Board of Directors December MeeƟng Agenda Wednesday, January 21, 2026 2:30-3:30 p.m. CST ----------------------------------------------------------------------------------------------------------
CALL TO ORDER ROLL CALL ● ● ● ● ● ● ● ● ● ● ●
Bob Bradley Bill Frazier Donita Grinde-Houtman Manda Groff Cory Hilderbrand SJ Idel Ashley Ingram Tammy Jaster Joey LaNeve Helena Machado Craig Merkey
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
● Alan Mogridge _____ ● Bill O’Melia _____ ● Gwen Wilcox _____ Ex Officio Members ● Kate Connell (DEIJ Liaison) _____ ● Bob Kappel (Exhibitor Liaison) _____ ● Nathalie Mar n (Rsrch Liaison) _____ ● Juliene He er (Exec. Dir/CEO _____ ● Kirsten Barnes (Asst. Dir) _____ ● Mark Basnight (Deputy Dir) _____
ANNOUNCEMENTS/COMMITTEE REPORTS/COMMITTEE UPDATES 1.1 Board Retreat/Conference Schedule ● Saturday, February 14 o 10 a.m. - 2 p.m.: Unload Supplies & Stuff Conference Bags - Broadmoor Hall o 3 - 5 p.m.: February Board Mee ng - Brownstone (Across from InternaƟonal Center) o 5:45 - 7:45 p.m.: Board Dinner - Brownstone ● Sunday, February 15 o 9 a.m. - 3 p.m.: 2026 Board Retreat - Broadmoor Hall D o 3 - 5 p.m.: Meet & Greet A endees Checking in at Registra on - Broadmoor Hall ● Monday, February 16 - Thursday, February 19 o Hos ng expecta ons o Conference will wrap up with a Board picture at 11:45 a.m. a er the general session. ● Thursday, February 19 - Saturday, February 21
o
Execu ve Commi ee remains on site for Director's School immediately following the conference and wrapping up on Saturday at approximately 12 p.m.
1.2 Conference Reminders ● What to bring: nametag, board binder, and AOAP equipment you stored ● Sign-up Genius 1.3 CommiƩee Changes for 2026 ● Execu ve Commi ee ● Conference Commi ee ● Professional Development ● Member Engagement ● Drowning Preven on 1.4 CommiƩee Reports ● Conference Educa on: ● Drowning Preven on: ● Governance: ● Director’s School: ● Tech School: ● Professional Development: 1.5 Sub-CommiƩee Reports ● Member Engagement & Communica on: ● Scholarship, Raffle, & Silent Auc on: ● Diversity, Equity, Inclusion, & Jus ce: ● Research:
ADDITIONS AND DELETIONS DIRECTOR REPORTS 2.1 ExecuƟve Director 2.2 Assistant Director 2.3 Deputy Director
BOARD BUSINESS 3.1 MINUTES ACTION: Approve the minutes of regular mee ng of the AOAP Board of Directors held on December 17, 2025. 3.2 TREASURER’S REPORT
ACTION: Approve the December Treasurer’s Report dated December 31, 2025.
ADJORNMENT ACTION: Adjourn to the next Board of Directors mee ng to be held on February 12, 2026, at 3 p.m. in Colorado Springs, CO.
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 3.1:
BOARD OF DIRECTOR’S MINUTES
DESCRIPTION:
The Board of Directors meeting minutes for the regular meeting held on December 17, have been submitted for review by the AOAP Secretary on December 19, 2025. The minutes are inclusive of all items discussed during the meeting and have been submitted for the entire Board of Directors review no later than Friday, January 16, 2026.
RECOMMENDATION:
Approve the minutes of the regular meeting of the AOAP Board of Directors held on December 17, 2025.
ATTACHMENT:
AOAP Board of Directors meeting minutes, December 19, 2025
Board of Directors Meeting Notes Wednesday, December 17, 2025 Meeting Called to order at 2:33 pm Central Time I.
II.
III.
