2019-20
Student Accounts
processes and procedures
The Office of Student Accounts is dedicated to serving students who have concerns or questions about their billing and those who wish to add credit to their accounts for items such as parking or food service.
contact us Office of Student Accounts 262-551-5771 | studentaccounts@carthage.edu
Marietta Walker Carol Weyrauch
tuition and fees 2019-20 combined tuition and fees:
$57,500
ADDITIONAL OPTIONAL COSTS
Room Upgrades Single room
$1,250
Double room with private bath at Swenson or Madrigrano Halls
$750
Triple suite, Denhart, Johnson (Nos. 4-8), Madrigrano, Tarble (Nos. 4-11)
$250
Quad suite, Johnson (Nos. 3 and 9), Tarble (No. 12)
$250
tuition
Oaks Residential Village (single/double)
$45,100
The Tower, double room
$1,000
The Tower, double room with lake view
$1,200
The Tower, single room
$1,400
12-18 credits per semester
$2,400/$1,500
residency fee
$12,400
Parking *
Double room with basic meal plan
Tennis Center Lot
Some tuition and fees vary for part-time, evening, non-degree-seeking, and adult students. The online Carthage catalog includes a complete listing of fees and tuition: carthage.edu/catalog
Annual/Per Term (with J-Term)
South Lower Lot
$1,500/$860 $400/$230
Commuter lots
$150/$90
35th Street Lot
$120/$70
14th Avenue Lot
$120/$70
* Above rates are for parking passes purchased prior to July 31, 2019. Rates will increase after August 1, 2019.
Other Overload (per credit above 18 credits) Private music lessons (fee + additional credit/audit fee) Application fee (full time/part time) Transcripts (first/each additional requested at same time)
$1,500 $360 $35/$10 $10/$6
Lost ID or key
$30
Returned check
$30
billing procedures Carthage provides all students with continuous access to their accounts. A statement is available through the student’s portal account at my.carthage.edu. Payment is due the first of the month after being billed.
payment options In mid-May, we will mail you a payment planning letter for the upcoming academic year, showing your estimated annual tuition and residency fee, where applicable (This estimate will be based on the number of credits for which the student has registered and housing the student has elected at the time of printing). This letter will list the credit for each student’s deposit payment and an estimated financial aid package, minus the lender’s hold-back on Stafford Loans and any Work-Study award. The “Net Amount” will equal the charges for the academic year, minus your deposit, and adjusted financial aid award. Upon receipt of this letter, we require each student to select one of three payment options: OPTION 1 Pay the “Net Amount,” for the full year, in full, prior to July 1 (2% rebate with this option). OPTION 2 A two-payment option is available, with approximately one-half of the yearly tuition and fees due by August 1 and the balance payable January 1. Payments for this option may be made with credit/debit card, check, or cash. OPTION 3 The “Net Amount” can be divided into eleven (11) equal payments, which will be due on the first of each month from July through the following May. A $150 service fee is charged. Monthly payment plans are serviced by Educational Computer Systems, Inc. (ECSI). To pay your account balance using this option, please contact ECSI at ecsi.net/carthage or call 866-927-1438. OPTION 4 Parents and/or students are eligible for a number of loan options to cover educational costs. Should you wish to consider any of these options, please contact the Office of Student Financial Planning.
auditing a class Auditing a class is free of charge if the class does not move the student into an “overload” (more than 18 credits). For part-time students and students who would move into an “overload” situation by auditing, the fee is $180 per credit.
late payment fees Carthage does not charge interest on student accounts if payments are received as requested. However, a late payment fee will be applied to overdue accounts. This fee will equal 1 percent of the total unpaid balance. Additionally, any financial aid award not applied to a student’s account by the first of the month following the start of classes because of failure to provide necessary financial aid documentation will become subject to this late payment fee.
j-term Tuition for one four-credit J-Term class per academic year is included for students attending full-time for a full academic year. Tuition does not include any study tour or material costs. Students wishing to attend two J-Terms in an academic year must petition the Office of the Registrar and will be billed full tuition at the part-time student rate for the second J-Term course. Students may not audit a J-Term class without being assessed the per-credit audit fee.
refund schedule Refunds are made for tuition, board, and auditing fees only. No refunds or adjustments will be made for room charges, late fees, course or lesson fees, and other administrative or miscellaneous charges. All notices of withdrawal and/or requests for refunds from the College, including cancellation of registration and/or residential status, must be in writing and addressed to either, the Division of Student Affairs, the Office of the Registrar, or the Business Office. The official date of withdrawal will be the earliest of: the date the student appears in person at a designated office and signs an appropriate withdrawal document, the date of receipt of a fax or email message indicating withdrawal from the College or class, or the postmark on the envelope containing the request.
work-study awards Financial aid awards for either the Federal or College Work-Study programs represent an obligation on the part of the College to make available sufficient hours of employment to meet the value of the award. Students are responsible for finding employment. This is coordinated through the Office of Student Financial Planning. Work-Study payments come in the form of wages and are subject to both state and federal income taxes. Earnings from such employment can be applied only to a student’s account, because the wages are actually earned. Consequently, these awards are not considered a direct award of financial aid to a student. If a student wishes to use these earnings for payment of tuition and fees on a month-to-month basis, the use of a payment plan is required.
