Issuu

CCAC JANUARY 2024 | VOLUME 25 ISSUE 1 CITY CLERKS ASSOCIATION OF CALIFORNIA

Official Word CCAC

PRESIDENT’S MESSAGE

IIMC FUNDRAISING

RESET. RECONNECT.

IIMC FOUNDATION –

REIMAGINE.

CALIFORNIA ENDOWMENT

SCHOLARSHIP UPDATES

FUND

MENTOR PROGRAM UPDATE

TREASURER REPORT

MEMBERSHIP SPOTLIGHT

www.californiacityclerks.org

CITY CLERKS ASSOCIATION OF CALIFORNIA

PRESIDENT’S MESSAGE

PRESIDENT’S MESSAGE MARC A. DONOHUE, MMC

Happy New Years, CCAC! What’s your New Year’s resolution this year? Mine is definitely to travel more and make sure I use all of my management leave this year! I haven’t accomplished that in MA RC DO NO HUE the last two years but it’s a goal I’m aiming for this year. It’s also a good reminder to everyone to take that vacation you’ve been wanting to go on. The work will be there when you get back but the opportunities to travel might not! We are about six months away from a busy and unpredictable election season that will probably include the same, if not more, of the dramatics of 2020. Always remember that other Clerks are going through the same thing you are and that we are all here for each other. Never be afraid to reach out to your network of Clerks or listserv for help. January Board Meeting We had a busy Board of Directors meeting this month. Below is a recap of the actions taken at the meeting:

6. Adoption of Board Policy 119, Refunds 7. Approved inclusion of Membership Termination language in existing Board Policy 106, with a receive and file coming back to the Board at the next meeting. The next Board of Directors meeting is scheduled for Tuesday, March 19 at 11:00 a.m. We hope to see you there! Education Institute Update The first Municipal Clerks Institute CMC Session is sold out! The registration for the first session filled within 24 hours and the waitlist has already reached its cap! I’m so excited for the launch of our new education institutes and look forward to attending the opening ceremonies of CMC Series 100 in February! While this year’s series are capped at 70 registrants, we are looking at expanding that number in future years and see 100 registrants as the sweet spot. We were conservative in our numbers this year as this is the initial launch of the program and we want to carefully examine the student to teacher ratio to ensure that all attendees have a positive and productive education experience.

If you have any questions about the new Municipal 1. Ratification of the E-Vote for the appointment Clerks Institute, please reach out to our Institute of Kerry Bigelow as Legislative Director Director, Dr. Randi Johl, at rjohl@csusm.edu. 2. Ratification of E-Vote for the approval of the Additional information 2024 Legislative Platform about the new institutes can be found here: 3. Receive and file of the October/November Municipal Clerks Institute 2023 Financial Statements (californiacityclerks.org) 4. Appointment of Additional Regional Committee Representatives

5. Mid-Year Budget Adjustments – allocating funds from the all-conference event budget to unforeseen expenses occurred in this fiscal year

2024 CCAC Annual Conference

Registration for the 2024 CCAC Annual Conference is now open! This year’s annual conference will take place at the Hard Rock Hotel in San Diego from April 3 – 5, 2024. The

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

PRESIDENT’S MESSAGE

hotel is expected to sell out so if you are planning to attend, book your room right away! The Conference Committee is hard at work and has planned a schedule of awesome education sessions. Last year, we set a conference attendance record of 250 attendees. Let’s break that record again this year! We look forward to seeing you all in April! CCAC Elections – Voting Begins January 23, 2024 Thank you to everyone who filed to run for a Board of Director seat! Below is the list of candidates on this year’s ballot: Officer Position

Candidate

President (one-year term)

Jessica Blair, Communications Director/ City Clerk, Half Moon Bay

First Vice President (one-year term)

Ashton Arocho, City Clerk, Westminster Michael MacDonald, City Clerk, Ventura

Second Vice President (one-year term)

Suzanne Guzzetta, City Clerk, Milpitas Mitzi Ortiz, Director of Government Services, Aliso Viejo

Treasurer (two-year term)

Ricca Charlon, City Clerk, Ridgecrest

Director of Communications (two-year term)

Jozi Plut, City Clerk, Belmont Marsha Moore, City Clerk, Dublin

Director of Conferences (two-year term) Director of Mentor Development (two-year term) Director of Networking (two-year term) Director of Scholarships (two-year term)

Todd Stermer, City Clerk, Fresno Candice Alvarez, City Clerk, Lake Elsinore Roxanne Breceda, Deputy City Clerk/ Records Manager, Glendora Sylvia Bermudez, Clerk of the Board, Coachella Valley Water District

Electronic ballots will be distributed to all eligible voting members no later than January 23, 2024, and all completed ballots must be submitted by February 6, 2024. Please make your voice heard and vote! Networking Events Thank you to everyone who attended Pop with the President earlier this month. We had a record 65 attendees on the call! We were able to provide CCAC updates and give away some great prizes! Join us again for another Pop with the President on March 12, 2024, at 2:00 p.m. Another thank you to everyone who attended our Networking event at Sony Studios in Culver City! This was CCAC’s first in-person Networking event in almost 4 years! We have a lot more in-person networking events being planned in the coming months so keep a look out for those announcements! Also, a special thank you to Netfile for sponsoring the event! As always, please feel free to reach out to me at mdonohue@eastvaleca.gov or (951) 703-4421.

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

PRESIDENT’S MESSAGE

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info@granicus.com | granicus.com

CITY CLERKS ASSOCIATION OF CALIFORNIA

R eset . R econnect . R eimagine .

RESET. RECONNECT. REIMAGINE. ASHTON R. AROCHO, MMC, 2ND VICE-PRESIDENT

Happy New Year CCAC!

ASHTON R. AROCHO

Your entire Board of Directors is excited and counting down the days until our 2024 Annual Conference in sunny San Diego at the beautiful Hard Rock Hotel held April 3-5. This year’s conference theme is Reset. Reconnect. Reimagine. The theme centers around a focus on resetting and enhancing our minds, a chance to reconnect with the clerk community, and reimagine the association and education around the municipal clerk profession.

