Board of Directors December Meeting Agenda Wednesday, March 19, 2026 2:30-3:30 p.m. CST ----------------------------------------------------------------------------------------------------------
CALL TO ORDER ROLL CALL ● ● ● ● ● ● ● ● ● ● ●
Lyncee Bowman Kevin Goodrich Donita Grinde-Houtman Manda Groff Cory Hilderbrand SJ Idel Ashley Ingram Tammy Jaster Joey LaNeve Helena Machado Craig Merkey
_____ Excused _____ _____ _____ _____ _____ _____ _____ _____ _____
● Alan Mogridge _____ ● Stephane Rebeck _____ ● Gwen Wilcox _____ Ex Officio Members ● Kate Connell (DEIJ Liaison) Excused ● Bob Kappel (Exhibitor Liaison) _____ ● Nathalie Martin (Rsrch Liaison) _____ ● Juliene Hefter (Exec. Dir/CEO _____ ● Kirsten Barnes (Asst. Dir) _____ ● Mark Basnight (Deputy Dir) _____
ANNOUNCEMENTS/COMMITTEE REPORTS/COMMITTEE UPDATES 1.1Committee Reports ● Executive Committee – Joey oStrategic Plan oResearch oDEIJ oPolicy/Advocacy ● Conference Committee – Cory oEducation oSocials oVolunteers oExpo/Vendors ● Professional Development – Gwen oTraining
oTech School oDirector’s School oAqP ● Member Engagement - Ashley oSocial Media oMembership oActivities ● Drowning Prevention - Manda oEducation oFundraising/Scholarship oGrants 1.2Announcements ● New Committee Members o Strategic Plan Goals ● Thank you for your conference ideas and feedback! ● Sign-ups for Roundtable Moderating and AOAP Blog Posts ● Don’t forget to sign the Code of Ethics if you haven’t already signed it!
ADDITIONS AND DELETIONS
DIRECTOR REPORTS 2.1Executive Director ● Conference Wrap-Up 2.2Assistant Director ● Conference Evaluation Report 2.3Deputy Director
BOARD BUSINESS 3.1MINUTES ACTION: Approve the minutes of regular meeting of the AOAP Board of Directors held on February 14, 2026 3.2TREASURER’S REPORT ACTION: Approve the February Treasurer’s Report dated February 28, 2026
ADJORNMENT
ACTION: Adjourn to the next Board of Directors meeting to be held on April 15 at 2:30 p.m. CST via Zoom.
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 1.1:
EXECUTIVE COMMITTEE
DESCRIPTION:
The Executive Committee is led by the AOAP President and is inclusive of the Strategic Plan, Research, Diversity/Equity/Inclusion/Justice, and Policy/Advocacy work groups. Monthly updates are provided by the President on the progress of each work group and goals accomplished during the previous month
UPDATES:
Strategic Plan: - No updates Research: - Nathalie Martin reached out to candidates for the Research committee. First meeting to be scheduled DEIJ: - Kate/Alan sending out a survey to potential DEIJ work group members. First meeting to follow. Policy/Advocacy: - Joey reached out to the candidates interested in this work group to schedule first meeting for week of March 16.
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 1.1:
CONFERENCE COMMITTEE
DESCRIPTION:
The Conference Committee is led by the AOAP Past President and is inclusive of the Education, Conference Socials, Volunteers, and Exposition/Vendors work groups. Monthly updates are provided by the Past President on the progress of each work group and goals accomplished during the previous month.
UPDATES:
Education: Conference submission portal is now open. Education work group volunteers have been selected. Socials: No report Volunteers: No report Expo/Vendors: No report.
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 1.1:
PROFESSIONAL DEVELOPMENT COMMITTEE
DESCRIPTION:
The Professional Development Committee is led by the AOAP Incoming President and is inclusive of the Training, Tech School, Director’s School, and AqP work groups. Monthly updates are provided by the Incoming President on the progress of each work group and goals accomplished during the previous month.