tuition and audit fee refunds Refunds are based upon the percentage of the term which has elapsed during the period of attendance. Prior to the add/drop date each semester, a student who withdraws will receive a full tuition refund, less his or her $300 deposit. After the add/drop date, the refund is prorated. The percentage of attendance is determined by dividing the number of term days elapsed by the total days in the term. All Carthage and federal scholarship or loan awards applied to the student account will be proportional to the period of attendance. After 60% of the term has elapsed, no tuition or audit fees will be refunded and 100% of scholarship and loan awards will be credited to the student account.
residency fee refunds For students living on campus, no refund is given for any portion of the room charge. A refund is given for a portion of the board (or food) charge. The refund is calculated at the rate of $70 per week. Thus, in a 14-week semester, a student who attends four weeks will be refunded 10 weeks at $70 per week, or $700 for the board portion.
meal plan options Carthage dining services, provided through Sodexo, are available from 7 a.m. through 7:30 p.m. Monday through Friday; 8 a.m. through 7 p.m. Saturday; and 11 a.m. through 7 p.m. on Sunday. Meals are available in food court style, with a number of stations providing a variety of choices. Each meal at The Cafe is all-you-can-eat, allowing students to choose any or all of the available selections. In addition to The Caf, food service venues also are located throughout campus; they include Starbucks, Einstein Bros. Bagels, Lentz Do Lunch, Sub Connection, Baja Fresh, WOW Cafe, and the Red Zone. Hours of operation for all of the food service locations can be found at www.carthage.edu/dining. Each residential student is required to participate in the board plan and will be charged for the basic meal plan. Carthage also offers a premium plan to all full-time students who reside on campus. BASIC: 3,210 POINTS Under this program, each residential student will receive a total of 3,210 points during the academic year. Each point represents one dollar at any of the food service venues. Each week, 70 points will be added to a residential student’s ID card. Freshmen must use at least 66 points each week in The Caf (“Caf points”) or Lentz Do Lunch and sophomores 44 points. There are no food service venue restrictions for juniors or seniors. These Caf points can only be used in the week they are added to the card. Up to 35 non-Caf points can be carried over to the following week, except for the last week of each semester. An additional 450 flexible points will be available for use each semester and will roll over to be used throughout the academic year. The basic plan covers 584 meals in The Caf in an academic year. PREMIUM: 3,970 POINTS (UPCHARGE OF $725 PER YEAR) Under this program, each residential student will receive a total of 3,970 points during the academic year. Each point represents one dollar at any of the food service venues. Each week, 90 points will be added to a residential student’s ID card. Freshmen must use at least 66 points each week in The Caf (“Caf points”) or Lentz Do Lunch and sophomores 44 points. There are no food service venue restrictions for juniors or seniors. These Caf points can only be used in the week they are added to the card. Up to 35 non-Caf points can be carried over to the following week, except for the last week of each semester. An additional 500 flexible points will be available for use each semester and will roll over to be used throughout the academic year. The premium plan covers 720 meals in The Caf in an academic year. The only meal points that are reimbursable are flexible points that have been purchased additionally above any meal plan. Students – residential and commuter – may purchase additional flexible points in blocks of 50 (at a cost of $50).
student identification cards All full-time Carthage students receive a photo ID card for use on campus. This card is required to gain entry to the residence halls and The Caf, to charge textbooks at the beginning of each term, to register for classes, to check out materials at the library, and to cash checks on campus. This photo ID is provided free of charge at the beginning of each student’s college career. A $30 fee is charged to replace lost cards. This permanent card is much like a credit card; it is magnetically encoded with the students’ ID number and can be read electronically by scanners at The Caf and residence hall entrances. Only authorized students are admitted into these areas.
student health insurance Each student is responsible for providing his/her own health insurance. Carthage does not provide, nor make available, student health insurance. As protection for the College and the Kenosha medical community, a program to cover the cost of emergency treatment is carried by Carthage, but only as secondary coverage to the health insurance provided by the student.
additional financial responsibilities Before starting each semester, students must complete a check-in process with various areas across campus. To be “financially cleared� for check-in, each student must meet the following requirements: 1. A payment plan for the year/semester must be complete and on file. 2. A Rights & Responsibilities form must be completed and on file. (This form only needs to be completed once per year.) 3. Students must be current with their account balances. Any balance remaining from a prior semester will delay or prevent a student from checking in. Additionally, while the student accounts office does not oversee financial aid, it is highly recommended that every student contacts the Office of Student Financial Planning prior to arrival to ensure that all needed forms and paperwork have been filed with that office.
final accounting A final statement showing all final charges, credits, and adjustments normally will be mailed within 30 days of the notice of withdrawal. This final statement will show any balance due to the College or indicate an amount to be returned to the student. Refund checks will be available approximately ten (10) days following the preparation of this final statement. If you would like clarification or review of either this final statement or the application of the refund policy to your individual situation, please contact: Office of Student Accounts 262-551-5771 | studentaccounts@carthage.edu Carthage College 2001 Alford Park Drive Kenosha, Wisconsin 53140-1994
contact the red desk Have a question about financial aid, financial planning, your student account, or Carthage Cash? Visit the Red Desk. This one-stop resource is located in the Office of Student Accounts on the fourth floor of Lentz Hall. It is a joint initiative between the offices of Student Accounts and Student Financial Planning. You can go to the Red Desk (yes, it’s actually red) to get your financial questions answered and receive efficient, top-notch service.
6/19
2001 Alford Park Drive Kenosha, WI 53140 Phone: 262-551-5771 Fax: 262-552-5495
office of student accounts Lentz Hall 426