2024 has been the year that we all have been preparing for and somewhat, dreading. This year’s conference is meant to assist you all with gaining additional knowledge and resources to take on what 2024 has in store. You are not alone. We are all in this together. I look forward to seeing you all in San Diego! Stay well. CONTACT INFORMATION: ASHTON R. AROCHO, MMC CITY OF WESTMINSTER E: AAROCHO@WESTMINSTER-CA .GOV

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

S cholarship U pdates

SCHOLARSHIP UPDATES SYLVI A M . B E R M U D E Z , M PA , M M C , DIRECTOR OF SCHOLARSHIPS

Happy New Year to all! I am excited to announce the new CCAC scholarship online application page is now live, and we are accepting applications! Members wanting to apply for a CCAC scholarship may visit the scholarship page at https://www.californiacityclerks. org/page/scholarship to complete their online application. SYLVIA M. Applications will be screened and reviewed on an ongoing B ER M UDEZ basis for the remainder of the current fiscal year. As a reminder, CCAC members are eligible to receive one Institute Scholarship and one Education Course Scholarship each fiscal year (July 1 – June 30). To be eligible for a scholarship, applicants must be a CCAC member in good standing and complete the course to receive the scholarship award. Institute Scholarships may only be used towards the payment of registration costs. Education Course Scholarships will be awarded for up to $300 and may be used for registration costs, lodging, and travel costs per the CCAC Scholarship Policy. Scholarships must be used during the current fiscal year to be eligible for reimbursement. Please submit your application as soon as possible, as scholarships will be awarded until the current budget is depleted. The scholarship committee is looking for volunteers to sit on the committee and review (scholarship) applications. We do ask that volunteers for this committee do not plan to seek or submit for a scholarship. This would be great for those members who have completed their MMC! For more information, please contact me directly at SBermudez@cvwd.org. Our annual conference is just around the corner, and I am excited about this year’s conference in beautiful San Diego. The fundraising committee is looking for volunteers to help with fundraising efforts during the conference. Volunteers will assist with the silent and live auctions, merchandise sales, and various raffles during the conference. If you are interested in being a member of the fundraising committee, please contact me directly at SBermudez@cvwd.org.

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

M entor P rogram U pdate

MENTOR PROGRAM UPDATE CA N D I C E A LVA R E Z , M M C , D I R E C T O R O F M E N T O R D E VE LO P M E N T

As we embark on a new year filled with opportunities for growth and collaboration, it is imperative to spotlight the significance of mentorship in the development of city clerks throughout CA N DICE ALVAR EZ California. To accomplish this goal, I would like to recognize January as National Mentoring Month. Keep an eye out on our social media platforms to recognize your mentors or mentees, find information on becoming a mentor, and celebrate milestones achieved by our members. 2023 was an excellent year for our mentorship program, and I can’t wait to see what 2024 has in store for us! Since we haven’t had any Nuts & Bolts or Institutes since October, I’ll skip the stats on assigning new mentors, but I would like to recognize our number of active mentors and mentees. We currently have 77 active mentors and 448 active mentees, which maintains a 5:1 ratio of mentees to mentors. This ratio, which was previously 10:1, wouldn’t be possible without the dedication of our incredible mentors. On that note, if you haven’t talked to your mentor or mentees in over three months, check in with them! I’ll ask mentors to provide their annual update by the end of the month, so having updated information will be helpful.

Finally, I would also like to take this opportunity to congratulate our newly designated Certified Municipal Clerks and Master Municipal Clerks. These individuals have confirmed their commitment to our unique and awesome profession, and I, along with their mentors, colleagues, and agencies, are so proud of their hard work and dedication. CMC Niamh Ortega, CMC - Assistant City Clerk City of Palm Desert, CA Caroline Patton, CMC - Deputy City Clerk City of Banning, CA Marguerite Bailey, CMC - City Clerk City of Colfax, CA Dakota Wallace, CMC - Management Assistant City of Bellflower, CA Eric Bryan, CMC - Deputy City Clerk City of Newport Beach, CA Gina Terraneo, CMC - Management Analyst II Costa Mesa Sanitary District, CA Aracely Alegre, CMC - City Clerk City of Patterson, CA MMC Andrea Myrick, MMC - City Clerk City of Montclair, CA Nicole Wheelwright, MMC - Deputy City Clerk City of Beaumont, CA

If you aren’t a mentor yet and haven’t already registered, the next New Mentor Training will be held virtually on Thursday, January 25, 2024 from 2-3:00 p.m. Register now if you’re interested! I hope to see you there and welcome you to our team!

CCAC

THANK YOU

CCAC

2023 VENDOR OF THE YEAR

Hosted e-filing systems Form 700 Campaign Statements Lobbyist ordinance filings

Contact: Tom Diebert diebert@netfile.com

www.netfile.com

CITY CLERKS ASSOCIATION OF CALIFORNIA

M embership spotlight

MEMBERSHIP SPOTLIGHT ROXANNE BRECEDA , CMC, DIRECTOR OF NETWORKING

It’s been some time since I last submitted an article for the member spotlight, and that is because I joined an incredible team six months ago. The City of Glendora Team! (Insert the cheers, confetti, and balloons). I am blessed to work with an incredible Clerk Team, R OXANNE and among the team, I have grown B R ECEDA to know this month’s Member Spotlight, Lorena Cordova. CCAC, meet Lorena! For all you Disney fans, this is your read. Hello, my name is Lorena Cordova, and I am the City Clerk Specialist for the City of Glendora. I’ve been with the City of Glendora for 25 years, starting in the Community Services Department for 20 years and five years in the City Clerk’s Department. You can usually catch me in my spare time at my favorite place, Disneyland. I love anything Disney! I’m currently on my career path, completing my bachelor’s in Business Administration from California Baptist University. I enjoy working in the Clerk’s office because of the people we interact with while attending legislative meetings. I love being able to prep and prepare agendas, including prepping documents such as Resolutions and Ordinances. I’ve learned that I love prepping behind the scenes, leading meetings, prepping outlines or meeting scripts, and the PowerPoints for the meetings. My coworkers don’t know that I take my time and catch all errors so that my city is seen professionally. My favorite Disney characters are Aurora from Sleeping Beauty and Jasmine from Aladdin. Sleeping Beauty and Aladdin are my favorite movies, and I’ve always loved both of those characters for their name and because of what they stand for. Aurora grew up as an independent woman, just like Jasmine. If I could travel anywhere in the world, I would want to visit all the Disney parks. Of course, I’m always at Disneyland in Anaheim; I’ve seen Walt Disney World in Florida. I’ve visited the Aulani in Hawaii and recently did a Disney Cruise. For my bucket list, I would love to visit Paris Disneyland, Shanghai Disneyland, Tokyo Disneyland, and Hong Kong Disneyland. If it has to do anything with Disney, I want it on my bucket list.

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

I I M C F undraising

IIMC FUNDRAISING COLLEEN J. NICOL , TREASURER IIMC FOUNDATION

The Foundation raises funds to support the education of municipal clerks through scholarships, conference speakers, and financial support of the IIMC Education Department. Annually, American Legal Publishing donates a weeklong trip to Hawaii for two travelers, including airfare and hotel! Tickets are $25 each or 3 for $50. Tickets will be available by online sales only, due to Canadian law. Tickets cannot be purchased in Calgary. The winner does not need to be present. Colleagues, friends, and families are encouraged to participate - yes, they can win, too! The second promotion is the opportunity to win free registration and four nights lodging for the 2024 IIMC Annual Conference in Calgary valued at $1,600! Tickets are $10 for one and $25 for three. This promotion ends March 13, 2024, so it’s important to get the word out soon! These are great opportunities and your support will be a huge help to the Foundation! Thank you so much! COLLEEN J. NICOL, TREASURER IIMC FOUNDATION

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

I I M C F oundation – C alifornia E ndowment F und

IIMC Foundation – California Endowment Fund Help grow CCAC’s endowment to fund CMC and MMC scholarships through the IIMC Foundation! Donations are invested and interest only is used to fund scholarships for California’s CMC/MMC Institute.

