Chapter 13
FINANCIAL POLICIES AND PROCEDURES The proper administration of financial resources during the conduct of the 2022 CAF is a vital aspect of the census operation that should be observed by all personnel tasked to facilitate the monetary claims of census personnel. This chapter presents the census financial procedures that should serve as guides to expedite payment of financial claims of all census personnel involved in the census, such as the Enumerators (ENs), Team Supervisors (TSs), Assistant Census Area Supervisors (ACASs), Census Area Supervisors (CASs), Assistant Statistician, Information Systems Analyst I (ISA-I), PSO Clerks, Accounting Clerks, Data Processors (Manual and Machine), Data Processing Supervisors, Chief Statistical Specialists (CSS), Regional Statistical Services Office (RSSO), and Provincial Statistical Office (PSO) personnel, and others. The procedures include the release of funds, payment for services rendered, transportation expenses (TE), mode of payment, supporting documents, reporting requirements, and others. 13.1 RELEASE OF FUNDS The National Censuses Service (NCS) will request the Civil Registration and Central Support Office-Finance and Administrative Service (CRCSO-FAS) to transfer funds to the RSSOs for the 2022 CAF operations. The Budget Division (BD) under the CRCSOFAS will allocate and transfer these funds accordingly. The following are the guidelines in the release of funds: 1. Release of Advice of Sub-Allotment (ASA) and Cash Allocation a. The ASA, which serves as the authority or guide to incur obligations or expenses for all the 2022 CAF activities will be issued to the RSSOs. b. A corresponding Notice of Transfer of Cash Allocation (NTCA) will also be released to the RSSO based on the ASA issuance. The NTCA serves as the cash authority for payment of obligations incurred net of five percent (5%) tax, except for traveling expenses. c. The ASA issuances will be based on the cost estimates provided to the BD by the NCS-Agriculture and Fisheries Census Division (AFCD) Census of Agriculture and Fisheries - Census Project Staff (CAF-CPS) of the Census and Technical Coordination Office (CTCO). d. Cash allocation will be released through the existing regular account being maintained by the Philippine Statistics Authority (PSA) with the local branch of the Land Bank of the Philippines (LBP). e. The RSSO will transfer the funds to the concerned PSO immediately after receipt of the NTCA. 2. Incurrence of obligations and/or disbursements of expenditures will be equivalent only to the respective ASA and NTCA received. Philippine Statistics Authority
Fisheries
2022 Census of Agriculture and