Roll Calla) Attendees: Bob Bradley, Bill Fraizer, Donita Grinde-Houtman, Manda Groff, Cory Hilderbrand, SJ Idel, Ashley Ingram, Tammy Jaster, Joey LaNeve, Helena Machado, Craig Merkey, Alan Mogridge, Bill O’Melia, Gwen Wilcox, Kate Connell, Bob Kappel, Nathalie Martin, Kirsten Barnes, Mark Basnight b) Excused: Juliene Hefter c) Not Present: Announcements a) Two months away from conference, we have one more virtual meeting and then we will be in person in February. Committee Reports: a) Conference Education: Gwen Wilcox and Kate Connell, Co-Chairs o Committee did not meet this month o Next big meeting will be January 20, to focus on room hosting, assignments will be sent through Sign Up Genius before registration date of January 16th. (AOAP and NDPA) o An email will also be sent out explaining how to sign up on the platform and the requirements for each committee member o b) Drowning Prevention: Manda Groff, Chair o Blog post on solo guarding will be put on hold for right now, working on verbiage updates and running in past the Red Cross representatives to make sure it is accurate information on their part o Following up on getting all the grant information back and swim lesson verification forms back so we can get the funds released to those agencies. o c) Governance: Cory Hilderbrand, Chair o Continue to work through things and new ideas o Kickoff meeting scheduled for tomorrow with past presidents and current presidents to start looking at regions or specific programming areas to further our outreach throughout the year
Board of Directors Meeting Notes d) Director’s School o Numbers are trending very well right now o Continuing to get registrations o e) Tech School: Bob Kappel, Chair o Only about 3 people haven’t turned in assignments yet, goal is to get agendas out by this week o Agendas will be finalized by this week o f) Professional Development: Joey LaNeve, Chair o Met November 20 to discuss Professional Development competitive analysis, we looked at NRPA, NIRSA, Athletic Business, etc. o Determined some key areas AOAP may be able to provide more opportunities for professional development within its membership 1. Attracting younger members (young professional school) 2. “Cohort” networking o IV.
Sub-Committees Reports: a) Member Engagement/Communication: Joey LaNeve, Chair o Working with a committee member to develop a social media plan for next year to highlight different organizations to highlight their programs or different aspects of water safety to diversify our social media o Working on a proposal for an AOAP podcast b) Scholarship/Raffle/Silent Auction: Craig Merkey and Gwen Wilcox, Co-Chairs o Committee met December 9 o Reviewed progress from each committee member and updated the spreadsheet. o Coordinated a ball donation for pick up by Bill O’Melia o Potentially 2 vendors to return to exhibit hall o Continuing to work on donations o Letter will be sent in the first week in January to newly added vendors as well as those vendors that haven’t responded yet. o Again, money can be venomed to Kirsten for wine, please let me know how many bottles I can add to our tracking sheet. We want to make sure we do not end up with too much extra that doesn’t sell like last year, goal is 130 bottles of wine o Next meeting will be Tuesday, January 13 c) Diversity, Equity, Inclusion and Justice: Kate Connell, Chair o Committee met before last board meeting
Board of Directors Meeting Notes o
V.
VI.
VII.
Webinar schedule: ● Mari-Lynn moved webinar to march ● January – “Advancing DEI in Aquatics: Understanding the Why” ● February- “Putting DEI into Action: Practical Tools for Aquatics Teams” ● March- “Assessing Barriers to Entry for Aquatics Employment to Hire and Retain Staff” o Interested in doing a meet-up at conference o Still haven’t heard from those working on spotlight posts o Survey launched and looking for volunteers to help with analyzing data d) Research: Nathalie Martin o Launching portfolio at the conference o Blog post last week got a lot of traction Additions and Deletions a) Mid-year training- would like to do this again and looking for potential dates that would be preferred, send Cory thoughts on potential dates that work best for staff once we get dates narrowed down, we can start looking for speakers. Executive Director Report: o Conference registration and Exhibitors registration are trending up (26 new exhibitors) o Continuing to reach out to previous and potential new vendors o We have hit our minimum room block and are getting close to the maximum room block on some nights, so make sure you have made your reservations. Juliene is watching this weekly to see if we need to book more rooms. o Working on a lot of graphic design stuff, today we got final approval from Red Cross on the name badges, we have information on signage we are working on o As money continues to come in, we are making down payments on a variety of things o Several vendors are refusing to take early payments for things, so we may make a down payment on Reno for next year. o Assistant Director Report: o
o
IACET was submitted, we got reviews back, and had a lot of requests for changes, and they came back to ask why we aren’t testing people at live events (conference), they recommended that we defer our application to set us better up for the 2027 revisions. application has been deferred for 6 months, and we are working on quizzes for conference sessions for CEUs 1 new AqP, 1 AqP renewal, about $700 on on-demand webinars
Board of Directors Meeting Notes o o
VIII.