CCAC’s endowment earnings are used for California municipal clerks only. Support the profession now and into the future by donating today.

DONATE TODAY

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

TREASURER REPORT RICCA CHARLON, CMC, TREASURER

It’s so hard to believe it is January and the promise of a new year! As we step into the uncharted territory of 2024, I can’t help but R ICCA CHAR LO N wonder about the opportunities (and challenges) that await each of us. I look forward to continuing to work with the CCAC Board and ARC as we move the organization forward. In this new year, I challenge each of you to get involved in our various committees and programs and/ or reach out to a Board member and ask those questions! Together we thrive and grow stronger as an organization. You are important and we want your input!

CCAC finances are in great shape and we sit strong as an organization entering 2024. Below is a snapshot of the financials as of the end of November 2023. Chase Checking:

$ 94,521.50

US Bank Checking

132.80

US Bank Checking - Region IX: $ 15,910.39 LAIF:

$295,956.42

Total:

$406,521.11

As always, I am only an email away if you have a question about the financials, budget, etc. I can be reached at rcharlon@ridgecrest-ca.gov.

CCAC

TREASURER REPORT

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

6:08 PM 12/27/23 Accrual Basis

Balance Sheet

As of November 30, 2023

Nov 30, 23

Nov 30, 22

$ Change

ASSETS Current Assets Checking/Savings 10000 · CASH CCAC 10100 · General Banking 10080 · 9960 Chase - General Checking 10010 · US Bank Checking - 8960

94,521.50

0.00

94,521.50

132.80

102,750.30

-102,617.50

10050 · US Bank checking- Rgn IX- 6594

15,910.39

10,535.54

5,374.85

10070 · LAIF

295,956.42

309,828.82

-13,872.40

406,521.11

423,114.66

-16,593.55

406,521.11

423,114.66

-16,593.55

406,521.11

423,114.66

-16,593.55

0.00

-3,540.00

3,540.00

0.00

-3,540.00

3,540.00

1,325.00

2,625.00

-1,300.00

0.00

619.46

-619.46

1,325.00

3,244.46

-1,919.46

Total 10100 · General Banking Total 10000 · CASH CCAC Total Checking/Savings Accounts Receivable 12000 · ACCOUNTS RECEIVABLE Total Accounts Receivable Other Current Assets 12300 · YourMembership Accts Receivable 13000 · Prepaid Expenses Total Other Current Assets Total Current Assets TOTAL ASSETS

407,846.11

422,819.12

-14,973.01

407,846.11

422,819.12

-14,973.01

0.00

2,605.00

-2,605.00

0.00

2,605.00

-2,605.00

1,515.79

0.00

1,515.79

LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 · ACCOUNTS PAYABLE Total Accounts Payable Credit Cards 25000 · Association Credit Cards 25900 · Chase Credit Cards 25920 · 9202 Chase CC Ricca Charlon 25900 · Chase Credit Cards - Other

-2,666.75

0.00

-2,666.75

Total 25900 · Chase Credit Cards

-1,150.96

0.00

-1,150.96

Total 25000 · Association Credit Cards

-1,150.96

0.00

-1,150.96

Total Credit Cards

-1,150.96

0.00

-1,150.96

Total Current Liabilities

-1,150.96

2,605.00

-3,755.96

Long Term Liabilities 28000 · Designated Funds 28100 · General Scholarship Funds

40,929.39

0.00

28600 · Pat Hammers Memorial Sch. (N&B)

17,402.97

0.00

28900 · TTC funds

3,891.00

0.00

62,223.36

0.00

Total 28000 · Designated Funds Total Long Term Liabilities Total Liabilities

62,223.36

0.00

61,072.40

64,828.36

-3,755.96

Equity 30000 · NET ASSETS 31000 · Unrestricted Net Assets

289,311.85

0.00

Total 30000 · NET ASSETS

289,311.85

0.00

39999 · Retained Earnings

-12,228.08

2,250.00

-14,478.08

Net Income

69,689.94

66,428.91

3,261.03

346,773.71

357,990.76

-11,217.05

407,846.11

422,819.12

-14,973.01

Total Equity TOTAL LIABILITIES & EQUITY

CCAC

Page 1 of 12

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

8:10 PM 12/27/23 Accrual Basis

Profit & Loss

July through November 2023

Jul - Nov 23

Jul - Nov 22

% Change

Ordinary Income/Expense Income 41000 · MEMBERSHIP 41010 · Membership Dues Total 41000 · MEMBERSHIP

183,450.00

148,800.00

23.29%

183,450.00

148,800.00

23.29%

40100 · PROGRAM INCOME 43000 · CONFERENCES 43100 · Exhibitor/ Sponsor 43110 · Sponsorships

0.00

0.0%

Total 43100 · Exhibitor/ Sponsor

0.00

0.0%

43200 · Registration Fees Inc. Events 43230 · Conference Athenian Dialogue 43220 · Banquet Tix

0.00

0.0%

-75.00

0.00

-100.0%

43240 · Advanced Academy Fees

0.00

0.0%

43210 · Conference Registration

0.00

0.0%

Total 43200 · Registration Fees Inc. Events

-75.00

0.00

-100.0%

-75.00

0.00

-100.0%

2,837.50

1,310.00

116.6%

Total 43000 · CONFERENCES 46000 · TRAINING REVENUE 46400 · Athenian Dialogue 46100 · Nuts & Bolts 46130 · Nuts & Bolts North

0.00

50.00

-100.0%

46150 · Nuts & Bolts South

16,425.00

1,250.00

1,214.0%

16,425.00

1,300.00

1,163.46%

Total 46100 · Nuts & Bolts 46200 · Region Meetings 46204 · Region 4 Meetings

5,300.00

0.00

100.0%

46207 · Region 7 Meetings

0.00

425.00

-100.0%

46215 · Region 15 Meetings Total 46200 · Region Meetings 46250 · Webinar - Online Education Total 46000 · TRAINING REVENUE Total 40100 · PROGRAM INCOME

0.00

650.00

-100.0%

5,300.00

1,075.00

393.02% 100.0%

4,350.00

0.00

28,912.50

3,685.00

684.6%

28,837.50

3,685.00

682.56%

45000 · FUNDRAISING FOR SCHOLARSHIPS 45100 · Scholarship Income 45200 · Dedicated Income 75400 · Scholarship Inc for Future- TTC

0.00

1,875.00

-100.0%

0.00

1,875.00

-100.0%

Total 45100 · Scholarship Income

0.00

1,875.00

-100.0%

4608 · Other Fundraising

50.00

0.00

100.0%

50.00

1,875.00

-97.33%

212,337.50

154,360.00

37.56%

212,337.50

154,360.00

37.56%

Total 45200 · Dedicated Income

Total 45000 · FUNDRAISING FOR SCHOLARSHIPS Total Income Gross Profit Expense 60100 · PROGRAM EXPENSES 64000 · ANNUAL CONFERENCE 64200 · All Conference Event 64500 · Speakers 64700 · Awards

