4 minute read
What To Expect From An In-Person DSE Assessment
In today’s increasingly digital workplaces, ensuring employees are comfortable and safe at their workstations is more important than ever. One of the key tools used to support this is the Display Screen Equipment (DSE) assessment. While online assessments are common, in-person DSE assessments offer a more thorough and personalised approach. This article explores what a DSE assessment involves, what happens during an in-person visit, and the benefits of choosing a face-to-face evaluation.
What Is a DSE Assessment?
A DSE assessment is a review of a person’s workstation setup to ensure it complies with health and safety regulations and supports good ergonomic practices. It is designed to identify risks associated with prolonged use of display screen equipment, such as computers, laptops, tablets and other digital devices. These risks can include musculoskeletal disorders, eye strain, fatigue and repetitive strain injuries.
Under the Health and Safety (Display Screen Equipment) Regulations 1992, employers in the UK are required to carry out DSE assessments for employees who use screens for a significant part of their working day. The goal is to minimise health risks and promote a comfortable, productive working environment.
What Happens During an In-Person DSE Assessment?
An in-person DSE assessment typically begins with a trained assessor visiting the employee’s workstation.
This could be in an office, at home or in another remote working location. The assessor will observe the setup and ask questions to understand how the employee uses their equipment throughout the day.
Key areas covered during the assessment include:
• Chair and seating posture:
The assessor will check whether the chair is adjustable and provides adequate support. They will also observe how the employee sits and whether their posture is contributing to discomfort.
• Desk layout: The positioning of the monitor, keyboard, mouse and other accessories will be reviewed to ensure they are within easy reach and promote a neutral posture.
• Screen position and lighting: The assessor will look at the height, distance and angle of the screen, as well as the lighting in the room, to reduce glare and eye strain.
Breaks and movement:
The assessor may ask about the employee’s routine, including how often they take breaks and whether they move around during the day.
Additional equipment:
If necessary, the assessor might recommend ergonomic accessories such as footrests, monitor risers, document holders or wrist supports.
The assessment usually takes between 30 minutes to an hour, depending on the complexity of the setup and any issues identified. At the end of the visit, the assessor will provide verbal feedback and follow up with a written report outlining any recommendations or adjustments needed.
Benefits of an In-Person DSE Assessment
Whilst some online self-assessments can be useful, they often rely on the employee’s ability to identify and report issues accurately. In contrast, an in-person DSE assessment offers several distinct advantages:
• Personalised advice: A trained assessor can tailor recommendations to the individual’s needs, taking into account their body type, working habits and any existing health concerns.
• Immediate adjustments: Many issues can be resolved on the spot, such as adjusting chair height, repositioning monitors or suggesting better lighting arrangements.
• Professional insight: Assessors are trained to spot subtle risks that may not be obvious to the untrained eye, helping to prevent long-term health problems.
• Employee wellbeing: Taking the time to conduct an in-person assessment shows employees that their health and comfort are valued, which can boost morale and engagement.
• Compliance and documentation: A formal report from a qualified assessor helps employers meet their legal obligations and provides a record of action taken to support employee wellbeing.
An in-person DSE assessment is a proactive step towards creating a healthier and more productive workplace. By investing in expert guidance and personalised support, employers can reduce the risk of injury, improve employee satisfaction and demonstrate a genuine commitment to wellbeing. Whether you’re managing a team in a traditional office or supporting remote workers, regular DSE assessments should be a key part of your health and safety strategy.