IX.
X.
XI. o
Worked with Joey to have some AqP stuff set up for conference Goal is to have all of our spring webinars set up before conference, so we can promote at conference o Giving Tuesdays went well, over $1000 donated, Juliene and Kirsten donated their stipends from the webinar they did at conference, and then Juliene’s company, Safety First, matched $1500, We came in with just over $4500 raised o Closed out DEIJ survey o Working on conference Deputy Director Report: o 26 new exhibitors, increase in attendees is because of the promotion of Kirsten, Kate, and others working hard to secure people o Juliene secured another $12000 from Pulsar o Social information: ● Monday night- 2 sponsors, speak easy theme, hypnotist o Working with Bob for Tech School Minutesa) November 2025 minutes o Motion to approve- Bob Kappel o Seconded by- Craig Merkey o Motion Carried- passed as written Treasurer’s Report a) All accounts were accurate and up to date as reported b) November 2025 Treasure’s Reports o Motion to approve report- Manda Groff o Seconded by- Joey LaNeve o Motion passed- approved as written Adjournment Next meeting: Wednesday, January 21, 2026, 2:30 PM CST via Zoom
Meeting adjourned at 3:03 pm CT
ASSOCIATION OF AQUATICS PROFESSIONALS ITEM 3.2:
TREASURER’S REPORT
DESCRIPTION:
The December Treasurer’s Report has been prepared for review by the Board of Directors. The report shows revenues of $1,085,511.14 and expenditures of $1,001,247.37 with a balance of $84.263.77. Additionally, the overall account balance is $808,316.37. The report is also inclusive of conference registration numbers to date.
RECOMMENDATION:
Approve the December December 31, 2025.
Treasurer’s
ATTACHMENTS: 1. December 2025 Treasurer’s Report 2. 2025 Final Budget Workbook Report
Report
dated
AOAP BOD Treasurer Report as of December 31, 2025 Current Membership Total AOAP Members: 1,947 Swim Lesson and Life Jacket Grants (New Deadlines of March 1 and August 1) Swim Lesson Life Jackets 0 0 Revenues and Expenditures for the year to date as of 12/30/2024 – 12/31/2025 Revenues Expenditures Balance Finance (overall AOAP Accounts) AOAP Grant Program (CHASE) AOAP Checking (CHASE) Luecker Scholarship (CHASE) Academy Bank CD – 15 M – 5.29% (matures 12/9/25) – rolled to 13 M 4.1% (matures 1/10/27)– updates quarterly - $225,000 Bank America – Opened a 7-Month CD – 4.65% - $225,000 (left in for 3 additional months) – Rolled into New 10-Month CD on 7/18/2025 at 3.93% Bank America – Had to Open a checking account– for CD Total
Credit Card Balances
$1,085,511.14 ($1,001,247.37) $84,263.77
$5,601.49 $311,811.66 $15,686.00 $240,268.29 $234,848.93 $100.00 $808,316.37
$0.00