1,500.00

0.00

100.0%

0.00

1,500.00

-100.0% -100.0%

0.00

70.63

64910 · Food Costs

50,000.00

0.00

100.0%

64930 · Site visit

230.17

3,310.89

-93.05%

51,730.17

4,881.52

959.71%

1,042.09

0.00

100.0%

1,042.09

0.00

100.0%

67120 · Nuts & Bolts North

2,500.00

0.00

100.0%

67130 · Nuts & Bolts South

8,559.49

0.00

100.0%

11,059.49

0.00

100.0%

67309 · Region 9 Meetings Expenses

596.01

0.00

100.0%

6266.13 · Region 13 Meetings Expenses

1,475.78

0.00

100.0%

6266.15 · Region 15 Meetings Expenses

1,161.08

0.00

100.0%

Total 67300 · Region Meetings

3,232.87

0.00

100.0%

Total 67000 · TRAINING EXPENSE

15,334.45

0.00

100.0%

500.00

8,468.15

-94.1%

Total 64000 · ANNUAL CONFERENCE 67000 · TRAINING EXPENSE 67500 · Athenian Dialogue 67505 · Athenian Dialogue expenses Total 67500 · Athenian Dialogue 67100 · Nuts & Bolts

Total 67100 · Nuts & Bolts 67300 · Region Meetings

68000 · SCHOLARSHIPS 68100 · Scholarships 68500 · Education Course Scholar Prgm 68530 · IIMC Online Webinar Courses

130.00

0.00

100.0%

68500 · Education Course Scholar Prgm - Other

400.00

25.00

1,500.0%

530.00

25.00

2,020.0%

68620 · TTC Dedicated Scholarship

0.00

400.00

-100.0%

Total 68600 · Dedicated Funds Scholarships

0.00

400.00

-100.0%

Total 68000 · SCHOLARSHIPS

1,030.00

8,893.15

-88.42%

Total 60100 · PROGRAM EXPENSES

68,094.62

13,774.67

394.35%

Total 68500 · Education Course Scholar Prgm 68600 · Dedicated Funds Scholarships

CCAC

Page 2

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

8:10 PM 12/27/23 Accrual Basis

Profit & Loss

July through November 2023

Jul - Nov 23

Jul - Nov 22

% Change

65000 · BOARD EXPENSE 65100 · Presidential Expenses 65130 · President Travel

2,793.59

3,295.51

65150 · President Gifts

158.30

544.04

-70.9%

65100 · Presidential Expenses - Other

489.66

0.00

100.0% -10.37%

-15.23%

Total 65100 · Presidential Expenses

3,441.55

3,839.55

65300 · Goal Setting

15,937.96

22,015.50

-27.61%

65400 · Board Meetings

10,922.78

175.06

6,139.45%

0.00

1,625.00

-100.0%

30,302.29

27,655.11

9.57%

65500 · Professional Facilitator Total 65000 · BOARD EXPENSE 63000 · COMMITTEEES EXP. & TRAVEL 63600 · Legislative Total 63000 · COMMITTEEES EXP. & TRAVEL

0.00

0.0%

0.00

0.0%

-22.04%

60600 · ADMINISTRATIVE EXPENSES 61300 · Misc. Operating Expenses 63110 · Bank Fees

188.85

242.25

63120 · Credit Card fees

6,051.26

4,436.49

36.4%

63140 · License & Permits

25.98

0.00

100.0%

63165 · Postage, Mailing Service

9.33

482.21

-98.07%

63160 · Printing and Copying

9.84

142.86

-93.11%

63170 · Storage

0.00

166.47

-100.0%

63180 · Supplies

37.17

142.55

-73.93%

63190 · Telephone

132.83

423.05

-68.6%

0.00

956.42

-100.0%

6,455.26

6,992.30

-7.68%

62450 · Association Management Fees

43,304.49

34,149.65

26.81%

62500 · Captiol Tracker Lobbying Srvs

6,000.00

15,000.00

-60.0%

619.46

101.43

510.73%

61900 · Unidentified Credit Card Charge Total 61300 · Misc. Operating Expenses 62000 · PROFESSIONAL SERVICES

62300 · Insurance 62400 · CRM Your Membership 62700 · Tech-Member Services-Publicatio Total 62000 · PROFESSIONAL SERVICES Total 60600 · ADMINISTRATIVE EXPENSES

0.00

775.00

-100.0%

905.00

1,245.09

-27.31%

50,828.95

51,271.17

-0.86%

57,284.21

58,263.47

-1.68%

563.43

0.00

100.0%

563.43

0.00

100.0%

156,244.55

99,693.25

56.73%

56,092.95

54,666.75

2.61%

2,409.96

1,627.69

48.06%

2,409.96

1,627.69

48.06%

61000 · OTHER EXPENSES 61200 · Inst. Dir. Conf. Attendance Total 61000 · OTHER EXPENSES Total Expense Net Ordinary Income Other Income/Expense Other Income 42000 · INVESTMENTS 42010 · LAIF Interest Earned Total 42000 · INVESTMENTS 40900 · OTHER INCOME 44500 · Handbook Revenue

160.00

480.00

-66.67%

44400 · Advertising Revenue

14,300.00

12,600.00

13.49%

14,460.00

13,080.00

10.55%

0.00

3,250.00

-100.0%

16,869.96

17,957.69

-6.06%

61150 · Region IX Expense

1,556.09

1,970.79

-21.04%

61100 · IIMC Expense

1,641.88

3,586.22

-54.22%

75.00

638.52

-88.25%

3,272.97

6,195.53

-47.17%

13,596.99

11,762.16

15.6%

69,689.94

66,428.91

4.91%

Total 40900 · OTHER INCOME 44300 · Region IX Income Total Other Income Other Expense

80050 · Prior Year Adjustment Total Other Expense Net Other Income Net Income

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

6:11 PM 12/27/23 Accrual Basis

Profit & Loss Budget vs. Actual July through November 2023

Jul - Nov 23

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 41000 · MEMBERSHIP 41010 · Membership Dues Total 41000 · MEMBERSHIP

183,450.00

83,333.35

100,116.65

220.14%

183,450.00

83,333.35

100,116.65

220.14%

40100 · PROGRAM INCOME 40150 · ANNUAL PARTNERSHIPS 40153 · Gold Annual Partnership

0.00

3,500.00

-3,500.00

0.0%

40152 · Platinum Annual Partnership

0.00

15,000.00

-15,000.00

0.0%

Total 40150 · ANNUAL PARTNERSHIPS

0.00

18,500.00

-18,500.00

0.0%

43000 · CONFERENCES 43100 · Exhibitor/ Sponsor 4103.2a · Booth ($1000)