UPDATES:
Training/AqP: A welcome email was sent to all accepted committee applicants, and the first committee meeting will be scheduled for April. We will focus on reviewing our current webinars and evaluating areas that need to be recorded. Mid-Year Training is scheduled for Wednesday, May 6th. Topics have been confirmed, and speakers identified. Tech School: Planning for next year’s Tech School will begin in May. Director’s School: Planning for next year’s Director’s School will begin in May. The current AOAP president, past president, and president-elect will be working on this in conjunction with AOAP staff.
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 1.1:
MEMBER ENGAGEMENT COMMITTEE
DESCRIPTION:
The Member Engagement Committee is led by the AOAP Secretary and is inclusive of the Social Media, Membership, and Activities work groups. Monthly updates are provided by the Secretary on the progress of each work group and goals accomplished during the previous month.
UPDATES:
The membership engagement committee met on Tuesday March 10, 2026, to go over our committee goals and task for 2026. Ashley emailed a welcome email to the accepted committee members welcoming them to the committee and will send out a link to schedule a welcome meeting this week. Social Media: Went over the social media take over guidelines and looked over the plan that last year’s committee put together Membership: no update at this time Activities: no update at this time
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 1.1:
DROWNING PREVENTION COMMITTEE
DESCRIPTION:
The Drowning Prevention Committee is led by the AOAP Treasurer and is inclusive of the Education, Fundraising/Scholarship, and Grant work groups. Monthly updates are provided by the Treasurer on the progress of each work group and goals accomplished during the previous month.
UPDATES:
Education: E-mailed committee members to welcome them to the committee. Received the grant applications and are in process of getting them uploaded into the ranking sheets. Scheduled for March 17 to review the grant ranking process and discuss goals. Fundraising/Scholarship: Reached out to Craig, I haven’t heard back. Grants: See above for Swim Lesson and Lifejacket grant update. No other grant updates.
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 3.1:
BOARD OF DIRECTOR’S MINUTES
DESCRIPTION:
The Board of Directors meeting minutes for the regular meeting held on February 14, 2026, have been submitted for review by the AOAP Secretary on March 4, 2026. The minutes are inclusive of all items discussed during the meeting and have been submitted for the entire Board of Directors review no later than Friday, March 13, 2026.
RECOMMENDATION:
Approve the minutes of the regular meeting of the AOAP Board of Directors held on February 14, 2026.
ATTACHMENT:
AOAP Board of Directors meeting minutes, February 14, 2026.
Board of Directors Meeting Notes Wednesday, February 14, 2026 Meeting Called to order at 3:16 pm MST I.
II.
III.
IV.
V.
Roll Calla) Attendees: Lyncee Bowman, Bob Bradley, Bill Fraizer, Kevin Goodrich, Donita Grinde-Houtman, Manda Groff, Cory Hilderbrand, Ashley Ingram, Tammy Jaster, Joey LaNeve, Helena Machado, Craig Merkey, Alan Mogridge, Bill O’Melia, Stephane Rebeck, Gwen Wilcox, Kate Connell, Bob Kappel, Nathalie Martin, Kirsten Barnes, Mark Basnight, Juliene Hefter b) Excused: c) Not Present: SJ Idel Minutesa) January 2026 minutes o Motion to approve-Craig Merkey o Seconded by- Donita Grinde-Houtman o Motion Carried- passed as written Treasurer’s Report a) All accounts were accurate and there was one update to the final workbook we received b) January 2026 Treasure’s Reports o Motion to approve report- Joey o Seconded by- Bill O’Melia o Motion passed- approved as written Election of Treasurer and Secretary a) Election of Treasure o Nomination open: Manda Groff was nominated by Donita Grinde-Houtman and Gwen Willcox o Manda Groff accepted the nomination o Board approval: nomination of Manda Groff being Treasure was approved by all b) Election of Secretary o Nomination open: Ashley Ingram was nominated by Donita Grinde-Houtman o Ashley Ingram accepted the nomination o Board approval: nomination of Ashley Ingram being Secretary was approved by all Executive Director Report: o The last three months have been all about conference o Very lucky to have Kirsten on board, she has helped so much and is much needed because of the growth of conference
Board of Directors Meeting Notes
VI.
o Lot of growth with new exhibitors, registration still going on as of Saturday evening o We are looking to hit over 1500 people at conference this year Assistant Director Report: o Conference has been the main thing that has been worked on this month o Thankful for everyone’s help at making this go smoothly and getting everything ready to go o Our group has grown so much, and it comes from the work that the board has done to make this organization a success
VII.