MONTHLY CONFERENCE UPDATES: AOAP Conference Registrations (All): 555 NDPA Conference Registrations: 65 Conference Booklets: 71 Monday Night 534 Tuesday Night 544 Wednesday Lunch 546 Wednesday Dinner 538 AOAP Member Single Booths: 41 AOAP Member DBL Booths: 5 AOAP Member Single End Booths: 19 AOAP Member DBL Endcap Booths: 6 AOAP Non-Member Single Booths: 16 AOAP Non-Member DBL Booths: 1 AOAP Non-Member Single End Booths: 13 AOAP Non-Member DBL Endcap Booths: 1 Extra Paid Exhibitors Manning booths: 26 National Build and Program a Pool: 19 Add on Significant other to NBAPP 2 CEU add on to NBAPP 1 Making Waves Workshop: 20 The Hot Sauce Principle Workshop: 5
Best Practice following Critical Inc. Preparing for Open Water: De-Escalation Training Workshop: Safety Plan Workshop: Director’s School Year 1: Director’s School Year 2: Director’s School Year 3: Technician Training Total Technician Training Year 1: Technician Training Year 2:
5 0 3 5 13 10 16 17 11 6
Add on Conf to Tech School: 13 Speaker Only Registration: 4 Monday Speaker Only 1 Tuesday Speaker Only 1 Wednesday Speaker Only 2 Thursday Speaker Only 0 Discounted Speaker Registration: 4 Support AOAP/NDPA Speaker Reg: 27 Aquatic Venue Public Health Inspector: 2 Environmental Health Forum: 6 Aqua Tech: 3
)LQDO %XGJHW (VWLPDWHG
$FWXDO
'LIIHUHQFH
,QFRPH ([SHQVHV
%DODQFH ,QFRPH ([SHQVHV
5(9(18(6 $&78$/ YV %8'*(7 <7' * / &RGH
$FFRXQW 7LWOH
0HPEHUVKLS )HHV
&RQIHUHQFH 5HJLVWUDWLRQ
&RQIHUHQFH :RUNVKRSV
&RQIHUHQFH &(8V
$FWXDO
<($5 %XGJHW
WR *RDO
&RQIHUHQFH 3DUWQHU *URXSV
&RQIHUHQFH )XQGUDLVHUV
&RQIHUHQFH 6SRQVRUVKLSV
&RQIHUHQFH &DVK %DFN &UHGLWV
([SR ([KLELWRU 5HJLVWUDWLRQV
*ROI 7RXUQDPHQW 5HJLVWUDWLRQV *ROI 7RXUQDPHQW 6SRQVRUV
:HELQDUV
$T3
$GYHUWLVLQJ
-RE 3RVWLQJV
(QGRUVHPHQWV
&UHGLW &DUG DQG 2WKHU 5HEDWHV ,QWHUHVW 'LYLGHQGV
'RQDWLRQV
5HWDLO 6DOHV
0LVF
7RWDO
$&78$/ YV %8'*(7 <7'
<($5
* / &RGH
$FFRXQW 7LWOH
$FWXDO
%XGJHW
3HUVRQQHO ([SHQVHV
8VHG
3URIHVVLRQDO 6HUYLFHV
2IILFH ([SHQVHV
0DUNHWLQJ $GYHUWLVLQJ
(GXFDWLRQ
&RQIHUHQFH ([SRVLWLRQ
*UDQWV
7UDYHO
0LVF
7RWDO
%XGJHW +LVWRU\
,QFRPH
([SHQVHV
%DODQFH ,QFRPH ([SHQVHV
)LQDO %XGJHW 5(9(18(6 $&78$/ YV %8'*(7 <7'
<($5
4%2
* / &RGH
$FFRXQW 7LWOH
$FWXDO
%XGJHW
WR *RDO
$FWXDO LQ 4%2
'LII Y *RRJOH
0HPEHUVKLS )HHV
&RQIHUHQFH 5HJLVWUDWLRQ
&RQIHUHQFH :RUNVKRSV
&RQIHUHQFH &(8V
&RQIHUHQFH 3DUWQHU *URXSV
&RQIHUHQFH )XQGUDLVHUV
&RQIHUHQFH 6SRQVRUVKLSV
&RQIHUHQFH &DVK %DFN &UHGLWV
([SR ([KLELWRU 5HJLVWUDWLRQV
*ROI 7RXUQDPHQW 5HJLVWUDWLRQV *ROI 7RXUQDPHQW 6SRQVRUV
:HELQDUV
$T3
$GYHUWLVLQJ
-RE 3RVWLQJV
(QGRUVHPHQWV
&UHGLW &DUG DQG 2WKHU 5HEDWHV ,QWHUHVW 'LYLGHQGV
'RQDWLRQV
5HWDLO 6DOHV
0LVF
,QWHUHVW ,QFRPH
6WULSH )HHV
7RWDO
$&78$/ YV %8'*(7 <7'
<($5
4%2
* / &RGH
$FFRXQW 7LWOH
$FWXDO
%XGJHW
8VHG
$FWXDO 4%2
'LII Y *RRJOH
3HUVRQQHO ([SHQVHV
3URIHVVLRQDO 6HUYLFHV
2IILFH ([SHQVHV
0DUNHWLQJ $GYHUWLVLQJ
(GXFDWLRQ
&RQIHUHQFH ([SRVLWLRQ
*UDQWV
7UDYHO
0LVF
,QVXUDQFH ([SHQVHV
7RWDO
DWWULEXWHG WR EXGJHW EXW QRW SXOOHG IURP DFFRXQWV XQWLO