0.00

0.0%

4103.2b · Additional Reps

0.00

2,500.00

-2,500.00

0.0%

43110 · Sponsorships

0.00

55,000.00

-55,000.00

0.0%

43120 · Exhibitor Fees

0.00

10,000.00

-10,000.00

0.0%

Total 43100 · Exhibitor/ Sponsor

0.00

67,500.00

-67,500.00

0.0%

43250 · All Conference event

0.00

7,000.00

-7,000.00

0.0%

43230 · Conference Athenian Dialogue

0.00

3,750.00

-3,750.00

0.0%

-75.00

2,000.00

-2,075.00

-3.75% 0.0%

43200 · Registration Fees Inc. Events

43220 · Banquet Tix 43240 · Advanced Academy Fees

0.00

3,000.00

-3,000.00

43210 · Conference Registration

0.00

135,000.00

-135,000.00

0.0%

43200 · Registration Fees Inc. Events - Other

0.00

0.0%

-75.00

150,750.00

-150,825.00

-0.05%

-75.00

218,250.00

-218,325.00

-0.03%

2,837.50

2,000.00

837.50

141.88%

0.00

0.0%

46110 · Nuts & Bolts Central

0.00

15,000.00

-15,000.00

0.0%

46130 · Nuts & Bolts North

0.00

15,000.00

-15,000.00

0.0%

46150 · Nuts & Bolts South

16,425.00

15,000.00

1,425.00

109.5%

16,425.00

45,000.00

-28,575.00

36.5%

Total 43200 · Registration Fees Inc. Events Total 43000 · CONFERENCES 46000 · TRAINING REVENUE 46400 · Athenian Dialogue 46300 · Training/Meeting Sponsorship 46100 · Nuts & Bolts

Total 46100 · Nuts & Bolts 46200 · Region Meetings 46201 · Region 1 Meetings

0.00

500.00

-500.00

0.0%

46202 · Region 2 Meetings

0.00

500.00

-500.00

0.0%

46203 · Region 3 Meetings

0.00

500.00

-500.00

0.0%

46204 · Region 4 Meetings

5,300.00

500.00

4,800.00

1,060.0%

46205 · Region 5 Meetings

0.00

500.00

-500.00

0.0%

46206 · Region 6 Meetings

0.00

500.00

-500.00

0.0%

46207 · Region 7 Meetings

0.00

500.00

-500.00

0.0%

46208 · Region 8 Meetings

0.00

500.00

-500.00

0.0%

46209 · Region 9 Meetings

0.00

500.00

-500.00

0.0%

46210 · Region 10 Meetings

0.00

500.00

-500.00

0.0%

46211 · Region 11 Meetings

0.00

500.00

-500.00

0.0%

46212 · Region 12 Meetings

0.00

500.00

-500.00

0.0%

46213 · Region 13 Meetings

0.00

500.00

-500.00

0.0%

46214 · Region 14 Meetings

0.00

500.00

-500.00

0.0%

46215 · Region 15 Meetings

0.00

500.00

-500.00

0.0%

46216 · Region 16 Meetings

0.00

500.00

-500.00

0.0%

Total 46200 · Region Meetings

5,300.00

8,000.00

-2,700.00

66.25%

46250 · Webinar - Online Education

4,350.00

0.00

4,350.00

100.0%

28,912.50

55,000.00

-26,087.50

52.57%

28,837.50

291,750.00

-262,912.50

9.88%

Total 46000 · TRAINING REVENUE Total 40100 · PROGRAM INCOME 45000 · FUNDRAISING FOR SCHOLARSHIPS 45100 · Scholarship Income 45110 · Scholarship Fund frm Dues

0.00

500.00

-500.00

0.0%

Total 45100 · Scholarship Income

0.00

500.00

-500.00

0.0%

45800 · Conference Fundraisers

0.00

6,000.00

-6,000.00

0.0%

4602 · Silent Auction

0.00

1,500.00

-1,500.00

0.0%

4603 · CCAC Store

0.00

0.0%

4608 · Other Fundraising

50.00

0.00

50.00

100.0%

Total 45000 · FUNDRAISING FOR SCHOLARSHIPS

50.00

8,000.00

-7,950.00

0.63%

212,337.50

383,083.35

-170,745.85

55.43%

212,337.50

383,083.35

-170,745.85

55.43%

64470 · Mobile App

0.00

1,200.00

-1,200.00

0.0%

64460 · Design

0.00

2,500.00

-2,500.00

0.0%

64950 · Staff Travel

0.00

2,500.00

-2,500.00

0.0%

64450 · Audio Video

0.00

50,000.00

-50,000.00

0.0%

64905 · Conference Printing

0.00

5,000.00

-5,000.00

0.0%

64100 · Conf. Registration Expenses

0.00

11,000.00

-11,000.00

0.0%

1,500.00

23,000.00

-21,500.00

6.52%

64300 · Banquet

0.00

4,000.00

-4,000.00

0.0%

64350 · Academy Conf. Exp

0.00

3,000.00

-3,000.00

0.0%

64400 · Athenian Conf. Exp.

0.00

2,500.00

-2,500.00

0.0%

64500 · Speakers

0.00

10,000.00

-10,000.00

0.0%

64700 · Awards

0.00

2,000.00

-2,000.00

0.0%

64800 · Rooms

0.00

16,500.00

-16,500.00

0.0%

64850 · Conference Staff & Logis

0.00

0.0%

64900 · Conference Supplies, etc

0.00

0.0%

64911 · Service Charge

0.00

24,000.00

-24,000.00

0.0%

64912 · Tax

0.00

10,800.00

-10,800.00

0.0%

50,000.00

96,000.00

-46,000.00

52.08%

50,000.00

130,800.00

-80,800.00

38.23%

Total Income Gross Profit Expense 60100 · PROGRAM EXPENSES 64000 · ANNUAL CONFERENCE

64200 · All Conference Event

64910 · Food Costs

64910 · Food Costs - Other Total 64910 · Food Costs

Page 4 of

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

6:11 PM 12/27/23 Accrual Basis

Profit & Loss Budget vs. Actual July through November 2023

Jul - Nov 23 64920 · Shipping & Mileage Conf. 64930 · Site visit 64000 · ANNUAL CONFERENCE - Other

Budget

$ Over Budget

% of Budget

0.00

500.00

-500.00

0.0%

230.17

1,000.00

-769.83

23.02%

0.00

0.0%

51,730.17

265,500.00

-213,769.83

19.48%

67515 · Athenian Facilitator/Speaker

0.00

1,500.00

-1,500.00

0.0%

67505 · Athenian Dialogue expenses

1,042.09 1,042.09

1,500.00

-457.91

69.47%

Total 64000 · ANNUAL CONFERENCE 67000 · TRAINING EXPENSE 67500 · Athenian Dialogue

Total 67500 · Athenian Dialogue 67100 · Nuts & Bolts 67110 · Nuts & Bolts Central 67120 · Nuts & Bolts North 67130 · Nuts & Bolts South Total 67100 · Nuts & Bolts