VIII. IX.
Deputy Director Report: o Conference has been the main focus of this month o An honor working with Kirsten and Juliene o Monday’s social, for the speak easy, needs everyone’s help to set up. It was moved to International, because the amount of people attending ( over 900 tickets out for this social) o Sponsor spent 46K on booth that will be set up in the speak easy, and we want to be as creative as possible to fit this theme o For the speak easy, participants will have to get the password from sponsors to gain access. o Additions and Deletions a) No additions at this time Announcements a) Board Retreat/Conference Schedule o Saturday, February 14 ● 10:00 am-2:00 pm- unloading supplies, stuffing bags (not mandatory) Broadmoor Hall ● 3:00 pm-5:00 pm-February Board meeting at the Brownstone ● 5:45 pm-7:45 pm-Board Dinner, at the Brownstone o Sunday, February 15 ● 9:00 am-3:00 pm: 2026 Board Retreat-Broadmoor Hall D (Breakfast will be at 8:30 am), Breakfast and Lunch being served ● 3:30 pm-5:30 pm: Meet & Greet Attendees Checking in at Registration – Broadmoor Hall ● After Meet and Greet, not required, get together with NDPA board at the upper bar, around 6:00 pm, please try to come by o Monday, February 16-Thursday Feb 19 ● Hosting expectations, socials, member meetings, fundraising (50/50 raffle, cork pull, silent auction)
Board of Directors Meeting Notes ● Board pictures will be right after the general session on Monday. ● Please pay attention during general session, and let of know if you have any suggestions on helping us keep up with speakers and create a flow that runs smoothly. ● Throughout the conference, make notes of ideas/suggestions, Joey sent out link o Thursday Feb 19-Saturday Feb 21 ● Executive Committee remains on site for Director’s School b) Conference Duties o Fundraising ● 50/50 and Corks ● Each board member will get 20 raffle tickets and 5 corks ● Zeffy code will be on sheet- Make sure that when you sell tickets/cork, they find your name, so you get credit for selling ● 50/50=pot will get split after 2000 due to Colorado laws ● Around 130 bottles of wine to sell corks for ● Silent auction- a lot of great donations including a nice carry-on suitcase from Reno, Rescue Tubes, Backboards, swimsuit package, jackets, etc. ● trip deals (Mexico, Bali, Grand Canyon, Nashville, Tuscany) o Networking- make sure to be mindful of networking with people throughout the conference o Vendor acknowledgement and thank you- Everyone will get cards to write and will need to hand deliver to vendors at the expo to personally thank them. o Sessions ● New Attendee-8:00 am Monday morning ● Opening General Session- mandatory ● General Membership meeting- Wednesday 5:15 pm- 5:45 pm ● Wednesday General Session ● Closing General session on Thursday
X.
Committee Reports: a) Conference Education: Gwen Wilcox and Kate Connell, Co-Chairs o Worked really hard to get all the sessions covered with room hosts o Time cards in the room host packets, for room host to hold up at 15, 10 and 5 minutes before session end time o New way of doing CEU, quizzes for each session will pop up after they put in the code
Board of Directors Meeting Notes o QR code in each room with session evaluation, please fill these out for each session. b) Drowning Prevention: Manda Groff, Chair o No meeting in January since we shifted grant due dates for application cycle o Alan and Manda have been working on the presentations for conference o Accomplished all of our 2025 goals c) Governance: Cory Hilderbrand, Chair o Getting everything ready for board retreat o Met and worked on new committee structure o Stategic plan- tomorrow we will review strategic plan and match each committee to a goal and create goals tied to the SWOT and PESTLE goals o Goals will include a short term goal, a goal that you can complete with in the year, and a long term goal d) Director’s School o No update at this time o 24 in year 3, 21 in year 1, 13 in year 2 e) Tech School: Bob Kappel, Chair o 26 in tech school o Most people added on regular conference as well f) Professional Development: Joey LaNeve, Chair o No January meeting o XI.
