2021 CSPD / WSPD Annual Meeting March 19-20, 2021 | Virtual Experience SPONSOR & EXHIBITOR OPPORTUNITIES 1
PLEASE JOIN US VIRTUALLY AT OUR 2021 CSPD/WSPD CONFERENCE
• Full page color Advertisement in CSPD printed Membership Directory – Choice of Divider pages
March 18-20, 2021
• Half page ad in the CSPD newsletter the Bulletin (first ad published in the next newsletter following receipt of your payment of sponsorship; three additional ads in the next three newsletters)
Due to the Covid-19 pandemic the 2021 CSPD conference will be a premiere virtual event offering attendees the opportunity to learn, interact and receive timely information about key issues affecting Pediatric Dentists. Statistically, attendance at a virtual event is higher than an in-person conference because attendees do not incur hotel and travel expenses and can participate from the comfort of their own home or office. This prospectus has been modified from the 2021 Hybrid Meeting Prospectus available earlier this year. A very robust and interactive platform for this event has been selected which allows you to meet with the attendees in various ways throughout the conference.
PLATINUM $3,500 • Virtual Booth: Includes ability to upload files, videos, poll attendees, raffle a prize, see a record of who has visited your booth and have a link to your website • One minute pre-recorded message to attendees • Four complimentary registrations • A “ZOOM Room’ will be offered at your virtual booth to demo your products to meeting attendees and potential customers.
SPONSOR LEVELS
• Small size company logo on Sponsor List
TITANIUM $5,000
• Inclusion in $how $pecials Marketplace
• Virtual Booth: Includes ability to upload files, videos, poll attendees, raffle a prize, see a record of who has visited your booth and a link to your website
• Your company logo on the Discussion Wall • Inclusion in the conference game • Logo on CSPD website with link to your website for one year
• 90 Second pre-recorded message to attendees
• Pre and Post registration lists
• Five complimentary registrations
• Recognition in all publicity materials
• A “ZOOM Room’ will be offered at your virtual booth to demo your products to meeting attendees and potential customers.
• Half page color Advertisement in CSPD printed Membership Directory • Quarter page ad in the CSPD newsletter the Bulletin (first ad published in the next newsletter following receipt of your payment of sponsorship; three additional ads in the next three newsletters)
• Ability for attendees to request information in your Virtual Booth • Inclusion in $how $pecials Marketplace • Medium size logo on Sponsor List
GOLD $2,500
• Inclusion in conference game • Branded slide with your logo for Sedation Day Lectures
• Virtual Booth: Includes ability to upload files, videos, poll attendees, raffle a prize, see a record of who has visited your booth and a link to your website
• Your company logo on the Conference Home page
• 30 second pre-recorded message to attendees
• Your company logo on all conference emails • Logo on CSPD website with link to your website for one year
• Three complimentary registrations • Inclusion in $how $pecials Marketplace
• Pre and Post registration lists
• Your company logo on the Social Wall
• Recognition in all publicity materials
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• Inclusion in conference game
HOW DO I BECOME AN EXHIBITOR OR SPONSOR AT THE 2021 ANNUAL MEETING?
• Company Name listed on the CSPD website • Recognition in all publicity materials • Quarter page color Advertisement in CSPD printed Membership Directory
All contracts for exhibiting or sponsoring must be completed by filling out the registration form located on the last page of this document.
• Business card size ad in the CSPD Newsletter the Bulletin (first ad published at the next newsletter following receipt of your payment of sponsorship; three additional ads in the next three newsletters)
LOGO SPECIFICATIONS You must send your logo in both an eps/ai vector format and a high-res transparent png. If you do not have an eps version of your logo, please ensure what you send is a high resolution transparent png or pdf. Logos pulled from websites are not suitable for printing.
SILVER $1,500 • Virtual Booth: Includes ability to upload files, videos, poll attendees, raffle a prize, see a record of who has visited your booth and a link to your website
When your logo is ready, please submit them here https://www.dropbox.com/request/ RPsFiRwAeBraDNNA8BXd.
• Two complimentary registrations • Inclusion in $how $pecials Marketplace • Company Name listed on the CSPD website
SPONSOR AND BOOTH PAYMENT
• Recognition in all publicity materials • Business card ad in CSPD printed Membership Directory
By completing the online registration, the company is agreeing to the exhibitor and sponsor contract agreement contained in this brochure. Credit card payment at the time of online registration in the amount of 50% of the sponsorship level or payment in full is required before the application will be processed. The balance is due 4 days prior to the annual meeting date. Failure to remit the balance 7 days in advance of the meeting date will result in loss of exhibit space and forfeiture of the deposit. A reminder of amounts due will be sent by Smith Moore and Associates, agents for the CSPD, to exhibitors 10 days in advance of the meeting. No personal or company checks will be accepted.