0.00

2,500.00

-2,500.00

0.0%

2,500.00

0.00

100.0%

8,559.49

2,500.00

6,059.49

342.38%

11,059.49

7,500.00

3,559.49

147.46%

67300 · Region Meetings 67301 · Region 1 Meetings Expenses

0.00

500.00

-500.00

0.0%

67302 · Region 2 Meetings Expenses

0.00

500.00

-500.00

0.0%

67303 · Region 3 Meetings Expenses

0.00

500.00

-500.00

0.0%

67304 · Region 4 Meetings Expenses

0.00

500.00

-500.00

0.0%

67305 · Region 5 Meetings Expenses

0.00

500.00

-500.00

0.0%

67306 · Region 6 Meetings Expenses

0.00

500.00

-500.00

0.0%

67307 · Region 7 Meetings Expenses

0.00

500.00

-500.00

0.0%

67308 · Region 8 Meetings Expenses

0.00

500.00

-500.00

0.0% 119.2%

67309 · Region 9 Meetings Expenses

596.01

500.00

96.01

67310 · Region 10 Meetings Expenses

0.00

500.00

-500.00

0.0%

63711 · Region 11 Meetings Expenses

0.00

500.00

-500.00

0.0%

6266.12 · Region 12 Meetings Expenses

0.00

500.00

-500.00

0.0%

6266.13 · Region 13 Meetings Expenses

1,475.78

500.00

975.78

295.16%

6266.14 · Region 14 Meetings Expenses

0.00

500.00

-500.00

0.0%

6266.15 · Region 15 Meetings Expenses

1,161.08

500.00

661.08

232.22%

6226.16 · Region 16 Meetings Expenses

0.00

500.00

-500.00

0.0%

Total 67300 · Region Meetings

3,232.87

8,000.00

-4,767.13

40.41%

Total 67000 · TRAINING EXPENSE

15,334.45

17,000.00

-1,665.55

90.2%

0.00

5,000.00

-5,000.00

0.0%

67600 · Region IX Supplement Expense 68000 · SCHOLARSHIPS 68100 · Scholarships 68120 · TTC-Technical Training Clerks

0.00

0.0%

68110 · MMCA Master Municipal Clrk Acad

0.00

0.0%

68100 · Scholarships - Other

500.00

30,000.00

-29,500.00

1.67%

Total 68100 · Scholarships

500.00

30,000.00

-29,500.00

1.67%

68300 · CCAC Conference

0.00

0.0%

68500 · Education Course Scholar Prgm 68560 · League, New Law & Election

0.00

0.0%

68550 · CCAC Annual Conference

0.00

0.0%

68540 · Athenian Dialogues

0.00

0.0%

68530 · IIMC Online Webinar Courses

130.00

0.00

130.00

100.0%

68500 · Education Course Scholar Prgm - Other

400.00 100.0%

Total 68500 · Education Course Scholar Prgm

530.00

0.00

530.00

Total 68000 · SCHOLARSHIPS

1,030.00

30,000.00

-28,970.00

3.43%

Total 60100 · PROGRAM EXPENSES

68,094.62

317,500.00

-249,405.38

21.45%

65130 · President Travel

2,793.59

10,000.00

-7,206.41

27.94%

65150 · President Gifts

158.30

1,000.00

-841.70

15.83%

65000 · BOARD EXPENSE 65100 · Presidential Expenses

65100 · Presidential Expenses - Other Total 65100 · Presidential Expenses

489.66

2,500.00

-2,010.34

19.59%

3,441.55

13,500.00

-10,058.45

25.49%

65200 · Board Travel

0.00

0.0%

65300 · Goal Setting

15,937.96

35,000.00

-19,062.04

45.54%

65400 · Board Meetings

10,922.78

0.00

10,922.78

100.0%

0.00

3,500.00

-3,500.00

0.0%

30,302.29

52,000.00

-21,697.71

58.27%

65500 · Professional Facilitator Total 65000 · BOARD EXPENSE 60600 · ADMINISTRATIVE EXPENSES 61300 · Misc. Operating Expenses 63155 · Mileage - Staff 63110 · Bank Fees 63120 · Credit Card fees

0.00

0.0%

188.85

650.00

-461.15

29.05% 46.55%

6,051.26

13,000.00

-6,948.74

99000 · Fraudulent Bank/Credit Card Chr

0.00

0.0%

63140 · License & Permits

25.98

25.00

0.98

103.92%

63150 · Office/General Administrative E

0.00

500.00

-500.00

0.0%

63165 · Postage, Mailing Service

9.33

200.00

-190.67

4.67%

63160 · Printing and Copying

9.84

200.00

-190.16

4.92%

63170 · Storage

0.00

0.0%

63180 · Supplies

37.17

250.00

-212.83

14.87%

63190 · Telephone Total 61300 · Misc. Operating Expenses

132.83

700.00

-567.17

18.98%

6,455.26

15,525.00

-9,069.74

41.58%

62000 · PROFESSIONAL SERVICES 62100 · Accounting & Tax Prep

0.00

800.00

-800.00

0.0%

62450 · Association Management Fees

43,304.49

85,168.00

-41,863.51

50.85%

62500 · Captiol Tracker Lobbying Srvs

6,000.00

33,000.00

-27,000.00

18.18%

619.46

8,000.00

-7,380.54

7.74%

62400 · CRM Your Membership

0.00

6,000.00

-6,000.00

0.0%

62600 · Quickbooks

0.00

800.00

-800.00

0.0%

62300 · Insurance

62700 · Tech-Member Services-Publicatio

905.00

1,700.00

-795.00

53.24%

50,828.95

135,468.00

-84,639.05

37.52%

57,284.21

150,993.00

-93,708.79

37.94%

66800 · Fundraising App

0.00

1,000.00

-1,000.00

0.0%

66600 · CCAC Store Merchandise

0.00

2,000.00

-2,000.00

0.0%

Total 62000 · PROFESSIONAL SERVICES Total 60600 · ADMINISTRATIVE EXPENSES 66000 · FUNDRAISING AND STORE EXP.

CCAC

Page 5 of

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

6:11 PM 12/27/23 Accrual Basis

Profit & Loss Budget vs. Actual July through November 2023

Jul - Nov 23

Budget

$ Over Budget

% of Budget

66400 · Store Expenses for Fundraising

0.00

0.0%

Total 66000 · FUNDRAISING AND STORE EXP.