Sub-Committees Reports: a) Member Engagement/Communication: Joey LaNeve, Chair o Really focus on social media and marketing at conference o Kirsten gave Joey access to Facebook and Instagram to post throughout the conference. b) Scholarship/Raffle/Silent Auction: Craig Merkey and Gwen Wilcox, Co-Chairs o Met in January to finalize everything for conference o Went over all the details and make sure we have all the items needed for silent auction and cork pull o c) Diversity, Equity, Inclusion and Justice: Kate Connell, Chair o No update at this time o
Board of Directors Meeting Notes
XII.
XIII.
d) Research: Nathalie Martin o Kicking off committee at this conference o Session Monday on what research will look like and talk about the AOAP Hub o Committee and Sub-Committee Yearly Wrap-up a) 2025 Accomplishments and Goals o Drowning Prevention completed all their goals- awarded 700 lifejacket to 16 organizations, awarded $7000 in swim lessons, created 4 different webinars, single guard shift blog, and an aquatic safety checklist. o Conference- recruited 30% more speakers, met almost all of our goals, only thing we didn’t get finished with was webinars, also included in session submittals a guide to what level each session is for (new prof, advance leadership, etc.), proofread printed guide, website. and all of the signs o Governance- joey reviewed bylaws, cleaned up committees, strategic plan, still working on past presidents’ project (regional areas) and will meet after conference to continue to work on this o Director School-no update currently o Tech School- achieved 4 out of 7 goals, achieved 50% hands on, creating level 1 and 2, 2 blog and a webinar. We didn’t meet the goal of getting 55 participants, we had a challenge of getting 50% more speakers, so next year we will only have 1 level. o Professional Development-salary survey went out and we had an increase in participation, team reviewed AqP webinars o Member engagement- Goal is to get our members more involved, social media plan for upcoming year, to get committee members move involved and get more interactive content out instead of stagnant content o Scholarship- goal is to increase 10% of funds received at conference, decided not to replace cork pull, looked at scholarship process not a lot of change, blog went out on silent auction fund, we didn’t do a webinar o DEIJ-Survey, created a board composition tool, created a lot of webinars and several blog posts, didn’t get to do the spotlight features b) 2025 Goals o Committee Assignments a) Executive Committee- Joey o Strategic Plan-Joey, Gwen, Helena, Cory o Research-Nathalie
Board of Directors Meeting Notes o DEIJ-Kate, Alan, Kevin o Policy/Advocacy-AOAP staff, SJ b) Conference Committee-Cory o Education-Kate, Donita, Stephane o Social- AOAP Staff, Lyncee o Volunteers- Donita o Expo/Vendors-Bob K. c) Professional Development- Gwen o Training Opportunities/AqP- Helena, Donita o Tech School- Bob K, Bob B. o Director’s School-Joey, Gwen, Cory d) Member Engagement- Ashley o Social Media-Tammy, Lyncee o Membership- Stephane o Activities (roundtables, membership meetings, etc.)- Ashley e) Drowning prevention-Manda o Education-Manda, Kevin, Alan, SJ o Fundraising- Craig, Tammy o Scholarship and Grants- Craig, Manda XIV. Adjournment o Next meeting: Saturday, March 18, 2026, 2:30 pm CST Meeting adjourned at 4:52pm MT
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 3.2:
TREASURER’S REPORT
DESCRIPTION:
The February Treasurer’s Report has been prepared for review by the Board of Directors. The report shows revenues of $305,006.94 and expenditures of $167,530.45 with a balance of $137,476.49. Additionally, the overall account balance is $936,279.17.
RECOMMENDATION:
Approve the February Treasurer’s Report dated February 28, 2026.
