Welcome to Agoda!
Guide to complete your Workday set up for payroll
Workday Onboarding Tasks
All new and relocated employees are required to complete their onboarding tasks in Workday. These tasks include:
Payment Election 5. Required Documents for Payroll For more information on Workday onboarding task. Click here to check it out!
Japan Bank Payment Election – Important note
1. Account Number format should be without the dash and no space
2. Branch name must be in English only
3. The name on the account must be in Half-width katakana only.
(if you open the account in English, please inform peoplehelpdesh@agoda.com)
4. Kindly attach a supporting document after filling out the details in the following task
Hard Copies and Soft Copies are required 2 weeks before your start date.
Hard Copies submit to Vistar Soft Copies upload to Workday*
Please courier hard copies of the below documents to Vistra’s address
o Dependent Declaration Form
o My Number
o Inhabitant Tax Transfer Notice
Address: VISTRA Agoda International Japan
〒103-0027 東京都中央区日本橋3-9-1 日本橋三丁目スクエ
ア11階 Vistra Japan株式会社 Agoda International Japan Benefit 担当行
Reference for more information, please go to next pages
After logging in to Workday, the task “Required Documents for Payroll” will be pending for you to upload the below documents
o Dependent Declaration Form
o Pension Book
o Resident Certificate/ Resident Card (for Expat only)
o Employment Insurance Number
o My Number
Japan Payroll Requirements (Hard Copies 1/3)
My Number (My Notification Number)
National Ids of Japan local employees.
Please note that you can provide either My Number card or My Notification Number paper.
• For expat who never live or work in Japan: You should register to get one My Number card in order to work and live in Japan. Additionally, you also need to use for opening a bank account.
• For expat to register individual number notices (not Japanese citizens). You are allowed to register to get one, but you must have the resident certificate first.
Official link to register, refer to more details, and useful for expats who just arrived in Japan. https://www.kojinbangocard.go.jp/en
Japan Payroll Requirements (Hard Copies 2/3)
Dependent Declaration Form
• After logging into Workday, this file can be downloaded from “Required Documents for Payroll” task in your inbox
• Ensure you put the company name correctly
Japan Payroll Requirements (Hard Copies 3/3)
Inhabitant Tax Transfer Notification
The original document is required if:
1) If your inhabitant tax was withheld and paid by your previous employer AND you want Agoda to continue withholding and paying your monthly inhabitant tax on your behalf (instead of paying it yourself)
2) Please get this from your previous employer, and provide it to Vistra 2 weeks before your start date
3) We need to submit this to the local tax authorities to withhold and pay your monthly inhabitant tax on your behalf
Japan
Payroll Requirements (Soft Copies 1/5)
Dependent Declaration Form
• After logging into Workday, this file can be downloaded from “Required Documents for Payroll” task in your inbox
• Ensure you put the company name correctly
Japan Payroll Requirements (Soft Copies 2/5)
Pension Book
• Local is required, expat is required only person who’s worked in Japan before.
• For employee's first job in Japan, Agoda will update the vendor to apply for employee's pension book and employment insurance slip.
Japan Payroll Requirements (Soft Copies 3/5)
Resident Certificate / Card
• Resident Certificate is required for both locals and Expats.
• Resident Card is also required for Expats both front and back sides.
• Expat must use the resident certificate or card to receive the “My Notification Number” and to use for opening the JP bank account.
Resident Card
Resident Certificate
Japan Payroll Requirements (Soft
Employment Insurance Number
For Expat or fresh-grad, you will not have this number, so please inform People Help Desk team.
We need this to enroll you into unemployment insurance and confirm your Employment Insurance number.
If you are the Representative Director, Director, or Executive Manager of your company, this is not required.
Japan Payroll Requirements (Soft Copies 5/5)
My Number (My Notification Number)
National Ids of Japan local employees.
Please note that you can provide either My Number card or My Notification Number paper.
• For expat who never live or work in Japan: You should register to get one My Number card in order to work and live in Japan.
• For expat to register individual number notices (not Japanese citizens). You are allowed to register to get one, but you must have the resident certificate first.
Official link to register, refer to more details, and useful for expats who just arrived in Japan. https://www.kojinbangocard.go.jp/en