0.00

3,000.00

-3,000.00

0.0%

563.43

3,500.00

-2,936.57

16.1%

563.43

3,500.00

-2,936.57

16.1%

156,244.55

526,993.00

-370,748.45

29.65%

56,092.95

-143,909.65

200,002.60

-38.98%

2,409.96

0.00

2,409.96

100.0%

2,409.96

0.00

2,409.96

100.0% 100.0%

160.00

0.00

160.00

44400 · Advertising Revenue

14,300.00

40,000.00

-25,700.00

35.75%

14,460.00

40,000.00

-25,540.00

36.15%

Total 40900 · OTHER INCOME 44300 · Region IX Income Total Other Income

0.00

0.0%

16,869.96

40,000.00

-23,130.04

42.18%

Other Expense 61150 · Region IX Expense

1,556.09

0.00

1,556.09

100.0%

61100 · IIMC Expense

1,641.88

10,000.00

-8,358.12

16.42% 32.73%

80050 · Prior Year Adjustment

75.00

Total Other Expense Net Other Income Net Income

3,272.97

10,000.00

-6,727.03

13,596.99

30,000.00

-16,403.01

45.32%

69,689.94

-113,909.65

183,599.59

-61.18%

City Clerk's Association of California

8:20 PM 12/27/23 Accrual Basis

Profit & Loss

July through November 2023 N&B NORTH

N&B SOUTH

(NUTS & BOLTS)

Total NUTS & BOLTS

CONFERENCE

WEBINARS

Ordinary Income/Expense Income 41000 · MEMBERSHIP

0.00

40100 · PROGRAM INCOME

0.00

16,425.00

-75.00

4,350.00

45000 · FUNDRAISING FOR SCHOLARSHIPS

0.00

16,425.00

-75.00

4,350.00

0.00

16,425.00

-75.00

4,350.00

Total Income Gross Profit Expense 60100 · PROGRAM EXPENSES

2,500.00

8,559.49

11,059.49

51,730.17

0.00

65000 · BOARD EXPENSE

0.00

60600 · ADMINISTRATIVE EXPENSES

0.00

61000 · OTHER EXPENSES

0.00

2,500.00

8,559.49

11,059.49

51,730.17

0.00

-2,500.00

7,865.51

5,365.51

-51,805.17

4,350.00

42000 · INVESTMENTS

0.00

40900 · OTHER INCOME

0.00

61150 · Region IX Expense

0.00

61100 · IIMC Expense

0.00

80050 · Prior Year Adjustment

0.00

75.00

0.00

75.00

0.00

Total Expense Net Ordinary Income Other Income/Expense Other Income

Total Other Income Other Expense

Total Other Expense Net Other Income Net Income

0.00

-75.00

0.00

-2,500.00

7,865.51

5,365.51

-51,880.17

4,350.00

Page 7 of 12

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

8:20 PM 12/27/23 Accrual Basis

Profit & Loss

July through November 2023 13

(REGION)

Total REGION

ATHENIAN DIALOGUE

Ordinary Income/Expense Income 41000 · MEMBERSHIP

0.00

40100 · PROGRAM INCOME

0.00

5,300.00

0.00

5,300.00

2,837.50

45000 · FUNDRAISING FOR SCHOLARSHIPS Total Income Gross Profit

0.00

5,300.00

0.00

5,300.00

2,837.50

0.00

5,300.00

0.00

5,300.00

2,837.50

Expense 60100 · PROGRAM EXPENSES

1,475.78

1,161.08

0.00

596.01

3,232.87

1,042.09

65000 · BOARD EXPENSE

0.00

60600 · ADMINISTRATIVE EXPENSES

0.00

61000 · OTHER EXPENSES

0.00

1,475.78

1,161.08

0.00

596.01

3,232.87

1,042.09

-1,475.78

-1,161.08

5,300.00

-596.01

2,067.13

1,795.41

42000 · INVESTMENTS

0.00

40900 · OTHER INCOME

0.00

61150 · Region IX Expense

0.00

61100 · IIMC Expense

0.00

80050 · Prior Year Adjustment

0.00

Total Expense Net Ordinary Income Other Income/Expense Other Income

Total Other Income Other Expense

Total Other Expense Net Other Income Net Income

0.00

-1,475.78

-1,161.08

5,300.00

-596.01

2,067.13

1,795.41

City Clerk's Association of California

8:20 PM 12/27/23 Accrual Basis

Profit & Loss

July through November 2023 Page 8 of 12 REGION IX

IIMC

FUNDRAISING

SCHOLARSHIPS

Unclassified

TOTAL

Ordinary Income/Expense Income 41000 · MEMBERSHIP

0.00

183,450.00

40100 · PROGRAM INCOME

0.00

28,837.50

45000 · FUNDRAISING FOR SCHOLARSHIPS

0.00

50.00

0.00

50.00

0.00

50.00

0.00

183,450.00

212,337.50

0.00

50.00

0.00

183,450.00

212,337.50

60100 · PROGRAM EXPENSES

0.00

130.00

0.00

900.00

0.00

68,094.62

65000 · BOARD EXPENSE

0.00

30,302.29

30,302.29 57,284.21

Total Income Gross Profit Expense

60600 · ADMINISTRATIVE EXPENSES

0.00

57,284.21

61000 · OTHER EXPENSES

0.00

563.43

0.00

130.00

0.00

900.00

88,149.93

156,244.55

0.00

-130.00

50.00

-900.00

95,300.07

56,092.95

Total Expense Net Ordinary Income Other Income/Expense Other Income 42000 · INVESTMENTS

0.00

2,409.96

40900 · OTHER INCOME

0.00

14,460.00

0.00

16,869.96

Total Other Income Other Expense 61150 · Region IX Expense

1,556.09

0.00

1,556.09

61100 · IIMC Expense

0.00

1,641.88

0.00

1,641.88

80050 · Prior Year Adjustment

0.00

75.00

1,556.09

1,641.88

0.00

3,272.97

-1,556.09

-1,641.88

0.00

16,869.96

13,596.99

-1,556.09

-1,771.88

50.00

-900.00

112,170.03

69,689.94

Total Other Expense Net Other Income Net Income

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

Invoice Items - GL Code/Item Name

Invoice Items - Item Description

Outstanding

Date

Invoice Number

Invoice - Organization

Education Workshop

Workshop Registration - Sharlene Tipton

$75.00

10/17/2023

200002727 City of Redding

Region 4

Essential of Records Management - Griselda Contreras

$125.00

9/21/2023

200002675 City of El Monte

Training:Athenian Dialogue Training:Athenian Dialogue Training:Athenian Dialogue Training:Athenian Dialogue Training:Athenian Dialogue Training:Athenian Dialogue Training:Athenian Dialogue Training:Athenian Dialogue Training:Athenian Dialogue

The Confidence Code: The Science and Art of Self-Assurance â€“ What Women Should K - Martha Alvarez Creativity, Inc: Overcoming the Unseen Forces That Stand in the Way - Martha Alvarez Creativity, Inc: Overcoming the Unseen Forces That Stand in the Way - Khaleah Bradshaw Athenian Leadership Dialogue â€“See Change Clearly: Leveraging Adversity to Sharpe - Janell Martin Athenian Leadership Dialogue â€“See Change Clearly: Leveraging Adversity to Sharpe - Collette Barrios 1/26/24 - Athenian Dialogue - Siana Emmons 1/26/24 - Athenian Dialogue - Sharlene Tipton 1/26/24 - Athenian Dialogue - Mary Quinn 1/26/24 - Athenian Dialogue - Sabdi Sanchez

$75.00 $75.00 $75.00 $75.00 $75.00 $100.00 $100.00 $100.00 $100.00

6/7/2023 6/7/2023 8/9/2023 10/12/2023 10/23/2023 11/30/2023 11/30/2023 11/30/2023 11/30/2023

200002238 City of Manhattan Beach 200002239 City of Manhattan Beach 200002621 City of Carson 200002720 City of Atwater 200002737 City of Fresno 200002763 City of Fortuna 200002762 City of Redding 200002765 City of Fresno 200002767 City of Indio