ATTACHMENTS: 1. February 2026 Treasurer’s Report 2. 2026 Budget Workbook Report
� AOAP MONTHLY BUDGET REPORT Report Month: February 2026 � Registration Summary Metric Count Total Membership Total Registrants Pre/Post-Conference Registrations Technician School Director’s School Partner Groups
2,059 1532 (NDPA 133) 134 30 61 295 (147 USSA, 56 NBAPP, 48 Prom, 26 Swim Angelfish) Booths: 139 Employees: 322
Exhibitors � Banking Account Overview
Primary Operating Account Amount – Month – 2026 to date Revenue Expenses Current Balance
$305,006.94 $167,530.45 $137,476.49
� Revenue - Banking Account Total (Year to Date: January 1 – February 28, 2026) Checking Drennen’s Dreams Life Jacket/Swim Lesson Grants Kathie Luecker Scholarship Fund CDs
� Total Current Assets:
� Certificate of Deposit (CD) Accounts CD Account #1 – Academy Bank Current Balance: Maturity Date: Interest Rate:
CD Account #2 – Bank of America Current Balance: Maturity Date: Interest Rate: Savings Account:
Report prepared on: February 28, 2026
$419,635.32 $ 24,268.94 $ 15,686.77 $476,688.14 $936,279.17
$240,268.83 1/10/27 4.1%
$236,419.31 5/18/26 3.93% $100.00
| Prepared by: _____________________
2026 Final Budget Income Expenses
Estimated
Actual
Difference
$866,250.00) $865,770.00)
$305,006.94) $167,530.45)
($561,243.06) ($698,239.55)
$480.00)
$137,476.49)
$136,996.49)
Balance (Income - Expenses)
REVENUES - ACTUAL vs. BUDGET YTD G/L Code
Account Title
110)
Membership Fees
210)
Conference - Registration
220)
Conference - Workshops
230)
Conference - CEUs
240) 250)
2026 Budget
% to Goal
$13,654.08)
$60,000.00)
22.76%
$163,943.97)
$300,000.00)
54.65%
$6,355.56)
$5,000.00)
127.11%
$0.00)
$0.00)
#DIV/0!
Conference - Partner Groups
$5,107.80)
$80,000.00)
6.38%
Conference - Fundraisers
$17,341.00)
$14,000.00)
123.86%
250)
Conference Sponsorships
$19,130.00)
$150,000.00)
12.75%
260)
Conference - Cash Back & Credits
$5,000.00)
$4,000.00)
125.00%
310)
Expo - Exhibitor Registrations
$59,763.07)
$146,500.00)
40.79%
$0.00)
$0.00)
0.00%
330)
Golf Tournament Registrations Golf Tournament - Sponsors
$0.00)
$0.00)
0.00%
410)
Webinars
$325.00)
$7,000.00)
4.64%
420)
AqP
$820.00)
$3,000.00)
27.33%
510)
Advertising
$0.00)
$50,000.00)
0.00%
520)
Job Postings
$1,698.00)
$12,000.00)
14.15%
530)
Endorsements
$2,083.33)
$13,000.00)
16.03%
610)
$932.58)
$5,000.00)
18.65%
620)
610 Credit Card and Other Rebates Interest & Dividends
$0.25)
$12,000.00)
710)
Donations
$8,817.45)
$4,000.00)
220.44%
810
Retail Sales
$34.85)
$500.00)
6.97%
910
Misc
$0.00)
$250.00)
0.00%
$305,006.94
$866,250.00
35.21%
320)
Total
Actual
ACTUAL vs. BUDGET YTD
YEAR
G/L Code
Account Title
Actual
Budget
% Used
1000)
Personnel Expenses
$74,361.10)
$389,800.00)
19.08%
2000)
Professional Services
$6,018.83)
$37,300.00)
16.14%
3000)
Office Expenses
$5,700.25)
$36,425.00)
15.65%
4000)
Marketing & Advertising
$26,320.25)
$17,500.00)
150.40%
5000)
Education
6000)
Conference & Exposition
$0.00)
$6,495.00)
0.00%
$53,005.01)
$338,750.00)
15.65%
7000)
Grants
$0.00)
$10,000.00)
0.00%
8000)
Travel
$2,110.01)
$12,000.00)
17.58%
9000)
Misc
Total
$15.00)
$17,500.00)
0.09%
$167,530.45
$865,770.00
19.35%
Budget History 2024
2025
Income
($
2021 426,585.60) ($
2022 494,779.82) ($
2023 672,029.98)
$852,573.51
$1,085,511.14
Expenses
($
343,137.93) ($
430,844.44) ($
594,608.93)
798,474.78
1,001,247.37
Balance (Income - Expenses)
($
83,447.67) ($
63,935.38) ($
77,421.05) ($
54,098.73) ($
84,263.77)