PG7 Pilot procurement -> Procurement
PA analysis & procurement Implementation -> Implementation Design Remaining 25% devices Procurement Procurement
Implementation ->
Contract Survey 2 new poles implementation -> Analysis / Design Pilot cost proposal Research, analysis, demos ->
Procurement Upgrades completion
Last Revision: 01/09/2026
FY2027 Overflow -> Oct '26 - Sep '27
-> Philips, Bark, Rotary, etc. -> -> PG7 Pilot proc.t & Execution Implementation
Testing, Training & Go-live Procurement
Implementation ->
-> Implementation
Kickoff, implementation
-> Implementation
Merrick Park smart pole go-live Kickoff, implementation Pilot implementation Procurement
Wallace St go-live & 1 new starts -> Implementation Scale up (Miracle Mile, etc.) Implementation
Implementation -> Implementation ->
Procurement Pilot procurement (blk, lot, park)