BRONZE $950 • Virtual Booth: Includes ability to upload files, videos, poll attendees, raffle a prize, see a record of who has visited your booth and a link to your website • One complimentary registration • Inclusion in $how $pecials Marketplace
ADDITIONAL INFO For the 2022 Annual Meeting - Discount on the Sponsorship tier you choose next year:
Your booth is not confirmed until you have received an email confirmation from Beth Ramirez who can be contacted at bramirez@cspd.org or (714) 6164306.
• Titanium: $500 • Platinum: $250
SPONSOR & EXHIBITOR DEADLINES
• Gold: $150 • Silver: $100
March 5, 2021 - Registration closes March 12, 2021 - Full payment due
NOTES: Deadline for submission of sponsorship applications is March 5, 2021.
March 15, 2021 - Forfeiture of deposit and loss of exhibit space if full payment not received
Additional Attendees at any level: $150
March 15, 2021 - Meeting cancellation requests. No refunds will be made after this date.
Questions on Sponsorship or Exhibitor Opportunities? Contact Beth Ramirez bramirez@cspd.org | 714 616-4306
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NONCOMPLIANCE WITH EXHIBITOR RULES AND REGULATIONS Each exhibitor and all its employees agree to abide by the rules and regulations given herein and by subsequent amendments and additions considered by CSPD management to be in the best interest of all exhibitors. Upon noncompliance with the rules formulated, CSPD management reserves the right to prohibit, reject, or eject any exhibitor, exhibitor’s representatives, or exhibit in whole or part, with or without giving cause. If cause is not given, CSPD’s liability shall not exceed the return to the exhibiting company of the rental unearned at the time of ejection. If an exhibitor is ejected for violation of these rules, or for any other reason, no return of monies received shall be made.
REFUNDS & CANCELLATIONS All requests for refunds and cancellations of exhibit fees and sponsorships must be made in writing to CSPD by March 15, 2021. CSPD will provide a refund of 50% of the booth exhibit fees and/or sponsorship amount. There will be no refunds after this date.
RULES & REGULATIONS CONTRACT FOR SPACE The exhibit contract and booth space application, the formal notice of space assignment and the full payment of exhibit booth fees together constitute a contract between CSPD and the exhibitor for the right to use the assigned booth space and to comply with these rules and regulations. Exhibitors shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and regulations which may be established by CSPD. Exhibition is restricted to companies that are in good standing with CSPD.
AMENDMENT TO RULES These rules, regulations and conditions have been drawn for the purpose and intention of providing a well-balanced, well-regulated, attractive, and successful exposition. Any and all matters or questions, not specifically covered by the preceding rules and regulations shall be subject solely to the decision of CSPD management. In an effort to provide the greatest good to the greatest number, CSPD management shall have full power to so interpret the rules and regulations or make such rulings as may appear to be for the best interest of the entire exposition and all amendments of the foregoing rules shall bind the exhibitors.
NON-ENDORSEMENT CSPD does not in any way imply endorsement of any product or service of an exhibitor by entering into the exhibitor contract. CANCELLATION If an exhibitor cancels a booth space contract prior to March 15, 2021, all fees paid (less a 50% cancellation fee) will be returned. REPRESENTATIVE FEES The exhibit fee for each booth includes conference registrations for the designated company representatives. Additional conference registrations may be purchased at the reduced fee of $150 per person via the CSPD registration site. RULES AND COMPLIANCE Exhibitors agree to comply with rules and regulations as specified in the exhibitor package.
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2021 SPONSORSHIP FORM SPONSOR INFORMATION Company: Mailing Address: City:
State:
Zip:
Contact Name: Email:
Phone:
SPONSORSHIP LEVELS Please indicate level of participation. □ Titanium $5,000 □ Platinum $3,500
□ Gold $2,500
□ Silver $1,500
□ Bronze $950
RAFFLE PRIZES I will donate the following prize: Donated prizes should be shipped directly to the winners.
COMPLIMENTARY SPONSOR REPRESENTATIVE REGISTRATION Refer to your sponsorship level on pages 2-3. Name:
Title:
Email:
ADDITIONAL SPONSOR REPRESENTATIVE(S) $200 Each Name:
Title:
Email: Title:
Name: Email: Name:
Title:
Email:
PAYMENT INFORMATION Total due:
□ Visa
□ MasterCard
Card Number:
□ Discover
□ American Express Expiration date:
Security Code:
Name on card: Billing Address:
City, State, Zip:
Authorized Signature:
REFUNDS AND CANCELLATIONS
All refunds and cancellations of exhibit fees and sponsorships must be in writing to CSPD by March 15, 2021. CSPD will provide a refund of 50% of the booth rental fees and/or sponsorship amount. There will be no refunds after this date. Submit completed registration form and payment to Abi Hague at AHague@cspd.org, via fax at 916-231-2141 or mail to: Attn. Abi Hague 700 R Street, Suite 200 Sacramento, CA 95811 916.231.2142 | 916.231.2141 fax