Training:Nuts & Bolts North

Nuts & Bolts 6/1/23-6/2/23 (Member: Please Sign in) - Hope Ithurburn

$200.00

4/27/2023

200002078 City of Rocklin

Webinar Edu Workshop Webinar Edu Workshop

Succession Planning (Member-please sign in) - Patricia Barajas Succession Planning (Member-please sign in) - Toni Coates

$75.00 $75.00

8/21/2023 8/21/2023

200002633 City of Salinas 200002640 City of Shasta Lake

$1,325.00 Total CCAC AR November 2023

CCAC

CITY CLERKS ASSOCIATION OF CALIFORNIA

T reasurer R eport

City Clerk's Association of California

6:10 PM 12/27/23 Accrual Basis

Expense Detail November 2023

Type

Date

Num

Name

Memo

Amount

Balance

Ordinary Income/Expense Expense 60100 · PROGRAM EXPENSES 64000 · ANNUAL CONFERENCE 64930 · Site visit Bill

11/02/2023 Exp Rpt

Zi Stair

2024 Conf Site Visit-San Diego

Total 64930 · Site visit Total 64000 · ANNUAL CONFERENCE

82.37

67000 · TRAINING EXPENSE 67100 · Nuts & Bolts 67130 · Nuts & Bolts South Bill

11/02/2023 Exp Rpt

Mark Numainville {v}

Travel Exps for SO Nuts & Bolts

603.28

Bill

11/02/2023 Exp Rpt

Kerry Bigelow {v}

Supplies

294.68

897.96

Bill

11/02/2023 Exp rpt

Lucinda Williams {v}

Supplies and Refreshments SO Nuts & Bolts

534.40

1,432.36

Bill

11/02/2023 23-44

RCS, Inc.

RIM Presentation/Travel

770.73

2,203.09

Total 67130 · Nuts & Bolts South Total 67100 · Nuts & Bolts

2,203.09

67300 · Region Meetings 6266.13 · Region 13 Meetings Expenses Bill

11/02/2023 Exp rpt

City of Carmel-by-the-Sea.

Workshop 10/27/23 Catering

1,247.32

Bill

11/02/2023 Exp Rpt

Britt Avrit {v}

Region 13 Training Mileage

106.11

1,353.43

Bill

11/02/2023 Exp Rtp

Jennifer Woodworth {v}

Region 13 Training Mileage 10/27/23

70.74

1,424.17

Bill

11/02/2023 Exp Rpt

Jennifer Woodworth {v}

Material for 10/27/23 Region 13 Training

51.61

1,475.78

Total 6266.13 · Region 13 Meetings Expenses

1,475.78

Total 67300 · Region Meetings

1,475.78

Total 67000 · TRAINING EXPENSE

3,678.87

3,761.24

Total 60100 · PROGRAM EXPENSES 65000 · BOARD EXPENSE 65100 · Presidential Expenses 65150 · President Gifts Bill

11/03/2023 11/3/23

Cardmember Services

Amazon-Pres gifts for Alaska Conf

Total 65150 · President Gifts

158.30

65100 · Presidential Expenses - Other Bill

11/03/2023 11/3/23

Cardmember Services

Amazon return

Total 65100 · Presidential Expenses - Other Total 65100 · Presidential Expenses

-160.34

-2.04

65300 · Goal Setting Bill

11/01/2023 Inv#17628

Association Resource Center

K.Baur Airfare

207.96

Bill

11/02/2023 0614

Ashton R Arocho

Valet Parking

116.00

323.96

Bill

11/02/2023 Inv #202305a

Shalice Tilton

Facilitation

2,400.00

2,723.96

Bill

11/03/2023 11/3/23

Cardmember Services

ThrowIT San Diego

1,216.00

3,939.96

Bill

11/03/2023 11/3/23

Cardmember Services

Catering-Bub's at the Ballpark

540.37

4,480.33

Bill

11/03/2023 11/3/23

Cardmember Services

MaryJanes' Coffee Shop

30.86

4,511.19

Bill

11/03/2023 11/3/23

Cardmember Services

LaPuerta

211.41

4,722.60

Bill

11/16/2023 Exp rpt

Karl Baur

Goal Setting Meeting & site visit

100.36

4,822.96

Total 65300 · Goal Setting 65400 · Board Meetings

1,692.00

Total 65400 · Board Meetings

Bill

11/03/2023 11/3/23

Cardmember Services

Misha Rockova Photographer/Head Shots

1,692.00

Total 65000 · BOARD EXPENSE

6,512.92

60600 · ADMINISTRATIVE EXPENSES 61300 · Misc. Operating Expenses 63120 · Credit Card fees General Journal

11/02/2023 2024-009

Merchant Fees-Oct 2023

428.90

Check

11/30/2023

Service Charge

428.90

857.80

Total 63120 · Credit Card fees 63140 · License & Permits Bill

11/01/2023 Inv#17628

Association Resource Center

Domain Renewal

15.99

Bill

11/01/2023 Inv#17628

Association Resource Center

Domain transfer

9.99

25.98

Total 63140 · License & Permits 63165 · Postage, Mailing Service Bill

11/01/2023 Inv#17628

Association Resource Center

Copies-Oct 2023

Total 63165 · Postage, Mailing Service

0.63

63160 · Printing and Copying Bill

11/01/2023 Inv#17628

Association Resource Center

Postage-Oct 2023

8.96

37.17

Total 63160 · Printing and Copying 63180 · Supplies Bill

11/03/2023 11/3/23

Cardmember Services

Amazon-Logo Embosser

Total 63180 · Supplies Total 61300 · Misc. Operating Expenses

37.17

930.54

62000 · PROFESSIONAL SERVICES 62450 · Association Management Fees Bill

11/01/2023 Inv 17561

Association Resource Center

Admin Fee-November 2023

Total 62450 · Association Management Fees Total 62000 · PROFESSIONAL SERVICES Total 60600 · ADMINISTRATIVE EXPENSES 6:10 PM 12/27/23 Accrual Basis

61200 · Inst. Dir. Conf. Attendance Bill

11/16/2023 Ashton Arocho Exps City of Westminster {v}

A.Arocho OAMR Conf Expenses-Sept 2023

Total Expense Net Ordinary Income

7,400.00

8,330.54

Expense Detail

563.43 November 2023563.43

Date

Num

Name

Memo

563.43

19,168.13

-19,168.13 Type

7,400.00

563.43

Total 61000 · OTHER EXPENSES

7,400.00 7,400.00

City Clerk's Association of California

61000 · OTHER EXPENSES

Total 61200 · Inst. Dir. Conf. Attendance

Net Income

7,400.00 7,400.00

Amount -19,168.13

-19,168.13 Balance -19,168.13

CCAC

CCAC JANUARY 2023 | VOLUME 25 ISSUE 1 CITY CLERKS ASSOCIATION OF CALIFORNIA

Official Word CCAC

MEMBERS SAVE $55 WITH PROMO CODE EARLY2024 BEFORE FEBRUARY 16. REGISTER TODAY