June 2016
PRESIDENT’S LETTER by Kay Allison Crews, CP
Dear AIP members,
Table of Contents President’s Letter
1
Calendar of Events
2
AIP Officers
2
Deadline Dates - Communicator
2
Editor’s Exchange
3
Notice of Candidacy
3
Welcome New Members
4
Contributors
4
Spotlight on Board Member
5
57th Annual Session
6
Annual Session Registration
7
2016 AIP Bylaws and Standing Rules Amendments
8
AIP Services Survey
26
Annual Session Promo
26
Business Development Institute
28
What a lot there is to talk about! The past month has been one of sadness and loss for AIP. As you all have heard by now, for the first time in over 30 years, AIP was forced to cancel a practicum due to lack of registrations. There were several reasons for this cancellation; your Board will be discussing these reasons and considering steps to ensure this does not happen in the future. AIP has also lost member Rhonda ClarkRandle, a dedicated and passionate member from Texas. Rhonda could always be depended upon for her artistic assistance, and did the graphics for the 2012 Annual Session in Fort Worth. She had begun to work on marketing materials for the 2016 Annual Session in Albuquerque; those initial logos will be used in her memory. Her enthusiasm and love of parliamentary procedure will be missed by many. In addition to the sad, there has been good news, as well! The number who have renewed their membership, which had been lagging behind last year’s renewals to this point, have now surpassed last year’s number. But we could do better! If you are willing to contact those who have not yet renewed and encourage them to pay their dues, please contact me at president@aipparl.org. A list of ten members who have not yet renewed will be sent to volunteers willing to assist with calling these individuals. This is important work for the future financial health and stability of AIP. Also working to safeguard the financial stability of AIP, Treasurer Barbara Rosi has been hard at work ensuring that the financial records are in good shape. A number of questions that had been carried over from the prior management company’s accounts have been resolved, and preparations for the fiscal year end (May 31) have begun. Barbara is truly one of the hardest working members of AIP, and deserves our thanks!
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June 2016
Important progress is being made on the educational front, as well. In addition to the various educational materials prepared by AIP, the organization has reprinted Demeter’s Manual of Parliamentary Law and Procedure. AIP owns the rights to this important work, which had not been in print for some time. Like all of the AIP materials, it is now available on Amazon, and through the AIP Bookstore on the website; best of all, AIP receives royalty payments for these materials! In fact, as of the end of May, AIP has earned about $800 in 2016 from the royalties on educational materials. Ann Rempel, Printed Materials Division Chair, and her dedicated team of authors, reviewers, and layout artists are to be commended for the various works available. Board member Larry Cisar was instrumental in researching the options for AIP to use print-on-demand technology to eliminate the need for AIP to maintain physical inventory while expanding the reach of these materials through partnering with Amazon.com. His expertise, along with further proofreading and work on behalf of the Printed Materials Division formatting staff, ensured that AIP will have high-quality educational materials available to the general public, spreading our brand message and earning much-needed revenue for AIP. A new printing partner has been identified for the Parliamentary Journal, with expected savings of about $1000/year.  Board members Mary Remson, Ann Guiberson, and Secretary Lucy Hicks Anderson have been working to identify a location for the 2017 Annual Session. After two years in the western part of the country, the committee is looking for us to return to the east coast in 2017. And so attention turns to the 2016 AIP Annual Session and related activities in Albuquerque. Your Board will meet at 3:00 p.m. on Tuesday, August 2. Board meetings are open to all members of AIP, so come see your leadership as they tackle the business of the association. Something casual will be planned for that evening: probably drinks and dinner at a nearby restaurant in Old Town that your president checked out while visiting this spring. This will be a no-host event – just show up and visit with friends. continued on page 5 AIP Communicator